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TABLE TENNIS IRELAND – AGM BOOKLET FOUR

Booklet FOUR – AGM 2017

DOCUMENTS

Doc 13 - Ranking Committee reportDoc 14 - Event Unit ReportDoc 15 - Umpires and Referees reportDoc 16 - Irish Veterans Table Tennis SocietyDoc 17 - Paper on restructureDoc 18 - Life Member citations etc.Doc 19 - Affiliation Paper for discussion

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DOCUMENT 13 RANKING COMMITTEE REPORTSENIOR RANKING COMMITTEE REPORT

INTRODUCTION

Mr. President, Chairman, Ladies and Gentlemen, I am pleased to once again present the report of the Senior Ranking Committee for the period since the 2016 AGM.

OVERVIEW

The Ranking Committee continued to undertake its two main tasks of 1. Maintaining and updating the Senior Ranking Scheme and 2. Processing and publishing the ranking lists following each senior ranking event. The Committee also at time assisted the Events Unit is seeding the draws for ranking events, particularly where external players were entered.

The Committee consisted of Mr. Rob Cowan as Ranking Master, Mr. David Butler and two new members, Mr. Ray Egan and Mr. Conor Mullally. The latter declared an interest in the ranking processes and became Committee members. There was support from the President, Mr. Ken Strong.

The Committee met on one occasion and had a number of email discussions. Despite the greatest efforts, it has been unable to arrange another meeting in Dublin.

As reported at the end of last season the Ranking Scheme has been significantly refined. No changes were made during the year.

A number of senior players and coaches were consulted on what changes they considered need to be introduced. Some good suggestions were made but to introduce these would initially require significant work by an IT expert. These are therefore currently on hold. Most of the suggestions were towards a purely High Performance Scheme. Further feedback from non-HP players would be needed before any such changes could be considered.

CHANGES SINCE THE 2016 AGM

The collection of results post-ranking tournaments and the preparation of new ranking lists has been taken over by the office staff. As the staff obtained more expertise and experienced at preparing the lists, this work has gone more smoothly with few queries by players and coaches as to the accuracy of the new lists.

The time is approaching to the stage that the Association should introduce a fully electronic process where tournament referees upload results to the website as they take. Such a step is likely to prove very expensive to the Association.

A senior player has recently offered his services on the Ranking Committee.

Robert Cowan, Ranking Master

Senior Ranking Committee

20 June 2017

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DOCUMENT 14 – EVENT UNIT REPORT

Table Tennis Ireland – Events Unit Chairman’s Report for the AGM of Table Tennis Ireland 8 July 2017

Pat McCloughan invited to be Chairman at the beginning of 2017, which he accepted Meetings of the Events Unit (via concall)

o 19 January o 15 March

Observations to date o Objectives of the Events Unit – most effective way of running main tournaments,

including the Provincial Opens and the Interpros (Senior and Junior) o Composition of the EU – should include one member from each of the Provincial

Branches, staff of TTI, members of the Management Committee (High Performance Director/Chair), Participation Director/Chair, Marketing Director/Chair, Schools/Children Director/Chair, Competitions Manager, Referee(s), lifters, others – people would be keen to become involved in the effective running of events

o Timetabling meetings (1 per term – autumn, winter, spring/summer and as needed o Timetabling and booking of events (well in advance) – Calendar of Events for

2017/2018 has been circulated/agreed o Issues with Provincial Opens – including venues o All Ireland Schools – appears to take up a lot of time in organisation o Collation of data and statistics on events (entries etc.) o Streamlining of events – possibility of one-day events tailored to entries?; possibility of

combining Senior and Juniors? Prize money at Nationals? o European Championship Qualification Competition (4-Nations, Dublin 15-16 April 2017)

noted o Financial position of events 2016/2017 (see overleaf for information provided by TTI,

showing a sizeable deficit in running events for the season past c. €6,500) o Possibility of tournament sponsorship

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DOCUMENT 15 UMPIRES AND REFEREES REPORTDeath of Kiron ChoudhuryWe offer condolences to the wife and family of Kiron Choudhury who died on 29 th May’17. Kiron was instrumental in setting up the Leinster Umpires Association which became the Irish Umpires and Referees Association. He was very well liked and respected and, though he was unwell for the past few years, he will be missed. Those Umpires and Referees who could attend the funeral wore uniform and formed a Guard of Honour as the coffin left the church. This was much appreciated by his wife Teresa and the family.

