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Paeroa

INTERMEDIATE WORD PROCESSING

Using OpenOffice

Writer Programme

Compiled by Sue Petersenfrom “Lessons For OpenOffice”http://www.lessonsforopenoffice.org/index.htmlunder licence http://creativecommons.org/licenses/by/3.0/

All material including the SeniorNet logo is copyright and may not be reproduced by any means including electronic storage and retrieval without the written permission of SeniorNet Paeroa Inc

© December 2008

http://www.tutorialsforopenoffice.org/index.html

INDEX

ICONS ON TOOLBARS...............................................................................................4TABLE OF CONTENTS...............................................................................................4Open A New Text Document.........................................................................................4The "Standard Toolbar".................................................................................................4The "Formatting Toolbar"..............................................................................................4Add Icons To The Toolbar.............................................................................................5Delete Icons From The Toolbar.....................................................................................6Rearrange The Icon(s) On The Toolbar.........................................................................6Replace The Icon............................................................................................................7Insert Special Character.................................................................................................8Getting Help...................................................................................................................9TABLES.......................................................................................................................10TABLE OF CONTENTS.............................................................................................10Open A New Text Document.......................................................................................10Create A Table.............................................................................................................10Use "AutoFormat" To Create A Table.........................................................................11Use AutoText To Store A Table..................................................................................11

Create The AutoText................................................................................................12Insert Row(s)................................................................................................................13Insert Column(s)...........................................................................................................13Delete Rows Or Columns.............................................................................................13Merge Cells..................................................................................................................13Split Cells.....................................................................................................................14Resize/Move The Table...............................................................................................14Merge Tables................................................................................................................14Split Table....................................................................................................................15Convert Text To Table and Table to Text....................................................................15Delete A Table.............................................................................................................16FRAMES......................................................................................................................17TABLE OF CONTENTS.............................................................................................17Open A New Text Document.......................................................................................17Create A Frame And Add Text....................................................................................17Insert A Frame Around Text........................................................................................18Resize Or Change The Location Of The Frame Using The Mouse.............................18Resize Or Move The Frame Using The Frame Window.............................................19Create A Customized Frame........................................................................................19Linking Frames............................................................................................................20Delete A Frame............................................................................................................21

Delete A Frame Without Deleting Text...................................................................21Three Things To Remember........................................................................................21BORDERS AND SHADING AND INSERTING PHOTOS......................................22TABLE OF CONTENTS.............................................................................................22Open A New Text Document.......................................................................................22Create Dummy Text.....................................................................................................22CREATE A POSTER..................................................................................................25

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TABLE OF CONTENTS.............................................................................................25Open A New Text Document.......................................................................................25Save "Poster"................................................................................................................25Use The Fontwork Gallery To Insert Text...................................................................25

Change The Text......................................................................................................26Change the Shape, Move and Resize the Text.........................................................27Fontwork Alignment................................................................................................28Insert a Picture..........................................................................................................29

Close And Save the Poster...........................................................................................30CREATE A NEWSLETTER.......................................................................................31TABLE OF CONTENTS.............................................................................................31Open A New Text Document.......................................................................................31Modify The Paragraph Style: Text Body.....................................................................31Save "Newsletter"........................................................................................................31Create A Simple Masthead...........................................................................................32

Insert Section For Newsletter Title..........................................................................32Create, Modify and Apply The Paragraph Style: Newsletter Title..........................33Publication Information For The Masthead.............................................................34

Insert A Table.......................................................................................................34Add The Publication Information For The Masthead..........................................35

Set Up A Two-Column Section for Articles................................................................36Create, Modify and Apply The Paragraph Style: Headline.........................................37Create, Modify and Apply The Paragraph Style: Subheading.....................................38Enter Text Under The Subheading...............................................................................40Insert A Picture............................................................................................................40Create a Photo..............................................................................................................40Insert a Photo................................................................................................................41Format the Photo..........................................................................................................41Close And Save "Newsletter"......................................................................................41

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ICONS ON TOOLBARS

TABLE OF CONTENTS

Open A New Text Document The "Standard Toolbar" The "Formatting Toolbar" Add Icons To The Toolbar Delete Icons From The Toolbar Rearrange The Icon(s) On The Toolbar Replace The Icon Getting Help

This lesson explains how to add, delete, replace, and rearrange icons on your Standard Toolbar and on your Formatting Toolbar.

When you download OpenOffice, the Standard and Formatting Toolbars are created with certain icons on the Toolbars. You might want to add an icon that you use often, delete an icon you do not use, and/or relocate the icons on the toolbars. You may want to replace the icon with another icon of your choice.

Open A New Text Document

Double click the OpenOffice.org icon from the desktop, and then click Text Document. (The document appears.)

The "Standard Toolbar"

The "Formatting Toolbar"

Depending on your screen resolution, the size of your icons, and the number of icons

on your toolbar, you may see or on the far right.

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Add Icons To The Toolbar

1. We will add the Special Character icon to our Standard toolbar. 2. Click on the on the Standard Toolbar.

3. Click Customize Toolbar > Toolbars tab. (The "Customize" window appears.)

4. Under OpenOffice.org Writer Toolbars in the dialogue box to the right of

5. As the Special Character icon does not appear in the list under Commands, we need to insert it. Click on Add. From the next window, under Category, click Insert. In the Commands menu box, scroll down to nearly the bottom until you locate the Special Character icon, click the icon, click Add and then click Close. Click OK. The icon will appear on your "Standard Toolbar". Note: The same procedure applies if you want to add icons to your “Formatting Toolbar”.)

