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Major Projects Grant

Project Business Plan

PROJECT: Timber supply changes to support conservation of native flora, Koala habitat and Aboriginal cultural heritage on the NSW far south coast

PROJECT MANAGER: Daniel TuanSenior Manager Production South

Forestry Corporation of NSW

CONTACT DETAILS: Phone: 02 4475 1401

Email: [email protected]

Mobile: 0447 744 428

Address: PO Box 42, Batemans Bay NSW 2536

Version 0.A (10 09 2015)

The version identifier for the Project Business Plan should be altered and dated with each amendment made. This provides an indication of the currency of the Plan.

1

1 Once the Project Business Plan is approved it can only be amended by approval from the Environmental Trust.

Table of Contents

1 Project Overview................................................................................................................................ 11.1 Project Title................................................................................................................................ 11.2 Project Summary........................................................................................................................ 11.3 Project Background.................................................................................................................... 1

2 Project Vision, Objectives and Outcomes.......................................................................................42.1 Vision......................................................................................................................................... 42.2 Objectives Hierarchy.................................................................................................................. 4

2.2.1 Government Objective(s)...........................................................................................................42.2.2 Organisation Objective(s)...........................................................................................................42.2.3 Environmental Trust Objects......................................................................................................52.2.4 Outcomes Hierarchy and Evaluation Framework.......................................................................52.3 Outputs...................................................................................................................................... 8

3 Project Structure and Governance...................................................................................................93.1 Project Structure........................................................................................................................ 9

3.1.1 Project Location......................................................................................................................... 93.1.2 Project Design............................................................................................................................ 93.1.3 Project Plan.............................................................................................................................. 103.2 Governance.............................................................................................................................. 12

3.2.1 Funding Arrangements.............................................................................................................123.2.2 Decision Making.......................................................................................................................123.2.3 Project Manager.......................................................................................................................123.2.4 Environmental Trust Subcommittee/Technical Committee.......................................................123.2.5 Reference Groups (optional)....................................................................................................123.2.6 Project Team............................................................................................................................ 123.2.7 Contractors............................................................................................................................... 12

4 Engagement and Communication..................................................................................................144.1 Engagement Spectrum............................................................................................................144.2 Stakeholder Identification and Mapping...................................................................................144.3 Partners/Collaborators.............................................................................................................154.4 Volunteers................................................................................................................................ 154.5 Communication Strategy..........................................................................................................15

5 Project Measures and Reporting....................................................................................................175.1 Project Measures – Schedule C...............................................................................................175.2 Reporting................................................................................................................................. 17

5.2.1 Reports to the Environmental Trust..........................................................................................175.2.2 Reports to the Environmental Trust Subcommittee..................................................................175.2.3 Reports to Project Partners and reports from Project Partners................................................175.2.4 Reports to the Stakeholders.....................................................................................................175.2.5 Information Management.........................................................................................................17

6 Resource Management....................................................................................................................186.1 Funding and Budgeted Expenditure.........................................................................................186.2 Description of in kind support...................................................................................................186.3 Risk Identification, Analysis and Mitigation..............................................................................186.4 Review Process....................................................................................................................... 19

7 Project Monitoring and Evaluation.................................................................................................207.1 Types of evaluation.................................................................................................................. 207.2 Monitoring during the project....................................................................................................207.3 Evaluation at the completion of the project..............................................................................21

8 Glossary........................................................................................................................................... 229 Appendices...................................................................................................................................... 23

Major Programs: Project/Business Plan Guidelines and Template

1 Project Overview

1.1 Project Title

Timber supply changes to support conservation of native flora, Koala habitat and Aboriginal cultural heritage on the NSW far south coast

1.2 Project Summary

The project will protect native flora and important habitat for the last remaining koala population on the NSW far south coast and protect Aboriginal cultural heritage on 11,800 hectares of state forest. Commercial timber harvesting will cease in Murrah, Mumbulla, Tanja and the southern part of Bermagui State forests and the area will be permanently protected as a flora reserve, to be managed by the Office of Environment and Heritage. The project will fund access to alternative timber supply sources that will ensure the maintenance of the local timber industry and the protection of jobs.

1.3 Project Background

Answer the following key questions:

What environmental/sustainability issues/challenges are targeted for resolution through this project and why is the project needed?

The project will protect native flora, important habitat for the last remaining koala population and protect Aboriginal cultural heritage in four state forests on the NSW far south coast.

