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CLEAN TECHNOLOGY DEMONSTRATION PROGRAM

PROGRAM GUIDE AND APPLICATION FORMBACKGROUND

BLOOM is issuing a call for proposals to support the completion of clean technology demonstration projects in Ontario.

The objectives of this program are to demonstrate the potential commercial application of cleantech and low carbon solutions with a high potential to achieve major GHG emission reductions in targeted sectors.

The outcomes and results will be used to:

Illustrate to sector stakeholders that viable cleantech and low carbon solutions are commercially available;

Reduce the perceived environmental, economic, and business risks of adopting cleantech solutions; and

Bridge the ‘adoption gap’ and increase the market demand for cleantech solutions.

To support these objectives, the BLOOM ‘Impact Quantification’ methodology, known as BLOOM IQ, will be used in each approved project to provide a third party quantification of GHG emissions reductions and other environmental, economic and social benefits that can be realized over the entire life-cycle of the cleantech solution.

WHAT IS A HIGH-QUALITY PROPOSAL

A high-quality proposal would have some of these characteristics:

The demonstration project is in a sector of economic importance to Ontario; The demonstration project is in a sector where there is high potential to achieve major GHG

emission reductions through adoption of the demonstrated low-carbon solution; The low-carbon cleantech solution to be demonstrated is commercially available and/or

commercially-ready; The low-carbon cleantech solution provider can articulate how the demonstration outcomes

will support their deployment strategy; The customer hosting the demonstration is representative of the sector so that the outcomes

can be quantified and communicated to enable broader market adoption; The host customer is a sophisticated buyer who can provide invaluable feedback to the

cleantech solution provider, and who can serve as a reference and case study in which future customers will depend; and

The project has other strategic partners that can support broader market adoption of the low-carbon cleantech solution, following completion of the demonstration.

1 | Page BLOOM Clean Technology Demonstration Program - Guide

HOW THE PROGRAM WILL WORK

BLOOM will provide grant funding on a 50:50 cost-share basis to support five to seven demonstration projects that are required to be completed by March 31, 2018 in accordance with the guidelines below .

The demonstrations will be collaborative projects involving both a cleantech solution provider and a sector customer “host” who is representative of the applicable broader sector. Ideally, proposed projects will also include other participants such as industry associations and/or government agencies.

Each demonstration project will be required to collect performance data, including both baseline data prior to the demonstration of the cleantech solution, as well as data generated during the demonstration. BLOOM will work with and support the selected project teams to develop appropriate monitoring plans. This will allow BLOOM to analyze the results and quantify the net impacts for each project using the BLOOM IQ methodology.

KEY DATES:

The call for proposals will be announced: February 15, 2017 Application deadline will be: March 24, 2017 Approved Project notifications: April 15, 2017

FUNDING OF TECHNOLOGY DEMONSTRATIONS

BLOOM shall administer a grant program under which eligible Co-Applicants (cleantech provider and sector host) can apply for funding to conduct cleantech demonstration projects subject to the following requirements:

BLOOM will provide financial support to selected applicants to pay for up to 50% of their eligible project expenditures for approved projects, up to a maximum of $150,000 per project.

Projects must be capable of being completed no later than March 31, 2018 in order to be eligible.

BLOOM will determine the payment schedule to selected applicants, which may include an up-front payment as well as milestone-based payments, as finalized based on negotiations between BLOOM and the selected applicant.

The application process and related program management will be undertaken by BLOOM, with the applications reviewed by qualified independent experts in addition to BLOOM staff.

PROGRAM GUIDELINES

Eligible costs are those that BLOOM considers necessary and directly related to the project. These costs must be incurred by the applicant after the date of application approval and are subject to verification by an independent audit. Any project expenditures must be incurred on or before March 31, 2018 after which they will not be considered as eligible under this program.

Maximum BLOOM Funding Contribution per project: $150,000 (conditional on Project Funding Expense Limits)

Project Duration: from time of approval to no later than March 31, 2018


Expected Co-Applicant/Partner Contribution (combined) : Minimum of 50% of requested BLOOM Funding

Can include verifiable in-kind contribution (i.e., staff time, facilities, equipment, materials) Can be combined or ‘pooled’ by both Co-Applicants AND other project partners

Project Funding Expense Limits: Salary/Benefits*: limit 50% of requested BLOOM funding Supplies/Materials: limit 50% of requested BLOOM funding

This refers to those supplies and/or materials utilized and/or consumed during the course of the project (i.e. raw materials, testing supplies, chemicals, gases, etc.)

Services: limit 50% of requested BLOOM funding This refers to services specific to, and required to complete the project (i.e. lab testing,

installation, design, etc.) Capital Equipment: limit 50% of requested BLOOM funding

Eligible expenses must be limited to a pro-rated valuation based on the depreciation value over the duration of the project, and the % utilization of the capital equipment in this period (i.e., 18 month project with $20,000 depreciation over this period. Equipment was used one day out of five days, therefore can claim a capital equipment expense of: 0.2 x $20,000 = $4,000)

Fees* (i.e. equipment and/or facility rental): limit 50% of requested BLOOM funding Major Subcontractors and Consultant Fees*: limit 50% of requested BLOOM funding Other* (please specify): limit 25% of requested BLOOM funding

*Note: BLOOM funding can only be applied to that portion directly associated with the execution of the project, and must be prorated as appropriate to reflect this. For example, equipment that is rented for 24 weeks, but only to be used for 6 weeks of work during the project must be presented as 25% of the actual rental cost.