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Delete Icons From The Toolbar

1. If you want to remove an icon from your Standard Toolbar, click the on the Standard Toolbar.

2. Click Customize Toolbars > Toolbars tab. (The "Customize" window appears.)

3. Under OpenOffice.org Writer Toolbar in the dialogue box to the right of Toolbar, click on the to select Standard (if it is not already selected).

4. In the dialogue box to the right of Commands, click the icon Special Character to remove the check mark beside the icon. Click OK. (The icon is no longer on the toolbar. Note: The same procedure applies if you want to delete icons from your Formatting Toolbar.)

Rearrange The Icon(s) On The Toolbar

1. Click the on the Standard Toolbar. (A menu appears.)2. Click Customize Toolbar > Toolbars tab. (The "Customize" window

appears.)

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3. Under OpenOffice.org Writer Toolbar in the dialogue box to the right of Toolbar, click on the to select Standard (if it is not already selected).

4. Click on the Special Character icon box to tick it and click on the icon to highlight it. (The icon is highlighted.)

5. Click the to move the icon to the left or to the right on the toolbar. Clicking

on the up arrow moves the icon to the left on the toolbar. Clicking on the

down arrow moves the icon to the right on the toolbar. (You will notice that your screen flickers as the icon moves to a new location on the toolbar.)

6. When the icon is located where you want it, click OK. (Note: The same procedure applies if you want to rearrange icons on your Formatting Toolbar.)

Replace The Icon

1. Click the on the Standard Toolbar. (A menu appears).

2. Click Customize Toolbar .. > Toolbars tab.

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3. In the Commands list, scroll down to the Special Character icon and select (highlight) it by clicking on it.

4. Click the Modify button and choose Change Icon.

5. Click on any of the icons you can see.

5. Select the icon and click OK.

6. Back on the Customize dialogue, click OK again. The icon you originally selected has been replaced with the icon you chose. To restore it back to the original, repeat steps 1 – 3 above but instead of clicking on Change Icon, this time click on Restore Default Command. Click OK. The original icon will reappear.

Insert Special Character

1. Place your cursor on the page and click.2. Click on the Special Character icon you added to your toolbar. (The "Special

Characters" window appears. You will see two dialogue boxes. The one on the left is the "Font" menu and the one on the right is the “Subset” menu.)

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3. In the Subset menu, click on the until you see Miscellaneous Symbols (near the bottom of the list). Click Miscellaneous Symbols.

4. Locate the "☺" symbol (top left). Click on the "☺”.

5. Click OK.

6. The ☺symbol appears on the page.

7. Click the Special Character icon again and this time in the Subset menu, click on the until you see Basic Latin (right at the top of the list). Look for the £ symbol (sixth row down – third one in) and click OK.

8. Click the Special Character icon again and explore the icons under the various Subset menus.

9. There are many helpful symbols included in this menu such as degree signs, accent marks for foreign languages, foreign currency etc.

10. Click OK to close the Special Character dialogue box. Close the file without saving.

Getting Help

1. On the Menu Bar, click on the word Help. (A menu appears)

2. Click on the words, What's this?. (The mouse pointer becomes ).

3. On the Standard Toolbar, move the pointer onto a picture (icon). (A brief description of what the picture does appears on the screen)

4. On the Standard Toolbar and the Formatting Toolbar, move the pointer onto the icons to see what is there.

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5. To get rid of the question mark, click anywhere on the screen below the Standard Toolbar and the Formatting Toolbar.

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TABLES

TABLE OF CONTENTS

Open A New Text Document Create A Table Use "AutoFormat" To Create A Table Use AutoText To Store A Table

o Create The AutoText Insert Row(s) Insert Column(s) Delete Rows Or Columns Merge Cells Split Cells Resize/Move The Table Merge Tables Split Table Convert Text To Table and Table to Text Delete A Table

A well-designed table can help readers understand what you are saying. You can use tables for text or numbers and/or you can put other objects such as pictures in cells.


Click File > New > Text Document. (The document appears.)

Create A Table

You can click "View > Toolbars > Table" to make the "Table Toolbar" visible. The "Table Toolbar" appears automatically when you create a table or select an existing Table.

1. Click Table > Insert > Table or click the Table icon on the Table Toolbar to insert a table. (The “Insert Table” window appears.)

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2. In the Name box, you will see Table1. (This means that this is the first table you inserted in this document. If you insert another table in this document, the name will be “Table2”.)

3. Under Size, Columns, click on the up arrow to change the number to 5.

Under Rows, click on the up arrow to change the number to 5.

4. Under the heading of Options is a box called Border which is ticked. Click in the box to remove the tick and this will create a table without the borders being seen or printed. Now click OK. (A table appears that has 5 rows and 5 columns. The "Table Toolbar" appears automatically if you have not already clicked "View > Toolbars > Table" to make the "Table Toolbar" visible.)

5. Close the Table Toolbar by clicking on the right hand corner of the box and then click on the Undo arrow on your toolbar to make the table disappear.

Use "AutoFormat" To Create A Table

You can use "AutoFormat" to make your table formats consistent.

1. Click Table > Insert>Table or click the Table icon on the Table Toolbar.

2. Click AutoFormat located at the bottom left corner of the Insert Table window or click the AutoFormat icon on the Table Toolbar. (The “AutoFormat” window appears. On the left, you will see a list of formatted tables.)

3. From the list on the left hand side locate and click Black 1

4. At the bottom right, click More. You can change Number, Borders, Fonts, Pattern, and Alignment. Click each of these to see the changes in the menu box.

5. Click OK and OK again. (The table appears in your document).

6. In the left of the Black row, type Measurements. (“Measurements” appears as white text on the black background.)

7. In the right of the Black row, type Imperial. (“Imperial” also appears as white text on the black background.)

8. In the first row in the left column, type 1 cup and tap your Tab key twice to get you into the second row.

9. In the second row in the left column, under 1 cup, type 4 cups.

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10. In the first row in the right column, type 8 fluid ounces. Tap either your Tab key or your down arrow from your keyboard to get you to the second row on the right column.

