How to Create a Table and Graph in MS Word

1. Open MS Word and create a new document.

2. Click on the tab labeled “Insert” and then click on “Table”. Move your cursor over the blocks in the pop-up window to decide how many spaces you need in each row and column. Click on the last box to create your table.

3. Select the top row, skipping the first column. Go to “Layout” and click on the button “Merge Cells”. This will create one large cell for your RV label.

4. Do the same for the two blocks in the first column. This will be for your MV label.

5. Next you want to fill-in your additional labels as well as your data.MV Label

(units)RV Label (units)

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6. Go to “Insert” and click on “Chart”. This will open up a variety of options. Select the option you need for your particular lab (usually a bar or line graph).

7. For this example, I have selected a line graph. When I click on the graph type, MS Word opens up MS Excel side-by-side with the document so you can see the graph change as you edit the data. (Note: Excel plugs in sample data and labels so you have an idea of how it will look on the graph.)

8. Correct your labels in the excel file to match your table. Then fill-in your data. If you need more/less rows or columns stretch or shrink the square on the bottom right corner of the blue box to fit your needs. (See how the graph to the left edits itself as you make changes to your table.)

If Office 2013, it’ll look like this.

9. Once you’ve input all your data, you can full screen the MS Word document to finish editing the graph labels. Start by clicking on the title to edit.

10.Next, click on Chart Tools “Layout” “Axis Titles” “Primary Horizontal Axis Title” “Title Below Axis”. This will create a text box for you to add your MV label. Do the same for the RV label, except go to “Primary Vertical Axis Title” “Rotated Title”.

In Office 2013 it looks like this:

11.If you create a line graph, you’ll want to go to “Layout” “Trendline” ”Linear”. If you don’t need the key on the right of the graph, delete it by clicking on it and pressing “Delete” on the keyboard. Now you’re all done!

In Office 2013 it looks like this: