2015 Series Updates from LC/PCC PS

2.12.9 (what to do if more than one form of numbering is found)

24.6 I. (deprecation of the distinction between numbered and unnunbered series: both are now treated as a single series and use the same authorized access point)

24.6 J. (record nonconsecutive numbering in separate bibliographic 8XX fields rather than using the “etc.” or “comma” technique)

24.6.1.3 (record numerals in the numbering pattern as arabic numerals rather than something else (e.g. roman numerals)—note this is talking about the form in bibliographic 8XX field and authority 642, not the form in bibliographic 490, which may reproduce the form found)

Several other series-related PSs will appear in the upcoming update. I will summarize them when they appear.

1.6.1.2  Change in Media Type of Multipart Monograph (Oct. 2015)   Added reference to the LC-PCC PS for 6.27:

PCC practice: For the related series authority record, see Policy Statement for 6.27, One or Several Series Authorized Access Points . 1.6.2.2   Variation in Media Type (Oct. 2015)    Added reference to the LC-PCC PS for 6.27:

            PCC practice: For the related series authority record, see Policy Statement for 6.27, One or Several Series Authorized Access Points 2.12.1.2  Series Statement: Sources of Information (Aug. 2015)     Provided clarification of sources for series statements:

Sources for Main Series and SubseriesLC practice/PCC practice: For main series and subseries, use a source that has both titles

(see RDA 2.3.1.7 ).Other Sources for Series Statements

LC practice/PCC practice: Apply these guidelines to both main series and subseries statements:

“Sources within the resource itself” include those with formal statements (such as on a back cover) or informal statements (such as within the text of a preface). “Sources within the resource itself” do not include pre-publication cataloging data (such as CIP data) printed in the resource; treat such data as a source outside the resource (see Policy Statement for 2.2.2.1 ). Generally, prefer series statements from other sources outside the resource (such as a publisher website) over information from CIP data. Enclose a series statement taken from outside the resource (including one from CIP data) in square brackets. If considered important for identification, explain in a note the source of the series statement (see RDA 2.17.11 ).

EXAMPLE

490 0# $a [No stone unturned] ; $v [v. 1]500 ## $a Series from publisher's website, viewed Oct. 3, 2014.

Series Statement Not Present in Resource During the CIP ProcessLC practice: If the series statement appears only on the CIP data sheet or the ECIP data view at galley stage, do not transcribe this information as a series statement; do not contact CIP staff or the publisher.

 2.12.9     Numbering within Series: Different Forms of Series Numbering (Aug. 2015)     Provided guidance for recording series numbering when different forms of numbers are found  

GeneralPCC practice: For information about recording numbering in authorized access points for series and subseries, see RDA 24.6 and Policy Statement 24.6 .LC practice/PCC practice: Record superscript letters "on the line" (e.g., "n o." as "no." or "2 ème" as "2ème") as stated in Policy Statement 1.4, "Super/Subscript Characters" section .

Parallel Titles for Series/Subseries and NumbersLC practice/PCC practice: If parallel titles for series/subseries are being recorded and the numbering also appears in more than one language or script, record each number after the title proper/parallel title to which it relates. If the number appears only once, record it after the title it linguistically matches or after the last title if it matches all, more than one, or none of the titles. EXAMPLE 490 1# $a Veröffentlichungen mittelalterlicher Musikhandschriften ; $v Nr. 20 = $a Publications of mediaeval musical manuscripts ; $v no. 20 490 1# $a Tutkimuksia ; $v n:o 56 = $a Undersökningar = $a Studies 490 1# $a Carte / Commission géologique du Canada = $a Map / Geological Survey of Canada ; $v 1665A

Different Forms of Series NumberingLC practice/PCC practice: If there are different forms of the series numbering within the resource, transcribe (in order of preference):

a. the form on the same source as the series title proper;b.a form that includes a caption; c. any form chosen by the cataloger, if a. and b. do not apply.

Numbering of and within a Specific Activity, EventLC practice/PCC practice: Do not include the numbering of the activity, event, etc., in MARC 490 subfield $v with the volume numbering relating to the sequencing of the publications from that activity, event, etc. Record the numbering of the activity, event, etc., as part of the series title if it appears as part of the title on the resource; if the numbering of the activity, event, etc., is included in the statement of responsibility for the series on the resource, record it as part of the statement of responsibility if recording that information.

EXAMPLE490 1# $a Atti del XXIV Congresso internazionale di storia dell'arte ; $v 7490 1# $a Mis. doc / 49th Congress, 1st Session, Senate ; $v no. 82[Note: The MARC 490 indicators in the examples in this Policy Statement illustrate the PCC option to give an authorized series access point in MARC 8XX fields .]

2.12.9.2  Series Numbering: Sources of Information (Aug. 2015)     New statement: Provided clarification of sources for series numbering  

LC practice/PCC practice: Apply these guidelines to both main series numbering and subseries numbering: “Sources within the resource itself” include those with formal statements (such as on a back cover) or informal statements (such as within the text of a preface) of series numbering. “Sources within the resource itself” do not include pre-publication cataloging data (such as CIP data) in the resource; treat such data as a source outside the resource. Generally, prefer information about series numbering from other sources outside the resource (such as a publisher website, or inference from the numbering of other analytics in the series) over information from CIP data. Enclose series numbering taken from outside the resource (including that from CIP data) in square brackets. If considered important for identification, explain in a note the source of the series numbering or any numbering irregularities (see RDA 2.17.11 ).