11. In the second row in the right column, type 32 fluid ounces.

12. Close the file without saving.

Use AutoText To Store A Table

You can store formatted text, text with graphics, tables, and fields as "AutoText". You may create the “AutoText” in a new text document by clicking "New > Text Document" or you can create it in the same document where you want to use the table more than once.

Open a new document by clicking File>New>Text Document. Now click on Table>Insert>Table and change it to 2 columns and 3 rows and click OK. Type in the headings Activity and Explanation as shown below, highlight the headings and on your toolbar click on the I icon (for italics) and then the Centre Align icon which is three icons further to the right. Now click somewhere on a blank part of the page.

Create The AutoText

1. Click the Nonprinting Characters icon on your toolbar to make the paragraph marks visible.

Activity Explanation

2. Place the cursor to the left of the paragraph mark that is just above the table.

Note: If your table is at the beginning of the page, you will not see a paragraph mark above the table. Hold down your Ctrl key and tap the Home key, then release the Home key and tap your Enter key once to make a line space so that the paragraph mark will be visible above the table.

3. Click and hold down your left mouse button and drag down so that everything from the top line to below the table is selected and highlighted.

4. Click Edit > AutoText or press CTRL+F3 to bring up the AutoText menu. (In the menu box, there is a list of "AutoText".)

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5. Click My AutoText, if it is not already selected. In the Name dialogue box, type My Lessons as the name for the table.

6. After you type My Lessons, the suggestion for the shortcut is ML. (You may use the suggested shortcut or type a shortcut of your choice.)

7. On the right side click AutoText > New. (This makes the table an “AutoText”. You only have to do this once. You can now use the shortcut to use this table in any document.) Click Close.

8. Click File > New > Text Document. (The document appears.)

9. Your cursor is at the top of the new blank document.

10. To quickly insert AutoText, type the shortcut for the AutoText in your document where you want the AutoText and then press F3. (Type the shortcut, ML or ml, in your document and press F3. The table will appear in your document.)

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Insert Row(s)

1. To add additional rows to a table, click in the bottom right hand row. Press the tab key. (A row appears after the last row.)

2. To add rows between rows, click in the row in the Table where you wish to add a row before or after.

3. Click Table > Insert > Rows or click the Insert Rows icon on the Table Toolbar to insert one row at a time.

4. Under Insert, Amount, click on the and select the number, 4, for the number of rows. Under Position, click Before>OK. (“After” is the default selection. Four new rows are added in the Table.)

Insert Column(s)

1. Click somewhere in the second column, click Table > Insert > Columns or

you can click the Insert Column icon on the Table Toolbar to insert one column at a time.

2. Under Insert, Amount, click on the and click 2.

3. Select the position of column(s) Before > OK. (“After” is the default selection. Two columns appear between the original first and second columns.)

Delete Rows Or Columns

1. Click in one of the empty rows you just added. Click Table > Delete, > Rows

or click the Delete Row icon on the Table Toolbar. (The row is deleted.)2. Click in the empty column you just added. Click Table > Delete > Columns

or click the Delete Column icon on the Table Toolbar. (The middle column is deleted.)

3. If you want to delete more than one row, highlight the rows you wish to delete, then click Table > Delete, > Rows and all the rows you have selected will disappear. Likewise, if you want to delete more than one column, highlight the columns you want to delete and click Table>Delete>Columns.

Merge Cells

1. Click outside the margin to the left of the one of the rows that you just added

or click the Select Row icon on the Table Toolbar. (The pointer becomes a small arrow when it is outside the Table margin. You will see "Select table row". The row is highlighted.)

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2. Click Table > Merge Cells or click the Merge Cells icon on the Table Toolbar. (The table row is one long row with just one cell (column).

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3. If you only want to merge two cells for example, highlight two of the cells and then click Table > Merge Cells and only the two cells you have selected will become one longer cell.

Split Cells

1. Click in any one of the cells. Click Table > Split Cells or click the Split Cells icon on the Table Toolbar. (The "Split Cells" window appears.)

2. Under Split cell into, click on the to change the number to 3.

3. Under Direction, click Horizontally. Click OK. (The cell is divided into 3 sections.)

4. Click in another cell. Click Table > Split Cells. Under Split cell into, click on

the to change the number to 3.

5. Under Direction, click Vertically . (The cell is divided into 3 parts.)

Resize/Move The Table

By default, tables are the full width of the page. Tables can be resized by placing your cursor on the lines of the cells and dragging the borders of columns and rows or the border of the Table to change the size and shape. You use the same method to change the height of the columns and the table. Try resizing some of the rows and columns.

There is also another way:

1. Click Table > Table Properties.2. Click the Table tab. (The “Table Format” window appears.)

3. Under Alignment click Centre.

4. Under Properties, then Width, click Relative.

5. Click the to change the number to 50%.

6. (You could also move the Table to the left or to the right by clicking on Left or Right under the Alignment heading.)

7. Click OK. (The Table is smaller and centred).

Merge Tables

Combine two consecutive tables into a single table. The tables must be directly next to each other and not separated by an empty paragraph. If you choose this command

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when the cursor is in the middle of three consecutive tables, you are prompted to select the table that you want to merge with.

1. Come out of the table and down the page and type the shortcut, ml. Press F3. (A new table appears.)

2. Type the shortcut ml. Press F3. (A second table appears below the first table.)

3. Delete the spaces between the two Tables. (The two Tables become one Table.)

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Split Table

Split Table gives you choices of split table with heading or without heading.

