NEW MEMBER PACK - JUNIORSRoyston Junior Netball Club

Welcome to Royston Junior Netball Club. Here is some important information for you all about our Club:

FORMS: Along with this letter you will have been given a Membership Form, Code of Conduct Form for Parent, Code of Conduct Form for Player, and a Social Media Acceptable Use Form. Please ensure you return these either via email to mollrose@virginmedia.com, or at the next training session so that we have all the vital information we need about your child.

CONTACTING US: Visit our website at www.roystonnetball.co.uk. Our website has details of all our committee members and how you can get in touch with them. Our committee members are all fantastic volunteers. Please get in touch if you would like to get involved, or can help out in anyway.

COACHES: We always qualified coaches and assistants at our training sessions. They will also have attended 1st Aid and Safeguarding Courses. Our Head Coach is Tracey Stimson. If you have any queries or concerns please speak to one of our coaches at the training session or alternatively contact them by phone or e-mail: Tracey 07391 401733, tjstimson@gmail.com or Dawn 07967 137477 mollrose@virginmedia.com.

SAFEGUARDING: Our Club Safeguarding Officer is Debbie Ealand. Debbie can be contacted on (07917 820143 or roystonnetball@outlook.com) if you have any concerns.

JUNIOR REPRESENTATIVE (U18): Our Junior Representative is Molly Davies, Molly’s role is to gain the views of junior members on issues for discussion at committee meetings. She attends both junior training sessions each week or can be contacted by email mollzdavies@gmail.com

TERM DATES AND FEES: You will be notified of training dates and amounts due by email, so please make sure you put your e-mail address on the joining form, this is our main form of contact. Payments should be made prior to, or at the first training session of each half term.

TRAINING: If we ever have to cancel a session e.g if the courts are too dangerous due to bad weather, we will notify you by e-mail and will try and put a message on our website or Facebook page. We do not train during school holidays (Term dates as Greneway School).

CLOTHING: Netball is an outdoor sport so our players should wear suitable clothing. Please ensure they have tracksuit bottoms, fleeces/sweatshirts and warm/waterproof coats, hats and gloves in the winter. It’s always advisable for them to bring a waterproof at any time of the year! Please ensure they have proper trainers; flat pumps are not suitable for netball. Also they should not wear any jewellery/watches or plastic headbands. Earrings should be removed. Hair should be tied back, and finger nails cut short.

WATER BOTTLES: Please make sure they bring water bottle, especially during the summer

MATCHES: When your child is ready they may be asked to play in matches. Please note that it will always be up to parents/guardians to provide transport to and from the matches. Under the Child Protection guidelines our coaches/team managers cannot do this.

KIT: Royston Netball Club Hoodies and dresses can be ordered by contacting our volunteer kit co-ordinator Jo Webb (Johanna.webb@talk21.com). Hoodies and dresses are not a requirement for training, although a dress will be required if your child is selected to play in matches.

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MEMBERSHIP FORMRoyston Junior Netball Club

Contact Information NameAddress

PostcodeHome Tel noMobile (of parent/carer)Email (of parent/carer)Date of Birth

Membership Type

Membership Description Fee Tick Student (U18) Full time student playing senior matchesJunior (U18) Junior (U18) playing junior matches only

Please tick the box that best describes your ethnicity:White British Asian or Asian British – PakistaniWhite Irish Asian or Asian British – Bangladeshi White Other Asian or Asian British – OtherMixed – White and Black Caribbean Black or Black British – Caribbean Mixed – White and Black Asian Black or Black British – AfricanMixed – White and Black African Black or Black British – OtherMixed – Other ChineseAsian or Asian British - Indian Other Ethnic Group

Medical Information:Please detail below any important medical information that our coaches/Junior Coordinator should be aware of (e.g. epilepsy, asthma, diabetes etc.)

Emergency contact detailsTo be completed by the parent/carerPlease insert the information below to indicate the person(s) who should be contacted in event of an incident/accident.