The once healthy koala population in south eastern NSW has declined significantly due to the well accepted key threats to koalas including land clearing leading to permanent loss of habitat; increased areas of housing close to bushland; road traffic; dog attack; prolonged drought and diseases (see for example ‘The Koala – Saving our national icon’, report of the Senate Standing Committee on Environment and Communities, 22 September 2011). Even with the reservation of large areas of national park estate as a result of the 1999 Eden Regional Forest Agreement, it became apparent that koalas were occupying marginal habitat and the trajectory of their populations was in steep decline.

Koalas have since disappeared from all parts of the region, across multiple tenures, except for the Murrah-Mumbulla area. Recent surveys have shown that this population is not only stable, but actually showing some signs of recovery. The relative health of this population is due to the higher productivity of the soils, their proximity to river flat red gum forests and the absence of disturbance to the area for a significant period.

The Murrah, Mumbulla, Tanja and southern part of Bermagui State forests, totalling 11,800 hectares, form the core of this population, which is thought to number around 60 individuals.

While timber harvesting in general is not a threat to koalas and other species when it is dispersed in time and space, the already fragile state of the koala population on the south coast means limiting disturbance to individual koalas is considered a means by which the protection of the koala population on the south coast as a whole can be enhanced. Reserving these forests as Flora Reserves will result in the cessation of commercial timber harvesting. This would eliminate a disturbance of the land which contributes, among other things, to minimising disturbance of the habitat of this particular colony of koalas and enables the forest landscape to be managed with the primary view of conserving this population. In addition, benefits flowing from continued work, albeit outside of this project scope, on mitigating the key threats to koalas (mentioned above) will be able to be applied to this site to further enhance the population’s state.

It is expected that the protection of other native species will also be enhanced as a result of cessation of commercial timber harvesting. The protection measures specified in the Threatened Species Licence issued for commercial timber harvesting under the Integrated Forestry Operations Approvals provide a high degree of protection for threatened species. However, commercial timber harvesting has been absent in these forests for many years due to preferential harvesting in less sensitive forests available for harvesting in the Eden Region. As a result, without this project, a larger than usual area of these forests would be required to be harvested during the period to 31 December 2018 to meet contractual supply commitments. Timber harvesting at such an intensity would be likely to have at least a short term impact on the habitat of koalas and other species in this area. This is a unique set of circumstances where cessation of commercial timber harvesting can be regarded as a direct contributor to the protection of

Major Programs: Project/Business Plan Guidelines and Template Page 1 of 29

koalas and other species by eliminating a relatively significant disturbance of land thereby enhancing the overall environmental outcome for the region.

Two applications were lodged with the Australian Government in May 2011 to protect Aboriginal cultural heritage in part of Bodalla State Forest and all of Mumbulla and Murrah State Forests under the Aboriginal and Torres Strait Islander Heritage Protection Act 1984 (Commonwealth). A determination of these applications has not yet been made.

While Forestry Corporation is legally able to harvest timber while the applications are being assessed, consultation with local Aboriginal communities revealed none were prepared to endorse harvesting prior to a decision being made. The proposed conversion of the four forests to flora reserve ensures protection of the Aboriginal cultural heritage values of these forests as well as their native flora and koala habitat.

At the same time, the State Government and Forestry Corporation are committed to long-term contracts for wood supply which include supply from these four forests. This project facilitates exclusion of commercial harvesting from the four forests to aid the conservation of native flora, the koala population and the Aboriginal cultural heritage present while enabling the State to meet its commitment to wood supply by funding the additional costs of sourcing of timber from alternative locations.

What is the current situation, outline the baseline situation?

See above.

What will you do to address the issues/challenges?

The proposal seeks to ensure the long-term protection of native flora and the last remaining koala population on the far south coast by enacting formal protection of important habitat and focusing management on protection and recovery of the population. The proposal will also protect Aboriginal cultural heritage in the four forests. This can be achieved through existing mechanisms within the Forestry Act 2012. A flora reserve will be declared over Murrah, Mumbulla, Tanja and the southern part of Bermagui State forests. OEH will be appointed as land manager of the flora reserves with funding provided for land management through a re-allocation of $110,000 per annum (plus relevant Treasury escalation) of Community Service Obligation funding of the Forestry Corporation.

This will have the effect of excluding commercial timber harvesting but retaining the State Forest dedication. It is appropriate to appoint OEH as the land manager as the four forests are unique, in that they contain significant koala habitat and are the subject of Aboriginal cultural heritage applications, and this will also provide synergies with the management of surrounding landscapes and National Parks.

OEH will prepare and implement a management plan for the flora reserve for approval by the Minister for Primary Industries under the Forestry Act 2012 to cover land management operations, including:

Fire management actions to protect koala and other native species populations and deal with fire

risks. Fire strategies will be integrated with the existing fire management regime on adjoining

National Parks.