Click anywhere in the table. Click Table > Split Table > Copy heading. (The Table splits into two tables. Both tables have the table heading. )

Open a new file and close the previous file without saving.

Convert Text To Table and Table to Text

Writer makes it easy for you to convert from a table to text or text to a table.

1. Type In most cases your eyeglasses will be adjusted by the optical store where you had your prescription filled. (Start a new Paragraph here) When a local optical professional is adjusting your eyeglasses for you, it is called a “fitting”.

2. Highlight the text and click Table > Convert > Text to Table (The "Convert Text To Table" window appears.” Under Separate text at, you must select Tabs, Semicolon, Paragraph or Other to determine what will be used to divide the data into different cells. Click Paragraph and click OK. (A table appears with each paragraph in its own row.)

3. Click in the table. Click Table > Convert > Table to Text > Paragraph>OK if it is not already selected. (The text appears as you typed it.)

4. Type the text below, making sure you separate each measurement with a semicolon. Highlight all the text then click Table > Convert > Text to Table > Semicolons if not already selected. (You will get a table like the one in Step 6.)

1 inch [in]; 1 inch; 2.54 cm

1 foot [ft]; 12 in; 0.3048 m

1 yard [yd]; 3 ft; 0.9144 m

1 mile; 1760 yd; 1.6093 km

1 int nautical mile; 2025.4 yd; 1.853 km

5. Now click anywhere in the table. Click Table > Convert > Table to Text > Semicolons>OK if it is not already selected. (You will get the text in Step 4.)

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6. Repeat the steps in 4 above to return the information to a table layout.

1 inch [in] 1 inch 2.54 cm

1 foot [ft] 12 in 0.3048 m

1 yard [yd] 3 ft 0.9144 m

1 mile 1760 yd 1.6093 km

1 int nautical mile 2025.4 yd 1.853 km

Delete A Table

1. Click in the table you want to delete.2. Click Table > Delete > Table. The table is deleted.

3. To undo Delete Table, click on the Undo , icon on the Standard Toolbar.


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FRAMES

TABLE OF CONTENTS

Open A New Text Document Create A Frame And Add Text Insert A Frame Around Text Resize Or Change The Location Of The Frame Using The Mouse Resize Or Move The Frame Using The Frame Window Create A Customized Frame Linking Frames Delete A Frame

o Delete A Frame Without Deleting Text Three Things To Remember

Within Frames you can have text, tables, images (pictures and logos), and multiple columns.

1. A Frame can position something in a particular place on a page such as when you are producing a multi-column newsletter or bulletin.

2. Linked Frames can allow text to continue somewhere else in the document so the contents flow between the Linked Frames as you edit the text. Linked Frames can be on different pages.

3. A Frame can wrap text around an object such as a photograph.


Click File > New > Text Document. (the document appears.

Create A Frame And Add Text

1. You can select the location to insert the frame by using any combination of the following: Enter key, Space bar, Arrow keys, Page Up key, Page Down key

2. For this lesson, press the Enter Key twice then press the Space bar three times.

3. Click Insert > Frame. (The "Frame" window appears.) Click the OK button. (An empty Frame appears with an anchor, , The Frame , has eight green squares called handles--four of which are located in the corners and one in the middle of each side.)

4. Right click any where inside the Frame. (A menu appears) Click Anchor>To Page. (The frame moves up to the top of the page and is centred.)

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5. Anchoring the Frame to To page keeps the Frame positioned in relation to the page margins. It does not move when you delete or add text. (You can also anchor the Frame To paragraph and the Frame will move with the paragraph or To character and the Frame is associated with a character or As character and the Frame is placed in the document like any other character and affects the height of the text line and the line break. Further selections can be made under Position: Horizontal or Vertical).

6. Click anywhere on the page other than in the frame. (The handles are no longer in view.) Click inside the frame and type To insert text inside the frame, click inside the frame and type. (The text appears inside the frame.)

7. When you are done, click anywhere on the page except in the frame.

Insert A Frame Around Text

1. On the page type Frames are useful when producing a newsletter. Frames can contain text, tables, multiple columns, pictures and other objects. Highlight the text you just typed.

2. Click Insert > Frame. (The "Frame" window appears.) In the Frame dialogue box under Size, Width, change to 10.00cm and leave Relative and Automatic unchecked. Under Size, Height, click AutoSize > OK. (A frame appears around “Frames are useful when producing a newsletter. Frames can contain text, tables, multiple columns, pictures, and other objects.” with handles (green squares). Click somewhere else on the page to make the green handles disappear.

3. Click back inside the frame and type As you type, you will see the frame adjust to fit the text. If you continue to type you will notice that the frame expands to surround the new text. (The Frame will adjust its height and width as you type.)

4. When you are done, click anywhere on the page except in the frame.

Resize Or Change The Location Of The Frame Using The Mouse

1. Using the frame created above, place your pointer on any of the handles. (If the handles are not visible, click the edge of the frame to select it and the eight handles will reappear.) Click (The pointer becomes a two-headed arrow) and

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drag a handle of the frame. Release the mouse button to complete the resize. (The frame can be moved or resized any time by clicking on the edge to reveal the handles.)

2. To move the frame to another location on the document, click on the edge of the frame to reveal the handles. Place your pointer inside the frame. (The

pointer becomes ). Click and drag the mouse to desired location

3. When you have changed the Frame to the desired size and location, click anywhere on the page except on the frame.

Resize Or Move The Frame Using The Frame Window

Using the mouse is faster but not as accurate as using the Frame window. You might choose the mouse for gross layout and the Frame window for fine-tuning.