Contact name e.g. Parent/CarerEmergency contact no. Contact name e.g. Parent/CarerEmergency contact no.

By returning this completed form, I agree to my son/daughter/child in my care taking part in the activities of the club. I understand in the event of injury or illness all reasonable steps will be taken to contact me, and to deal with that injury/illness appropriately.

Name of Parent/Carer

Signature Date:

Please return this form to Dawn Davies (Royston Netball Club) (Email: mollrose@virginmedia.com)

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PHOTOGRAPHIC CONSENT FORMRoyston Junior Netball Club

For the parent, guardian or carer of a child or young person under the age of 18.

Name of Child: Name of Parent/Guardian: Address: Contact phone number: Email:

By signing this form, you give Royston Netball Club permission to take photographs of you/your child for promotional or publicity purposes.

The image, and in some cases the name, of the individual may appear online, in external media, publications, leaflets and marketing materials used to advertise, promote or provide information on Royston Netball Club.

To comply with the Data Protection Act, the Club needs your permission before it takes and uses any photographs of you/your child.

Print name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Signature: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Date: _ _ _ _ _ _ _ _ _ _ _ _

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CODE OF CONDUCT PLAYERS - page 1 of 2Royston Junior Netball Club

Our Codes of Conduct require the highest standards of conduct from everyone involved in netball to ensure that their behaviour and actions meet the values and standards expected at all times. Everyone must conduct themselves in an honest, fair, impartial and transparent manner.

Our Codes of Conduct are applicable to all aspects of the Sport and are driven by England Netball’s Values (Respect, Teamwork, Achievement a d Fun) and the Guiding Principles (set out above). I will Respect:

The rules, regulations and requirements of the Sport, including, but not limited to, any competitions in which I participate either directly or indirectly

The rights, dignity and worth of all people involved in netball, regardless of gender, marital status, race, colour, disability, sexuality, age, occupation, religion or political opinion

The rights, dignity and worth of Children, Young People and Adults at Risk and ensure that I am aware of the Safeguarding best practice guidelines and procedures when interacting with them.

Confidentiality and the sensitivities of information I hold on other individuals. Netball and the individual’s reputation and not take any action or make inappropriate

comments about a fellow participant, coach, official, volunteer or member of England Netball’s staff that will bring the Sport or those associated with delivering the Sport into disrepute, including making comments on social media technology. I will respect EN’s guidance and policies on social media technology.

The position I hold within Netball and always conduct and dress myself in an appropriate manner.

The result of the game and will not attempt to offer, offer or accept either directly or indirectly any consideration whatsoever in return for influencing or attempting to influence the result or seek to achieve personal gain on a result which I can influence by betting on any match or event where I am participating, either by playing, coaching or officiating, or through direct or indirect involvement.

Netball is based on Teamwork, therefore I will: Not abuse or misuse any relationship of trust or position of power or influence held by

me in my team, be that my playing team, Club, County, Regional or England Netball Be on time, dressed appropriately and ready to give my full attention to the role I am

carrying out within Netball Recognise that individuals bring different qualities and attributes but “together we will excel”.

Welcome new members, volunteers, and connected participation and cooperate with Members, Connected Participants, colleagues, coaches, officials and administrators already in the Sport.

Rev: 20th August 2017

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CODE OF CONDUCT PLAYERS - page 2 of 2Royston Junior Netball Club

I recognise individuals participate in Netball to achieve and have fun, therefore I will:

Recognise the achievements of others and applaud their successes Endeavor to ensure that all involved in the Sport optimise their potential by promoting

the positive aspects of the sport and never condoning the use of inappropriate or abusive language, inappropriate relationships, bullying, harassment, discrimination or physical violence.