Pest management, including continuing regular fox/dog baiting, benefiting koalas and other native

species

Engagement with Aboriginal communities, neighbours and other stakeholders, particularly on

koala monitoring and Aboriginal connection to country.

Koala monitoring and research to determine long term population trends and support management

decision-making

Maintenance of road and trail network to support fire and other management activities.

How does the project differ from your core business? Explain why this project is not core business and how it value adds to core business. You should also demonstrate the project is not cost-shifting or replacement funding.

Forestry Corporation of NSW (FCNSW) supplies two major customers, Blue Ridge Hardwoods (BRH) and South East Fibre Exports (SEFE) from the Eden Management Area (EMA) (which is specified as the supply area for BRH and includes the four forests) under long-term Wood Supply Agreements (WSA). The State is a party to these WSAs. From the beginning of 2016 until the end of the WSA’s term on 31 December 2018, greater than 50 per cent (40,000m3 of 75,000 m3) of the available supply from the EMA


would need to be sourced from these four forests to meet these WSAs. This proposal seeks to exclude commercial harvesting from the four forests and supplying these customers with timber from areas further north in the South Coast Management Area (SCMA). This is contrary to the core business of FCNSW and involves additional costs that are to be met by the Environmental Trust grant. The funding sought is purely to meet the range of additional costs that will be incurred as a result of changing the supply area.

How will the benefits/outcomes from this project continue beyond the life of the project?

The protection and recovery of the koala population and conservation of Aboriginal cultural heritage values will be an ongoing focus of management for OEH. This will be reinforced by synergies with OEH management of the national parks that surround and are adjacent to the Murrah-Mumbulla forests.

Declaration of the forests as a flora reserve will provide for a stronger and exclusive management focus on environmental and Aboriginal cultural heritage values. Long term continuity of the outcomes of this project is assured by:

- commercial timber harvesting not being permitted in flora reserves (similar to reserves under the National Parks and Wildlife Act 1974)

- the conservation and ongoing nature of flora reserves, which have an IUCN IA category (an internationally recognised ‘reservation status’) equivalent to most, and greater than some, nature reserves (see national reporting at http://www.environment.gov.au/land/nrs/science/capad/2014). The object of any working operations plan for a flora reserve “is to be the preservation of native flora” (Forestry Act 2012, clause 25). Revocation of a flora reserve requires an Act of Parliament, which is the same level of legislative protection provided to nature reserves and other reservation categories under the National Parks and Wildlife Act 1974.

- The statutory management plan will direct OEH management actions and investment, ensuring that protection of koala and other native species and conserving natural values remain a priority focus of land management over the long term.

What are the related activities/opportunities? (i.e., relevant programs, strategies, plans, organisational policies or intentions across all levels of government, stakeholder groups, etc).

The project contributes to achieving actions in the koala recovery plan and iconic species project under Saving our Species, the NSW Government’s program to secure as many threatened species as possible in the wild for the next 100 years.

Protection of critical corridors and landscapes, contributing to the Government’s Green Corridors Program (previously funded by the Environmental Trust) and supporting the Great Eastern Ranges Initiative.

The new flora reserve will contribute to a comprehensive, adequate and representative reserve system in NSW.

Management of pests and weeds. Will enable more efficient management of pests and weeds on existing parks, linking to NSW Regional Pest Management Strategies and the NSW Invasive Species Plan.

How have you determined that the project is at the most appropriate spatial, temporal and institutional scale?

Discussions between Forestry Corporation, EPA and OEH have determined that permanently preventing commercial timber harvesting from these four forests is most appropriate for achieving the objectives of protecting the native flora, koala habitat and Aboriginal cultural heritage while maintaining timber supply and protecting jobs in the region.


http://www.environment.gov.au/land/nrs/science/capad/2014

2 Project Vision, Objectives and Outcomes

2.1 Vision

Ensure the long-term protection of native flora, important habitat for the last remaining koala population on the far south coast and Aboriginal cultural heritage by:

- ceasing commercial timber harvesting in the four state forests through the permanent protection of those forests as flora reserves

- maintaining timber supply and protecting jobs in the region by accessing alternative timber supply

- appointing the Office of Environment and Heritage as the land manager to focus management on the koala population’s protection and recovery and provide synergies with the management of the surrounding national parks.

2.2 Objectives Hierarchy

2.2.1 Government Objective(s)

International contextInternational Convention on Biological DiversityTarget: at least 17 per cent of terrestrial area included in a protected area system, and integrated into the wider landscape, by 2020.