1. Click Insert > Frame. (The "Frame" window appears.) Click OK. (The frame

appears. . The handles will disappear if you click outside the frame.)2. Open the Frame window by right-clicking inside the frame. (Make sure that

the handles are visible. A menu opens.) Click Frame. (The "Frame" window appears.)

3. Under Size, Width, click on the and select 5.00cm. Under Height, click Relative.

4. Under Position: Horizontal, click Centre. (You can also select “Left”, “Right”, or “From left”. To use “From left”, you will need to indicate the number of inches from the left.)

5. Under Position: Vertical, click on the and select Bottom > OK. (You can also select “Centre” or “Top” or “From top. To use “From top”, you will need to indicate the number of inches from the top.)

6. The frame changes as shown below.

7. When you are done, click anywhere on the page.

Create A Customized Frame

1. Click Insert > Frame. (The "Frame" window appears.)2. Under Size, Width, click in the dialogue box to the right, highlight and delete

the numbers. Type 10.00cm (Another method to insert the numbers for the Width is to click on the and select 10.00cm Under Height, click AutoSize > OK. (A frame appears that is approximately 10 cm wide and 1cm high.)

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3. Click OK. (Note that the “Frame” toolbar replaces the “Formatting” toolbar in the fourth row from the top of your screen when you click OK.)

4. When you are done, click anywhere on the page.

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Linking Frames

You can link frames to each other even when they are on different pages of a document. The contents will automatically flow from one to the next. This is useful when designing newsletters where articles may need to be continued on a different page.

1. Using the last frame created above, click inside the frame and type This is the first frame.

2. Click anywhere on the page except in the frame. Press Ctrl and tap Enter to create a second page.

3. Your cursor is now at the top of the second page. Click Insert > Frame. (The “Frame” window opens.) Under Size, Width, click Automatic. Under Height, click AutoSize > OK. (The "Frame" toolbar replaces the "Formatting" toolbar. “Frame” is in the dialogue box. A second frame appears.)

4. Click somewhere on the page to release the frame. Press Ctrl and tap the Home key to get to the top of page one.

5. Click on the border of the first frame (The green handles will appear.) to select it as the frame to which you are going to link the second frame. Click the Link

Frames icon on the Frame Toolbar. (You may have to click on the on the Frame Toolbar to see the "Link Frames" icon. The pointer changes to

.

6. Scroll down to the next page to the second frame. Click in the second frame (which must be empty). (You will see a line displayed that connects the linked frames. To make the line disappear, click anywhere on the page. If you click on the edge of the frame, the line will reappear.)

6. Return to the first frame, click inside and type Each frame may have one frame linked to it following after the words This is the first frame so that it will finally read This is the first frame. Each frame may have one frame linked to it.

7. For example, in a document, you might have three frames. The second frame is linked to the first frame. The third frame may be linked to the second frame but cannot be linked to the first frame. Only the third frame can adapt its height to the content. After the frames are linked, the height of the first frame (the frame to which the second frame is linked) is fixed unless you resize it.

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8. Note: You can resize either frame by clicking on the edge to make the handles reappear or use the frame dialogue box.

9. If you resize the frames, your typing may move from one frame to the other frame.

10. Only the last frame of a chain can adapt its height to the content.

11. You cannot link from a frame to more than one other frame however, you can link a third frame to the second frame, a fourth frame to the third frame, etc. Frames may be linked throughout the document by following this procedure. To see how the frames are linked, click on edges of the first frame, the second frame, etc.

12. To unlink the frames, click on the edge of the earlier frame to reveal the

handles. (The “Frame Toolbar” appears.) On the Frame Toolbar, click . (You may have to click on the on the “Frame Toolbar” to see the "Unlink Frames" icon.) The Frame Toolbar is below.)

13. To unlink a series of frames, click on the frame to which the frame is linked, (For example, click the first frame to unlink the second frame or click the second frame to unlink the third frame.)

Delete A Frame

1. Click on the border of the frame to select it. (The green handles will appear.)2. Press the delete (Del) key on the keyboard to remove the frame and its

contents.

Delete A Frame Without Deleting Text

1. Ensure that the Frame is not linked to the next one.2. Click inside Frame, select/highlight all text.

3. Click the Cut icon (text is copied to clipboard)

4. Delete the frame by clicking on the border, then pressing the Delete key.

5. Click the Paste icon to paste the text onto document. (Text appears on document.)


Three Things To Remember

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In working with frames:

1. Click on the edge of the frame to make the handles appear.2. Click outside the frame anywhere on the page. The handles will disappear.

3. Click on the inside of the frame to type.

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BORDERS AND SHADINGAND INSERTING PHOTOS

Often if you are writing a letter to a friend or drawing up a Newsletter, you may want to insert a photo in the middle of text. You may also wish to highlight certain paragraphs with a colourful border. This lesson tells you how to do it.

TABLE OF CONTENTS

Open A New Text Document Create dummy text Create a Photo Insert a Photo Format the Photo Adding a Fancy Border to a Paragraph

In Basic Word we learned various methods of dealing with a photo using MS Paint. In this lesson, you will learn another method.


Double click the OpenOffice.org icon from the desktop, and then click Text Document. (The document appears.).

Create Dummy Text

1. Type the letters dt and then tap your F3 key. This will bring up a paragraph of text. Tap your Enter key once, type dt, tap your F3 key. Do this once more so that you have three paragraphs.

Create a Photo

2. In order to create a photo, tap your PrintScr key. You have now taken a photo of your screen and it is sitting on the clipboard.

3. Click File > New > Text Document to give us a blank page (leaving your first document still open).

4. Click Edit>Paste and the copy that you took of your first file appears.

5. Click beneath the picture and then click in the middle of the picture to bring up the little green handles all around the picture.

