· web viewone of the fundamental components of the 9-12 counseling program is the goal of...

NEWFANE HIGH SCHOOL

COMPREHENSIVE GUIDANCE PLAN: Grades 9-12

March 2015

Contributors:Glenn SmithRobyn WolfAmber Pratt

1

Overview

The mission of the Newfane Central School District is as follows:

To develop and support a partnership which provides a positive climate encouraging all people in the Newfane School

and Community to grow toward their highest potential.

To achieve its mission the district is committed to creating a systematic framework whichacknowledges the academic, physical, and social development of pupils in distinct stages over time. Guidance and pupil related services are a critical component in this framework. Our guidance department provides a wide variety of services at all grade levels. These services are a benefit to students, parents and teachers alike. While the quality of the services that we provide to our community is dependent upon a well-organized and articulated plan it is worth noting that our counselors play a unique role in the lives of our students. Their role is as flexible and adaptable as the needs of our students. The purpose of the plan is to articulate as completely as possible the services and programs that are provided by the Newfane High School guidance department.

State Regulations Regarding Guidance

The state regulations reprinted below provide the overall structure for our guidance and pupil related services as well as the structure of this document. School counselors, in varying degrees also base their programs on The National Standards for School Counseling Programs generated by the American School Counselor Association. This document is provided in the appendix.

From NYSED Part 100.2 Regulations

J. Guidance programs

1. Public schools. Each school district shall have a guidance program for all students.i. In grades K-6, the program shall be designed in coordination with the teaching staff to prepare students to participate effectively in their current and future educational programs, to help students who exhibit any attendance, academic, behavioral or adjustment problems, to educate students concerning avoidance of child sexual abuse, and to encourage parental involvement.

ii. In grades 7-12, the guidance program shall include the following activities or services: a. an annual review of each student's educational progress and career plans, with such reviews to be conducted with each student individually or with small groups by personnel certified or licensed as school counselors;

2

b. instruction at each grade level to help students learn about various careers and about career planning skills conducted by personnel certified or licensed as school counselors, or by classroom teachers in cooperation with school counselors;

c. other advisory and individual or group counseling assistance to enable students to benefit from the curriculum, to help students develop and implement postsecondary education and career plans, to help students who exhibit any attendance, academic, behavioral or adjustment problems and to encourage parental involvement, provided that advisory assistance shall be provided by teachers or counselors, or by certified teaching assistants under the supervision of counselors or teachers, and that such individual or group counseling assistance shall be provided by certified or licensed school counselors or by certified or licensed school psychologists or certified or licensed school social workers in cooperation with school counselors; and

d. the services of personnel certified or licensed as school counselors.

iii. Each school district shall develop a district plan which sets forth the manner in which the district shall comply with the requirements of this subdivision. The City School District of the City of New York shall submit a separate plan for each community school district, for the High School Division and for the Special Education Division. Such plan shall be filed in the district offices and shall be available for review by any individual. The plan shall present program objectives, which describe expectations of what students will learn from the program; activities to accomplish the objectives; specification of staff members and other resources assigned to accomplish the objectives; and provisions for the annual assessment of program results. The plan shall be reviewed annually by the school districts, and revisions shall be made as necessary.

2. Nonpublic schools. Each nonpublic secondary school shall provide a guidance and counseling program for students in grades 7-12.

Annual Review of Guidance PlanThe guidance plan will be reviewed by the building principal and guidance departments on an annual basis. This review is to take in June of each school year. During the review results for the previous year and goals for the upcoming year will be evaluated. Additionally, changes will be made to this plan as necessary. This review will be documented and made available to the Superintendent.

3

Guidance Plan 9-12

The high school guidance program provides services in the following categories

A. Education and Career Planning1. Annual review of each student’s educational progress and career plans2. Instruction at each grade level to help students learn about various careers and about career planning skills.

B. School Success/Parent Involvement

C. Student Interventions1. Programs to help students who exhibit any attendance, behavioral or Adjustment problems

A. EDUCATION-CAREER PLANNING

One of the fundamental components of the 9-12 counseling program is the goal of preparing students for life after Newfane High School. This process involves making parents and students aware of academic requirements as well as providing appropriate and rewarding school experiences to students. The high school counselors provide transitional programming at every stage, with the ultimate goal of the student making a successful adjustment from high school to college, the military or post-secondary employment.

An annual review of each student’s educational progress and career plans occurs. Counselors develop appropriate schedules for students that align with the state and local learning standards as implemented by the New York State Department of Education. College fairs, the processing of college applications, and providing students access to military and college representatives contribute to a comprehensive school-to-career program.

Instruction is provided at each grade level to help students learn about various careers and about career planning skills.

4

NEWFANE HIGH SCHOOL DISTRICTGuidance Plan

Program Description: Annual Student Review

Activities Target Group or Sub Group

Staff Assigned & Time

Other Resources Assigned

Outcome

Counselor will meet withstudents individually toreview four year plan,graduation requirements,and future career plans.Objective- To assurepersonal communicationregarding progress towardsgraduation requirements.Activity-Counselors discussnext year’s course selections,the four-year plan, reviewcareer goals for each student.Students will start an activitysheet in 9th grade and updateannually.

Grades 9-12

CounselorsTime-School Year20-40 minutes per student

High school and guidanceoffices, annual review sheets, four-year plansheets, permanent record folder information.Preparation-*Update 4 yr. plans*Develop materials to be used.*Counselors meet to discuss feedback from previousyears.

Student/parent/counselorinteraction assures optimal student academic performance.

5


Program Description: College and Career Planning




Outcome

Students need to beknowledgeable about careersand the educationalrequirements necessary toqualify for jobs in thosefields.Objective- To have studentsexplore careers that fit theirinterests and abilities,facilitating their collegeselection process. Activity-Meet with students duringindividual conferences.Once a general pathway isdecided upon taking intoaccount a variety of otherfactors including college size,geographic location, entrancedifficulty will be factoredinto the search to generate alist of several schools thatmeets the student’s needs.

Grades 9-12

CounselorTime-Year round

Desktop computer, classroom teachers, counselorreference manualPreparation- orderapplication resources

Students will beknowledgeable of career and college information,expectations andrequirements.

