Getting Started with Digitization: An Introduction for Libraries

January 27, 2016 February 17, 2016

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Franky Abbott Digital Public Library of America

Boston, Massachusetts

Presenters

Webinar producer: Crystal Schimpf Assisting with chat: Ginny Mies & Susan Bard

Jennifer Birnel Montana Memory Project

Helena, Montana

Sarah Hawkins East Central Regional Library

Cambridge, Minnesota

Poll

Has your library worked on any digitization projects? •  Yes •  Not yet, but getting started •  No •  Not sure

About the DPLA

Franky Abbott Digital Public Library of America Boston, Massachusetts franky@dp.la

Digital Public Library of America

A free, national digital library that provides access to materials from libraries, archives, and museums across the US. A network of partners who make their content available through a single website. One place to find digital stuff from 1800+ institutions. http://dp.la

Digital Public Library of America

DPLA includes institutions at many stages of digitization experience

+

Public Library Partnerships Project

Collaboration between DPLA and…

Georgia: Digital Library of Georgia

Massachusetts: Digital Commonwealth

Minnesota: Minnesota Digital Library

Montana and Utah: Mountain West Digital Library

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Goals

Develop a curriculum to train public librarians in digitization skills.

Revise this curriculum and present for a variety of cultural heritage institutions for free online.

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151 participants from 134 institutions

Curriculum

•  Designed to follow the flow of the digitization process: •  Planning •  Selecting •  Copyright •  Describing •  Reformatting •  Promoting

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Curriculum

•  Revised during and after trainings

•  Presented in a free, online version:http://tinyurl.com/digitizationcurriculum

•  Each module includes a video of the presentation, slides, and notes

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Module 1: Planning

•  Why digitize content?

•  What resources are required?

•  What should I consider before I start?

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Module 2: Selecting

•  Considerations:

•  Uniqueness, subject matter

•  Format

•  Quality

•  Processed, Cataloged, or Described

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Module 3: Copyright

•  General concept behind copyright law

•  Public domain

•  Permissions

•  Orphan works

•  Fair Use

•  Risk Management

•  Privacy Concerns

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Module 4: Describing

•  What is metadata? •  Why do we care about descriptive metadata? •  How can we make it useful for global users? •  Using prior knowledge, evidence on the physical

item, cataloging records •  Commonly required fields •  Practice writing metadata

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Module 5: Reformatting

•  Getting support

•  Working with vendors

•  Best practices for:

•  File naming

•  File formatting for media types

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Module 6: Promoting

•  Once we’ve digitized content, how can we promote its use?

•  How can we track and assess this use?

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Audiences and Uses

•  Released in October 2015, the online version of the curriculum has enjoyed broad circulation in the library, archives, and museums world.

•  2 primary audiences: •  Digitization beginners •  Cultural heritage trainers

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Planning for Digitization

Jennifer Birnel Montana Memory Project Helena, Montana jbirnel@mt.gov

Youhaveconsideredcrea/ngadigitalcollec/onbut…

HowdoIbegin?Isitworththe/meandeffort?HowdoIconvincemyadministratorsoftheimportance?Whataboutthecostofresources–equipmentandpeople?

Whatisdigi/za/on?

Itisaprocess.

1.  Selec/on2.  Cataloging3.  ReformaIng4.  Sharing

AccessandDiscovery

Contributetothelocal,state,regional,andna/onalhistoricalrecordaboutpeople,places,andevents.Improveaccessibilitytospecialcollec/ons.

Preserva/onProtectsrarecontentIncreaseusabilityofmaterialsotherwiseinaccessibleduetocondi/on

Ins/tu/onalWebPresence

Increasevisibilityofins/tu/onandcollec/ons.Improvetraffictoyouronlineresourcesandyourwebsite.

Partnerships

Combineresourcesinyourlocalcommunity

Partnersimproveyourreach

Partnersshareknowledge&learn

ImagecourtesyoftheBostonPublicLibrary,LeslieJonesCollec/onviaDigitalCommonwealth.

Onepieceofawhole

5TipsforGeIngStartedwithaDigi/za/onProject

Tip1:Where?

Decidewherethecontentwilllive.Canapartnerhostitforyou?Canyouhostitlocally?Doyouneedtopurchasespace?

Tip2:When?Knowyour/meline.

Doyouhaveadeadline?Whencanyoubegin?Howlongwillittake?Willyouhavehelp?

Tip3:How?Considerthestaff&resourcesrequired.

Willpartnershelpwiththework?IsthereaDPLAhubinyourstate?Willyouuseavendorforanyofthework?Doyouneedtopurchaseequipment?

Tip4:Why?

Bereadytoexplainwhyitisimportanttocreatedigitalcollec/ons.AccessDiscoverUse

Tip5:What?Selecttheitemsyouwilldigi/ze.

SeetheSelec/ngContentmoduleinthiscurriculumformoreinforma/on.

A Participant’s Perspective

Sarah Hawkins East Central Regional Library Cambridge, Minnesota shawkins@ecrlib.org

Who we are…

•  Consolidated regional public library system •  East Central Minnesota •  14 branches + outreach in 6 counties •  Oldest existing regional public library system in the state

Pondsà Lakesà Ocean

Digital Skills Training

•  4 separate day-long Digital Skills Training sessions summer 2014

•  Both Minnesota Digital Library (MDL) and DPLA staff •  31 participants from 22 organizations •  Turned theoretical into practical

Two Projects

•  Photographs used in ECRL’s 50th anniversary book, written in 2009

Kids Design Glass

Impact for ECRL

•  Strengthened ECRL’s relationship with MDL •  Improved the digitization knowledge of staff •  Preserved materials to provide a lasting record •  Allowed ECRL to showcase its history and services •  Strengthened ECRL’s relationship with community

organizations and introduced new partnerships

Impact beyond ECRL

•  In-person training à self-guided curriculum •  Challenged MDL in new avenues of content creation •  Increased community awareness of the resources of MDL

and DPLA •  Increased community groups’ digitization knowledge

through outreach •  Advocacy piece

Other Minnesota success stories

•  12 different organizations contributed •  Noteworthy content

•  Mayors’ portraits •  Master plans for County Parks •  Medicine bottles from early 1900’s

•  Content went into 3 DPLA Exhibitions •  History of US Public Libraries •  Urban Parks in the United States •  Quack Cures and Self-Remedies:

Patent Medicine

Please type your questions in the chat window. Send twitter questions to @techsoup4libs

Franky Abbott Digital Public Library of America

Boston, Massachusetts

Jennifer Birnel Montana Memory Project

Helena, Montana

Sarah Hawkins East Central Regional Library

Cambirdge, Minnesota

Questions?

Next Steps

•  Explore the curriculum:http://tinyurl.com/digitizationcurriculum

•  Send us your feedback and questions! info@dp.la

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