International UmpiresAt the end of last season we were awaiting results of the International Umpires exam. I am pleased to report that all seven candidates were successful. They have already been presented with their International Badges and Certificates, and some have already done International duty. The new International Umpires are: Terri McKeon, Adrian and Adam Brown, Arnold Morgan, Jay McAllister, Arnold Morgan, Jim Sterling and Con O’Ceadaigh.

Referee Training CourseI would like to thank TTI for facilitating a Referee Training course in December 2016.The course was delivered by Steve Welch, International Referee. Five of the 12 participants passed the exam.

International CompetitionThe International Event this year was the European Qualifying tournament, which I am happy to say was won by the Ireland team. This was staged in the new Indoor Sports Arena, which is a wonderful facility. A team of International Umpires from Belgium officiated, with assistance from Tony Martin, Con O’ Ceadaigh, Cecelia Armelin and myself.

Tournament UmpiringThe numbers of Umpires at Tournaments was down. Thank you to the regulars who always turn up.

Yellow CardsThere were 19 Yellow Cards issued in Ireland. There were 3 Issued in England, which were reported to me by an International Referee. I also heard of a card being issued to an Irish player in a European event, which was seen on U-Tube but not reported to the Association. A list of Yellow cards is attached. It is of great concern that team captains/ coaches do not report on cards issued to players outside the country. It reflects badly on Irish Table Tennis.

GeneralEntries are now meant to be paid on line to TTI before the event. I was assisting at the Junior Nationals and a few people came to the desk to pay entry fees, but no list of outstanding fees was provided to the organisers. Is any check done afterwards on these entries, are these paid on line after the event?

Organisers need a cash float to provide lunch and sundry expenses for Officials who give their time free and should expect refreshments to be provided. Can a system be put in place to cover this?

I am still awaiting a resolution of the complaint made to the Board in March 2016. I have stopped umpiring at tournaments pending this resolution. This has impacted on my ability to carry out the duties of Chairman of the Umpires and Referees committee as I would wish to therefore I will not be going forward for election until a resolution is reached. I will not be attending the AGM. A chairman will therefore be needed in order to hold the AGM of the Umpires and Referees Committee after the Table Tennis Ireland AGM.

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Vivienne Barry, Chairman, 6th June 2017DOCUMENT 16 IRISH VETERANS TABLE TENNIS SOCIETY

IVTTS Secretary’s Report 2016-17.

With enormous help from Wayside TTC, and Terenure Sports Club, we coped with the difficulties in obtaining a venue for Saturdays. Our thanks to Chair Martin, Treasurer & Ladies coordinator Sharon, Referees Dave, Norman, Brian Orr, and all who assisted in running our events through the season.

Silver Medal performances from Daryl, Teresa and the Over 60s team at Six Nations were a highlight. Teresa continues to shine on the VETTS stage in UK. The Colleens put in a great effort in Premier Division at British League in Derby. That experience will benefit them in another fight for promotion next season.

Congratulations to all of the worthy winners at our events through the season. Our National Champions 2017 were Daryl Strong, Annemarie Nugent, Dave Pemberton, and dual winner Tommy Caffrey. Great to see so many new members, especially the large number of Ladies who have competed this year.

AGM 2017: Gratitude was expressed to the members of Wayside TTC for their assistance with a venue for Saturdays and for the refreshments provided. Staging events at Pobalscoil Iosolde in Palmerstown next season will be attempted. The efforts of Leinster Branch in this regard are greatly appreciated. The larger venue should facilitate consolation events for most categories. Our Ulster event will be staged at Ballymena.

The following were elected as officers:

Chairman Martin Pickles; Treasurer Sharon Brien Gibbons; Secretary Brian Finn.

Delegates: Philip Shaw, Dave Gibbons, Terry Dolan, Norman Nabney.

We appreciate all of the assistance that Ted Bollard and Celtic Table Tennis have provided through the season. The staff at Table Tennis Ireland were very helpful also.

Our best wishes to all of our members who are coping with serious illness at this time.

