THANE MUNICIPAL TRANSPORTAdministrative Building. Road No.27 & 34,

Wagle Depot, Wagle Estate, Thane (W) 400 604.E-mail add: thanetmt@Gmail.com / thanetmt@Ymail.com

Tel.No. 022-25837939

RE- TENDER FORM

Name of work:-

SUPPLY OF TYRE, TUBE & FLAPS.

(T.M.T.Department) (Store & Purchase Department)

Year : 2015-16

Total Cost of Tender form: Rs. 11,346/- (Non Refundable)

THANE MUNICIPAL TRANSPORT UNDERTAKING, THANE

INDEXNAME OF WORK: Supply of Tyre, Tube & Flaps

ChapterNo. Brief Description of contents

Page No.From To

I. Notice Inviting Tender 3 5

II. Detailed Tender Notice 6 11

III. General Conditions of Contract 12 14

IV. Formats 15 18

V. Declaration of Tenderer 19 20

VI. Schedule-B 21 22

Sd/- Transport ManagerThane Municipal Transport Undertaking, Thane

2

Chapter – I

Notice Inviting Tender

3

Chapter – I

THANE MUNICIPAL TRANSPORT UNDERTAKING, THANE.

E-TENDER EXTENSION NOTICE NO.1

Tenders are invited by Thane Municipal Transport Undertaking, (TMT)

Thane, from original manufacturer or his authorized dealers for Supply of Tyre, Tube & Flaps

in two envelope system by “E” Tendering Procedure. Blank tender forms can be downloaded

from the websites of T.M.C www.thanecity.gov.in OR https://eprocurement.

synise.com/tmc

The tenders will be available on www.thanecity.gov.in OR

https://eprocurement.synise.com/tmc websites from dt. 18/03/2016 to dt. 30/03/2016 up

to 16.00 hrs. The tender has to be submitted till dt. 30/03/2016 up to 16.00 hrs by

'E' Tendering procedure and will be opened on dt. 30/03/2016 up to 17.00 hrs if possible.

1) Name of work : Supply of Tyre, Tube & Flaps

2) Registration : Original Manufacturer or his Authorized dealer.

3) Estimated Cost : Rs.1,55,59,000/-

4) Cost of blank tender form : Rs. 11,346/- (Non Refundable)

(Document Fee Rs.10,000/- + 12.5 % Vat Rs.1,250/-

+ E-tender Department Charges Rs. 96/-)

5) Earnest Money Deposit (EMD): - Rs.1,55,590/-

(Amount Payable In the name of Thane Municipal

Transport Undertaking, Thane A/C No.

320104011026001Bank Name–Union Bank of India.)

6) Security deposit : 5 % of the Awarded cost including EMD.

7) Tender Validity period : Tender Validity period will be 120 days from the date

of opening of tender.

8) Original Manufacturer/Authorized dealer shall submit – Self attested copy of

Document showing -

i) Registration under shop & Establishment Act./Factory license.

ii) Authorized dealer Certificate (Not applicable for Original Manufacturer)

iii) Supply of similar items to Govt./Semi Govt./ Municipal Transport

Undertaking/ State Transport Unit Undertakings.

4

iv) Vat Certificate.

v) Income Tax certificate.

vi) Valid ISO registration certificate copy, In case of authorized dealer

manufactures valid ISO certificate copy to be attached.

vii) Income tax paid for the year 2014-15 or I.T. return certificate

viii) Original manufacturer have to submit Certificate of Tax consultant showing

average annual turnover of last three years should not be less than total cost

put to tender of each work. In case of authorized dealer turnover for last 3 year

should be 50% of the total cost put to tender of each work.

9) The tender document can be downloaded from the website of T.M.C.,

www.thanecity.gov.in OR https://eprocurement.synise.com/tmc

The applicant has to ensure that all pages are completely downloaded. In this case, the

tenderer has to submit the price of blank tender document through separate D.D.

while submission of tender.

10) Transport Manager, T.M.T., Thane reserves the rights to accept the tender in full or in

part or reject any or all tenders without assigning any reason.

11) If any queries regarding tender contact in the office of Transport Manager T.M.T.

Thane.

Name of Tenderer Signature of Tendere Seal.

