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Job Description Form

Administrative Assistant - Legal

Position DetailsPosition Number: 011324

Classification: Level 2

Award / Agreement: PSA 1992 / PSGOCSAGA 2017

Organisational Unit: Corporate Operations/ Finance and Business Services / Historical Institutional Abuse in Care Team

Location: East Perth

Classification Evaluation Date:

JDF Review Date: August 2019

Reporting RelationshipsThis position reports to:

Senior Legal Officer, 010790, Specified Calling Level 5

Positions Under Direct Supervision:

This position has no subordinates

__________________________________________________________________________Administrative Assistant - Legal, 011324, Level 2

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People, Place, Home

People, Place, Home

About the Department

The Department of Communities’ mandate is fundamentally about providing pathways to individual, family and community wellbeing. The Department’s direction centres on building safe, strong, secure and inclusive communities that empower individuals and families across Western Australia to lead fulfilling lives.

The Department’s functions and services include disability services; child protection and family support; social and affordable housing; community initiatives and remote regional services reform.

The Department provides the opportunity to implement client centred services within a single outcome based framework across community services in Western Australia. This framework also provides for a specific focus on delivering integrated, place based services, recognising that community and individual needs vary significantly between metropolitan and regional communities.

The Department promotes diversity and embraces a high standard of equal opportunity, health and safety, and ethical practice. All employees are required to comply with relevant safety procedures/guidelines and equal opportunity principles at all times.

Role Statement

This position is responsible for assisting with coordination, research and drafting reports. The position provides an effective and efficient executive and administrative support service to the Senior Legal Officer.


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People, Place, Home

Duties and Responsibilities1. Research/ Reporting 1.1 Assists in providing information and conducts research on special projects for the Senior

Legal Officer.

1.2 Collects, collates and maintains data relevant to the Team and provides reports as directed.

1.3 Prepares and assists in the preparation and distribution of reports, responses, correspondence briefing notes, documents and submissions including Power-Point presentations.

2. Coordination 2.1 Maintains an effective correspondence and file management system and follows-up

actions initiated by the Senior Legal Officer.

2.2 Contributes to the maintenance of project tracking, databases, calendars and processes for the Team.

2.3 Assists with the organisation of functions and events hosted by Historical Institutional Abuse in Care Team.

2.4 Liaises internally and externally with other Government Departments and members of the public on behalf of the Senior Legal Officer.

3. Administrative 3.1 Provides administrative support to the Senior Legal Officer and Historical Institutional

Abuse in Care Team as required.

3.2 Monitors office equipment maintenance, stationery supplies, and completes filing and record keeping for Legal staff.

3.3 Mail collection

4. Other 4.1 Promotes a high standard of Equal Opportunity and Diversity, personal conduct, and

Occupational Safety and Health in the workplace.

4.2 Performs other duties as directed.


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People, Place, Home

Essential Work-Related Requirements (Selection Criteria)

1. Sound written & verbal communication and interpersonal skills with the ability to write reports and correspondence and liaise with personnel at all levels.

2. Ability to prioritise tasks and meet deadlines.

3. Demonstrated experience in researching and analysing information.

4. Strong experience in PC-based applications including the use of word processing and presentation (Power-Point) packages, spreadsheets and databases.

Desirable Work-Related Requirements (Selection Criteria)

1. Knowledge of Objective or record keeping applications and regulations.

Essential Eligibility Requirements / Special Appointment Requirements 1. Appointment is subject to a satisfactory National Police Clearance.

2. Departmental Record Check.

3. Criminal Record Check

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