In Eligible Expenses: Purchase of or improvements to land; Purchase of or improvements to buildings; Business case preparation, third party government relations, management; consulting services,

or other fees (including legal, but not including legal fees associated with intellectual property protection for project related solutions);

Operating expenses (including salaries and overhead) not directly attributable to the recipient’s funded project, including debt service costs or federal or provincial income taxes, surtaxes or special expenses; and

Remuneration to shareholders


APPLICATION AND DECISION PROCESS

BLOOM staff will initially assess completeness and eligibility of applications. Following this a Committee of external reviewers will assess each proposal against the goals of the program, taking into consideration the potential to achieve the necessary outcomes.

BLOOM will then conduct a final review of the Committee recommended proposals prior to announcing funding decisions.

Applicants approved for funding will be required to sign a Grant Agreement with BLOOM before the project starts.

HOW APPLICATIONS ARE REVIEWED AND EVALUATED

The review process is outlined in Figure 1.


Co-Applicants Submit Application

BLOOM Staff Review

Is Application Completeand Eligible?

Yes

No

Independent Experts Provide Recommendations

Independent Expert Committee Review

Pursue DemonstrationProject?

Yes

Notify Applicant

Execute Grant Demonstration Project Agreement

Initiate Demonstration Project

Unsuccessful applicants will be notified of their status and whether the application was declined and if it needs to be revised.

Co-Applicants may be asked for missing information or documentation required as part of the application process.

BLOOM may refer applicants to other organizations in Ontario’s Commercialization Eco-system for assistance in the development of their application and project or commercialization plan.

BLOOM Review and ApprovalTo Proceed

Notify Applicant

No

REVIEW PROCESS

Figure 1: Review Process

This program is an initiative of The Bloom Centre for Sustainability with support of the Government of Ontario.


DATE

For Office Use Only:

BLOOM CLEAN TECHNOLOGY DEMONSTRATION PROGRAMAPPLICATION FORM

Please fill out all sections of the application and email the completed document, along with any support material to Jeannie Freeborn ([email protected]).

If you have any questions regarding the program or application, please contact Michael Fagan, ([email protected]) or Kevin Jones ([email protected]).

PROJECT CO-APPLICANTS

CLEANTECH PROVIDER SECTOR HOST CUSTOMER

Co-Applicant Organization:

Contact First Name:

Contact Last Name:

Contact Title:

Phone:

Fax:

E-mail:

Address:

City:

Province/State:

Postal Code:

PROJECT LOCATION

Address:

City: Province:

Provide Details:

7 | Page BLOOM Clean Technology Demonstration Program – Application Form

mailto:[email protected]



DATE


OTHER PROJECT PARTNERS

In addition to the project Co-Applicants, what other organizations are involved in the project as partners?

PARTNER 1 PARTNER 2 PARTNER 3 PARTNER 4

Organization:

Contact First Name:

Contact Last Name:

Contact Title:

Phone:

Fax:

E-mail:

Address:

City:

Province/State:

Postal Code:

Description of partner role:


DATE


PROJECT INVESTMENT CONTRIBUTION

Provide complete project investment contributions (cash or in-kind) from all partners including government funding organizations (specify if the funding has been applied for, approved, or received). Include all partners listed above.

CONTRIBUTOR CASH IN-KIND

BLOOM: Requested Funding

CO-APPLICANT: Cleantech

CO-APPLICANT: Sector Host

PARTNER 1:

PARTNER 2:

PARTNER 3:

PARTNER 4:

TOTAL


DATE


PROJECT OPPORTUNITY DESCRIPTION

1. Provide an outline of the proposed project and describe how it will demonstrate the potential commercial application of cleantech and low carbon solutions with a high potential to achieve major GHG emission reductions and other environmental, societal and economic benefits in targeted sectors. (max. 1,000 words)

The Project Opportunity Description should include:

Detailed technical description of the technology, process, or product to be demonstrated; How it functions; and Relevant existing performance information, including results of any tests, trials, or

demonstrations.

Supplementary documentation such as relevant test results, technical specifications, or other information, may be submitted along with the application.

(1,000 word maximum)

2. Describe in detail the activities that will be conducted as part of this proposed project. (max. 1,000 words)


3. Describe the customer needs and requirements of the target adoption sector(s) that the demonstration project will address. (max. 500 words)

(500 word maximum)


DATE


4. Describe the combined benefits that this proposed solution will bring to the target sector(s). Include specific information and details on the environmental (i.e., GHG and low carbon), societal and economic advantages of the proposed solution relative to other approaches. (max. 500 words)

(500 word maximum)

5. What is the expected commercial adoption path for the proposed solution? For instance, market adoption could be achieved through existing partner companies, licensing to third parties, establishing a new start-up company, or by other means. (max. 250 words)

(250 word maximum)

6. Describe (max. 1,000 words) what adoption barriers the demonstration will help to address. Include details such as:

Proof of technical and economic performance that are relevant to sector customer requirements;

Development of relationships with sector and other strategic partners; Supply chain development for materials and equipment; Improved understanding of customer or end-user requirements and relationships; Data supporting regulatory approval; and, Any other items that must be addressed to ensure successful commercial adoption.



DATE


PROJECT TEAM

Provide a breakdown of key project team members from all project partners. Include biographies (including relevant experience) for all personnel in key positions as an appendix to this application.

FULL NAME ORGANIZATION POSITION

Project Leader(s):

Key Personnel from Co-Applicant and Partner Organizations (Public and Private):



PROJECT EXPENDITURE BUDGET

Provide a detailed budget for the proposed project. Please note that BLOOM will not cover expenses incurred prior to approval of the project (e.g., expenses to prepare this application).

SALARY/BENEFITS PORTION OF EMPLOYEE

TIME ATTRIBUTABLE TO PROJECT

(%)

TOTAL PROJECT-RELATED

COST

CO-APPLICANTCONTRIBUTIONS

PARTNERCONTRIBUTIONS

BLOOM CONTRIBUTION1

EMPLOYEE CASH IN-KIND CASH IN-KIND

%

%

%

%

%

%

%

%

%

Subtotal %

1 Salary/Benefits may account for up to 50% of BLOOM funding to a limit of $75,000



SUPPLIES/MATERIALSTOTAL COST

PORTION OF ATTRIBUTAB

LE TO PROJECT (%)


COST

CO-APPLICANT CONTRIBUTIONS

PARTNER CONTRIBUTIONS BLOOM

CONTRIBUTION2

DESCRIPTION CASH IN-KIND CASH IN-KIND

%

%

%

%

%

%

%

%

%

Subtotal %

2 Supplies/Materials may account for up to 50% of BLOOM funding to a limit of $75,000



SERVICESTOTAL COST

PORTION OF COST

ATTRIBUTABLE TO PROJECT

(%)


COST



CONTRIBUTION3

Description Cash In-Kind Cash In-Kind

%

%

%

%

SUBTOTAL %

3 Services may account for up to 50% of BLOOM funding to a limit of $75,000.



CAPITAL EXPENSESTOTAL COST

PORTION OF COST

ATTRIBUTABLE TO PROJECT4

(%)


COST



CONTRIBUTION5

Description Cash In-Kind Cash In-Kind

%

%

%

%

SUBTOTAL %

4 Capital Expenses must be pro-rated based on the depreciation value over the duration of the project and the % utilization of the equipment during the project period.

5 Capital Expenses may account for up to 50% of BLOOM funding to a limit of $75,000.



FEESTOTAL COST

PORTION ATTRIBUTAB

LE TO PROJECT (%)


COST



CONTRIBUTION6


%

%

%

%

Subtotal %

6 Fees may account for up to 50% of BLOOM funding to a limit of $75,000



MAJOR SUBCONTRACTORS AND CONSULTANT FEES

TOTAL COST

PORTION ATTRIBUTABLE TO PROJECT

(%)


COST



CONTRIBUTION7


Subtotal

7 Major Subcontractors/Consultant Fees may account for up to 50% of BLOOM funding to a limit of $75,000



OTHER EXPENSESTOTAL COST


(%)


COST



CONTRIBUTION8


Subtotal

8 Other expenses may account for up to 25% of BLOOM funding to a limit of $37,500



TOTAL BUDGET TOTAL COST


(%)


COST



CONTRIBUTIONDESCRIPTION CASH IN-KIND CASH IN-KIND

Salary/Benefits

Supplies/Materials

Services

Capital Expenses

Fees

Major Subcontractors and Consultant Fees

Other

TOTAL

*Note: BLOOM funding can only be applied to that portion of expenses directly associated with the execution of the project, and must be prorated as appropriate to reflect this. (i.e., equipment that is rented for 24 weeks, but only to be used for 6 weeks of work during the project must be presented as 25% of the actual rental cost)



PROJECT TIMELINE AND SCHEDULE

Provide a detailed project timeline that describes all of the steps required to proceed from project initiation to successful conclusion of the demonstration project. It should include key tasks and project milestones (as well as funding milestones) throughout the project and address all technical and non-technical challenges addressed above.

When setting the dates for the project, please note that BLOOM will not cover expenses incurred prior to approval of the project.

TASK/MILESTONE DESCRIPTION EXPECTED OUTCOMESSTART DATE

(ddmmyy)

END DATE

(ddmmyy)

RESOURCES REQUIRED(STAFF, CONSULTANTS,

MATERIALS, EQUIPMENT)



PROPOSED PAYMENT SCHEDULE

Provide an outline of the requested payment schedule, tied to key project milestone points. Please ensure milestone descriptions match those presented in “Project Timeline and Duration”.

MILESTONE DESCRIPTION % FUNDING REQUEST AMOUNT

FUNDING REQUEST AMOUNT

%

%

%

%

%

%

%

TOTAL %


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