Sd/- Transport ManagerThane Municipal Transport Undertaking, Thane

5

Chapter – II

Detailed Tender Notice

6

CHAPTER – II

Detailed Tender Notice1. Name of work : Supply of Tyre, Tube & Flaps 2. INVITATION : 2.1 Tenders hereunder are being invited in accordance with competitive bidding

procedures of Thane Municipal Transport Undertaking, Thane.2.2 All bidders are cautioned that tenders containing any deviation from the contractual

terms and conditions specifications or other requirements are liable to be rejected as non-responsive.

2.3 All tenderers should submit a written request in at the office of Transport Manager, Thane Municipal Transport Undertaking, Thane on matters where clarification or additional information is desired well in advance.

2.4 All bidders are requested to quote as per Specification of Tyre, Tube & Flaps given by Thane Municipal Transport Undertaking, Thane.

3. DESCRIPTION OF PROJECT:1) Name of work : Supply of Tyre, Tube & Flaps

3.1 ELIGIBILITY AND QUALIFICATION REQUIREMENTS:Original Manufacturer/Authorized dealer shall submit – Self attested copy of Document showing -

i) Registration under shop & Establishment Act./Factory license.

ii) Authorized dealer Certificate (Not applicable for Original Manufacturer)

iii) Supply of similar items to Govt./Semi Govt./ Municipal Transport

Undertaking/ State Transport Unit Undertakings.

iv) Vat Certificate.

v) Income Tax certificate.

vi) Valid ISO registration certificate copy, In case of authorized dealer

manufactures valid ISO certificate copy to be attached.

vii) Income tax paid for the year 2014-15 or I.T. return certificate

viii) Certificate of Tax consultant showing average annual turnover of last three

years should not be less than total cost put to tender of each work. In case of

authorized dealer turnover for last 3 year should be 50% of the total cost put to

tender of each work.

3.2 ISSUE OF BLANK TENDER FORMSi) Blank tender will be available on website www.thanecity.gov.in OR

https://eprocurement.synise.com/tmc ii) All tenders are cautioned that the tenders containing any deviation from the

contractual terms and conditions, specifications and other requirements and conditional tenders will be rejected.

7

iii) Tender form fee must be submitted in the form of cash or demand draft drawn on any Nationalized or Indian Scheduled bank encashable in Mumbai in the name of Thane Municipal Transport Undertaking, Thane.

3.3 PERIOD OF WORK:The period of completion shall be 12 (Twelve) calendar months including monsoon from the date of order to proceed with the work.

3.4 EARNEST MONEY:i) The amount of Earnest Money as 1 % estimated cost of work as mentioned earlier should be in the shape of receipted challan of T.M.T Thane or demand draft drawn on any Nationalised or Indian Scheduled bank encashable in Mumbai in the name of Thane Municipal Transport Undertaking, Thane.ii) Earnest Money in the form of Cheque or any other Mode than prescribed above will not be accepted. Tenders of those Tenderers who do not deposit Earnest Money in one of the above-accepted form shall be summarily rejected. Tender not accompanied by an Earnest Money Deposit are liable to be rejected as non-responsive. If during the tender validity period, the tenderer withdraws his tender, the Earnest money deposit shall be forfeited and the tenderer may be disqualified from tendering for further works in the Thane Municipal Transport Undertaking, Thane for the period of one year.iii) The Earnest Money Deposit will be returned to the unsuccessful tenderers immediately after issue of work order to successful tenderer or at expiry of validity period if tenderer do not wish to extend validity period.iv) Within ten days from the date of receipt by him of the letter of having acceptance of his tender, the successful tenderer shall furnish the required initial Security Deposit and attend the office of the Transport Manager, Thane Municipal Transport Undertaking, Wagle TMT Depot Thane for execution of the contract document. If the successful tenderer fails to furnish Security Deposit or to execute the contract, his earnest money deposit shall be forfeited and the tenderer may be disqualified from, tendering for further works in the Thane Municipal Transport Undertaking, Thane.

3.5 LANGUAGE OF TENDER:The tenders shall be submitted in the prescribed forms in “English” language only. Language for communication may be Marathi.