National contextAustralia’s Biodiversity Conservation Strategy 2010-2030Target 4: “by 2015, achieve a national increase of 600,000 km2 of native habitat managed primarily for biodiversity conservation across terrestrial, aquatic and marine environments”.Target 6: “by 2015, four collaborative continental-scale linkages are established and managed to improve ecological connectivity”. This will be achieved by protecting biodiversity, maintaining and re-establishing ecosystem functions and reducing threats to biodiversity.

Australia’s Strategy for a National Reserve System - 2009-2030Enhancing ‘core areas for the long term survival of threatened ecosystems and threatened species habitats in each of Australia’s bioregions by 2030’.

State contextNSW 2021: A Plan to Make NSW Number OneGoal 22: “protect our natural environment” with the target to “protect and conserve land, biodiversity and native vegetation”, “protect rivers, wetlands and coastal environments”.

Threatened Species Conservation Act 1995 - Sect 3Relevant objects of the Act:(a) to conserve biological diversity and promote ecologically sustainable development (c) to protect the critical habitat of those threatened species, populations and ecological communities that are endangered(f) to encourage the conservation of threatened species, populations and ecological communities by the adoption of measures involving co-operative management.Native Vegetation Act 2003 - Section 3(c) to protect native vegetation of high conservation value having regard to its contribution to such matters as water quality, biodiversity, or the prevention of salinity or land degradation.

2.2.2 Organisation Objective(s)

Will contribute to the following goals of the Office of Environment and Heritage (OEH) Corporate Plan 2014-2017:• “ensure vibrant natural assets for the health and prosperity of NSW”• “build resilience to climate change and environmental hazards and risks”.


The project will also contribute to the achievement of FCNSW objectives specified in its Statement of Corporate Intent by ensuring continuity of timber supply to key customers and meeting contractual obligations.

2.2.3 Environmental Trust Objects

The proposal contributes to the achievement of Environmental Trust objectives by facilitating permanent protection of 11,800 hectares of forested land to support the recovery of the last remaining koala population and Aboriginal cultural heritage on the NSW far south coast. The proposal will specifically address the Trust objective:

(a) to encourage and support restoration and rehabilitation projects in both the public and the private sectors that will or are likely to prevent or reduce pollution, the waste-stream or environmental degradation, of any kind, within any part of New South Wales.

2.2.4 Outcomes Hierarchy and Evaluation Framework


Outcomes Hierarchy and Evaluation Framework

Outcomes Hierarchy Evaluation FrameworkObjective/Outcome/Activities/Needs (as applicable)

Evidence/Assumptions

Evaluation questions and timeline

Performance indicator2

Performance target

Baseline Performance information2

What are the assumptions on which you have based the hierarchy?

How will you know you have achieved your objective and outcome(s)? Have the activities/outputs been delivered and outcome(s) achieved?

What indicators will you use to demonstrate your success?

What targets will you use to determine your success?

How are you going to collect baseline data?

i.e. where will the performance indicator information come from and who will be responsible for collecting?

Ultimate outcome

Permanent protection of native flora, important koala habitat and Aboriginal cultural heritage

The outcome cannot be achieved without achieving the immediate outcomes.

Dedication of flora reserve, appointment of OEH as land manager and adoption/implementation of management plan will have occurred.(See project background regarding the security of conservation tenure of a flora reserve.)

Gazettal of flora reserve.

Appointment instrument.

Plan adopted & implemented.

Gazettal of flora reserve.


Plan adopted & implemented

NSW Government Gazette


Plan adopted & implemented

NSW Government Gazette

Appointment instrument

Plan adopted & implemented.

Immediate outcomes

Declaration of flora reserve

OEH appointed as land manager of the flora reserve

Adoption of management plan

Dedication as flora reserve equates to the highest forms of reservation category.

OEH is better placed to manage the flora reserve with a conservation focus with

As above As above As above As above Flora reserve will be dedicated by the Minister for Primary Industries and published in the NSW Government Gazette.

2 Data collected as part of the project must be provided to the Trust for audit and evaluation purposes at the conclusion of the project, or as requested.


Outcomes Hierarchy Evaluation FrameworkObjective/Outcome/Activities/Needs (as applicable)

Evidence/Assumptions

Evaluation questions and timeline

Performance indicator

Performance target

Baseline Performance information2

synergies with suurounding national parks.Statutory management plan with specific focus on koalas & natural values will ensure land management actions and expenditure focussed on these outcomes.

Activities Gazettal of flora reserve.

Appointment of OEH as land manager.

Expenditure of funds.

The activities reflect the desired outcomes.