EXAMPLE490 0# $a Methods in molecular biology, $x 1940-1626 ; $v [volume 919]500 ## $a Series numbering supplied by cataloger based on other volumes in the series.

6.2.2.3   Choosing the Preferred Title for Series      New statement. Provides guidance on choosing the preferred title of a series (SAR already exists) (Aug. 2015)     Revised to provide guidance for new SARs (Oct. 2015)

New Series Authority RecordsPCC practice for series authorities: When creating a new series authority record, evidence for series title and numbering designation should be taken from the earliest available part or from an LC-PCC bibliographic record for the earliest available part with a description that conforms to RDA.

Existing Series Authority RecordsPCC practice for series authorities: If the title found on the resource differs from the form found in the existing authority record, consider whether it is a major title change (see RDA 2.3.2.13.1 ) or a minor title change (see RDA 2.3.2.13.2 ). If the change is minor, record the title found on the resource as a variant title (see Policy Statement 6.27.4 Variations in the Title Proper That are Not "Major Changes" ) unless there is strong evidence that the form found on the resource should be the preferred title. For example, if the resource represents an earlier part in the series than the one that was used as the basis for the preferred title when the authority record was created. If the SAR does not contain a citation for the series title and information about the title used as the preferred title is not available, do not revise the 1XX form. For series numbering practice, see Policy Statement 24.6 .

 6.3.1.3   Recording Form of Work (Aug. 2015)     New statement. Provides guidance on recording form of work for series (MARC field 380) 

PCC practice for series: Catalogers may record form of work in work-level series authority records using MARC field 380 . Prefer using terms from a controlled vocabulary such as LCSH:

EXAMPLE 380 ## $a Series (Publications) $2 lcsh 380 ## $a Monographic series $2 lcsh 380 ## $a Multipart monograph

For series-like phrases, use: EXAMPLE 380 ## $a Series-like phrase

 6.4.1.3   Recording Date of Work (Aug. 2015)     Added new section for recording date of work for series (MARC field 046)  

PCC practice for series authorities: Record date of work in series authority records using MARC field 046 whenever it has been used as a date of work qualifier to the authorized access point. Otherwise, record date of work whenever it is readily ascertainable.  Unless an earlier date is known, take the date of the work from the date of publication of the part that was published first, regardless of whether this part carried the lowest numbering or whether it carried a chronological designation that was earlier or later than its date of publication.

6.5.1.3   Recording Place of Origin of the Work (Aug. 2015)      New statement. Provides guidance on recording place of origin of work for series (MARC field 370 $g)  

PCC practice for series authorities: Record place of origin of the work in a series authority record using MARC field 370 whenever it has been used as a place of origin of the work qualifier to the authorized access point and is also the actual place of origin of the work, not merely the place of publication of the manifestation (the latter being transcription that goes in MARC field 643 ).

6.6.1.3  Recording Other Distinguishing Characteristic of the Work (Aug. 2015)      New statement. Provides guidance for recording other distinguishing characteristic of the work for series    (MARC field 381)  

PCC practice for series authorities: Record other distinguishing characteristic of the work in MARC field 381 when it is used as an addition in the authorized access point for a series.

6.11.1.3  Recording Language of Expression (Aug. 2015)     Added new section for recording language of expression for series (MARC field 377) 

PCC practice for series authorities:   Record language of expression only in series authority records representing an expression. Use MARC field 377 for recording the language.

6.12.1.3  Recording Other Distinguishing Characteristics of Expressions (Aug. 2015)     New statement. Provides guidance for recording other distinguishing characteristic of the expression for series   (MARC 381) 

PCC practice for series authorities: Record other distinguishing characteristic of the expression in MARC field 381 when it is used as an addition in the authorized access point for a series.

6.27       Authorized Access Points for Series: One or Several Series Authorized Access Points (Oct. 2015)     Revised section on "One or Several Series Authorized Access Points" to change the practice for "Changes in numbering (addition, omission, etc.) and "Different carrier/media types" Both numbered and unnumbered issues of a series are now treated as a single series, and use the same authorized access point, since they are part of the same aggregate work.  

One or Several Series Authorized Access PointsPCC practice:Language editions

1. Numbered series. Distinguish between series that are issued in two or more parallel editions (i.e., complete editions in each language for which separate authorized access points for each expression are appropriate) and those that are issued variously in two or more languages but for which no complete edition of the series exists in any language. If separate editions do not exist, construct a single series authorized access point, basing it on the first or earliest item in the series. If the first/earliest item itself is issued in several languages, choose the language of the preferred title proper according to RDA 2.2.3.1 . In case of doubt, assume that a single edition exists.2. Unnumbered series. If the language of the title proper of the series varies, generally construct series authorized access points for each language form; give MARC 5XX fields for the other language forms.