Not impinge on others enjoyment of the Sport or my performance by consuming alcoholic drinks or smoke immediately prior to or while participating in the sport, or while safeguarding children, young people or vulnerable adults

Ensure that everyone has the opportunity to participant in a fair, honest environment by rejecting cheating, abiding by the Anti-Doping policies and not taking illegal substances immediately prior to or while participating in the Sport.

Display modesty in victory and graciousness in defeat; be sporting – whether I win or lose; always acknowledge the other team and the umpires at the end of the game with a hand shake or three cheers.

Never argue with an official or participant during a game and listen to and cooperate with officials’ decisions

Control my temper; I understand that verbal, emotional and physical abuse of officials, coaches, spectators or participants, or deliberately distracting or provoking a participant, coach or official is not acceptable or permitted behaviour in netball

Enjoy the game and ensure other can also enjoy it. I will endeavour to abide by this code of conduct and promote it to others. I

understand that if I fail to follow the code, the England Netball, the Regional Association or the County Association may take action against me under the Disciplinary Regulations which may result in Sanctions including fines and suspension.

Name_____________________ Date _____________________ _____________________

Signature _____________________________________________

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CODE OF CONDUCT PARENTS / CARERSRoyston Junior Netball Club

The enjoyment and safety of your child when involved in a netball activity is of paramount importance to England Netball. Every child will be encouraged and asked to ensure that their behaviour and actions meet the values and standards expected of them at all times. As parents, you are asked to support our Codes of Conduct and embrace the spirit of our game.

As a parent/carer, I will: Encourage my child to play within the rules and respect officials’ and coaches’

decisions Support my child’s efforts and performance, give positive comments that motivate

and encourage continued effort and learning Understand that competition is about winning and losing, so results are always

accepted without undue disappointment Be a positive role model to my child by helping them work towards skill improvement

and good sportsmanship Remember that children learn best by example; I will applaud good play by both my

child’s team and their opponents Thank the coaches, officials and other volunteers who give their time for my child and

not interfere with their decisions Help when asked by a coach or official Respect the rights, dignity and worth of all people involved in the game, regardless of

gender, marital status, race, colour, disability, sexuality, age, occupation, religion or political opinion

Read the rules of the sport to understand better what I am watching and discussing with my child

Promote this code of conduct to other parents, carers and supporters Be aware of my child’s club safeguarding policy and ensure that any concerns are

reported to the club’s safeguarding officer or England Netball’s Lead Safeguarding Officer.

As a parent/carer, I will not: Pressure my child in any way; I know that this is their sport not mine Use inappropriate language, harass athletes, coaches, officials or other spectators Criticise or ridicule my child for making a mistake or losing after the game Force my child if they are unwilling to participate in the sport Arrive at a netball activity under the influence of alcohol or drugs Use Social Media technology to bring the game into disrepute or make an

inappropriate comment about an athlete, coach, official, volunteer or member of England Netball staff

Consume illegal substances either immediately prior to or while being at a netball activity where my child is participating in the sport

Consume alcoholic drinks or smoke either immediately prior to or while being at a netball activity where my child is participating.

Parents name _____________________ Date _____________________

Parents signature ____________________________________

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SOCIAL MEDIA ACCEPTABLE USE AGREEMENT Royston Junior Netball Club

This Agreement is to be read by parents/carers and the young person, in order to ensure the obligations are understood before signing.

Royston Netball Club understands the importance of and need for the responsible use of social media and their responsibility for helping to safeguard young people in the sport of netball.

We ask all members, parents and people in positions of trust to read the England Netball Social Media Policy and ensure that they, their child or the young people in their association have understood the importance of the Policy and the expectations on them in relation to their use of social media.