Have contractual timber supply commitments been met from alternative sources by completion of the project?

Contractual timber supply commitments have been met within budget.

Annual budget commitments are expended.

Needs Protection of native flora, important habitat for the last remaining koala population and Aboriginal cultural heritage on the NSW far south coast.

Meeting of timber supply commitments and protection of timber industry jobs in the region

See first point under 1.3 Project Background.

See first point under 1.3 Project Background.


2.3 Outputs

The outputs of the project will include the necessary documentation (e.g. gazettal notices, service level agreement) associated with the sourcing of alternative timber supply for industry, declaration of the flora reserve and the appointment of OEH as land manager of the reserve.


3 Project Structure and Governance

3.1 Project Structure

3.1.1 Project Location

The four forests that will be dedicated as a flora reserve are located in the Bega electorate on the NSW far south coast (see attached map). Some of the State forests where timber will be sourced are located further north in the same electorate or South Coast electorate.

3.1.2 Project Design

The project involves the declaration of the four forests as a flora reserve under the Forestry Act 2012 and appointing OEH as the land manager for the flora reserve. Environmental Trust funding will enable timber to be supplied from areas further north so that the State’s timber supply commitments to FCNSW customers are able to be met for the remaining term of the relevant WSAs to 31 December 2018.

Major Programs: Project Business Plan Guidelines and Template Page 9 of 29

3.1.3 Project Plan

Milestone Activity

Project measures (as per Schedule C – Project

Measures) and other measures appropriate to

your project

Total number

of projected outputs

How will you measure progress towards

your project measures and

projected outputs

When will progress be measured (at what stage e.g.

annually, monthly after completion of

the activity)

What tools/ resources

are required

Who is responsible

for measuring

Milestone commence-ment date

Milestone completion

date

Declaration of flora reserve

Preparation of gazette notice

Gazettal occurs 1 Gazettal of flora reserve

After completion of activity

Agency staff time

FCNSW Mid-February 2016*

Mid-February 2016*

Appointment of OEH as land manager

Minister for Primary Industries appoints OEH as land manager of the flora reserve

Appointment occurs 1 Adoption of appointment instrument

After completion of activity

Agency staff time

DPI Mid-February 2016*

Mid-February 2016*

Adoption of management plan

OEH prepares management plan for adoption by Minister for Primary Industries

Plan adopted 1 Adoption of plan After completion of activity

Agency Staff time

OEH (support from FCNSW)

Approx November 2015 (subject to Govt decisions)

3 months after appointment of OEH as land manager

Funds expended on sourcing alternative timber supply

Financial payments

Funds are expended with appropriate accountability

3 annual reports

FCNSW’s established financial reporting procedures

Annually FCNSW’s existing financial reporting system

FCNSW Mid-February 2016*

31/12/18

* Estimate. Final commencement dates for these milestones will be subject to Ministerial and Government direction.


3.2 Governance

FCNSW to monitor volumes and costs of timber sourced from alternative forestry management areas.

3.2.1 Funding Arrangements

Funds will be expended directly by FCNSW. Daniel Tuan, Senior Manager Production South, Forestry Corporation of NSW will be the signatory for certifying budget expenditure for progress and or final reports.

3.2.2 Decision Making

The wood supply agreements with customers will determine the quantities of timber that must be supplied and the Production South Team of FCNSW will manage the supply.

3.2.3 Project Manager

The Project Manager for the project is: Daniel Tuan

Note: If the Project Manager changes you must notify the Environmental Trust within 7 days of the change.

Contact details: Phone: 02 4475 1401Mobile: 0447 744 428Email: [email protected]: PO Box 42, Batemans Bay NSW 2536

3.2.4 Environmental Trust Subcommittee/Technical Committee

The Environmental Trust Subcommittee/Technical Committee will be responsible for providing strategic advice to the Environmental Trust on the program and project priorities, direction and progress. It will have a significant role in not only informing the Trust about whether the program and project are achieving the desired outcome(s), but will also play an important role in recommending activities to the project proponent which will further desired outcome(s). The Subcommittee/Technical Committee will endorse the Project Business Plan, review progress reports, annual reports, final reports and project finances, prior to submission of these documents to the Environmental Trust.

The Subcommittee/Technical Committee to govern this project will be established by the Environmental Trust.

3.2.5 Reference Groups (optional)

Not applicable.

3.2.6 Project Team

Project team member Role and responsibility Required skill area Employment Process

FCNSW Project manager Government process Existing staffDPI Project partner (see 4.3) Government process Existing staffOEH Project partner (see 4.3) Government process Existing staff

3.2.7 Contractors

Not applicable.


4 Engagement and Communication

4.1 Engagement Spectrum

Have you explored opportunities for collaboration with other parties? How have you identified those that may have a common interest in your project and how are you going to engage them? It is important to involve potential partners in investigating opportunities for collaboration and in planning action to optimise the management of your project at the appropriate scale. Consider any social, economic or other impacts/opportunities and how should these be addressed.

Inform Consult Involve Collaborate Empower

Goal Provide balanced and objective information and assist understanding.

Obtain feedback on analysis, alternatives and/or decisions.

Work directly throughout the process to measure concerns and aspirations are understood and considered.

Partner each aspect of the decision including alternatives and solution.

Final decision making in the hands of the public.

Promise Keep informed. Acknowledge concerns and provide feedback on how input influenced the decision.

Concerns directly reflected in alternatives.

Incorporate advice and recommendations in decisions.

Implement community decisions.

Tools Fact sheets Web sites Open houses Blogs Presentations Videos

Public comment

Focus groups

Surveys Public

meetings Feedback

form

Workshops Deliberate

polling Feedback

form Blogs

Advisory committees/ working groups

Consensus-building

Participatory decision-making

Ballots Delegated

decision Forum Social

networks

Note: Adapted from the International Association for Public Participation Spectrum (IAP2) and the Bang the Table

4.2 Stakeholder Identification and Mapping

Organisation or group

Reason for involvement(community, individual,

government, project partner,

NGO etc)

Description of their interest, views or

key skills

Type of engagement

in the project (link

to engagement spectrum)

Is this an existing

relationship or one you

hope to develop?

Tools

Blue Ridge Hardwoods

Sawmill impacted by

Forest industry Consult or Involve?

Existing Meetings


Increasing Level of Engagement Impact

timber supply changes

SEFE Chip mill impacted by timber supply changes

Forest industry Inform or involve?

Existing Meetings

Logging contractors

Potentially impacted by timber supply changes

Forest industry Inform Existing Meetings and correspondence

State member for Bega

Government Government Involve? Existing Presentation / briefing

Federal member

Government Government Inform Existing Correspondence

Cabinet Resource and Land Use Subcommittee

Government Government Inform Existing Discussions with Ministers / agency Chief Executives

Bega Valley Shire Council

Government Government Inform Existing Correspondence and meeting if required

Forest industry NGOs (various at state & local level)

NGO Forest industry Inform Existing Correspondence and meeting if required. Briefing for Timber NSW?

Environment NGOs (various at state & local level)

NGO Interest in forest management and environmental outcomes

Inform Existing consultative meetings(?), correspondence

- Nature Conservation Council


Existing As above

- National Parks Association


Existing As above

- South East Region Conservation Alliance


Existing As above

National Parks and Wildlife Advisory Council

NGO General interest in changes to land management and environmental outcomes

Inform Existing As above

NPWS Far South Coast Regional Advisory Committee

NGO General interest in changes to land management and environmental outcomes

Inform Existing As above

Biamanga (& Gulaga?) National Park Board of Management

Aboriginal community

Interested in future management of yhis land and may expect it to be added to the NP

Inform Existing Existing consultative meetings, correspondence

Local Aboriginal Land Council

Aboriginal community

May be interested in role of Biamanga Board of

Inform Existing Correspondence


management in proposal

Recreational hunters

Forests are declared (but not open) for hunting

May be concerned about access to the State forests for their activities

Inform Existing Media release / DPI GLU website

NSW Apiarists Association

Existing apiary use of forests



Existing forest users, e.g. local apiarists

Existing apiary use of forests



Local community

Community General interest in changes to land management in local area

Inform Media release

4.3 Partners/Collaborators

Partner/collaborator name

Role Partnership terms Performance indicator (minutes, MOU’s, Agreement etc)

Office of Environment & Heritage (OEH)

Intended land manager of flora reserve

Service Level Agreement Service Level Agreement

Department of Primary Industries (DPI)

Responsible for organising appointment of OEH as land manager and payment of management funds to OEH

Service Level Agreement Service Level Agreement

4.4 Volunteers

Not Applicable

4.5 Communication Strategy

A detailed communication and engagement plan is to be developed by FCNSW in liaison with DPI and OEH.