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6. Put your cursor on the green handle in the top right hand corner, hold down your left mouse button and drag the cursor towards the bottom left corner until it is about 7 cm square roughly. This will resize the photo, keeping it in proportion. You are now able to drag the photo around the screen.

7. Click in the middle of the photo and then click Edit>Copy.

Insert a Photo

8. Click File>Close and then Discard. You are now back at your first document. Click Edit>Paste and your “photo” appears on the page – and is probably on the second page at present.

Format the Photo

9. Single right click in the middle of your picture. A menu opens. Click on Picture and from the menu that opens, click on the Wrap tab.

10. Click on Parallel and OK.

11. Single right click in the middle of your picture again. This time, from the menu click on Cut and the picture disappears – but only temporarily.

12. Take your cursor up to the bottom of paragraph 1 and click in the space between paragraphs 1 and 2.

13. Right click again and this time click on Paste. Your picture appears on your page.

14. Put your cursor in the middle of your picture and note it changes to a four headed arrow. You can now drag the picture into the position where you want it to stay. You can also resize your picture to make it bigger or smaller.

15. Drag it so that it is in the middle of your first paragraph and click somewhere below it so that the green handles disappear.

Adding a Fancy Border to a Paragraph

16. Put your cursor in the middle of the second paragraph and single click.17. Tap your F11 key and a box opens on the right headed Styles and

Formatting.

18. Click on the icon on the top left which looks like this ¶ and in the slot at the bottom click on the down arrow and locate and click on Text Styles.

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19. In the list above the word Text Styles locate the heading Text Body.

20. Right click on Text Body and from the options, single left click on Modify.

21. From the box that opens up, click on the Borders tag.

22. Under the heading Line arrangement (left hand side) click on the second box from the left which will highlight all sides of the paragraph.

23. Under the heading Line > Style scroll down and locate 6.00pt (it is nearly to the bottom of the list).

24. Under the heading Colour click on the drop down arrow and locate Light Red.

25. Go to the heading on the right – Spacing to Contents and change the left one to read 0.50cm – the rest will automatically change.

26. Click OK.

27. Finally, double click the words Text Body in the Styles and Formatting box and the border will appear.


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CREATE A POSTER

TABLE OF CONTENTS

Open A New Text Document Save “Poster” Use The Fontwork Gallery To Insert Text

o Change The Text o Change the Shape, Move and Resize the Text.o Fontwork Alignment o Insert a Picture

Close and Save The Poster

We are going to create a poster to advertise a forthcoming event.


Double click the OpenOffice.org icon from the desktop, and then click Text Document. (The document appears.).

Save "Poster"

1. Click File > Save As. In the Save in: pull-down menu box, click My Documents (or Documents if using Vista) if it is not already selected. In the Save as type: pull-down menu box, click OpenDocument Text (.odt) if it is not already selected.

2. In the File name: dialogue box, type Poster.

3. Click Save. (The file, "Poster" is saved. The file is still on the screen

Use The Fontwork Gallery To Insert Text

1. Click View > Toolbars > Drawing or click the Show Draw Functions, , icon on the Standard Toolbar at the top of your screen. (The " Drawing Toolbar" appears at the bottom of your screen)

2. Click on the Fontwork Gallery icon (looks like a hanging picture) on the Drawing Toolbar at the bottom.

3. The Fontwork Select a fontwork style window appears.

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4. Click on the red and yellow Fontwork, word shown above. Click OK. (The word, "Fontwork" appears on the page in very large text. )

Change The Text

1. You will need to change the word, Fontwork, to the word that you want to use and resize it.

2. Start by putting your pointer on the word Fontwork and double clicking. You will notice that a smaller version of the word Fontwork appears. Backspace to remove the small version Fontwork and then type Garage Sale.

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3. Tap your Esc key to accept the changes. (The word, "fontwork", has been changed to "Garage Sale.")

Note: If you have pressed Enter and the small toolbar has disappeared, hold down your Ctrl key and click on top of the word Garage Sale and the toolbar will reappear and enable you to edit the words.

Change the Shape, Move and Resize the Text.

1. After you have your new word on the page, you may want to change the Shape. Click on the Shape, , icon on the Fontwork Toolbar. (A menu appears with different shapes.) Click Wave which is 2nd from the left.

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2. We have changed the shape of the words, Garage Sale, to the Wave shape. You can accentuate it even more by placing your cursor on the small yellow dot on the left side of the text and dragging it down.

3. You can move the word to any part of the page by clicking and holding the left mouse button and dragging and dropping it anywhere you like.

4. You can resize the Fontwork by using the resizing handles located at the edges of the box in the same way as you do with pictures or Clip Art.

Fontwork Alignment

1. Click on the to the right of the Fontwork Alignment, , icon on the Fontwork Toolbar. (A menu appears.)

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2. You have five alignment choices. Click Centre. Click elsewhere on the page to deselect.

3. Return to the Drawing Toolbar at the foot of the page again.

4. Click on the Fontwork Gallery, , icon.

5. The Fontwork Select a fontwork style window appears once more.

6. This time click on the yellow Fontwork, word, underneath the one you selected last time. Click OK. (The word, "Fontwork" appears on the page in very large text).

7. Start by putting your pointer on the word Fontwork and double clicking. You will notice that a smaller version of the word Fontwork appears again. Backspace to remove the small version Fontwork and this time type Saturday 24th February (tap your Enter key) at 10 a.m. so that you have two lines of text. Click your Esc key to accept the change.

8. Drag the text up underneath the words Garage Sale and resize. You could also try a different shape if you wished. Click on the Shape, , icon on the Fontwork Toolbar. (A menu appears with different shapes.) Choose a shape and click on it. Click elsewhere on the page to deselect.