3.6 TENDER VALIDITY PERIOD:Validity of the offer will be 120 days from the date of opening of tender documents. The tender shall Not withdraw his offer within the validity period. If he does so, EMD paid will be absolutely forfeited.

3.7 OPENING OF TENDERS:The Transport Manager, Thane Municipal Transport Undertaking, will open tenders. in E-tender Department, 1st Floor T.M.C., Main administrative building, Chandanwadi, Pachpakhadi, Thane (w) will open tenders. In the presence of tenderers or their representatives of Tenderer who choose to remain present if possible. The tenderer or their representatives, who are present, shall sign the register in token of their attendance.

3.8 WHOM TO CONTACT:The Transport Manager, Thane Municipal Transport Undertaking, Thane may be contacted for any further information on the tender.

8

3.9 Supplier will have to make an agreement within 7 days of time after acceptance of letter issued to him.

3.10 THE TENDER ACCEPTING AUTHORITY:The acceptance of tender vests with the Transport Manager of Thane Municipal Transport Undertaking, Thane who reserves the right to reject any or all tender without assigning any reason thereof. The award of the contract shall be at the discretion of the tender accepting Authority, T.M.T. Also reserved right in case, if felt necessary to make parts / distribute works among other tenderer.

3.11 SECURITY DEPOSIT:The security deposit which is 5 % of accepted tender amount cost for 1 year should de deposited by successful tenderer in form of D.D. in favour of Thane Municipal Transport Undertaking, Thane.

3.12 Refund Security deposit will be returned without interest, after contract is fulfilled by successful tenderer but will however be forfeited by T.M.T. if the tenderer - a) Withdraws his offers after entering into the contract and signing the agreement even after the offer submitted. b) Modifies the delivery period or other conditions of the contract and the agreement.

ORc) Fails to execute the terms and conditions of the contact agreement.

4.0 TENDER DOCUMENTS:4.1 Contents of Tender Documents

A set of tender documents issued for the purpose of tendering shall comprise ofI) Notice Inviting TenderII) Detailed Tender Notice.III) General Conditions of Contract.IV) Formats.V) Declaration of Tenderer.VI) Schedule - B

4.2 The tenderer is deemed to have examined carefully all instructions, conditions, forms, terms, technical specifications, in the tender documents. Failure to comply with the requirements of tender submission shall be at the tenderer’s own risk. Tenders who are not substantially responsive to the requirement of the tender documents are liable to be summarily rejected.

4.3 The tenderer shall submit only an unconditional offer, which complies fully with the requirements of the tender documents.

4.4 All tenderers are cautioned that no alternative or conditional offers, variations or deviations by the tenderers in respect of any item proposed by the tenderers (including advance loan for mobilization for timely completion, etc.) shall be entertained or considered further in the process of tender evaluation.

4.5 The data furnished in the tender documents are only by way of general information and the department will not entertain any claims due to variation from this data or for any expenses incurred by the tenderer in this connection. The tenderer shall himself obtain all necessary information as to risk and costs and other circumstances, which

9

may affect or influence this tender. No extra charges consequent on any misunderstanding or, otherwise shall be allowed.

5. MANNER OF SUBMISSION OF TENDER AND ITS ACCOMPAINMENT:5.1 Tender is to be submitted in two envelopes System.

The tenderer shall submit the following documents in Envelope No.1 (TECHNICAL BID)

5.1.1 Tender Form fee and Earnest money deposits as specified above5.1.2 Original Manufacturer/Authorized dealer shall submit – Self attested copy of

Document showing – i) Registration under shop & Establishment Act./Factory license.

ii) Authorized dealer Certificate (Not applicable for Original Manufacturer) iii) Supply of similar items to Govt./Semi Govt./ Municipal Transport

Undertaking/ State Transport Unit Undertakings.iv) Vat Certificate.v) Income Tax certificate.

vi) Valid ISO registration certificate copy, In case of authorized dealer manufactures valid ISO certificate copy to be attached.

vii) Income tax paid for the year 2014-15 or I.T. return certificateviii) Certificate of Tax consultant showing average annual turnover of last three

years should not be less than total cost put to tender of each work. In case of authorized dealer turnover for last 3 year should be 50% of the total cost put to tender of each work.