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DOCUMENT 17 PAPER ON RESTRUCTURE

IntroductionTable Tennis Ireland, like other sports, relies on volunteers and professional staff. While ambitious for growth and success, TTI recognises the challenges in attracting volunteers and in managing a professional staff. This paper proposes changes to the structure of TTI. The proposal already falls within the Company Constitution, so no vote of the AGM is necessary, but comments and feedback are vital.

The Challenge with the Current StructureWe know that we have a mix of volunteers’ skills available. We have table tennis expertise and we have business expertise, often volunteers have one or the other, not both. Also, some volunteers are attracted purely by the table tennis element of the sport and have little interest in the governance and business side. There are others who know that their best contribution would be in the area of Governance.

The current Board deals with Strategic, Governance, Operational and Table Tennis issues, amongst other things. There are monthly meetings by phone and in person. These meetings can have very long agendas and can run from 6.30pm to 11pm with a mix of issues being discussed. For some Board members, not all of the meeting seems relevant to their technical area. It is also difficult to focus on Governance when pressing and complex table tennis issues need to be addressed.

Some volunteers are discouraged from taking table tennis roles by governance responsibility.

There are improvements that can be made to the structure of the professional staff, but these are not the subject of this paper. Any changes to the office structure should be designed to work well with the new organisational structure discussed in this paper.

ProposalIt is proposed to divide the organisation into two area i.e. a professional Board focused on Governance and Strategy and a Management Committee focused on table tennis issues. Each person on the Management Committee will have subcommittee specific to their subject area. Branches will be expected to provide one representative to each subcommittee. Also, other experts can be adopted onto the sub-committees.

The benefits are

1) Table tennis experts on the management committee will not have to deal with Governance and Strategic level issues, although their input on strategy will be vital

2) The Board will have a clear focus on governance and strategy and will not be distracted by the myriad of table tennis issues that arise

3) The subcommittees will allow work to be done and will ensure that all branches are involved4) There is a good development path for people who initially join a branch as a volunteer

See diagrams below

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Board of Directors

Chair

Company Secretary

Finance

Commercial

Human Resources

Management Committee

Chair

High Performance

Participation, Clubs, WIS

Events

Marketing and

Promotion

Paralympics

Schools

Disciplinary and Anti Doping

Coaching

Sub Committees

High Performance

Participation, Clubs, WIS

Events

Marketing and

Promotion

Paralympics

Schools

Disciplinary and Anti Doping

Coaching


RisksThe obvious challenge is filling the 14 positions and 8 sub committees. Should this prove difficult, the focus should be on filling the Board first, as this is where the statutory responsibility arises. It could mean reducing the scope of activity at TTI, but it will ensure continuity of the organisation.

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Board of Directors

Meets 4 times a yearFocus on Governance and StrategyChild protection Officer reports inAllocates BudgetMeasures progress against agreed strategyDeals with escalated issues, in exceptional cases

Management Committee

Meets Monthly - called ManagersFocus on table tennis and Operational issuesDevises Annual Operational Plan based on BudgetWorks within allocated BudgetCoordinates Efforts and agrees where staff and resources should be focusedReports status to the Board twice a yearMay include office staff member

Sub Committees

Meets as necessaryEach subcommittee chaired by ManagerBranches to provide one person for each sub committeeFocus on actions and gatering feedbackTask OrientatedExperts invited to join also


DOCUMENT 18 LIFE MEMBER CITATIONS ETC.

AWARD OF HONORARY LIFE MEMBERSHIPS

This award is the highest distinction which can be given by Table Tennis Ireland and is never lightly awarded. It is not made for length of service alone but for outstanding service and is restricted to those who have given this service at national and provincial levels.

A nominee must:

a. Be over the age of 65 years, but exceptions may be madeb. Have served the Association credibly in a voluntary capacity either at Board or

exceptionally at Branch level for a minimum period of 20 years; service may not necessarily be continuous

c. Be in good standing with the Association

The nomination of a person or persons as Honorary Life Members will be the President, Life President or Deputy Life President. Such nominees must be approved by a majority of the Board and the President and one of either the Life or Deputy Life President to receive the Award.

The Board recently approved the nominations of Miss Anna Kelly and Tony Phillips as Honorary Life Members and their profiles are attached to this document.

TTI President Ken Strong said about the nominations:

“Anna and Tony have made very important and significant contributions to the sport over many years both at national and provincial levels. Many of us who have known them for many years are fully aware of their long periods of service. On behalf of the members I congratulate them on their appointment as Life Members.”