Communication Strategy (indicative only – further work required)

Target audience

Target message

Tools to get out your target

message (see engagement

spectrum above)

Frequency

(Note: communication may be regular, occasional, at critical

milestones etc, this will also link back to where these audiences fit into the engagement spectrum)

Communication method/stakeholder

management approach

Evaluation method to determine effectiveness

Key date(s)

Blue Ridge Hardwoods

Meetings / correspondence

Ongoing Meetings / correspondence

Ongoing

SEFE Meetings / correspondence

Ongoing Meetings / correspondence

Ongoing

Affected contractors

correspondence Once correspondence

RLU Sub-committee

Established procedures

Once Submission and briefing 11/11/15

Govt members

Presentation / briefing

Once Face-to-face briefing 11/11/15

All Media release Once Media release supported by speaking points

Range of interested stakeholders as identified

Correspondence Once Correspondence

Forest Industry / Timber NSW

Briefing / meeting Once Briefing / meeting


Joanna Bodley, 09/09/15,

What is the RLU?

5 Project Measures and Reporting

5.1 Project Measures – Schedule C

As outlined in outcomes hierarchy5.2 Reporting

5.2.1 Reports to the Environmental Trust

Six monthly and annual reports on the expenditure of funds will be provided by the project manager as required.

5.2.2 Reports to the Environmental Trust Subcommittee

All reports to be provided to the Environmental Trust for their consideration must be endorsed by the Subcommittee in the first instance, please ensure you have internal approval before submitting. The Trust will provide a reporting template that you must use and covers some of the following:

status of the project;

major milestones achieved to date and progress for the reporting period;

budget report (with respect to planned expenditure, actual expenditure and the deficit/surplus);

issues report (including areas of concern, specific problems, and any action that needs to be taken); and

risk management report (which will specify any changes to the major risks identified since the measures and evaluation report and modification to the strategies put in place to manage them).

Reports will be provided in the prescribed template as required.

5.2.3 Reports to Project Partners and reports from Project Partners

Not applicable

5.2.4 Reports to the Stakeholders

Communication with stakeholders will be as outlined in the communication strategy.

5.2.5 Information Management

FCNSW maintains comprehensive information systems for all its harvesting, haulage, sales and financial matters. Information about the project will be stored and accessed within these systems. Expenditure of the grant from Environmental Trust will be separately identified and reported on.


6 Resource Management

6.1 Funding and Budgeted Expenditure

Income/Funds 15/16$

16/17$

17/18$

18/19$

Environmental Trust Grant 425,603 826,170 826,170 425,603

Grantee Contribution

Partner Contribution (DPI payment to OEH) Will provide for land management, including maintenance of koala habitat and other natural and cultural values.

$55,000

$110,000 pa (with Treasury escalation)



Any other federal, state or local government funding

Other income sources (ie. Sponsorship, sales, donations, fees, interest etc.)

TOTAL 425,603 826,170 826,170 425,603

6.2 Description of in kind support

Contribution(e.g.

machinery/equipment)

Who by? Approved? In-kind value

Describe how in kind contribution is integral to the

project success

Plant, equipment, management oversight, corporate overheads.

OEH Yes $70,000 pa

6.3 Risk Identification, Analysis and Mitigation

Potential Risk

Step 1

Likelihood

Step 2

Impact

Step 3

Score

Step 4

Treatment/action/mitigation options

Step 5Inability to harvest and haul quantities

unlikely Variable depending on the cause and

Low Force majeure provisions in the harvest and haulage contracts and wood supply agreements


of timber as planned

extent of inability

Customers not wanting to receive timber

unlikely medium Low Take or pay provisions in the wood supply agreements

Minister for Primary Industries does not declare flora reserve

unlikely major Medium Minister Blair has already agreed to the proposal

Appointment of OEH as land manager cannot be achieved

unlikely moderate Low Minister Speakman and Minister Blair have already agreed to the proposal

6.4 Review Process

Project Manager will maintain ongoing monitoring of supply to relevant customers, harvest and haul, expenditure of funds and the status of risks. These will be covered in the regular reports of the project as required.


7 Project Monitoring and Evaluation

As above

7.1 Types of evaluation

Appropriateness, efficiency and effectiveness of the project will be evaluated through the delivery of timber supply in accordance with the plan.

7.2 Monitoring during the project

Progress evaluation questions (How is your project progressing?)

When will it be evaluated (date or

stage)

Person responsible for evaluation

How are we progressing towards our outputs and outcomes?

On an ongoing basis and specifically for the six monthly and annual reports

Project manager

How effective are the actions being undertaken in achieving the desired long-term outcomes?

As above As above

What is the preliminary change in the extent/condition/behaviour arising from the actions?

As above As above

What is the aggregated change? As above As aboveHow are we progressing against our predicted measures and outputs (you will be required to update your Schedule C – Project Measures document as part of your annual progress and final reports).

July each year and at the conclusion of the project

Other evaluation questions will be developed if needed for reporting purposes.