Changes in numbering (addition, omission, etc.)Consider that a single series exists if some issues are numbered, but one or more issues are unnumbered. Numbered/unnumbered issues are part of the same aggregate work, and use the same authorized access point. If separate series authority records for numbered and unnumbered versions of the same series are encountered in the database, cancel the record with the qualifier (usually “(Unnumbered)”) but occasionally “(Numbered)”) and merge useful information from it into the remaining record following the normal NACO procedures for duplicates. Also consider that a single series exists if a numbered series begins a new sequence of numbering either with or without wording such as “new series.” (See RDA 2.12.9.6 .)When distinguishing between two series with different content but the same preferred title, avoid using the terms "numbered" or "unnumbered" as qualifiers. (See Policy Statement for 6.27.1.9, Serials (Inlcluding Numbered and Unnumbered Monographic Series) .)

Different carrier/media typesFor the following variations, consider that a single series exists, unless there is evidence showing that they are in fact separate series:

1. If the media type varies or changes within the series.2. If the carrier type varies or changes within the series.

3. If all parts of the series are each published in two or more media or carrier types.

If warranted, add information on the authority record or records explaining the variation. If separate series authority records are encountered in the database for versions of the same series that have different media or carrier types, retain only one of the records and cancel the remaining ones. Merge useful information from the cancelled records into the remaining record following the normal NACO procedures for duplicates.

6.27.1.9   Additions to Access Points Representing Works (Oct. 2015)      Removed section on distinguishing between numbered and unnumbered series (now covered by the LC-PCC PS for 6.27)  24.6       Numbering of Part        Added new sections on series numbering practices (Aug. 2015)        Revised sections for "One or Several Series Authorized Access Points" to change the practice for "Changes in numbering (addition, omission, etc.)" and "Different carrier/media types" (Oct. 2015)

Scope of Policy StatementLC practice: LC does not give "controlled" access points for series in new LC original cataloging bibliographic records, does not update series access points in existing bibliographic records, and does not consult, make, or update series authority records. LC will "pass through" the series information already in bibliographic records used by LC as copy.PCC practice: Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.All the material in the remainder of this Policy Statement assumes the series decision recorded on the series authority record is to "trace" the series. Unless a specific category is mentioned, the term "series" in this Policy Statement means any of these comprehensive items: monographic series, other serial, multipart monograph, integrating resource.See RDA 2.12 and associated Policy Statement for information about series statements.

A. Numbering Grammatically Integrated with Series TitleIf the numbering, etc., of the series volume is grammatically integrated with the series title, in the MARC 8XX field omit the numbering from the title and record it in subfield $v .

EXAMPLE490 1# $a Publication number 22 of the Southwestern Iowa History Society830 #0 $a Publication ... of the Southwestern Iowa History Society ; $v no. 22.

490 1# $a The twenty-sixth L. Ray Buckendale lecture830 #0 $a L. Ray Buckendale lecture ; $v 26th. 490 1# $a 31. tom Biblioteki SIB830 #0 $a Biblioteka SIB ; $v 31. t.

B. More Than One System of NumberingIf more than one system of numbering is transcribed in the series statement, in the MARC 8XX field subfield $v give the numbering in the system specified in the series authority record.

EXAMPLE490 1# $a ... ; $v Band 6, Nummer 2 = Nummer 32830 #0 $a ... ; $v Bd. 6, Nr. 2.

C. Presentation of Numbering VariesWhen recording the numbering practice in MARC field 642 of the series authority record, if the same series numbering is presented differently (e.g., with a caption and without) in different parts of resources within a series, select the form found in the first or earliest issue or part available of the series according to the order of preference given in RDA 2.6.2.2 . If different forms of numbering appear in that source, or no numbering is found in that source, record one of the presentations; generally prefer the fuller form (e.g., prefer a form with a caption over one without).

D. Series Numbering Practice in Existing Authority RecordsGenerally accept the numbering practice recorded in the 642 field of an existing record. When upgrading an AACR2 series authority record to RDA or revising an existing RDA authority record change the numbering practice only if strong evidence exists to change it (e.g., the cataloger has evidence from an earlier part than the part that was the basis for identification when the series was originally established). Do not revise the series numbering example in the absence of such evidence.

E. Numbering ErrorsIf the number in the series statement was incorrect and the correct number was given in a note, give the correct number in the series authorized access point.

EXAMPLE490 1# $a Kieler historische Studien ; $v Bd. 24500 ## $a Series numbering should read: Bd. 25.830 #0 $a Kieler historische Studien ; $v Bd. 25.

F. Number Preceded by One or More LettersWhen the numbers of issues or parts in the same series are preceded by a letter or letters varying from issue to issue, omit the letter or letters from the MARC 8XX subfield $v.

EXAMPLEin sources of different items in series

D1, C2, SW3, F4, etc.490 1# $a ... ; $v D1830 #0 $a ... ; $v 1.

When the only information available is from the one issue in hand, assume all items in that series will have the same letter(s) preceding the number until differing information is available. Record the letter(s) in MARC 8XX subfield $v.

G. Numbering for Publications of the U.S. Congress and Other LegislaturesIn series authorized access points for publications of the U.S. Congress, give the numbering relating to the numbering of the Congress and Session as the first part of MARC 8XX subfield $v, followed by the number of the publication within that Congress and Session.

EXAMPLE

490 1# $a Mis. doc / 49th Congress, 1st Session, Senate ; $v no. 82

830 #0 $a Mis. doc (United States. Congress. Senate) ; $v 49th Congress, 1st session, no. 82.

Transcribe the information for series publications of other legislatures as above if the situations are the same.

H. Main Series and SubseriesMain series is unnumbered.

1. Do not give a separate authorized access point for the main series unless the main series has already appeared by itself on other publications. Instead, give one series authorized access point for the main series/subseries combination.

EXAMPLE 490 1# $a Progress in nuclear energy. Series V, Metallurgy and fuels

830 #0 $a Progress in nuclear energy. $n Series V, $p Metallurgy and fuels.

490 1# $a University publications series. The social sciences ; $v number 4

830 #0 $a University publications series. $p Social sciences ; $v no. 4.2. If the main series appears on a later publication without any subseries, at that point construct an authorized access point for the main series separately and give this access point in the bibliographic record for this publication and any other publication showing only the main series. However, if later publications show both the main series and a subseries, use as the series authorized access point the form with the main series/subseries combination.

Main series is numbered. Give two series authorized access points: one for the main series and one for the main series/subseries combination.

EXAMPLE490 1# $a Biblioteca de arte hispánico ; $v 8. $a Artes aplicadas ; $v 1830 #0 $a Biblioteca de arte hispánico ; $v 8.830 #0 $a Biblioteca de arte hispánico. $p Artes aplicadas ; $v 1.

Hierarchy of numbered and unnumbered main series/subseries. If a hierarchy of main series and multiple subseries is involved and only some are numbered, treat each according to the numbering status of the main series.

I. One or Several Series Authorized Access PointsLanguage editions

1. Numbered series. Distinguish between series that are issued in two or more parallel editions (i.e., complete editions in each language for which separate authorized access points for each expression are appropriate) and those that are issued variously in two or more languages but for which no complete edition of the series exists in any language. If separate editions do not exist, construct a single series authorized access point, basing it on the first or earliest item in the series. If the first/earliest item itself is issued in several languages, choose the language of the preferred title proper according to RDA 2.2.3.1 . In case of doubt, assume that a single edition exists.

2. Unnumbered series. If the language of the title proper of the series varies, generally construct series authorized access points for each language form; give MARC 5XX fields for the other language forms.

Changes in numbering (addition, omission, etc.)Consider that a single series exists if some issues are numbered, but one or more issues are unnumbered. Numbered/unnumbered issues are part of the same aggregate work, and use the same authorized access point. If separate series authority records for numbered and unnumbered versions of the same series are encountered in the database, cancel the record with the qualifier (usually “(Unnumbered)”) but occasionally “(Numbered)”) and merge useful information from it into the remaining record following the normal NACO procedures for duplicates. Also consider that a single series exists if a numbered series begins a new sequence of numbering either with or without wording such as “new series.” (See RDA 2.12.9.6 .) When distinguishing between two series with different content but the same preferred title, avoid using the terms "numbered" and "unnumbered" as qualifiers. (See Policy Statement for 6.27.1.9, Serials (Including Numbered and Unnumbered Monographic Series.)

Different carrier/media typesFor the following variations, consider that a single series exists, unless there is evidence showing that they are in fact separate series:

1. If the media type varies or changes within the series.2. If the carrier type varies or changes within the series3. If all parts of the series are each published in two or more media or carrier types.

If warranted, add information on the authority record or records explaining the variation. If separate series authority records are encountered in the database for versions of the same series that have different media or carrier types, retain only one of the records and cancel the remaining ones. Merge useful information from the cancelled records into the remaining record following the normal NACO procedures for duplicates.

J. Nonconsecutive Numbering and Bibliographic Access PointsIf a series authorized access point associated with a resource has nonconsecutive numbering, record the numbering of all parts giving nonconsecutive numbers in separate 8XX fields instead of in a single 8XX field. Do not use the “etc.” technique. For legacy data where the numbering is given in one field, the cataloger is encouraged to create separate 8XX fields each with one number or series of consecutive numbers.

EXAMPLE830 #0 $a Controversial advances in Midwest serials librarianship ; $v v. 1-3.830 #0 $a Controversial advances in Midwest serials librarianship ; $v v. 5.830 #0 $a Controversial advances in Midwest serials librarianship ; $v v. 7.

24.6.1.3  Recording Numbering of Parts (Aug. 2015)       New statement. Provides guidelines for recording numbering of parts for series access points   

PCC practice: Record numerals in series numbering in the authorized access point as Arabic numerals. Abbreviate terms used as part of the numbering as instructed in RDA Appendix B. Substitute one form of abbreviation with the prescribed abbreviation. If Appendix B does not provide an abbreviation in the language of the series, base the caption for the authorized access point on the form found on the resource; prefer the abbreviated form if the resource has both an abbreviated and spelled-out form. When upgrading SARs from AACR2 to RDA, do not change the numbering pattern or caption practice in the MARC field 642 , unless it is clearly wrong, especially when the series has a chronological designation in addition to the numeric designation. If there is an actual change from one numbering sequence to another numbering sequence, add an additional MARC field 642 . Follow the established numbering pattern in access points for new bibliographic records as well, even if it does not agree with the transcription.

EXAMPLEFrom series authority record

642 ## $a no. 150From bibliographic record

490 1# $a Aperture $x 0003-6420 ; $v no. 211 (Summer 2013)830 #0 $a Aperture (San Francisco, Calif.) ; $v no. 211. $x 0003-6420

For SARs being established for the first time under RDA, include both the numbering and chronology in the 642. Be certain not to confuse a chronological designation with a publishing date.

25.0    Authorized Access Points for Series: One or Several Series Authorized Access Points (Oct. 2015)         Revised sections for "One or Several Series Authorized Access Points" to change the practice for "Changes in numbering (addition, omission, etc.)" and "Different carrier/media types" 

I. One or Several Series Authorized Access PointsLanguage editions

1. Numbered series. Distinguish between series that are issued in two or more parallel editions (i.e., complete editions in each language for which separate authorized access points for each expression are appropriate) and those that are issued variously in two or more languages but for which no complete edition of the series exists in any language. If separate editions do not exist, construct a single series authorized access point, basing it on the first or earliest item in the series. If the first/earliest item itself is issued in several languages, choose the language of the preferred title proper according to RDA 2.2.3.1 . In case of doubt, assume that a single edition exists.2. Unnumbered series. If the language of the title proper of the series varies, generally construct series authorized access points for each language form; give MARC 5XX fields for the other language forms.

Changes in numbering (addition, omission, etc.)Consider that a single series exists if some issues are numbered, but one or more issues are unnumbered. Numbered/unnumbered issues are part of the same aggregate work, and use the same authorized access point. If separate series authority records for numbered and unnumbered versions of the same series are encountered in the database, cancel the record with the qualifier (usually “(Unnumbered)”) but occasionally

“(Numbered)”) and merge useful information from it into the remaining record following the normal NACO procedures for duplicates. Also consider that a single series exists if a numbered series begins a new sequence of numbering either with or without wording such as “new series.” (See RDA 2.12.9.6.) When distinguishing between two series with different content but the same preferred title, avoid using the terms "numbered" or "unnumbered" as qualifiers. (See Policy Statement for 6.27.1.9, Serials (Including Numbered and Unnumbered Monographic Series) .)

Different carrier/media typesFor the following variations, consider that a single series exists, unless there is evidence showing that they are in fact separate series:

1. If the media type varies or changes within the series.2. If the carrier type varies or changes within the series3. If all parts of the series are each published in two or more media or carrier types.

If warranted, add information on the authority record or records explaining the variation. If separate series authority records are encountered in the database for versions of the same series that have different media or carrier types, retain only one of the records and cancel the remaining ones. Merge useful information from the cancelled records into the remaining record following the normal NACO procedures for duplicates.

February 2016 series updates from LC/PCC PS and DCM Z1

LC/PCC Policy Statements

2.3.1.7 TITLES OF PARTS, SECTIONS, AND SUPPLEMENTS (Dec. 2015) Added reference for making optional series access points for monographic series/multiparts

lacking analyzable titles

Monographic Series/Multipart Monograph: Title Lacking or Dependent TitleLC practice/PCC practice: When a publication in an analyzed-in-full monographic series or a part of a classified-separately multipart monograph lacks a title other than that of the comprehensive title or has a title that is dependent on the comprehensive title, prepare a separate bibliographic record for that publication or part, regardless of whether it is numbered or not. Do not apply 2.3.2.10 to devise a title proper. Apply the following guidelines for the bibliographic record.

1. Transcribe the title proper of the monographic series or multipart monograph as the MARC 245 subfield $a .2. Transcribe any numbering as MARC 245 subfield $n enumeration.3. Transcribe a dependent title as a MARC 245 subfield $p section title.4. Do not record a series statement.

PCC practice: If considered important for identification or access, provide an appropriate series authorized access point for the part to ensure that a search for a component part of the series retrieves this part (see Policy Statement for 6.27 ).

EXAMPLEA monographic series volume

245 00 $a Studies in gypsy lore. $n Volume 25.no 490830 0 $a Studies in gypsy lore ; $v v. 25.Shows optional series access point

A multipart monograph volume245 00 $a Encyclopedia of electrochemistry. $n Volume 11, $p IndexEarlier volumes had titles sufficient to identify the resource, e.g., title of volume 1: Thermodynamics and electrified interfaces

2.12. SERIES STATEMENT (Dec. 2015)

Simplified policy for supplements and special numbers to serials

Supplements and Special Numbers to SerialsLC practice/PCC practice: Supplements. Treat a supplement or a special number to a serial as a series.EXAMPLE

in sourceSupplement to Wordmonograph number 3

490 1# $a Supplement to Word ; $v monograph number 3in source

Journal of Ultrastructure ResearchSupplement 7

490 1# $a Journal of ultrastructure research. $p Supplement ; $v 7in source

Special number of Malaysian journal of tropical geography490 1# $a Special number of Malaysian journal of tropical geography

in source

Supplemento all'Annuario statistico italiano490 1# $a Supplemento all'Annuario statistico italiano

in sourceAllegato al n.7/85 di Musica jazz

490 1# $a Allegato al n.7/85 di Musica jazz

6.3.1.3. RECORDING FORM OF WORK (Dec. 2015)Synchronized practice for recording form of work to DCM Z1 380 Text. Note: this PS was also in the February 5 update message. The second sentence of the instruction was expanded with a few more controlled vocabulary examples and the third sentence (“Additional forms …”) was added.

PCC practice for series: Catalogers may record form of work in work-level series authority records using MARC field 380 . Prefer using terms from a controlled vocabulary such as LCSH, LCGFT, or MeSH. Additional forms may also be recorded as appropriate (e.g., Novels). EXAMPLE

380 ## $a Series (Publications) $2 lcsh 380 ## $a Monographic series $2 lcsh 380 ## $a Multipart monograph

For series-like phrases, use: EXAMPLE

380 ## $a Series-like phrase

DCM Z1

Note: a number of series-related sections were updated merely to change AACR2 language to RDA language (and references). These are not noted below.

Introduction: Series Authority Records (Introd. p.4-5) . Language updated; New text added about not mixing FRBR levels. [Note: included below is the entire text of this section, not just the updates]

LC series practice: As of June 1, 2006, LC does not create or update SARs.

PCC series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.

Creation of series authority records is optional for PCC libraries, but any series that is traced in a PCC bibliographic record (8XX field) must be supported by a series authority record. For record-keeping purposes, it is recommended that series authority records be created whenever a PCC library decides to class together an analyzed numbered series or multipart monograph, whether or not the series is traced in bibliographic records.

A series-like phrase record also can be made to record information of general interest or application, e.g., the 1XX in the record is an imprint rather than a title.

A series authority record has the following basic contents: 1) type of series code (i.e., monographic series, analyzable multipart item, a serial other than a monographic series, series-like phrase), 2) form of authorized access point, 3) series treatment (classification, analysis, and tracing), 4) series numbering, 5) an LC call number, if classified as a collection, 6) place of publication and publisher/issuing body, 7) the source(s) on which the form of series authorized access point is based, 8) cross references leading to the authorized access point from variant forms and from/to related authorized access points. Additional information may be recorded in fixed fields and in note areas of the authority record. Control data and content designation are also included for proper identification and manipulation of data.

Until 1983, series authority records created at LC, for the most part, reflected solely LC holdings and practices. However, now the authority file is a national authority file, and LC catalogers do not consult, create or update SARs. SARs in the national authority file now serve primarily to accommodate the holdings and practices of other institutions.

Series treatment information reflects institution-specific decisions. Therefore, the fields containing series treatment information require the identification of institution(s) following that practice. Also, series treatment decisions in an institution can change; so, certain series treatment fields provide the means for indicating variations in practice within an institution.

In August, 2008, the PCC Steering Committee approved a recommendation to allow the creation of post-cataloging series authority records. The intent is to allow libraries to do series authority control after cataloging without the piece in hand when authority control was not done at the time of cataloging. When a title is first cataloged, the series statement in the bibliographic record is formulated while examining the piece. Post-cataloging authority records are created based on that series statement by catalogers who are fully trained and authorized to contribute series authorities. The authority file must be consulted at that time to prevent conflicts, add qualifiers, etc. It is recognized that SARs created post-cataloging may lack some references, so they are to be coded as preliminary records. They must also have a nonpublic general note indicating their origins. The authorized form is then added as a series tracing to the bibliographic record.

Series authority records may be for works or expressions. Catalogers should do their best not to mix FRBR entities on the same series authority record. Elements that are specifically expression-related should not be added into work authority records and work-related elements should not be added into expression authority records. For example, since form of work (380 field) is a work element, it should not be added to a series authority records that represents an expression of a work (e.g., an English translation).

Use judgment in deciding whether to also record any attribute used as a qualifier in an authorized access point as a separate element (using MARC 21 046 and 3XX fields) and whether to record additional identifying elements (those not needed for differentiation) as separate elements. When recording attributes as separate elements, prefer to use terms from controlled vocabularies.

Introduction: Should an SAR be made? (Introd. p. 7-8). Language updated.