The awards will be presented at the ITTA CLG Annual General Meeting on Saturday 8 July 2017.

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HONORARY LIFE MEMBER

MISS ANNA KELLY

Anna Kelly served the Irish Association at both Leinster Branch and Senior and Junior Management levels for a number of years. She became involved with the Business Houses League in Dublin, firstly as a player for Guinness, then as a Committee member and eventually as Secretary some 40 years ago.

She then served on the Leinster Branch for many years and became Treasurer. This led to her being elected to serve on ITTA Management and ITTA Treasurer, the latter position she held for more than 10 years. She has been a member of the Association’s Disciplinary Committee for many years and a Vice President of the Association.

Anna began coaching and became National Junior Coach. She attended several European Youth Championships and for the first couple of years she was the only female coach from any nation represented at the Championships. She was also elected and served as an Irish Senior and Junior Selector, being a member of both Senior and Junior Selection Committees.

Anna became involved in event organisation at local, national and international levels. She served a number of times on the organising committee of the International Schools Events when they were held in Ireland. Other events she was heavily involved in were the World Veterans Championships when they took place in Dublin in 1992 and the Special Olympics World Games in Dublin in 2003. She is an ITTA qualified umpire.

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HONORARY LIFE MEMBER

TONY PHILLIPS

TONY has had a lifetime of involvement in sport with Table Tennis being his main chosen sport. Since he came to Northern Ireland Tony became very involved in the organisation and coaching of Table Tennis initially in Ulster and then at Irish level at schools and underage levels.

Tony’s involvement in sport commenced after his daughter Deborah began playing at Glenburn Club in Belfast in 1982. A few years later he began assisting at top tables in the major competitions in Ulster, finally taking over the running of Ulster Junior Events in about 1990 and then Ulster Senior events in about 2000.

In 1986, he set up the very successful Table Tennis Club at RBAI where he was Vice Principal.. The Club had a number of highly skilled players which included Jonny Cowan, Wai-Sun Chan, Patrick Brown and Ryan Glass all of whom went on to represent Ireland at World and European Championships.

In 1989 Tony took over the running of the Ulster secondary schools competitions. These included the Individual Championships at Ulster and then at All Ireland level. The latter attracted a very large entry.

He also chaired the All Ireland Sub-Committee that reviewed and drew up the regulations for both Primary and Secondary All-Ireland Schools Team Championships.

Tony became a member of the Ulster Branch as Schools Secretary and served in various other capacities until this year 2017 when he was appointed as Honorary Life President of the Branch. His work included compiling Junior Ranking lists, editing and producing an ever-growing list of policies required by Sport NI, representing the Branch in negotiations with Sport NI, and acting as Equality Officer. He also served in various roles associated with the Irish Association.

He brought his experience of running major events in other sports to bear on Table Tennis events. The ITTA appointed Tony as an Honorary National Referee in 2012. He was the NI Sports Council’s NI Schools Coach of the Year in 1992 and was then awarded the Joe Veselsky Award for Service to Sport by the ITTA in 2004. He was also awarded the MBE by the British Government for “Services to Youth Sport in Northern Ireland”. He has been a Vice President of the Association for many years.

Tony was Team Manager for the Northern Ireland Schools Team in Glasgow at the 2006 inaugural UK School Games, and in the following years took teams to Coventry, Bath, Cardiff, Newcastle and Sheffield. He also served on the UKSG Advisory Committee.

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DOCUMENT 19 AFFILIATION PAPER FOR DISCUSSION

IntroductionTable Tennis Ireland is a member association and members must be affiliated.

The affiliation scheme at TTI is important to the organisation. This paper is provided as a consultation paper to the AGM for comment and direction. This paper combines the work of several people with an interest in the area along with feedback received. The AGM is the first time this paper has been made available to the general membership for comment. Following the AGM, it is proposed to form a sub-committee to develop and adopt a new affiliation scheme.