I understand that: I am responsible for my behaviour when using social media and texts relating to a

member, connected participant or employee of England Netball and the sport of netball, including anything re-posted and my use of language;

I have read and understand the England Netball Social Media policy and understand that I may be subject to Disciplinary Action should I breach its usage guidance;

I understand that my use of the internet and social media sites through Royston Netball Club can be monitored and logged and made available to the club and England Netball and any external agencies involved with the regulation of internet usage;

I will not post or give out any personal details, such as name, address, age and contact numbers, either of myself or any other person; *

I will not share my own or the club password with anyone; I will not arrange to meet anyone without the knowledge and consent of my parent/carer; I will not deliberately browse, download, access or post any material that could be

offensive, threatening or illegal; I agree to report material, posts or contacts which I find upsetting or cause me concern; I understand that if there is need for anyone to take action as a result of my use of social

media in the sport of netball, my parent/carer may be contacted.

We have read and discussed this policy and ………………………………………………(name of young person) agrees to support the safe use of social media at Royston Netball Club

Parent/Carer’s name:Parent/Carer’s signature:

Young person’s name:Young person’s signature:

Date:

Performance Athletes may have a personal page/identify which relates to their netball play and consequently their identity will be known. They are reminded of the need not to provide additional personal details, whether of their own or another person, which could create a risk to themselves or another person.

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Social Media Policy

Revised date 15 August 2014 Adopted by Board August 2014

Reviewed by C&I Review date 15 August 2017

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1. Purpose and scope

England Netball recognise the developing the range of technologies used to interactively share, create and discuss issues and content as extremely positive and encourages individuals and communities to use social media to promote themselves, their clubs, their achievements and the sport of netball.  

However, EN will challenge anyone using social media either intentionally or by association to insult, slander, create a risk to personal safety or abuse any individual, organisation or the sport of netball.

This Policy provides guidance for all members, connected participants and staff to help them understand the acceptable standards of use of social media in netball. It sets out best practice designed to assist everyone in understanding what the potential risks are in using social media and how these can be managed.

The pace of change in technology means that it is not possible to identify a definitive list of all forms of social media which this Policy applies to, hence it is to be read as applying to all forms commonly understood to be social media and used as such. This Policy is to be read in conjunction with the Codes of Conduct and you are reminded that misuse of social media can result in Disciplinary Action being taken against a member, connected participant or employee.

2. Definitions

Social media is the collective of online communications and media channels dedicated to community-based input, interaction, content-sharing and collaboration via a range of technologies such as desktop, laptop, tablets, smartphones and other internet enable devices. Websites and applications dedicated to forums, micro blogging, social networking, social bookmarking, social curation, and wikis are among the different types of social media and examples of social media platforms include, but are not limited to, Facebook, YouTube, Blackberry Messenger, Twitter, Pinterest, Google+, Wikipedia, LinkedIn and Reddit.

Young person is used to refer to any person below the age of 18.

Disciplinary Action means action taken under the Disciplinary Regulations of England Netball.

3. Usage

Whilst clubs and athletes are encouraged to use social media to positively promote their clubs, themselves and their achievements and the sport of netball, the balance between the right to free speech and the responsibility not to insult, slander, abuse or create risks to anyone’s personal safety must be borne in mind. This Policy seeks to assist each person in knowing how to achieve that balance.

4. Good Practice Guidance

As a general principle it is recommended that the club, athlete or individual has a webpage/profile which is used for their netball involvement and that they keep their personal identity, pages and profile separate. This will help in distinguishing between what is part of a person’s private life, and what is part of their life in netball. Whilst there will always be grey lines between the two, having separate online identities should assist in focusing the mind on what is and what is not appropriate content and usage, before anything is posted.

The internet presents a unique set of challenges for protecting personal safety as all information posted is available to the whole world, indefinitely. Generational differences in understanding the implications of what is being posted means that there are very different perceptions of risk operating. Whilst young people get great benefits from the online communities they belong to and the instant access they have to friends from across the world, they may need guidance from the people with responsibility for their safety as to what is acceptable and safe use.

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The use of social media to target individuals, whether for grooming or the increasing incidences of cyber bullying, has created a set of risks to vulnerable people which is a real challenge to manage. Everyone is creating potential risk to themselves when they post personal information.