7.3 Evaluation at the completion of the project

Project evaluation requires a critical analysis of the project’s activities, outputs and performance indicators at project completion to determine the extent to which your outcomes have been met. The Trust will commission an independent evaluation of this project at its conclusion using the standard Trust evaluation questions (outlined in the table below), together with your project-specific evaluation questions (as outlined in your Outcomes Hierarchy and Evaluation Framework in section 2.2.4). Funding for this evaluation will need to be set aside within your budget. Up to five percent of the total project funding will be retained by the Trust to fund the independent evaluation. You must consult with the Trust on the expected amount for this activity prior to completing your Detailed Funding and Budgeted Expenditure at Appendix 1.

Data collected as part of the project (as outlined in your evaluation framework and Schedule C - project measures) must be provided to the Trust for audit and evaluation purposes at the conclusion of the project, or as requested.

Please note that you will also be required to reflect on your project evaluation questions in your progress and final reports to the Trust as part of your project monitoring.

Evaluation question(How you will know if you achieved your

objectives and outcomes)

When will it be evaluated (date)

Person responsible for evaluation

To what extent did you achieve your outcomes?How effectively and efficiently did you achieve your outcomes?Will the project’s outcomes continue once the project has been completed? What will you do to maintain the project outcomes after funding finishes and what long-term benefits or flow-on effects will result, or have resulted, from your project?Were your outcomes different to those planned? If so, what was the impact on the project? What was within your control? What was outside your influence?What would you do differently?Was the project cost effective? How do actual costs compare with planned/approved total costs?Did you make the best use of available resources?Did the methods chosen to implement the project ensure success?Did you identify all of the risks and were they appropriately managed?Did you communicate with all appropriate stakeholders? Was the communication fit for purpose?You must insert your project specific evaluation questions from your evaluation framework in section 2.2.4 here.


8 GlossaryActivities: Are significant steps or actions that are needed to produce the identified projected outputs. They relate to dates by which specific actions will be achieved. They map out the key steps for the project and set dates for ensuring the programs objectives are met.

Activity completion date: The realistic and achievable date by which an activity is expected to be completed.

How will progress be measured: The methods used to monitor progress of an activity. Methods must be sufficient and relevant to the activity. Monitoring techniques should adhere to best practices and/or proven methods, where possible.

Immediate outcome: Describe levels of participation and engagement in the projects activities or use of the outputs.

Intermediate outcome: Describe the changes in an individual’s or group’s knowledge, skills, attitudes, practices and behaviours.

Milestones: Described as markers of project progress, measured against project objectives. They can be represented as either outcomes or outputs or may signify an important decision. Milestones can add significant value to project scheduling and help to more accurately determine whether or not the project is on schedule.

Outputs: They are what you 'put out' as a result of your activity. They represent resources that need to be developed to assist project participants to achieve outcomes, e.g. promotional materials such as brochures, DVD’s, map or guide, a new model for undertaking road works in environmentally sensitive areas, developed in collaboration between Councils and government agencies.

Project measures: Project measures are a standardised list of indicators (outputs) with units of measure that the Trust uses to report on projects across its programs. Project measures may be quantitative (numerical – How much did we do?) or qualitative (descriptive – How well did we do it?). Refer to Schedule C – Project Measures for more information.

Total projected outputs: The amount, level or degree to which a project measure (output) is projected to achieve. For this purpose these figures would be the same as the figures provided in the ‘Total Projected’ column in Schedule C - Project Measures.

Ultimate outcomes: Describe the overall impact of the project/program on the biophysical and social environment. For example, changes in environmental condition. They are quantitatively or qualitatively measurable. They are clear, realistic and measurable intended results of a project.

What tools/resources are required: Tools/resources that are required to monitor progress of an activity. Tools/resources must be sufficient and relevant to the monitoring techniques.

When will progress be measured: Identifies when monitoring will be undertaken. Monitoring may occur more than once for a particular activity e.g. monthly, quarterly etc.

Who is responsible for measuring: The person responsible for undertaking monitoring. Identify the person with the skill and experience to be responsible for monitoring the activity.


9 AppendicesAppendix 1: Detailed Funding and Budgeted Expenditure

Provides details of the current status of the project’s budget and expenditure. This appendix should detail the budget against outputs, outcomes and the project measures. This will be useful in determining the cost effectiveness of the project as a whole. The template itself (excel spreadsheet) does not allow for in kind contributions to be shown as these will have been provided in Section 6 of the Project Business Plan. You must use the templates provided by the Trust.

Appendix 2: Communication Strategy (if applicable)

Appendix 3: Schedule C - Project Measures


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