In considering change, we should review the reasons for an Affiliation Scheme. These are:

1) To raise money for the operation TTI2) To have evidence of the size of TTI for funding bodies and sponsors3) To allow TTI to better plan its operations and priorities4) To allow TTI to communicate directly with its members5) To encourage a culture of community and association amongst members

Rationale for changeChallengesThe Association raises roughly $15,000 from its members through affiliations. It receives roughly ten times that from Irish Sports Council (ISC) funding. As a comparison, Badminton Ireland receives twice its affiliation income as a grant from ISC. Were the ISC to provide the same ratio of funding to TTI (twice affiliation income rather than ten times affiliation income), it would set us back 20 years. There would simply not be enough to operate TTI properly. There are several reasons for the low affiliation income including:

1) The numbers active in the sport seems to be declining2) There appear to be many active in the sport who do not affiliate

The high rate of non-affiliation undermines not only income, it also undermines our ability to provide evidence of numbers for ISC funding and for sponsorship. Furthermore, it makes planning and communications difficult.

Table Tennis is an Olympic Sport. However, if we do not manage to increase affiliation numbers and income, we may find that Table Tennis in Ireland becomes little more than a parish hall game.

A key question is why some players do not affiliate. It appears that some people see no personal benefit in affiliation. They do not feel any ownership in the national team, they do not see the work of TTI in areas such as Governance, they do not feel a drive to develop and grow the sport – they are content to play in their club or local league and feel that, if TTI disappeared, there would be no difference to them.

Another question is why our numbers are declining. The Affiliation Scheme cannot tackle all of the challenges TTI faces, but it must take these into account.

We must recognise the advantages Table Tennis has over other sports. Inclusivity for para players (you will never see wheelchair basketball players against able bodied basketball players, but in Table Tennis you see that all the time and think nothing of it), the way the game can be played at any age and the great social aspect to the game. These strengths, along with the high profile of the game at

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Olympics and the fact that almost everybody has played Table Tennis at some stage in their life, makes this sport very attractive. So, we have some natural advantages.

Changes Recommended1) Rebrand the Affiliation Scheme as a Membership Scheme – banish the word affiliation! For

younger people the term affiliation has little meaning.2) Identify and communicate our Value Proposition – what do I get from being a member3) Increase the benefits of membership where possible4) Revisit the categories of membership, especially to capture those at the lower end of

membership – for instance , players who just play in their club5) Ensure the system is fully online and that it captures the data we need to operate and plan6) Revisit the fees to make them attractive to lower level players and ensure a fair charge for

those who benefit most from membership7) Agree and implement clear and strong penalties for those benefitting from TTI who refuse to

become paid up members8) Formally deal with the affiliation of associations, leagues, clubs, schools etc.9) Implement an incentive scheme to

a. Encourage membershipb. Allocate funds locally based on membership numbers locally

The sections below seek to provide a base position from which further analysis can begin and feedback at the 2017 AGM will be appreciated.

Affiliation Rule Changes Affiliation categories will be as follows, replacing the previous categories

Category Description WhyOfficial An official of the Association such as

a volunteer, Board member, referee or umpire

This is separated out from Coach as, in the future, there may be different charges for each, so this gives maximum flexibility

Coach An active coach, whether qualified or not

See above. It may be useful to have an extra category of ‘Approved Coaches’ – those that are qualified and certified appropriately and are listed on TTI website for hire – future issue

School Player A child playing in school only (even if school not affiliated) or on the school team where that school is affiliated

We want to capture the numbers here so that we can show our success to ISC. Raising funds is not the priority, or even possible, in this category

Community Player

Encompassing players who are WIS, or play challenger events only, or who play only within their club recreationally

These are players who often do not affiliate, especially people who just pay socially in their club. Again, the fee should be low to encourage affiliation

Regional Player A player of any age who plays in non-national branch tournaments e.g. Leinster Closed events

The idea here is that Regional and national players are quite different. Regional players work mainly with their Branch ad get less benefit from TTI than National players, and hence should pay less.

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National Underage Player

An underage player aged less than 18 years at time of affiliation, and playing in National and Regional events

National Players gain the most from TTI , but this underage category is to recognise that these players are generally not working and rely on parental funding

National Adult Player

An adult player aged 18 years or older at time of affiliation and playing in National and Regional events

See above

Club Affiliation A club affiliated to TTI and subject to the rules of TTI, including affiliation rules for its members. When registered/adopted, an Affiliated club will be required to adhere to certain standards.