6


Program Description: College Application Process




Outcome

Completed collegeapplications need to beprocessed. Objective- Toprovide students withyearlong guidance andsupervision in the collegeapplication process. Activity-Students meet repeatedlywith their counselors toreview the applicationprocess, ask questions andreview college applications.Counselors write and collectneeded recommendations andcomplete counselor portionsof applications. Mid-yearmarks are forwarded tocolleges. Final grades aremailed to the to the college selected.

Grade 12 All counselors, guidancesecretariesTime- Year round

College applications,transcripts,recommendations,computers

Classified students will participate in the special testing services providedfor disabled applicants, so as to give them everyopportunity to do their best.

7


Program Description: Course Selection




Outcome

Objective- To individually helpstudents design a realisticand challenging class scheduleto meet requirements andpromote postsecondarysuccess. Activity- 1) Counselors discuss courses/ course descriptions individually with each student. Students view available courses online and in the counselor’s office.2) Students are expected toreview their proposed schedulewith parents.3) Counselors schedule anannual review with each student.4) Student course requests areinput into the computer.5) Counselors follow-up withstudents regarding problemswith their schedulesthroughout the summer.6) Failures are rescheduled aftersummer school sign ups andagain after summerschool completion.7) Appropriately reschedulestudents for AIS courses asdetermined by state assessments and summer school results

Grades 9-12

CounselorsTime-January-September

Course selection via school course guide and conversation with counselor.Communication with special areateachers to update course offerings. Preparation -Discuss with departments and administrators regarding course offerings. Meet with administration todiscuss staffing. Update school course guide. Consult with teachers.

Students will have a schedule that supports his or her vocational and educationalplans, while assuring district and state compliance.

8


Program Description: Schedule Adjustment




Outcome

Objective- At the start of each semester: To review allchange requests and to assesstheir validity consistent withstate and local expectations.Activity- 1) Students mustdiscuss possible schedulechanges with their counselor.After discussing the change,including the student’sintentions, the counselor willdetermine whether the changeis in the student’s bestinterest. After the first full week of the semester, the administrator makes the determination regarding schedule changes.2) Teacher and parent inputwill be ascertained. Thecounselor will validate thepossibility of the change, and receives permission of the administrator (if after first full week of the semester).3) Once the change isapproved, then it is made viathe computer schedule system.New schedules are printedand given to student. Teachers will be notified by email.4) For teacher/counselorrequested changes, (i.e., credit deficiencies, problematic student groupings, overages, etc.) – changes will be made and the student informed via a new schedule .All necessary teachers will be informed.

Grades 9-12

Counselors, teachers,administratorsTime- Year round

Change request forms (for BOCES programs only), computer, up-to-date master schedule

Relevant changes will be made which do not limit or diminish student opportunity. Continuousbehavior issues will be addressed via schedule changes with administrativeapproval. Schedule changes will enhance, not detract from, the quality of the education that student obtains and assist in the overall academic success of the student.

9


Program Description: Maintain Cumulative Records




Outcome

The school is required tokeep a cumulative record ofindividual student’s academicprogress, diploma type, andtesting information.Objective- To accuratelymaintain all relevant studentinformation in a confidential,central student file. Activity-Counselors maintainscheduling, diploma type,career pathway, standardizedtesting, student course dropforms, interventionsattempted, support given andother overall information onhow each student isprogressing towards

Grades 9-12

Counselors, teachers,administrators, guidancesecretary.Time- Year-roundOngoing

File folder for eachstudent. Online computer records.

An accurate comprehensiveconfidential student file will be maintained for eachstudent.

10


Program Description: New Student Placement




Outcome

Need- As new studentsenter the school district,assessment is required todetermine appropriateplacement, includingpossible special educationor gifted consideration.Objective-To assessinstruction at levels of newstudents entering thedistrict. Activity-Reviewall records from previousschool including 8th gradeassessments and courses, to include possible accrued high school credits. Call or email former school if necessary.

Grade 9-12

Administration, GuidanceCounselorTime-Year round

Standardized tests, transcripts, report cards.

Ensure that all students areAppropriately placed in academic courses, AIS,and referred to theCommittee on Special Education when deemedappropriate.

11


Program Description: Documentation and Information Maintenance




Outcome

Almost every aspect ofcounselor responsibilitiesrequires documentationand record maintenance.Objective- To accuratelydocument pertinentinformation to assure itsaccessibility when needed.Activity- Counselors arealways obtaininginformation about studentsfrom many different sources.This information needs tobe organized and maintained.Counselors are alsofrequently asked to compileinformation regardingstudents credits,interventions, etc. whichmust also be maintained andcompiled. Student transcriptsare revised repeatedly andstatus is followed inorder to track studentprogress toward graduation.Interim reports and reportcards are also done.

Grades 9-12

Counselors, administratorsTime-Year round

Transcripts, forms, schedules, report cards, meetings, computer.

Information on students anddata on many aspects of student success will be accurately compiled, andmaintained for futurereference,comparison, and/or evaluation.

12


Program Description: Self Directed Search (SDS)




Outcome

Students need to be aware ofhow their personality traits may be related to future careerchoices. Objective- To assiststudents in learning theimportance of selecting acareer which matches his/herpersonality traits and to explore the careers paralleling those interests. Activity-Discussion about careersprecedes the activity.Students complete the SDS in the classroom. Students research careers most closelymatching their own personality traits.

Grades 9-10

Guidance counselorTime-mid-yr.

Self Directed SearchPreparation- *Schedule sessions with each class*Administer the SDS for each class

Students will become aware of the relationship betweentheir interests and personality traits with particular careers.

13


Program Description: College Fair/ College Fair Field Trip




Outcome

Students need to becomeaware of post-secondaryeducation opportunities intheir college selectionprocess. Objective- Studentswill attend college fairs,meet with collegerepresentatives, and attend a college and career information session to gather information and determine their mutualcompatibility. Activity-Students will be made awareof fairs and activities through newsletters, announcements, emails, and classroom presentations. Students and parents attend the fairs and talk directly to representatives of the colleges. They are able to receive first-hand feedback regarding the school’s programs, requirements and environment or specific career areas.

Grades 11-12

High school counselors,Admission representatives,Guidance secretaries.Time- fall and spring

NCCC campus (CCI Day), National College Fair, WNY College Consortium college fair, college campus tours.guidance emails, parental mailings, morning announcements, classroom presentations.