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Insert a Picture

9. Finally, go down to your Drawing Toolbar again and click on the smiley face icon.

10. Place your cursor under the text and hold your left mouse button down. Drag the mouse towards the right and then down and a smiley face will appear. Resize it to the desired size and shape.

11. Right click on top of the smiley face. From the list that appears left click on Area and then click on the Colours tab. Click on the yellow square in the second row of the palette and finally click OK.

Close And Save the Poster

12. Click File > Save. (The file, Poster, is still on the screen.)13. Close (The file, Poster is no longer on the screen).

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CREATE A NEWSLETTER

TABLE OF CONTENTS

Open A New Text Document Modify The Paragraph Style: Text Body Save "Newsletter" Create A Simple Masthead

o Insert Section For Newsletter Title o Create, Modify and Apply The Paragraph Style: Newsletter Title o Publication Information For The Masthead

Insert A Table Add The Publication Information For The Masthead

Set Up A Two-Column Section for Articles Create, Modify and Apply The Paragraph Style: Headline Create, Modify and Apply The Paragraph Style: Subheading Enter Text Under The Subheading Insert A Picture Close And Save "Newsletter"

We are going to create a newsletter with a masthead, Issue, Subheading, Headline Text or Story Heading, Heading Text, lines, columns, and pictures.


Open a new text file.

Modify The Paragraph Style: Text Body

1. Click Format > Styles and Formatting. (The “Styles and Formatting" window appears.)

2. Click the Paragraph Styles icon.

3. Right-click Text body. Click Modify. (The “Paragraph Style: Text body” window appears.) Click the Alignment tab. In the Options section, click Left if not already selected. (A dot appears before the word “Left”.)

4. Click the Font tab. If it is not already selected/highlighted, scroll up and click Times New Roman (Font) > Regular (Typeface) > 12 pt. (Size) > OK.

5. Close the Styles and Formatting menu by clicking on the top right hand corner.

Save "Newsletter"

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6. Click File > Save As. In the Save in: pull-down menu box, click My Documents (or Documents if using Vista) if it is not already selected. In the Save as type: pull-down menu box, click OpenDocument Text (.odt) if it is not already selected.

7. In the File name: dialogue box, type Newsletter.

8. Click Save. (The file, "Newsletter" is saved. The file is still on the screen

Create A Simple Masthead

A masthead is also called a flag or nameplate.

flag which is a statement printed in all issues of a newspaper, magazine, or the like, usually on the editorial page, giving the publication's name, the names of the owner and staff, etc.

nameplate which is a line of type on the front page of a newspaper or the cover of a periodical giving the name of the publication.

Insert Section For Newsletter Title1. Click Insert > Section. (The "Insert Section" window appears.) In the

dialogue box under New Section, click inside the Section 1 dialogue box and name it, Newsletter Title.

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2. Click the Background tab. Beside As, click Color (if it is not already selected.) Under Background colour, select Blue 8. (When you single click on any of the colours, its name will appear beneath all the colours at the bottom of the palette).

3. Click Insert. (The blue section will appear on your document.)

Create, Modify and Apply The Paragraph Style: Newsletter Title

1. Place your pointer inside the blue section on your document and type Newsletter.


3. Click the Paragraph Styles icon

4. Click the New Style From Selection, , icon at the right hand side. (The "Create Style" window appears.)

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5. In the Style name dialogue box, type Newsletter Title. (Naming the "New section" Newsletter Title and the "Paragraph Style: Newsletter Title", will remind you that the two go together.)

6. Click OK.

7. Right-click Newsletter Title which has now appeared in the right hand panel. Click Modify. (The “Paragraph Style: Newsletter Title” window appears.) Click the Alignment tab. In the Options section, click Centre. (A dot appears before the word “Centre”.)

8. Click the Font tab. Under the Font slot scroll down, locate and click Verdana, in the Typeface slot click Bold and from the Size slot click 40 pt.

9. Click the Organizer tab. (The "Organizer" window appears.) Click on the down arrow in the Next Style dialogue box and scroll down to click on Text Body. Click on the down arrow in the Linked with dialogue box and scroll up and click -None-.(at the top of the list).

10. Click OK. ("Newsletter" is centred in bold large letters.) Close the Style & formatting box again.

11. Save your work frequently in case your program or computer crashes or in case you make a mistake that you cannot back out of easily. That way you do not lose everything. This would be a good place to save what you have already accomplished.

Publication Information For The Masthead

Insert A Table

1. Hold down your Ctrl key and tap your End key on the keyboard to move the insertion point to the line beneath the newsletter title line.

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2. Click on Table>Insert > Table and reset the table size to three columns and one row. Click OK. (A table is used here because tables are simple yet they allow very tight control over the placement of text, images, objects, and other elements on the page.)

3. Click Format > Styles and Formatting > Paragraph Styles icon. In the slot at the bottom click on the down arrow, scroll down and click on Special Styles. Right click on Table Contents. Click Modify. Click the Font tab. If it is not already selected/highlighted, click Times New Roman (Font slot) > Bold Italics (Typeface slot) > 12 pt. (Size slot). Click OK.) Close the Styles and Formatting box.

4. Click inside the table then from the toolbar at the top of your screen click Table>Select>Table. This highlights the three cells.

5. From the Table tool bar that has now

opened click on the white square 4th from the left. This opens up the Borders box. Click the top left box then click somewhere else on the page. The borders are now pale gray which means they will not appear when printing.

Add The Publication Information For The Masthead1. Click in the left cell of the table and type Published by and (your name).

Click the Align Left, , icon. (The "Published by" and "your name or organization" is aligned to the left edge of the left cell.)

