Job Description Form

Payroll Consultant

Position DetailsPosition Number: Generic

Classification: Level 4

Award / Agreement: PSA 1992 / PSGOCSAGA 2017

Organisational Unit: Corporate Operations / People & Facilities /

Human Resources / Personnel & Payroll Services

Location: Perth Metropolitan Area

Classification Evaluation Date:

JDF Review Date: 25 July 2019

Reporting RelationshipsThis position reports to:

Principal Payroll Consultant, Level 6 / Coordinator Payroll Level 6

Positions Under Direct Supervision:

This position has no subordinates.

People, Place, Home

People, Place, Home

About the Department

The Department of Communities’ mandate is fundamentally about providing pathways to individual, family and community wellbeing. The Department’s direction centres on building safe, strong, secure and inclusive communities that empower individuals and families across Western Australia to lead fulfilling lives.

The Department’s functions and services include disability services; child protection and family support; social and affordable housing; community initiatives and remote regional services reform.

The Department provides the opportunity to implement client centred services within a single outcome based framework across community services in Western Australia. This framework also provides for a specific focus on delivering integrated, place based services, recognising that community and individual needs vary significantly between metropolitan and regional communities.

The Department promotes diversity and embraces a high standard of equal opportunity, health and safety, and ethical practice. All employees are required to comply with relevant safety procedures/guidelines and equal opportunity principles at all times.

Role Statement

This position is responsible for ensuring that an effective customer focused payroll consultancy and advisory support service is provided to clients at all levels across the Department. This position supervises and mentors Payroll Officers ensuring they provide a high standard payroll service to Departmental employees.

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People, Place, Home

Duties and Responsibilities

1.0 Advice and service delivery1.1 Prepares and actions complex leave and payroll tasks in accordance with relevant

practices, procedures and industrial instruments.1.2 Supervises a small team and provides coaching to develop required knowledge and

skills.1.3 Provides advice and guidance to Personnel & Payroll Officers and identifying training

needs1.4 Manages the recovery of overpayments and maintenance of associated documentation

and databases.1.5 Undertakes quality assurance activities including investigating complex payroll and leave

issues and the auditing of payroll related activities and personnel records.1.6 Prepares and reconciles journals relating to Payroll, GROH and Leave Liability on both a

fortnightly and monthly basis.1.7 Effectively liaises with GESB, Australian Taxation Office and other relevant agencies in

relation to payroll matters to ensure department compliance.1.8 Compiles statistical information and participates in payroll related compliance activities.1.9 Raises invoices and arrange payments through Finance system.1.10 Ensure transmission of payroll output or transfer of appropriate file to relevant internal

areas or to external agencies.

2.0 Continuous improvement2.1 Participates in the implementation and promotion of human resource management

policies, guidelines, procedures and processes with relevance to personnel and payroll functions, activities and tasks.

2.2 Provides assistance in the development and implementation of payroll projects, strategies and related activities.

2.3 Applies equal opportunity, Occupational Health & Safety, and ethical principles and practices in all aspects of this role.

2.4 Uses initiative to find outcomes and solutions to human resources matters and requests from managers and executive.

3.0 Other3.1 Perform other duties as directed.__________________________________________________________________________Payroll Consultant, Generic, Level 4

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People, Place, Home

Essential Work-Related Requirements (Selection Criteria)

1. Demonstrated experience in the delivery of payroll services and use of an integrated Human Resources Information Management System including the production, reconciliation and disbursement of payroll.

2. Demonstrated experience in effectively supervising a small team in a deadline-oriented arena.

3. Relevant experience in the effective delivery of services to clients together with a personal commitment to continually achieving a high level of client satisfaction.

4. Well-developed communication (oral and written) and interpersonal skills together with the ability to liaise with others at all levels.

5. Well-developed problem solving and analytical skills.6. Well-developed organisational and prioritising skills together with the capacity to utilise

initiative in a demanding environment.

Desirable Work-Related Requirements (Selection Criteria)1. Experience in payroll production in either the ASCENDER or EMPOWER Human

Resource Management Information System.

Essential Eligibility Requirements / Special Appointment Requirements

1. Appointment is subject to a satisfactory National Police Clearance.

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