Students and parents will have a better understandingof various college program and careerofferings.

14


Program Description: College Representative Visits




Outcome

Students are provided withthe opportunity to sit downfor an extended period oftime with a representativefrom a potential college.Objective- Students will gaina clearer perspective ofwhether a college will be agood match for them.Activity- Collegerepresentatives makeappointments beginning inAugust with guidancesecretary. Students areinformed of upcoming visitsthrough a weekly calendar postings, emails, and daily announcements.Students meet withrepresentatives of theirchoice and gather neededinformation on the school.Counselors also meet withcollege reps to get updates onprograms, admissionsrequirements, etc.

Grades 9-12

High school counselors,guidance secretaries.Time- September throughDecember

College profile sheets, meeting room.

Students will be able to assess a school’s compatibility in atimely, efficient manner.

15


Program Description: Junior Conferences




Outcome

Juniors need informationregarding careers, collegemajors, the college/careerpreparation process . Objective-To explain the college/careerpreparation process, gatherinformation on future plans,and give information oncolleges. Activity-Counselors do classroom presentations. Juniors get access to career guidance program (Choices). Students are shown how to use Choices. Counselors also meet with juniors and go over course selections for next year. The collegepreparation process is explained. Collegevisitation is stressed andcollege search informationand resources are reviewed. SAT/ACT tests are explained and how/when to register.Graduation requirements,diploma type, recommendation, etc. are also explained individually when meeting for scheduling.

Grade 11 CounselorsTime- Spring2 class periods and individual conferences

Transcripts, 4 yr. plan, SAT/ACT registration info., college admissions info.Preparation- Reviewinformation to be covered and given out in conference/ class. Update all sheets for students.Review each student’s transcripts; determine sequences, credits, diplomatype, courses and exams needed. Schedule aconference with each student. Students register online for CCI Day, spring National College Fair. Students create Choices account.

Students will have thenecessary informationto begin/continue thecollege career searchprocess. Students willbe aware of graduationrequirements andimportance ofacademic success. They will also be aware of need to start college search process.

16


Program Description: Senior Conferences




Outcome

Counselors need toreview graduationstatus, post high schoolplans, and the college admissionprocess with seniors. Objective-To assist seniors with post high school planning and review courses required for graduation.Activity- Counselors meet witheach senior and explain thecollege applicationprocess, including theimportance of college tours,recommendations and resourcesavailable. Counselors reviewthe college application websites, and how to fill out college/careerapplications correctly to meetcollege admissions standards,deadlines, and get financial aid.Graduation requirements,diploma status and transcriptsare also reviewed.

Grade 12 CounselorsTime- September45 minutes per student

Transcripts, activity sheet, senior data sheet,SUNY applications,SAT/ACT registrationinformation, college lists from Choices,,important dates for senior year,preparation time forupdating informationand handouts.Preparation- Reviewinformation to be covered and given out in a conference.Review each student’stranscripts; determinesequences, credits, diploma type, courses and exams needed.Fill in graduation status for each student, and Regents exams as needed. Schedule a conference with each student.

Students understandthe college/job application process.

17


Program Description: Military Advisement




Outcome

Students who areinterested in the military asa career need to gaininformation and access torecruiters. Objective-Toprovide the most up-to-dateinformation regarding opportunities in the military. Activity -Advisement sessions withmembers of the armed forces.Military representatives,regarding ROTC andadmission to the serviceacademies, conduct seminarsat the high school.

Grades 9-12

Counselors and militarypersonnel, guidancesecretaries.Time- Year round

Information packets, meeting room. Preparation-Phoneconversations with recruiters to set up visitations. Meetwith recruiters to discuss statisticsregarding senior class.

Students will receiveinformation regardingpossible options in the military service.

18


Program Description: PLAN and PSAT Administration




Outcome

Students need to be giventhe opportunity to gainexperience with collegeadmissions testing.Objective- Provide studentswith opportunity to takeStandardized tests in homedistrict. Activity-standardizedtests, specifically the PLANand the PSAT, areadministered during the firstsemester of the students’sophomore and junior year.Exams are announcedthrough the parental mailings, flyers/postings, guidance website, and in school announcements.

Grades 10 and 11

High school counselors,teachers, administrators,secretarial staff

Testing room, Testing materials, registration forms. Preparation- OrderPSATs and PLAN tests. Mail information to parents of all sophomores and juniors respectively. Announce testdates on mourningannouncements. Organizesign ups, collect fees and student information, makelists. Notify and update custodians with headcount. Read through exam materials to prepare for testadministration.

Students will becomefamiliar with standardized testingprocedure and the type of questions they can expect when taking the ACT andSAT during their junior year.

19


Program Description: Standardized Test Interpretation/Implementation




Outcome

Students, parents, andadministrators needinformation on student testscores. Objective- Toprovide students andparents with a standard tocompare student progressand achievement.Activity- Standardized testsare scored and are reportedback to the school district.Counselors use these scoresto appropriately planinstruction for students. Thescores are explained toparents and students as onemeans of determining studentprogress. Scores areinterpreted by usingpercentile ranks nationallyand grade equivalents.

Grades 10 and 11

Guidance staff,administratorsTime- December- January

Testing results.Preparation- Interpret results of each student

Students and parent will understand standardized testresults and integrate that understanding into the learningprocess.

20


Program Description: Special Needs Standardization Test Registration




Outcome

Students who possess aphysical or learning disabilityneed an opportunity to utilizethe special testing servicesprovided through theEducational Testing Serviceand the American CollegeTesting Program. Objective-To provide our students withdisabilities appropriateaccommodations to completethe SAT, PSAT, ACT, orPLAN. Activity- Counselors assist the SSD coordinator byhelping to identify students, help gather the needed materials and information to fill out registration forms forstudents with disabilities.

Grades 10-12

Counselors, SchoolPsychologist, SDS coordinator, and specialeducation teachers.Time-Year round

Testing rooms, testing materials, registration forms,IEPs, most recentpsychological testing results, credentials, and student healthinformation.

Classified students will participate in the special testing services providedfor disabled applicants, so as to give them everyopportunity to do their best.