Series authority records should not be made for the following categories:(1) a republication that does not include the original series statement (see "Republications" section of 64X Series Treatment -- General Information);(2) generally, a periodical (includes several separate articles by several contributors, frequency of publication more often than annual, and usually has both numeric and chronological designations) even if the issue in hand consists of a single contribution (e.g., a festschrift, proceedings of a conference) or may have a special title giving the overall theme of the issue. A SAR should however be created in cases where a PCC monographic record is being created for a single issue of the periodical, and an authorized access point for the series is needed;(3) a hardcover (sometimes even softcover) edition of a selected issue of a periodical;Several publishers (e.g., Haworth Press, Pergamon Press) publish separate editions, with special titles, of selected issues of their periodicals. These editions are published in addition to the unbound issues received by subscribers. Do not consider such a separate edition to be an integral part of the periodical; do not prepare an SAR. Make a separate bibliographic record for it. Add a note explaining its relationship to the periodical, e.g., "Published also as v. 15, no. 2 of the Journal of children in contemporary society." Optionally, give a related work authorized access point for the periodical on the bibliographic record (cf. RDA 25.1.1.3).It is not always clear, especially at CIP galley stage, whether the item in hand is an integral part of the periodical or a separate edition. Some publishers make clear statements, e.g., saying the title "has also been published as [title of journal], v. _____, no. ____." Others make ambiguous or misleading statements, e.g., saying that the edition is "Published as a special issue of the journal _____________, v. _____, no. _____ and supplied to subscribers as part of their normal subscription." The latter statement seems to indicate that the volume in hand is the only one issued and constitutes an integral part of the periodical. If the information given in the item is ambiguous, check the issue of the periodical or contact the publisher.

Introduction: How many SARs should be made? Sections 1-7 (Introd. p. 8-11) has updated references to RDA and LC-PCC PS; #3 updated about vols. in a series published separately in the same language by different publishers.

Because the entities represented by series authority records offer limitless possibilities for variation and change, it is sometimes difficult to determine how many authority records should exist.

(1) How many authority records are made if the title or the series-like phrase changes?

Is the change in the series-like phrase or in the title proper of the monographic series/other serial a major change or a minor change? (Consult RDA 2.3.2.13 and associated LC-PCC PS.) If it is a major change, make a new SAR. If it is a minor change, give a 670 citation and a 4XX reference for the different form.

Is a separate SAR made when the title of a multipart item changes? No; give the other title proper as a 4XX reference.

(2) How many authority records are made if the volumes of a monographic series are in different languages? Consult LC-PCC PS 6.27 and LC-PCC PS 24.6, Section I, One or Several Series Access Point, Language editions. (3) How many authority records are made if the same volumes in a series are published separately in the same language by publishers in different countries (e.g., a publisher in the U.S. and a publisher in England)? Create one SAR if the volumes in the series are published separately in the same language by multiple publishers in different countries, but constitute the same expression of the work, and there is a consistent correspondence in the numbering of parts. (4) How many authority records are made if the volumes of a monographic series switch from having numbers to lacking numbers and vice versa? Consult LC-PCC PS 6.27 and LC-PCC PS 24.6, Section I, One or Several Series Access Point, Changes in numbering. (5) How many authority records are made for main series and subseries? Consult LC-PCC PS 6.1.3.2, LC-PCC PS 6.27, and LC-PCC PS 24.6, Section H, Main Series and Subseries. (6) Has there been a change in responsibility (i.e., different person/body, body's name changes, uniform title changes)? Consult RDA 6.1.3 and associated LC-PCC PSs at 6.1.3.1 and 6.1.3.2. (7) When reestablishing a series, is the apparent difference between the "earlier" form of title and the current title due to different transcription practices? If so, make only one SAR. Optionally, give the "earlier" form as a 4XX/667 old catalog heading (see 4XX See From Tracings).

Possibilities include the following:(a) A change in the ALA/LC policy for romanization or word division results in a different title.

130 #0 $a Makedonik— vivlioth—ēk—430 #0 $w nna $a Makedonik— vivlioth—k—

(b) The title is in a language containing a symbol or numeral that under earlier rules was replaced by the corresponding word or words.

130 #0 $a Soldatenschicksale des 20. Jahrhunderts als Geschichtsquellen430 #0 $w nna $a Soldatenschicksale des zwanzigsten Jahrhunderts als Geschichtsquellen

(c) The title of the series was transcribed in truncated form under previous rules.

130 #0 $a Occasional papers of the California Academy of Sciences410 2# $w $nnaa $a California Academy of Sciences, San Francisco. $t Occasional papers

(d) The series title consists solely of the name of a corporate body and the same form of the same series was under earlier rules considered to lack a title.

130 #0 $a Centre de recherches d'histoire ancienne (Series)410 2# $w nnaa $a Centre de recherches d'histoire ancienne. $t Publication

(pre-AACR 2 form of heading: Centre de recherches d'histoire ancienne. [Publication])

(e) Evidence indicates that a word such as Bibliotheca, Collection, Edice was always present as the first word of the title but was not considered to constitute a part of the title proper.

(8) How many series-like phrase SARs are made for the same phrase used by different bodies? There should be only one SAR.