Note: Tenderer should stamp & sign each page of tender document, Scanned copy of all the pages stamped & signed. should be submitted in Env.No.1 which means tenderer agrees, to all terms & conditions etc mentioned in tender document.

5.2 The tenderer shall submit the following documents in Envelope No.2 (PRICE BID)The tenderer should quote his offer as prescribed at appropriate place Schedule –B Chapter No. IV clearly.

5.3 The Transport Manager, Thane Municipal Transport Undertaking, Thane may at his discretion extend the deadline for the submission of tenders by issuing an amendment.

5.3.1 OPENING OF TENDERS:On due date and specified time following procedure will be adopted for opening of the tender.

5.3.1.1 Technical Bid:First Envelope will be opened and all documents including Demand draft of required amount of Tender form fee and Earnest Money OR challan will be verified as per tender requirements.If the required documents do not meet the tender requirements, it will be recorded accordingly by the tender opening authority and the said tenderer’s Price-Bid will not be considered/opened for further action and the reason will be recorded.

5.3.1.2 The tenders are liable to reject out right, if while submitting-5.3.1.2.1 The tenderer proposes any alteration in the work specified in the tender.

10

5.3.1.3 Income Tax & Service tax or any taxes at the rate in force will be recovered from the gross amount of each bill, whether for measured or advance payment of each bill, and/or secured advance.

5.3.1.4 The tenderer should quote his rate by both in words and figures.5.3.1.5 i) The Tenderer should particularly note the units on which the rates are

based. In case, any difference noticed in the unit shown in the column of Unit the Tenderer should approach the Transport Manager well in advance before submission of the tender and get the discrepancy set right. If any discrepancy not pointed out by the Tenderer is noticed, later on the Transport Manager, decision will be final and binding on the tenderer.ii) No addition or alterations in the form of the tender or in the tender and no additions in the shape of special stipulation etc. are permitted. The tenders, which do not fulfill all or any of the above conditions or are incomplete in any respect, are laible for summary rejection.iii) All pages of tender documents, Conditions, etc. shall be initialed at lower left hand corner and signed where required in the tender papers by the tenderer, all partners in case of partnership firms or person holding a power of attorney authorising him to sign on behalf of the partnership firms or person holding a power of attorney authorising him to sign on behalf of the partnership before submission of the tender.iv) The Transport Manager, Thane Municipal Transport Undertaking, Thane shall have the right to revise or to amend the contract documents prior to the date of receipt or opening of the tenders.

5.3.1.6. Quantity mentioned in the tender document may increase or decrease by 40 %. The rates quoted & accepted will be same for less or more quantity.

6. SCOPE OF WORK

1) Name of work : Supply of Tyre, Tube & Flaps 7. PENALTY FOR DELAY:-

In any case, delay in supply is not permissible. Delay in supply will be charged as

follows and will be recovered through running bills.

Sr.No. Total Amount of Work Order Amount of Penalty per day.

1 Up to Rs. 2,000/- Rs. 10/-2 Rs. 2001 to Rs. 6,000/- Rs. 20/-3 Rs. 6001 to Rs. 10,000/- Rs. 30/-4 Rs. 10,001 to Rs. 20,000/- Rs. 40/-5 Rs. 20,001 to Rs. 50,000/- Rs. 75/-6 Rs. 50,001 to Rs. 1,00,000/- Rs. 150/-7 Rs. 100,001 to Rs. 3,00,000/- Rs. 300/-8 Above Rs. 3,00,001 Rs. 500/-

Name of Tenderer

Sd/- Transport ManagerThane Municipal Transport

11

Signature of Tendere Seal. Undertaking, Thane

Chapter – III

General Conditions of Contract

12

Chapter – IIIGeneral Conditions of Contract

1) Supplier will have to Supply of Tyre, Tube & Flaps as per Work order as and when

asked within 7 days throughout time limit of contract.

2) Supplier has to supply required material to Main Stores department, T.M.T.

workshop, Road No.27&34, Wagle Depot, Wagle Estate, Thane (W) 400 604.

3) Quantity of supply mentioned in tender is approximate and supplier has to supply

40 % less or more quantity at the same approved rate. No cost escalation of less or

more quantity as mentioned above is permissible.