21


Program Description: Recommendation Writing




Outcome

Students require counselorsto write recommendations toemployers, scholarshipcommittees, and collegeadmission representative.Objective- To providecomprehensive letters ofrecommendation for students.Complete questionssupporting documents forscholarship or collegeapplications. Activity-Counselors will providerecommendations andevaluations to students uponstudent request. Gatheracademic personal information from teachers, parents. Gather student activity sheets, and resume.

Grades 9-12

Counselors, Secretaries

Student activity sheets, resume, MS Word programs, transcripts, career plansPreparation- Read over transcript, activity sheets, resume, and personal notes to determine focus ofrecommendation

Studentsapplications willincluderecommendationswhich will enhance the overallpresentation ofthe student to thecommittees theyare applying to.

22


Program Description: CTE (BOCES) Counselor Meeting/Visitations




Outcome

Counselors need informationand updates regarding careerand technical training tobetter prepare students forpost high school careers orexploration for college.Objective- Counselors willmeet with CTE/BOCES staff and area professionals to obtain information, which will facilitate technical education experiences for students in grades 11 and 12.Activity- Counselors willmeet semi annually todiscuss changes in BOCESprograms and professionaldevelopment. Counselorswill also tour new programs with other counselors. Guest speakers from BOCES or area affiliates will provide high school to post-secondary college and vocationalopportunities. Counselors setup half day visitations withBOCES, draw up BOCES visitation permission forms, and distribute to interestedstudents. Students sign up inguidance. Counselors followup with students, parents andincomplete or missing formsas needed. Counselors chaperone the visitation tour.

Grade 10 Guidance counselors,BOCES placement coordinator, secretary,teachers, and administration.Time- Sept. – June

BOCES program classroom presentation,and applications.

Students will gatherinformation regardingprograms at the BOCES center.

23


Program Description: ACCES VR




Outcome

Special education students need information regarding ACCESS VR services. Objective-Counselors will facilitateACCESS VR meetings and applications for students, and their parents, in grades 9-12. Activity- Counselorswill meet with all eligible students to facilitate the application process in order to be evaluated by ACCESS VR personnel.

Grades 9-12

Guidance counselors, School Psychologist,Special Ed. Office,CTE personnelTime- Year round

Information sheets, ACCESS VR application

Students will be evaluated as to possible eligibility to ACCESS VR program.

24

B. SCHOOL SUCCESS/PARENT INVOLVEMENT

The ultimate goal of every educator and counselor is to help students achieve mastery of the curriculum and graduate from high school well prepared to meet the rigors of post secondary education and/or the workforce. Improving communication between home and school enhances student success in school.

Aiding school success also means providing additional support. Additional support may take the form of students tutoring peers or pairing students with teachers or volunteer mentors from the community. Not every student learns in the same way, so a variety of supports are needed to help and encourage every student find school success.

25


Program Description: Student Progress Reports/Updates




Outcome

During the school year,parents may requestadditional updates on their child’s academic progress.Objective-To provideparents with adequateinformation on the academicprogress of their child.Activity-1) Parent contactscounselor requesting anacademic update.2) Counselor makes personalcontact with student’steachers or sends writtenform requesting feedbackfrom all teachers involved.3) Counselor collectsinformation from teachersand calls parent to discusscollected information.

Grades 9-12

Counselors, teachers,Guidance secretaries.Time-Year round

Telephone, email Parents will receive timely and informative feedbackfrom teachers on theacademic progress of their child. If the student is struggling academically, the goal is student academic performance will improve.

26


Program Description: New Student Registration




Outcome

Need-To obtaindocumentation regardingresidency as well as healthand academic information.Objective-To assure thatnew students do residewithin the school district.To accurately placestudents in classes thatcorrespond to previousacademic placements. Tomake students and parentsaware of current programsof NCSD. Activity-Talkwith student andparent/guardian to discusscareer goals, coursesoffered and schoolprocedures, proof ofresidency are reviewed,validated and copied for thestudent file.

Grades 9-12

Counselors, secretaries, and central registration.Time-Year round

File folder, registration sheet, immunization sheet, student handbook/agenda, district addresses and phone numbers, residencyinformation sheet, list of clubs and activities, busschedule, locker info., school calendar, parent portal, acceptable use policies,and Code of Conduct. Also need schedule, report card, and exit grades from previous school.

Students will bescheduled for coursesthat will allow them to pursue career goals as well as meet graduationrequirements.

27


Program Description: Parent/Counselor Conferences




Outcome

Parents/guardians andcounselors need to workcollaboratively to enhancestudent performance. Objective-To provideVoorheesville parents/guardianswith ongoing academic andsocialConsultation regarding theirchild. Activity- Counselors willmeet with parents as needed todiscuss student progress orparental concerns regardingacademic and socialdevelopment. Counselors gatherinformation from teachers viawritten correspondence toidentify student achievement.Counselors may use the phoneor personally communicateinformation to parents. Ifteachers cannot be present,counselor will communicateconference outcomes withstudent’s teachers.

Grades 9-12

School counselors and teachers

Student grades, student standardized test scores, student progress information.

Parent communication willbe enhanced to assure student success.

28


Program Description: Middle School-High School Counselor Meeting




Outcome

Objective-To obtainacademic and developmentinformation for incomingninth grade students fromtheir middle schoolcounselor. Activity- HighSchool counselors meetwith the middle schoolcounselor. This meetingwill provide anopportunity for the ninthgrade counselor to becomeaware of the specialacademic and social needsof entering students

Incoming 9th gradeTransition 8/9

High school and middleschool counselorsTime-January

Student records, meeting room

High school counselors will be knowledgeable ofthe needs of incoming students

29


Program Description: Open House




Outcome

Objective-To provideparents/guardians withinformation regarding currentacademic programming, thusEnhancing communicationand promoting support forstudents’ academic success.Activity- Parents visit with their child’s teachers. Teachers disseminate information regarding expectations for each course. Parents are invited to visit counselors and other related services personnel.

Grades 9-12

Newfaneadministrators, teachers,counselors, and supportstaffTime-September

High school classrooms,handouts, studentschedules.Preparation- *Provide student schedules

Communication betweenschool and home isenhanced,Promoting academic successfor students.