No Existing SAR for Series-Like PhraseIf the authorized or variant access point for an undifferentiated phrase record would conflict with the access point for another entity, add the qualifier "(Series-like phrase)".If the authorized or variant access point for an undifferentitated phrase record would consist of a combination of letters that is the same as an acronym/initialism or name of a corporate body, add the qualifier "(Series-like phrase)."In non-conflict situations, variant access points may optionally be qualified by "(Series-like phrase)" or another qualifier if considered helpful for identifying the series-like phrase. Give the 643 field as "Various places : various publishers." Do not give a 667 for publisher variations.Include the following 667 field: "Undifferentiated phrase record: Covers all instances when this character

Existing SAR for Series-Like PhraseIf a SAR already exists, use it as an undifferentiated phrase record; delete from the existing authorized access point any qualifier. If the resulting phrase conflicts with the authorized access point for another entity, add the qualifier "(Series like-phrase)."If more than one SAR is found to exist for a series-like phrase, consolidate the authority records. If the resulting phrase already conflicts with the authorized access point for another entity, add the qualifier "(Series-like phrase)."

64X Series Treatment- General Information. Updated. PCC participants may now add AAPs for any series, regardless of when the SAR was created, even if the LC decision given in the SAR was not to trace [only the section of 64X dealing with this is reproduced below]

Existing SARs and non-LC analytic recordsSARs with an LC decision not to analyze and, therefore, not to trace represent only LC's pre-June 1, 2006 local decision. Such an LC decision does not prohibit another library from analyzing and tracing. It is not necessary to modify such SARs to add PCC tracing policy if it is not present. Analytic records (either full or core) may be coded as PCC records if the series are traced.

SARs created before Sept. 1, 1989, with an LC decision to analyze in full but not to trace may also be modified by PCC participants to include PCC tracing policy.

SARs created between September 1989 and mid-November 1998 (when "DPCC" code began to be added to new SARs) may be modified to add PCC tracing policy. Add a new 645 field with the value "t." Do not change the original 645 field.

643 Series Place and Publisher/Issuing Body. Updated. When more than 2 changes in publisher, cataloger may either give all the changes in separate 643 fields or use only one 643 field belonging to the volume cited in the first 670 field and give a 667 note.

LC series practice: As of June 1, 2006, LC does not create or update SARs.

PCC series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.

Give the information in the 643 field as found in subfields $a and $b of the 260/264 field of the bibliographic record for the analytic (or, in situations when there will not be an analytic, the way it would be found if an analytic existed). If you are using "cut and paste" or an automated authority generation program, it isn't necessary in the 643 field to delete an address or brackets included from the 260/264 field. However, do not use the form from 260 $b if AACR2 1.4D4 was applied to shorten the name given in 260 $b.

Generally, ignore changes of place if there is no change in publisher.

When recording the place of origin of the work, use field 370.

If the difference in publishers represents alternate rather than successive publishers, give each publisher in its own 643, using "some issues" in subfield $d in each 643 field.

If there are more than two changes of publisher, either give all of the changes in separate 643 fields or use only one 643 field belonging to the volume cited in the first 670 field and give a 667 note. (See DCM Z1 667 section "SARs.")

Generally, use "some issues" when a subfield $d is needed for unnumbered series or multipart items unless a span of dates is readily available.

Give "643 $a Various places $b various publishers" as the 643 field for an undifferentiated phrase record. (See DCM Z1 Introduction for more information about these records.)

When reestablishing a series, generally ignore changes in place or publisher occurring previous to AACR2. If there is information (e.g., from analytic records or from item in hand) that the place and/or publisher for some or all of the analytics is different from that of item being cited in the 670 field, record in the 643 field only the place and the publisher of that item. Record the designation of that item in the subfield $d of the 643.

When creating an SAR for a republication only, indicate the type of republication in subfield $d. Use "photo-offset reprint" for a photoreproduction; for other republications use an appropriate term, e.g., "microfilm," "large-print edition." Do not include a 643 field for the producer of the republication if the SAR covers both the original and one or more republications. Do not add

additional 643 fields for other types of republications cataloged later. (See DCM Z1 64X section "Republications" for more information.)

667 Nonpublic General Note. Sections on (3) Notes on the publisher/issuing body” made more flexible; (5) on series-like phrases. Addition of 2nd 667 note “Give as a quoted note” is no longer mandatory, but cataloger’s judgment. [Only these sections are reproduced below]

(3) Notes on the publisher/issuing body: When there are more than two changes of publisher or when there have been more than two different consecutive bodies both issuing and publishing the publication, give all of the changes in separate 643 fields or use only one 643 field and give an explanation in a 667 field. The explanation should be as specific as is appropriate for the situation.

667 $a Imprint varies 667 $a Publisher varies 667 $a Published by various offices of the Division of Education 667 $a Issued by various agencies of the West German government, e.g., Presse- und Informationsamt, Bundesministerium der Justiz, Bundesministerium für Forschung und Technologie

(5) Notes on the handling of series-like phrase: 667 $a Do not give as a quoted note. 667 $a Give as a quoted note. 667 $a Give as a quoted note if [name of publisher] is not present in the publication, distribution, etc. area of the bibliographic record. [for phrase that combines name of publisher and a generic term]667 $a Is an imprint, not a series. Record in publication, distribution, etc. area of the bibliographic record. [for imprint that could be construed to be title, e.g., Metropolitan Books]667 $a Give as a quoted note, including the number, e.g., AAI no. 85-41. 667 $a Give as other title information in the title and statement of responsibility area of the bibliographic record.