For example, if a person posts that they are going on holiday and has their address on their page, it is easy to see that there is an increased risk to their property whilst they are away. If a top athlete posts that they are tired, injured, worried about an upcoming event, they are giving their opponents information which provides them with psychological advantages that they would not have otherwise gained.

Thinking before you post will help reduce these sorts of unforeseen consequences.

Texting/e-mail Probably the most commonly used form of social media, texting is a great way to send fast, cheap communications. Generally speaking texts are more personal and private than other forms of social media and for this reason there is more associated potential risk to young people and adults at risk.

One to one contact without a parent/carer copied in to texts between a coach and a young person is inappropriate. Clubs should seek parental consent at the start of the season for text communications, with anyone under the age of 16. If this is given, clubs should use group messaging, with the Club Safeguarding Officer and any parent who requests it, copied in. Using this method, there should be no need for any adult to have individual contact with a young person in the club in the normal course of things. If there is an emergency which means that an individual young person needs to be contacted, the Club Safeguarding Officer or the parent/carer should be copied in.

Over the age of 16, parents should still be made aware of the club’s practice and this Policy.

Clubs should keep a copy of the phone numbers and e-mail addresses of their members, by text/e-mail group and ensure that these are held securely and not used for any other purpose. The messages sent should always make it clear what the purpose of the communication is and contain the name of the organisation, not just a mobile number.

There should be a minimum number of administrators with access to the group and contact details. A minimum of 2 is recommended.

CPSU Briefing Texting and E-mail

Social networksSocial networks are the communities which develop on media applications, such as Facebook and twitter.

Adults and young persons should not be “friending” or “following” each other, outside of the netball relationship. Communications for netball purposes should be through sites/identities which are public and managed by the club. This applies to adults in a position of trust as well as to the adults who come into contact with young people through netball.

For example, if a coach receives a friend request from a young person who they have met at a training session, they should decline. If the club has a page or identify which allows communication via a public forum, this would be acceptable, provided the site is secure and there are no private messages being sent or received.

It is accepted that some parents/carers are friends with their children, in order to monitor the material posted and seen by them. If the adult then accepts their child’s friends, this is not something which England Netball has any jurisdiction over. We are concerned about social media usage where the primary relationship is one gained through netball. Everyone needs to be mindful that:

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Social media must not be used to insult, belittle or criticise other teams, players, officials or staff of England Netball.

Expressing your opinion is fine, being rude in the way you express it or expressing discriminatory views is not and could lead to the individual who posted the comment, anyone who forwards or positively affirms the comment, and the person with administration rights for the site used, being subject to Disciplinary Action. Anyone who has posted an offensive message or image is advised to remove the comment as soon as possible, to reduce its impact.

The speed and variety in the development of social media forums, means that posts can be generated rapidly and spread to a wider audience in a very short space of time. All members, connected participants, staff and members of the public can and should report any misuse of social media to the Appropriate Authority (the local County Association, Regional Management Board or the Compliance and Inclusion Team at England Netball), so that appropriate action can be taken to maintain the high standards of behaviour expected within the sport of netball.

Twitter When using Twitter or similar tools, reposting other people’s comments or posts can be taken as you adopting the views they have expressed and you would be accountable for the content.

Comments made should clearly be attributable to the individual and not to the club, County, Region or England Netball.

5. Setting up Club Webpages

Clubs setting up webpages, including Facebook pages, are advised to ensure that they retain ownership and administration rights over that site. No one individual should have exclusive ownership or administration rights, including the Chair. The CSO should be informed about and involved in the administration of any site(s). All these people should be aware of the law and good practice for protecting children from the potential risks of social media.

The primary purpose of the site should be for promoting the club and the sport of netball and for communicating between members of the club. Privacy settings should be set so that members of the public cannot contact individuals from the club by first establishing a link with the club, via their webpage.