30


Program Description: Financial Aid Night




Outcome

Parents and students needinformation regardingfinancial planning for collegeand how to completefinancial aid forms.Objective- To providefinancial planninginformation and support forparents and students for thecomplex process of applyingfor financial aid. Activity-Parents and students willbe invited to attend financialaid evening programs. Thefirst will focus on long termfinancial planning. A secondprogram will be scheduled asa workshop to help explainthe appropriate completionand filing of financial aidforms.(FAFSA)

Grades 10,11,12

All counselors, financial“expert” speakers,guidance secretary.Time-Two eveningprograms, each 2 hours

Room, flyers/mailings to advertise,other literature, and email.Preparation- ContactCollege/Financial Planning Service Representative.Send information to parents. Prepare handouts.

Parents and studentswill better understand the financial aid process in order to successfully completethe college financial aid application process.

31


Program Description: Senior Information Classroom Presentation




Outcome

12th graders and their parentsneed a review of the collegeapplication process.Objective-To dispensecollege application processinformation to students as a review of the application process.Activity- Counselors presentinformation on the application process, financial aid, testing, and graduation requirements. Handouts with this info. are provided to each senior.

Seniors CounselorsTime-September, 1 period

Computer, handoutsPreparation- Update handout and make copies.Review presentation.Coordinate classroom date/times with teachers.

Seniors understand the collegeapplication process.Applications are handed in on time and students apply to appropriate colleges.

32


Program Description: Junior/Underclassman Information Night




Outcome

Students and their parentsrequire additionalinformation and assistance asthey continue to plan posthigh school activities at thisjuncture. Objective- Toinform parents and studentsof available college andcareer resources in the high school and to help facilitate their post-secondary school career and educational search.Activity- An eveningmeeting will be held with parents and students to reinforce an organized approach to actualizing their college and career plan. A financial planner and a college admissions professional will present.

Juniors and underclassman

Counselors, financial planner, college admissions person.Time- spring2 Hours

Appropriate handouts,PowerPoint presentations,computer, mailings.Preparation- Review other materials to be ordered fromvarious resources

Parents and students will become greater informed on how to proceed with theircollege and career plans.

33


Program Description: Eighth Grade Parent/Student Orientation Day




Outcome

Need-Transitioningstudents and their parentsrequire information aboutthe high school.Objective- To provideparents and students with an overview of the high school, including graduation requirements, academic and social expectations, and activities/clubs available. Activity-Theparent orientation ispublicized on the schoolcalendar and in a specialmailing to incomingfreshmen. Parents areintroduced to the teachingstaff highlighting relevantinformation to the highschool. Appropriate literature will be available.

8th grade Counselors,teachers,administrationTime-August

Student handbooks,curriculum guides, various literature.Preparation-*SendReminder letters home forparents *Prepare packets of information for parents and students.

Parents and students will acquire an initial comprehensiveunderstanding of the high school. They will become familiar with school procedures and policies. Parental involvement andsupport will be fostered, resulting in increased studentacademic, social andcareer/college success.

34


Program Description: Academic At-Risk/Failure Mailings




Outcome

Parents/guardians of studentswith failing grades needinformation regarding theirchild’s academic standing.Objective-Parents/guardiansof students with failinggrades will receive clearunderstanding of their child’sacademic standing. Activity-In addition to ongoingupdates of their child’sacademic progress throughtypical means, counselors request meetings with parentsof students who are in danger of failing. Students who do fail the class are sent a failure letter with information regarding eligibility/ ineligibility for summer school.

Grades 9-12

Teachers, counselors,secretariesTime- End of each marking period- throughout the year.

Student grades, failure letters.Preparation-*Review allstudent’s report cardsquarterly*Develop failure letter and photocopy *Complete letters for each student failureand mail

Parents will be fully aware of their child’s academic standing.

35


Program Description: Counselor and Administration Meetings




Outcome

Counselors and administrationneed to communicateconcerns, updates upcomingevents to each other and worktogether. Objective-Toprovide counselors andadministration team with aforum to communicateupcoming events, student concerns, projects and trouble shoot potential problems. Activity- Counselors and the administrators will meet weekly to update information; address counselor departmental concerns and student concerns. At strategictimes of the year the principalwill meet with the counselingdepartment to update andaddress procedures that have aschool-wide impact, such as aend of year graduationprocedures.

Grades 9-12

Counselors and administratorsTime- Once a week

Documents, computer printouts, student failure lists, student behavioral issues.

Effective and consistent communication between administration and the counselors. Principal will haveimproved understanding ofguidance functions and awareness of all ongoing projects and student issues/concerns.. Counselors willobtain administrative support of all efforts to improve communication within schooland between home and school.

36


Program Description: Parent/Teacher/Counselor Conferences




Outcome

Parents/guardians of students,teachers, and counselors needto periodically exchangeinformation on students.Objective- To provideNewfane parents/guardiansan opportunity to discuss studentAchievement with classroomteacher(s) in order to assurestudent success. Activity-Conferences are conducted indifferent ways depending on thegrade level and student concern.High school conferences areconducted by inviting allteachers to meet with parents toshare information on thestudent.

Grades 9-12

Newfaneteaching andguidance staff

Student grades, student standardized test scores, student progress/gradesinformation.

Parent communicationis enhanced to assure student success. Student achievementand behavior will improve.

37


Program Description: Regents Exam(s) Reminder




Outcome

Students and parents need tobe aware of what exams theystill need to graduate and/orto receive a Regents or Advanced Regents Diploma or for Honors distinction.Objective- To ensuregraduation for all studentsand increase the number ofRegents/Advanced Regents Diplomas, and Honors awarded.Activity- Counselorscompile a list of studentswho still need to pass stateexams to graduate or for a higher grade for honors distinction.

Grade 9-12

All counselors andsecretariesTime-Sept.- May

Computers and scheduling software, current and accurateinformation on staterequirements. Mailings of deficient exams home to parents.

All students and parents will be aware of exams needed to graduate and/orobtain a Regents/Advanced Regents Diploma or for honors distinction.

38


Program Description: Peer Tutoring/Mentoring




Outcome

At-risk students need toimprove their grades.Objective-To provideNewfane students theopportunity to work with apeer to improve theiracademic and socialsuccess. Activity- Studentsare referred to counselor togain assistance withacademic/socialdifficulties. Counselormeets with the child todetermine areas ofweakness and days of theweek child may receiveextra help. Peer tutors areidentified to provideassistance to a peer havingdifficulties. Tutoringoccurs either in the library, or in the classroom under the direct supervision of theclassroom teacher.Counselor meets with peertutors to provide guidanceand assistance. Peer tutors will receive Service Learning Credit upon completion and review of the meeting log.