4) Supplier should quote all his rates inclusive of VAT,/Octroi and any other taxes.

5) Supplier has to supply all good quality material. It will be discretionary power of

in charge to accept any items, which he feels not good to use, or of substandard

quality.

6) After work order or purchase order, supplier has to supply required items of

mentioned quantity within 7 days of time.

7) Supplier should immediately take rejected items back within 7 days, else rent at a

rate of Rs. 50/- per day will be charged.

8) Any violation of above condition may lead to termination of contract and

forfeiting of security deposit and blacklisting of agency for next 3 years.

9) In case of discrepancy between rate quoted in figures and words, the lower of the

two will be considered for acceptance of the tender.

10) In all cases of omissions and/or doubts for any items or specification, a reference

shall be made to the Transport Manager, Thane Municipal Transport Undertaking,

Thane whose elucidation, elaboration or decision shall be considered as authentic.

The Tenderer shall be held responsible for any errors that may occur in the work

through lack of such reference and through lack of such precaution.

11) Payments: The supplier must understand clearly that the rates quoted are for

completed work and include all costs due to labour, supervision, transportation

charges, octroi duties, work contract tax and any other tax as and when enforced

by State/Central Govt. and no claim for additional payment beyond the prices or

rates quoted will be entertained. Supplier should note that after claim of bill in

above respective manner payment will be made positively within 30 to 45 days.

No delay in start or continuation of further work shall be accepted due to lack of

fund or delay in payment to the Tenderer.

13

12) Penalty: Performance of subjected work is the essence of contract. Hence, delay in

quality, supply and delivering service is not accepted. TMT will fine as mentioned

in Chapter-II, Penalty for delay.

13) Supplier will have to make agreement with T.M.T. after issue of Intimation letter

of acceptance of tender within 7 days of time.

14) Whatever the rate accepted will be accepted will be fixed and applicable for

complete contracted period.

Name of Tenderer Signature of Tendere Seal.

Sd/- Transport ManagerThane Municipal Transport Undertaking, Thane

14

CHAPTER - IV

FORMATS

1. Form of Agreement

2. No Demand Certificate

15

FORM NO.1 FORM OF AGREEMENT

THIS AGREEMENT is made on the dt. / /20 between Thane Municipal Transport Undertaking constituted under the BPMC act 1949 Thane hereinafter called "the Employer" of the One Part and M/s. ------------------------------------------------- Registered under the companies act/shop & establishment act having its registered ------------------------------------------------------------------------------------- -----------------."the Contractor" of the other part.

WHEREAS the Employer is desirous that certain works should be executed viz., (Name of the contract) and has accepted a Tender by the Contractor for the execution, completion and guarantee of such works NOW THIS AGREEMENT WITNESSETH as follows :

1) In this Agreement, words and expression shall have the same meaning as are respectively assigned to them in the Conditions of Contract hereinafter referred to.

2) The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.,

a) All tender Documents as issued by the Employer for this work.

b) All amendments to the tender documents as issued by the Employer prior to

submission of the bids.

c) Acceptance letter issued by the Employer vide No. /20 dt.    / /20

and all correspondence exchanged between the Employer and the Contractor

upto the date of issue of acceptance letter as specifically referred to in the said

acceptance letter.

3) In consideration of the payment to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the works in conformity in all respects with the provisions of the contract tender document.

4) Indemnity – The Tenderer to keep Thane Municipal Transport Undertaking, Thane indemnified on all these court for the acts done by the tenderers against any claim that may be made against the Thane Municipal Transport Undertaking, Thane by anyone against loss, cost, expenses incurred or suffered by the Thane Municipal Transport Undertaking, Thane by Reason of said agreement

5) Termination – If during the substance of this agreement it is observed or if the Thane Municipal Transport Undertaking, Thane has Reason to believe that the tenderers is not performing as per the terms of these presents, the Thane Municipal Transport Undertaking, Thane shall terminate these presents immediately without giving any notice or opportunity of hearing there of to the tenderer and his security deposit will be forfeited.

