Welcome to the Superstars ClubFor people with

learning disabilities!

13 Oldtown StreetCookstownCo. TyroneBT80 8EEEmail: superstarsclubcookstown@gmail.com Phone: 028 86763306Mobile: 07834543009http://superstarsclub.org.uk/

Job DescriptionJob Title: Project Assistant

Status of Post: Full Time (35hrs per week) - Fixed term until August 2021

Reporting to: Management Committee of Superstars Club

Salary: £18,000 per annum pro rata (Workplace pension provided)

Introduction

Superstars Club – Empowering Young People Project, has secured three years funding from The Big Lottery to deliver a user-led project focussed on training and development, job skills, life skills, employment opportunities and social and leisure activities for young people with learning disabilities.

Superstars has demonstrable track record of progression. From an initial position of one club per month to their current provision of four clubs per week plus a social enterprise café open five days per week. An assembly contract with a local engineering firm is developing and growing in capacity. Our vision and ambition is to expand and develop the provision of life changing and life enhancing opportunities by empowering people with learning and physical disabilities to take the lead. In the past year we were delighted to receive The Queen’s Award for Voluntary Service and achieved the highest number of votes in the UK in the Big Lottery People’s Projects. Our ambition at Superstars is to deliver a centre of excellence which will be emulated by other likeminded projects. Visit our website www.superstarsclub.org for a snapshot of the organisation.

This is an exciting opportunity for an experienced Project Assistant to deliver a programme of activities in Cookstown targeting young people with learning disabilities, empowering them to make decisions, and engaging and motivating them

to be fully involved in all aspects of planning and delivering this project. A key element in this project will be liaising with a Steering Group made up from the young people themselves ensuring that they are given the opportunity to shape how it is planned and implemented.

Summary of Role

The Project Assistant will assist the project coordinator in all aspects of work. You will have to have a sleeve’s up approach and a real passion to work with people with learning difficulties empowering them to be fully engaged in all aspects of the project. The project assistant will work very closely with the project coordinator as well as the Chairperson, Treasurer and Management committee of Superstars Club. There will be a lot of admin required, from creating spreadsheets, attendance records and filing.This is an interesting and varied role, so the post holder will need to have a flexible approach to work and project delivery and be able to attend evening and weekend activities as required.You will also be required to work one evening a week.

Duties and Responsibilities

Key Area: Project Management & Coordination

To be second point of contact for the coordination and delivery of this project, the focus of which will be providing interesting and diverse opportunities for young people with learning disabilities across the Cookstown and wider Mid Ulster areas. To liaise with the young people's steering group to take forward issues that are important to them including the organisation of new activities and the delivery of any training and personal development opportunities required. These ideas are all shared with the project coordinator. To assist the P/C in maintaining accurate financial records and managing the project budget. To help the P/C to ensure delivery of appropriate employability training programmes using external providers where applicable or using In house trainers and all other training and development activities associated with the delivery of this programme. Coming up with ideas driven by the Steering Group and sharing with the P/C Assisting the P/C to ensure a high-quality programme of sports, drama, dance & leisure activities for the young people involved in the club. To work in partnership with other local service providers/charity groups, schools, colleges in recruiting participants in the programme and in building the profile of the organisation. Being prepared for and meeting with external and internal stakeholders.

Key Area: Performance & Monitoring  Drawing up weekly/monthly timelines clearly showing all the training classes / social and leisure activities. To assist with the collection, collating and monitoring of project information to ensure that delivery targets are being. Helping to prepare monthly progress and financial reports for presentation to Steering Group and Management Committee of Superstars Club. Ability to manage correspondence and file and sort accordingly, as well as manage all associated admin duties.

Key Area: Marketing & Communications To pro-actively manage effective communication and promotion to build relationships with potential and existing participants and volunteers through a range of media; including newsletters, press releases, social media, website, email and other formats to maximise participation, gain community support and positive press coverage. To organise and promote project events as and when required and to increase the profile of Superstars Club to ensure that membership grows To have a good sound knowledge of Microsoft software. Being able to create spreadsheets / posters / advertisements etc Answering telephone calls and possesses excellent written and verbal communication. Create and maintain attendance registers for any training and clubs.

Key Area: Volunteering Assisting the P/C to ensure adequate supervisory cover is always available during club activities. Having open communication with all volunteers and being approachable to them..

Additional Responsibilities To apply for funding where applicable to implement new projects and complete the necessary returns and evaluations when required. To help ensure AccessNI checks are up to date of in line with the group’s Safeguarding policy. To create, review and update, risk assessments for all project activities in line with H&S policy and ensure project delivery partners submit risk assessments for their activities. To comply with the data security requirements and procedures at all times and process data in line with the current Data Protection Act. To be prepared to carry out work in the evenings as required.

Please note that this list is not exhaustive and that you will be required to complete any other duties that can reasonably be expected in this post.

It should be noted that the post holder will be required to be flexible to the changing needs of the organisation and as such undertake tasks and responsibilities not specifically listed here but which are relevant to the smooth running of the project and Superstars Club. This will include general office and administrative tasks and all aspects of service delivery as directed by the management committee.

Person Specification

How assessedQualifications Essential

5 GCSE’s (or equivalent) at grade C or above to include English and Mathematics.

Desirable Completed Disability Awareness Training and

Safeguarding Young People and Vulnerable Adults training.

CV andCopies ofCertificates

CV andCopies ofCertificates

Experience Essential 2 years’ experience of working as an assistant in a

project.

Experience in / knowledge of working with young people with learning disabilities.

Experiences with MS word, MS excel, Outlook and email accounts. Must be comfortable working with spreadsheets.

A positive approach to working with young people and the ability to motivate inspire and build rapport demonstrated through previous job roles or volunteer positions.

Being able to work autonomously

CV andaccompanying letter

CV andaccompanying letter

CV andaccompanying letter

CV andaccompanying letter

CV and

Desirable Experience of completing creating databases /

spreadsheets.

accompanying letter

Skills and Competencies

Essential Excellent written and verbal communication skills. Ability to work as part of a small team as well as work

on own Excellent presentation skills.

Strong time management and organisational skills. with ability to manage workload and prioritize essential/key tasks to meet needs of the organization.

Self-motivated and resilient with a desire to succeed Empathic and approachable. Innovative with the ability to take initiative. Excellent attention to detail.

CV andaccompanying letter

Interview

InterviewInterviewInterviewInterviewInterview

Other requirements

Essential Full driving license and access to a vehicle for work

purposes or the ability to demonstrate an alternative method of being able to fulfil any travel necessitated by the role.

CV andaccompanying letter

Candidates must demonstrate that they have met the essential criteria within their application to be shortlisted for the post. Incomplete applications will not be accepted and failure to demonstrate that you meet the essential criteria will result in the application being unsuccessful at the shortlisting stage.

We reserve the right to enhance the shortlisting criteria where and when this is deemed necessary. All successful candidates will be subject to an Access NI check as required and all offers are subject to this and to the receipt of two satisfactory work related references. Please note when there is a requirement to drive their own vehicle for work purposes, evidence of their vehicle being insured for work purposes will be required.

Applications procedure

To apply for this position please email : superstarsclubcookstown@gmail.comfor an application form and submit with your CV to the club. Please note we require both a copy of your CV and an application form.

Closing date for the receipt of full applications is 4pm on Friday 7th February 2020Interviews will take place on Friday 14th February