Grades 9-12

Counselors,studentsTime-Year round

Classrooms, guidanceoffice, library

Improved academicperformance.

39


Program Description: Academic Intervention Services (AIS)




Outcome

Students are identified asneeding AIS to help them besuccessful in school andultimately meet the NYSLearning Standards. Studentsare identified throughstandardized tests (NYSAssessments), grades, andteacher recommendations.Assisting in the selection,scheduling and monitoring ofstudents. Objective- To helpstudents work towards meetingthe NYS LearningStandards and graduationrequirements. To assist withselection and monitoring ofAIS students. Responsible forscheduling students intoESchool. Activity- Schedule students scoring low on NYS assessments or failing/struggling in current courses into AIS services. Parent correspondence through letters, phone calls, emails, and parent conferences.

Grades 9-12

Counselors, TeachersTime- Year round

Student records, testscores, grades, ESchool, lettersPreparation- *Thoroughlyreview all student records and teacher recommendations*Monitor grades of each students quarterly and makeappropriate changes*Maintain accuraterecords in ESchool*Contact parents

Students receive stronger grades in school andultimately meet the NYS requirements for graduation.

40


Program Description: Summer School Mailing/Registration




Outcome

Students and parents need tobe notified of course failures,summer school eligibilityand summer schoolregistration. Objective- Tonotify parents and students ofcourse failures and summerschool eligibility.Activity- Counselors attemptto gather accurateinformation from teachersregarding students who havefailed courses and/or failedstate exams. Counselors fillout appropriate course/stateexam, failure and summerschool eligibility forms, fold,stuff, label and mail thisinformation to parents andstudents. Counselors assist inthe registration of studentsfor summer school classes.

Grades 9-12

Counselors,Guidance secretary,Time-June

Course failure/state exam failure lists, summer schoolforms, envelopes, postage, labels, transcripts.Preparation- Update forms

Parents and students will receive timely and accurateinformation regarding failed courses or exams, summer school eligibility and registration.

41


Program Description: Advanced Placement Program Coordination




Outcome

Students need to be given theopportunity to take college levelcoursework and possibly earncollege credit. Objective- Tooffer courses to students thatwill expand their courseworkand provide a variety ofacademic experiences at thecollege level. Activity-Counselors work withadministration and faculty toexpand AP course offerings. Teachers will provide recommendations of students who qualify to take AP level courses.

Grades 10-12

Counselors, APCoordinator, High SchoolPrincipal, AP Teachers

Newfane MasterSchedule. Preparation-Contact proctors. Work with AP teachers to facilitateprogram.

Continue to expandAdvanced Placement course offerings.Provide courseworkthat challenges and prepares students for college.

42


Program Description: Guidance Web Page




Outcome

Students and parents needto be kept aware of ongoing events, standardized testing, and available scholarships as related to guidance office.Course planning guide, financial aid, study skills, Regents review, NCAA registration andgraduation requirementsare also available on thesite. Objective- Toprovide parents andstudents with informationregarding upcomingevents, important dates,and available valuable resources. Activity- A highschool counselor is tasked with keeping the information current/up to date in order to maintain acomprehensive web page.

Grades 9-12

Counselors, secretaries

CEEB code, variousscholarship links, College based websites, Handoutsfor annual review.

Parents and students willaccess the websitebecoming more aware ofvarious functions of the counseling and career center and see it as a viable and valuable resource.

43


Program Description: Counseling Center Emails




Outcome

Students and parents need tobe kept aware of variousactivities and testing asrelated to the guidancefunction. Objective-Toinform students of importantdates and events, such asstandardized testing,scholarship deadlines, andfinancial aid nights. Activity-Counselors send out emails outlining scholarship opportunities, college visits,important testing dates,school-to-work information, evening, and summer programs.

Grades 9-12

Guidance counselors,guidance secretary.Time- Year round

College Board, scholarshipresources, military resources,any timely information.

Parents and students will become aware of all information regardingstandardized testing,scholarship opportunities, summer classes, and other courses and opportunities.

44


Program Description: High School Academic Awards Ceremony




Outcome

The school and communityshould recognize studentsreceiving scholarships andawards. Objective- Toinvolve students, parents, andcommunity in a process ofrecognizing students for theiracademic, athletic, andcommunity accomplishments.Activity- Counselors contactadvisors, administrators, andcommunity members topresent and donate to theawards. Counselor serves aschair person keeping track ofall of the awards, contacts,and presenters. High schoolcounselors contact parents tonotify them that their childrenhave been recognized toreceive awards at the end ofthe year awards ceremony.The chairperson then workswith the guidance secretary todevelop the program and mailinvitations.

Grades 9-12

Guidance Counselors,administrators, guidancesecretary, high schoolfaculty.Time- August-June

High school auditorium,Presenter copies of program, Audience copies of Program. Preparation-Chairperson works with administrator to assign awards to present. Awardbox is arranged with all awards inour possession and award presenters bringing ownnoted. Checks for specific amounts needed arerequested from the businessoffice. Copies of theprogram are made for all presenters and updated as needed. The student programis designed and finalized, copied and folded. Custodians are given finalhead count.

The school and communitywill recognize students whohave earned academic, socialand athletic awards.

45


Program Description: CSE/504 Review




Outcome

Students and parents needinformation regarding thestudent’s academic program andprogress made for thatyear. A students 504 plan isreviewed each year. Objective-Special Educationstudents and students with 504plans and their parents willreceive updated information onyearly progress made and plansfor the followingschool year. Activity-Counselors attend theircounselor’s CSE/504 meetings.They provide academic andcareer information and updatesas known about their counseleeto assist in assessing theappropriateness of the student’sIEP or 504 Plan. May alsoprovide informationabout the student’s study habitsor difficulties, as known.Counselor will also provideinformation on student’s courseselection for the following year.

Grades 9-12

Director of SpecialEducation, schoolpsychologist, parentadvocate, specialeducation teacher,guidance counselor,student, parent, and regulareducation teacher.Time- Annually

Copy of report card/interim,student’s file, copy oftranscript, course selectionsfor following year, sheetfor annual review notes. IEPor 504 Plan.Preparation-*Attend meetings for eachstudent in caseload

Students will be placed in, orremain in, an appropriateprogram with appropriateaccommodations.