The drive for Club Development over the next few years will formalise the relationship between clubs and TTI. Clubs gain a lot from membership of TTI, for instance the possibility of tables under the capital grant. A modest charge is appropriate and helps to formalise the relationship.

League Affiliation

A League affiliated to TTI and subject to the rules of TTI including affiliation rules for its players. When registered/adopted, an Affiliated League will be required to adhere to certain standards

As above

Association Affiliation

An association affiliated to TTI and subject to the rules of TTI including affiliation rules for its players. The relationship between the TTI and an affiliated association will be agreed between the parties in a Memorandum of Understanding. An association will be more than a club or group of clubs. It will be a group of people with a common interest in Table Tennis and some other common interests or attributes e.g. a Women’s Association or a Schools’ Association – TTI will retain the right to recognise an association or not.

As above.Also, Associations may become a new way of attracting membership. The success of Veterans Table Tennis is a great example. It is foreseeable that other groups might form associations. One could imagine, for example, a Polish Players Association or a Para players Association – both of which might attract more players to our game. We need to be in apposition to formalise links with these associations

School or University Affiliation

Any educational establishment which participates in School or intervarsity events

It would be fantastic if we could re-establish a national Schools association as the success of various regional schools leagues is often unnoticed. Having a membership category helps to formalise arrangements.

Associate Member

A parent or other person, not active in Table Tennis, not matching any other category e.g. not a coach or official

This is a category to increase numbers for reporting reasons. While members in this category as not playing or coaching, they are very interested in the sport and supporting others to participate or they may be retired from the sport.

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Fees – for discussionCategory Annual FeeOfficial €20Coach €20School Player €2Community Player €5Regional Player €20National Underage player €30National Adult Player €40Club Affiliation €50League Affiliation €0Association Affiliation €0School or University Affiliation €50Associate Member €0

Rules and Penalties1. If more than one affiliation category applies, then the category with the highest cost applies

e.g. a National Player who is also a Coach will pay the higher fee and join under that category.

2. An affiliated club must ensure, including by adopting appropriate procedures, that all club members or people who play at the club are affiliated to TTI within three months of joining the club.

3. An unaffiliated player will not be allowed to play in any event organised, operated or funded in any way by TTI, any Branch, any Affiliated Association, any Affiliated Club or any Affiliated League. The event organiser is responsible to verify that all entrants are affiliated prior to commencement of play and to ensure adequate steps are taken to enforce this rule. Where an organisation facilitates an unaffiliated player to play in one of these events, that organisation will be liable to pay the affiliation fee for the member.

4. A club or Association that fails to take all reasonable steps within its means to ensure its members are affiliated will forfeit its status as an affiliated club. That club’s TTI affiliated members may be notified by TTI of the status change for the club and these rules.

5. No affiliated person may be a member of an unaffiliated table tennis club, table tennis league or table tennis association or take part in any activity organised by that club, table tennis league or table tennis association.

6. The penalty for knowingly breaching the above rule may include suspension of playing rights or affiliation, removal of eligibility for TTI or Branch team selections or, for repeated offences, may include exclusion from TTI for one year.

7. Unaffiliated Clubs will not be approved to hold Challenger, WIS or other branch or TTI approved events and will not receive any funding from TTI, unless part of a programme intended to develop and affiliate that club.

8. Affiliation fees will be effective for 12 months from the date of affiliation and that date is the renewal date thereafter.

Incentive RebatesIn order to facilitate greater local organisation of Table Tennis and also to facilitate participation by more players and to build the affiliated membership, TTI will provide, as an incentive, rebates as described below to Branches, Leagues and Associations.

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The following rebates are always subject to the financial situation and judgement of the TTI Board. However, where funds are available, and where the Board, at its discretion decides to rebate:

Rebates will be paid by bank transfer each January, based on the affiliation data in GoMembership at the end of the previous year

Branches will receive up to 35% of the affiliation fees collected from members in their Branch area

Affiliated Leagues will receive up to 15% of affiliation fees collected from players in their league

Affiliated Associations will receive up to 15% of affiliation fees collected from players in their association

Disbursement of grants such as tables from Capital Grants etc. will be targeted towards Affiliated Clubs, Leagues and Associations. The only exception will be where a new club, league or association is being established with a view to it being affiliated.

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€¦ · web viewthe committee met on one occasion and had a number of email discussions. despite...

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