Links from a young person’s personal page to the club site may be made, but additional links between the pages of an adult and a young person, should not be made. Remember that privacy settings change frequently – keep them under review and update as necessary.

Photos and tagging should be used with consideration for the safety implications which these bring. A photo of the team in play, without any tagging of individuals is fine. Do not use tags as this allows people to be identified and then traced. Whenever a photo is going to be taken and used, make sure the individual knows and get parental consent [Taking and Use of Photographic and Recorded Images of Young People].

All clubs should provide their members with guidance on the use of the club site and issue their members with Acceptable Use Agreements, which the parent/carer of a young person also signs. A template Acceptable Use Agreement is appended to this policy.

6. Athletes’ usage

Young Performance athletes are in a position of greater prominence than most players in the sport of netball, and this increases as they progress up the Performance Pathway and to possible National Squad membership. As such, these athletes are the role models for acceptable standards of behaviour and this is as true for their use of social media, as it is for their everyday conduct.

Athletes are encouraged to show their personality and engage with their fans when using social media. There is a need for professional conduct at all times and the onus remains on them to promote the sport, the team and the events. They are reminded that sponsorship deals depend on the public perception of the sport and they are the public face of the sport. Deals can be lost

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on the basis of the behaviour of any one athlete, so it is not just your personal reputation which is important to protect and nurture. Remember the overriding factor is that the tweets or posts must not mislead.

Showing your personality and sharing your performances helps show what it takes to be a top athlete and attracts people to you. Make regular use of your pages/posts so that your fans feel you invest in them and that they have a relationship with you.

Athletes should make it clear they are posting their own views. They should not use the England Netball logo, which is owned by England Netball.

You are advised to think carefully about what you post, before you post it. Rivals can gain significant psychological advantages by reading of injury troubles or nerves about events. As a rule of thumb, avoid posting during competition time; operate a 3 hour embargo either side of a game, so that you don’t post in haste and regret at leisure. Never criticise the umpires and officials.

The Lifestyle Coach can provide advice and support to athletes about their use of social media.

Remember that you too have a responsibility to report any posts which contravene the standards expected by England Netball’s Code of Conduct and this Policy.

Anyone reporting a concern, or who is the subject of such a report, will be given advice on the procedures which are used to tackle these issues.

7. Reporting Concerns

Safeguarding is everyone’s responsibility, as is creating and maintaining the high standards of behaviour expected of people in the sport of netball. For these reasons, everyone is encouraged to report concerns of misuse or inappropriate usage of social media to the Appropriate Authority, within the world of netball, or outside it.

The first point of contact will usually be the Club Safeguarding Officer, or the Chair of the club. As mentioned above, the Appropriate Authority within the world of netball is the body with the power to take Disciplinary Action. Which level is the most appropriate will depend on the nature of the concern, but if it relates to a potential safeguarding issue, the matter must be reported to the Lead Child Protection Officer at England Netball.

Threats of immediate harm or danger should be reported to the police and/or Children’s Services or the Local Authority Designated Officer (where the concern relates to someone in a position of trust), contactable via your local authority and the Local Safeguarding Children Board and reported to the Lead Child Protection Officer at England Netball, following the Reporting a Concern process.

Whilst the law does not move as fast as technology, there is legislation and government guidance which applies to social media usage, including:-

Malicious Communications Act 1988 Protection from Harassment Act 2003 Defamation Act 1996 Data Protection Act 1998 Article 10 of the European Convention on Human Rights Working Together 2013.

Prosecutions may be taken for comments/content posted on line.

For example those which are offensive, insight hatred or are of an intimidating nature.

England Netball may also take Disciplinary Action against individuals using social media inappropriately.

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8. Useful contacts

There are a number of organisations who can provide advice and guidance on internet safety and usage, which have been referred to in the development of this policy. They are great resources to reference for the most up to date guidance.

CPSU Online Safety

CPSU

UK Safer Internet Centre CEOP Safety Centre

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