2. In the centre cell, type the (C) symbol to indicate your newsletter is copyrighted and no one can copy it without your permission. Click the

Centred, , icon (The copyright mark, ©, is centred in the middle cell of the table.)

3. In the right cell, type the publication date of your newsletter. Click the Align Right, , icon. (The publication date is aligned to the right edge of the right cell in the table. Using table cells for the publication-information table allowed "Published by" to be justified to the left edge of the table, the "publication date" to be justified to the right edge of the table, and the "copyright mark" to be centred between "Published by" and "publication date".)

4. Place the mouse-pointer under the table you just created and click to place the insertion point there.

5. Hit the Enter key to move the insertion point down one more line.

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Set Up A Two-Column Section for Articles

1. Insert a Section under the Masthead by clicking on Insert > Section > Section tab (The Insert Section window appears.)

2. Click the Columns tab. (The "Columns" window appears.)3. Under Settings > Columns, click the up arrow to change the number to 2.

Remove the check mark by Evenly distribute contents to all columns by clicking on the box.

4. Change the spacing to 0.20cm to give a slight gap between the columns.

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5. Click Insert. (You will see the section with two columns below.)

Create, Modify and Apply The Paragraph Style: Headline

The "headline" is the title or caption of an article, usually set in large type. It is good typesetting practice to use different typefaces for the "headline" and "article text". We modified the "Paragraph Style: Text body (article text)" and changed the font name to "”Times New Roman” in the section, "Change The View Setting And Modify The Paragraph Style: Text Body". For the Paragraph Style: Headline, we will use the font name, "Courier New".

1. Place your pointer inside the left column and type, Learning To Create A Newsletter.


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4. Click the New Style From Selection, , icon on the right hand side. (The "Create Style" window appears.)

5. In the Style name dialogue box, type Headline.6. Click OK.

7. Right-click Headline which has now appeared in the right column. Click Modify. (The “Paragraph Style: Headline” window appears.) Click the Alignment tab. In the Options section, click Centre. (A dot appears before the word “Centre”.)

8. Click the Font tab. Scroll down to find Courier New and click. In the other two slots click Bold (Typeface) and 26 pt. (Size).

9. Click the Organizer tab. (The "Organizer" window appears.) Click on the in the Next Style dialogue box, scroll down and select Text Body. Click on the in the Linked with dialogue box, scroll up and select -None-. Click OK. Close the Styles and Formatting box.

10. Save your work frequently in case your program or computer crashes or in case you make a mistake that you cannot back out of easily. That way you do not lose everything. This would be a good place to save what you have already accomplished.

Create, Modify and Apply The Paragraph Style: Subheading

1. The subheading is the heading of a subdivision under the Headline.2. Tap Enter after your headline, Learning To Create A Newsletter.

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3. Type First Step is the Masthead.



6. Click the New Style From Selection, , icon. (The "Create Style" window appears.)

7. In the Style name dialogue box, type Subheading.8. Click OK.

9. Right-click Subheading. Click Modify. (The “Paragraph Style: Subheading” window appears.)

10. Click the Alignment tab. In the Options section, click Left. (A dot appears before the word “Left”.)

11. Click the Font tab. If it is not already selected/highlighted, click (Font Name) Times New Roman > (Font) > Bold (Typeface) > 16 pt. (Size).

12. Click the Organizer tab. (The Organizer window appears.) Click on the in the Next Style dialogue box, scroll down and select Text Body. Click on the

in the Linked with dialogue box, scroll up and select -None-.

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13. Click OK. This is another good place to save your work so far. Close the Styles and Formatting box.

Enter Text Under The Subheading

Tap your Enter key twice and type the letters dt then tap your F3 key to make some text. Locate the word greenbacks and tap Enter twice to make a new paragraph. Locate the word sidewalk and tap Enter twice to make another paragraph. Finally, locate the word wasted and tap Enter again to make four paragraphs which should spill over into the second column. Place your cursor at the bottom of the second column.

Insert A Picture

The instructions from Borders and Shading and Inserting Photographs on page 21 are repeated below to assist.

Create a Photo

1. In order to formulate a photo, tap your PrintScr key. You have now taken a photo of your screen and it is sitting on the clipboard.

2. Click File > New > Text Document to give us a blank page (leaving your first document still open).

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3. Click Edit>Paste and the copy that you took of your first file appears.

4. Click beneath the picture and then click in the middle of the picture to bring up the little green handles all around the picture.

5. Put your cursor on the green handle in the top right hand corner, hold down your left mouse button and drag the cursor towards the bottom left corner. This will resize the photo to about 6cm, keeping it in proportion.

6. You are now able to drag the photo around the screen. Click in the middle of the photo and then click Edit>Copy.

Insert a Photo

7. Click File>Close and then Discard. You are now back at your first document. Click Edit>Paste and your “photo” appears on the page.

Format the Photo

8. Single right click in the middle of your picture. A menu opens. Click on Picture and from the menu that opens, click on the Wrap tab.

9. Click on Parallel and OK.

10. Single right click in the middle of your picture again. This time, from the menu click on Cut and the picture disappears – but only temporarily.

11. Take your cursor up to the bottom of paragraph 1 and click in the space between paragraphs 1 and 2.

12. Right click again and this time click on Paste. Your picture appears on your page.

13. Put your cursor in the middle of your picture and note it changes to a four-headed arrow. You can now drag the picture into the position where you want it to stay. You can also resize your picture to make it bigger or smaller.

14. Drag it so that it is in the middle of your first paragraph and click somewhere below it so that the green handles disappear.

Close And Save "Newsletter"

1. Click File > Save. (The file, "Newsletter", is still on the screen.)2. Close (The file, "Newsletter", is no longer on the screen).

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Note:

When you have completed this course, please delete all documents that you have created and saved under My Documents.

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