6) Force Majeure - Shall include acts of god, civil commotion, strike by Thane Municipal Transport employees, war, earthquake etc. Neither party shall have any liability to the other in respect of the termination of this contract as a result of an event of force majeure

16

7) Arbitration - If any dispute arises during the substance of this contract the Municipal Commissioner of Thane Municipal Corporation will be sole arbitrator and his decision will be final and binding on both the parties. The proceeding shall be as per Arbitration & Conciliation act 1996 at Thane.

8) Royalties etc - All Charges such as sale tax, royalties, octroi, Vat and other duties for materials supply shall be borne by the tenderer. All amounts due to this account shall be paid directly to the authorities concerned by the tenderer or if not paid will be recoverable from the money due to the tenderer if so required by the authorities. The tenderer will not be entitled to any refund on this account.

9) Replacement of defective material - The defective material should be replaced by the tenderer at his own cost. In case Tenderer fails to do so the Thane Municipal Transport Undertaking, Thane may deduct the cost of defective material from the bill of tenderer.

10) Expenses of Stamp duty & registration - for execution of this agreement shall be born by Tenderer.

11) The Employer hereby covenants to pay the Contractor in consideration of the execution, completion, of the Works the contract price at the times and in the manner prescribed by the Contract

IN THE WITNESS WHERE OF THE PARTIES HERE TO HAVE CAUSED THEIR RESPECTIVE COMMON SEALS TO BE HERE UNTO AFFIXED (OR HAVE COMMON SET THEIR RESPECTIVE HANDS AND SEALS) THE DAY AND YEAR FIRST ABOVE WRITTEN.

SIGNED SEALED AND DELIVERED

by the said.

----------------------------------------------- -------------------------------------------------Name --------------------------------------- Name ----------------------------------------------

On behalf of Tenderer On behalf of the Employer In presence of in presence of

----------------------------------------------- -------------------------------------------------

Name --------------------------------------- Name -----------------------------------------Address Address ----------------------------------------------- ------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------ -----------------------------------------------------------------------------------------------------------------------------------------------------------------

17

Form No. 2No Demand Certificate

On Tenderer's Letterhead

To, Date _____________

Transport Manager,

Thane Municipal Transport Undertaking,

Wagle Estate TMT depot, Thane

Subject: -... Name of work............................

We hereby confirm and assure in writing that we have no claim/demand of any

amount from Thane Municipal Transport Undertaking, in respect of the above said work

which was awarded on us vide work order No. ____________ dated _________________.

We indemnify Thane Municipal Transport Undertaking, against any claim/demand.

Any matter arises in future in respect of this contract from our supplier, sub Tenderers or

labours who have contributed their services directly/indirectly for this contract.

Authorised Signatory

(__________________________Name__________)

For _______________________Name of the Agency________

18

Chapter – V

Declaration of Tenderer

19

CHAPTER VDECLARATION OF THE SUPPLIER

I/We, hereby declare that I/We have made myself/ourself thoroughly conversant with

nature of work to be done. & carefully studied and understood by me/us before submitting

this tender. I/We undertake to use only the best materials approved by the Transport

Manager, Thane Municipal Transport Undertaking, Thane of his duly authorized assistant

before starting the work and to abide by his decision.

I/We have gone through all general conditions of contract document carefully.

Signature of Supplier.

20

Chapter –VI

Schedule-B

21

THANE MUNICIPAL TRANSPORT, UNDERTAKING,THANE

Chapter–VISCHEDULE-B

PRICE BID

(i) Name of Tender – Supply of Tyre, Tube & Flaps

Sr.No Name of Item Unit

Approxi. Qty.Nos.

Rate Rs. (in word )Per Nos.

Rate Rs. (in

Figure)

1 Tyre 10.00-20, 16 PR, Nylon Cod Trend Rib Pattern Per No. 768

2 Tube 10.00-20, 16 PR, EPDM/Butyl Rubber Per No. 1323

3 Flap 10.00-20, 100 % EPDM Flap/20N Natural Rubber Flap Per No. 1655

4 Tubeless Radial Tyre Size 11.00 R 22.5 – 16 PR Per No. 184

Brand –

Note :-

1) Supplier should quote all his rates inclusive of VAT, L.B.T.and any other taxes,

transportation, labour, supervision etc.

2) Above mentioned quantity is approximate and may vary.

Signature and seal of Contractor/ Bidder

Signature of Transport Manager

22