46

C. STUDENT INTERVENTIONS

Optimally, students would always come to school ready to learn. However, there are several reasons that this may not be the case. Examples are problems at home, conflicts with peers or teachers and learning disabilities. When these issues arise the guidance staff has a variety of ways to deal with them. These can include interventions within the school, or referral to outside agencies. Interventions are used when students have attendance, behavioral, home or academic problems.

In-school interventions may consist of crisis counseling, individual counseling, parent/teacher conference, referral to Student Support Team or referral to the committee on special education.

Often issues that students and families deal with are beyond the realm of what the school is able to offer. When this arises, referrals are made to community agencies. This could involve outside counseling or intervention services. These interventions are all focused on putting the student and/or the family in a better position to be successful.

47

NEWFANE HIGH SCHOOL DISTRICT

Guidance Plan

Program Description: Pupil Services Team/SST




Outcome

Students referred byfaculty or parents whoare experiencingacademic or behavioraldifficulties. Objective-To provide an appropriaterecommendation toimprove student’s schoolperformance. Activity-Meetings of the building team consisting of appropriate schoolpersonnel including butnot limited to; buildingprincipal, school counselor, school psychologist,school nurse, teachers,support teacher, directorof special education.

Grades 9-12

Counselors, schoolpsychologist, specialeducation teachers,general educationteachers, school nurse, director ofspecial education.

Meeting room.Preparation- determinetime line of meetings.Updates and any other requirements they may needplanning/discussing.

Recommendationsinclude behavioralinterventions, referral to SST orCSE, counseling, outside agencies, and other school programs.Suggestions are made for the classroom adaptationsto increase the likelihoodof student success.Parents are contactedwhen their student is referred and contacted as a follow up to themeeting.

48


Program Description: Individual Counseling




Outcome

Students who are selfreferredor referred byparents, teachers andoutside sources that areexperiencing difficultieswhich impede theiracademic progress.Objective- To provide apositive effective responseto students and faculty withthe previously mentionedneed to work towardsresolving problems/issuesthat are preventingacademic success.Activity-Individualcounseling with studentswho are experiencingdifficulties such as actingout behavior, anxiety,depression, issuesconcerning school, etc.Short term counseling andpossible referral for outsidetreatment may also beidentified at this time.

Grades 9-12Year-round

School Psychologist,School Counselors

Counseling treatment plan

Students will developstrategies to assist them in becoming more successfulboth academically and socially. Identification ofappropriate referral source and/or counseling treatmentplan to develop stability for the student.

49


Program Description: Group Counseling




Outcome

Students who are selfreferred,referred byparents, teachers andoutside sourceswho are experiencingdifficulties which impedetheiracademic progressObjective- To worktowards resolvingproblems/issues that arepreventing academicsuccess.Activity- Small groupcounseling with studentswho are experiencingsimilar difficulties such aspoor social interactionskills, and divorce. Shortterm counseling andpossible referral for outsidetreatment may also beidentified at this time.

Grades 9-12

School counselors, andschool psychologist.Time-Year round

Office, space, therapeuticgames and materials.

Students will developstrategies to assist them in becoming more successfulboth academically and socially. Identification ofappropriate referral source and/or counseling treatmentplan to develop stability for the students.

50


Program Description: Crisis Intervention/Evaluations




Outcome

Students experiencing ordemonstrating extremeemotional distress withinthe school environmentrequire immediateintervention. Objective-To diffuse dangerous orhazardous situations inorder to stabilize thestudent in an effort tointegrate them into theirnormal classroomroutine. Activity- Provideassessment for studentswho are expressingsuicidal or self-injuriousthoughts. Provideappropriate interventionsincluding notification tostudents’ parents.

Grades 9-12Year long

School counselor, andschool psychologist.Time-Year-round

Office space Crisis situation will bediffused. Student willbe able to return toclassroom.Appropriate referral tooutside agencies forfollow up as necessary.

51


Program Description: Home Tutoring Coordination




Outcome

Circumstances sometimesdictate that certain studentsare unable to attend school.Itis therefore required thattheschool obtain in homeinstruction for studentsidentified as meetingcriteria.Objective- To facilitatethe provision of at-homeinstruction for studentsunable to attend regularclasses because of illness orother legitimate reasons.Activity- Counselorsfacilitate the necessarytutors for the courses thehome tutored studentrequires. Counselorsinform teachers thattutoring is beingcoordinated, requestwork and follow-up asneeded. Counselorsmaintain contact withteachers and tutorsregarding student progressand trouble shoot anyproblems that may arise.

Grades 9-12

Guidance counselor,teacher, tutor, guidancesecretary, administration

Student’s schedule, outside tutor list, tutor work requestform, tutor table/workfolder. Preparation- Discuss withparent/answer questionsdetermine if situationwarrants home tutoring and provide information to parents and steps totake. Request and gather notesfrom doctor. Fill outpaperwork foradministrationapproval.

Home tutored students willreceive required instructionassuring their academic success.

52


Program Description: Referrals to Community Resources




Outcome

Some students will requireservices that are beyond thescope of school services andresources. Objective- Toprovide appropriate andtimely referralsources/agencies forstudents and families basedupon their individual needs.Activity- Outside treatmentprovided is contingent uponindividual problems, suchas inpatient treatment,outpatient mental healthservices, etc.

Grades 9-12

School counselors,school psychologist.Time-Year-round

Outside agency pamphlets and written materials.Niagara County/WNYResources Handbook.

Students will be connectedwith the appropriatecommunity service and will be successfullyintegrated into the school environment.

53


Program Description: Attendance/Behavioral Issues




Outcome

Parents/guardians needinformation on theirchild’s attendance andbehavior in school.Objective- Students soneeding will increase theiracademic performance,attendance, and behaviorin school. Activity-Referrals are made toSST for any studentwho is at-risk due to grades,attendance, or behavior.Parents of these students areinformed. Counselor meetswith student to discussattendance and/orbehavioral issues.

Grades 9-12

Counselors, teachers, administrators.

Student grades,attendance, and teacher referrals. Preparation-*Review student records and tallyAttendance *Formulateletters and input names*Contact parents*Meet with eachstudent

Students will improve attendance, behavior and academic performance.

54


Program Description: Liaison with Outside Agencies




Outcome

Coordination of servicesbetween the school andagencies and/or therapistsworking privately with astudent are necessary toassure that providers areinformed and workingtowards the same goal.Objective- To coordinatewith caseworkers andtherapists interventions toimprove a student’sacademic success andemotional stability inschool. Activity-Telephone consultation,arranged meetings betweenstudent, agency worker ortherapist and guidancecounselor to discuss currentstudent issues and progress.

Grades 9-12

School counselors, schoolpsychologistTime- Year round

Signed parental release givingpermission to shareinformation, studentrecords.

Improved student success through informedcoordination of services.

55


Program Description: Annual Update of Guidance Plan




Outcome

To clarify the role andResponsibilities of the schoolcounselors. To educate thecommunity regardingcounselor roles,responsibilities and timespent on activities.Objective- Counselorsdevelop time line of updatingthe plan and any additionalresponsibilities such aspresentations to the Board ofEducation. Counselorsreview current plan and noteany changes to be made, aswell as write up neededinformation on activities tobe added. As the need to staycurrent and cutting edge isaddressed year to year,changes are made topresentations, activities andtimelines to meet this need.

Grades 9-12

Counselors,administrators,and staff

Updates and any otherrequirements they may needexplaining/discussing.

A document thatdescribes guidanceresponsibilities ascomprehensivelyas possible.

56

AMERICAN SCHOOL COUNSELOR ASSOCIATIONTHE NATIONAL STANDARDS FOR SCHOOL COUNSELING PROGRAMS

The National Standards for School Counseling Programs help school counselors, school and districtAdministrators, faculty and staff, parents, counselor educators, state associations, businesses, communities, and policy makers to provide effective school counseling programs for all students.

Academic DevelopmentThe academic standards serve as a guide for the school counseling program to implement strategies and activities that support and maximize student learning.

Standard A - Students will acquire the attitudes, knowledge and skills that contribute to effective learning in school and across the life span.

Standard B - Students will complete school with academic preparation essential to choose from a wide range of substantial post-secondary options, including college.

Standard C - Students will understand the relationship of academics to the world of work, and to life at home and in the community.

Career DevelopmentProgram standards for career development serve as a guide for the school counseling program to provide the foundation for acquiring the skills, attitudes, and knowledge that enable students to make a successful transition from school to the world of work.

Standard A - Students will acquire the skills to investigate the world of work in relation to knowledge of self and to make informed career decisions.

Standard B - Students will employ strategies to achieve future career success and satisfaction.

Standard C - Students understand the relationship between personal qualities, education and training, and the world of work.

Personal/Social DevelopmentProgram standards for personal/social development serve as a guide for the school counseling program to provide the foundation for personal and social growth, which contributes to academic and career success.

Standard A - Students will acquire the attitudes, knowledge and interpersonal skills to help them understand and respect self and others.

Standard B - Students will make decisions, set goals and take necessary action to achieve goals.

Standard C - Students will understand safety and survival skills

Appendix A

Role in Relationship to the School Counseling Program

The Role of the School Counselor:

To counsel with students individually and in small groups

To present developmental lessons in the classroom and in small groups

To serve as a student advocate

To consult with teachers, administrators, school support personnel, parents, and business/community agencies

To participate in school meetings

To work with parents in teaching effective parenting skills, creating a positive environment, and encouraging parent participation (newsletters, parenting resource library, parent classes)

To provide staff development in identified areas of need and an orientation to the school-counseling program

To provide leadership in career development of all students

To coordinate school activities pertaining to the school counseling program (National School Counseling Week, board meeting presentations)

To facilitate the evaluation of the school counseling program

Appendix A

Program Components: School-Counseling Curriculum: Provide all students at all grade levels with knowledge and assistance in acquiring and using life skills as identified in National Standards for School Counseling Programs (see attached).

Structured Developmental Experiences: The school counselor and other qualified personnel provide structured groups and classroom guidance presentations in accordance with the scope and sequence of the program.

Domains: The content of the school counseling curriculum focuses on three interrelated areas, in accordance with National School Counseling Standards: educational, career, and personal/social development.

Individual Planning: Consists of school counselor directed activities that help ALL students plan, monitor, and manage their own learning as well as their personal/social development.

Individual Assessment: School Counselors assist students in analyzing and evaluating abilities, interests, skills, and achievement.

Individual Advisement: School Counselors assist students in establishing educational, career, personal, and social goals by involving parents, students, school, business, and community.

Transition/Placement and Follow-up: School counselors assist students in making the transition from home-toschool, school-to-home, school-to-school, and school-to-career.

Responsive Services: Consists of activities to meet the immediate needs and concerns of students.

Individual and Small Group Counseling: Counseling is provided on a small group or individual basis for students.

Consultation: School Counselors consult with parents, teachers, other educators, and community agencies regarding strategies to assist students (Examples: Student Study Team (SST), CSE meetings and Annual Reviews, parent/teacher conferences, teacher consult).

Referral: School Counselors use referral sources to manage related issues such as suicide, death, violence, abuse, and illness.

Program Support: Consists of management activities that establish, maintain, and enhance the total program.

Professional Development: School counselors are actively involved in updating their professional knowledge and skills.

Program Management: School counselors coordinate planning, and management tasks that support the activities of a comprehensive, developmental, school-counseling program.

Appendix A

Community Outreach: School counselors participate in activities designed to help them become knowledgeable about business and industry, community resources, and referral agencies.

Public Relations: School Counselors orient staff and the community to the comprehensive, developmental school counseling program.

Student Standards and Competencies: The school-counseling framework provides a developmentally based sequence of standards and competencies. Students work toward the competencies through planned counseling and learning activities facilitated by the school counselor.

Student competencies define the specific knowledge, attitudes, and skills students should obtain. These competencies have been carefully identified and are grounded in developmental theory. Students pass through sequential developmental stages vital to their educational career and personal maturation. At each stage, learning and development must occur to insure the optimal achievement of each student.

Developmental knowledge and skills can be broadly divided into three domains:-Educational-Career-Personal/Social

Appendix A

NEWFANE HIGH SCHOOL DISTRICT

Program Description:




Outcome

Grades 9-12

Time- Year round