· web view2015-05-21 · thank you for taking the time to participate in the 2015 local arts...

*** THIS IS NOT THE OFFICIAL CENSUS QUESTIONNAIRE ***

2015 Local Arts Agency Census

The Census Workbook

What is the Local Arts Agency Census?

Thank you for taking the time to participate in the 2015 Local Arts Agency Census. As the national service organization for America’s local arts agencies (LAAs), Americans for the Arts regularly collects detailed budget and programming information for the purpose of measuring the health and condition of the nation’s LAAs. The 2015 LAA Census—developed in partnership with local arts agencies and funded by the National Endowment for the Arts—is the most comprehensive survey of LAAs ever conducted.

What is a Local Arts Agency?

Americans for the Arts defines a local arts agency as a private organization or an agency of local government that presents programming to the public, provides services to artists and arts organizations, manages cultural facilities, awards grants to artists or arts organizations, participates in community cultural planning, and/or promotes good public policy. There are approximately 5,000 LAAs in the U.S., and no two are exactly alike. They include private arts councils, cultural affairs departments, hybrid profit/nonprofit organizations, and programs that operate under the umbrella of larger non-arts agencies or organizations. They typically define their geographic service area as a city or town, an entire county, or a multi-county region.

What is the Census Workbook?

This Census Workbook is designed to make your LAA’s participation in the Census easier and more efficient. The Workbook contains only the sections of the full questionnaire that may require you to gather and compile information that you don’t know off the top of your head. It is important to acknowledge that this Workbook is NOT the official comprehensive Census questionnaire.

INSTRUCTIONS:

1. Review this Census Workbook and gather the documents and information you need to fill it out. These include financial documentation for fiscal years 2011-2015 (e.g., annual reports, audits, and/or budgets). It also includes demographic characteristics of the members of your LAA’s board/commission and year-round staff/volunteers. Finally, it includes detailed questions about your LAA’s grantmaking program, if applicable.

2. Fill out the Workbook entirely. It is a Microsoft Word document that can be filled out electronically and saved as a Word “form,”, or it can be printed and filled out by hand.

2015 Local Arts Agency Census (The Census Workbook)

Current as of March 31, 2015

3. Return to www.AmericansForTheArts.org/laacensus, and click on the large blue “Open Web-Based Census Form” button at the top right corner of the webpage.

4. Enter your LAA’s unique Survey Key. The Survey Key will be included in the letters and email messages that we distribute to our database of local arts agencies beginning on May 4. If you don’t know your LAA’s unique Survey Key, email us at [email protected] with your LAA’s name, city, and state. We will reply with your LAA’s unique Survey Key.

5. Click the Continue button at the bottom, and fill out the comprehensive Census questionnaire.

All questions should be directed to Ben Davidson at [email protected] or 202-371-2830.

The Workbook is organized in the order that you will encounter sections and questions as you fill out the official, comprehensive, web-based Census questionnaire (step 5 on the preceding page).

SECTION 2

BACKGROUND INFORMATION ABOUT YOUR LOCAL ARTS AGENCY (LAA)

QUESTION 3:

2015 Local Arts Agency Census (The Census Workbook)Page 14

FINAL AND APPROVED (April 28, 2015)

Provide the total population of your LAA's primary geographic service area. Provide the most accurate estimate possible, as this figure will be used in making per-capita calculations. The most recent available estimates from the U.S. Census Bureau for all U.S. cities/towns as well as for all U.S. counties can be found using the following links to the Census Bureau’s data: CITIES/TOWNS and COUNTIES.

QUESTION 4:

In what calendar year was your LAA founded/established? Enter the full 4-digit calendar year. Ignore name changes, re-branding efforts, and mergers with other organizations. If your LAA was originally founded in 1980, then merged with another organization in 2004, then adopted a new name and mission statement in 2008, the correct answer to this question is “1980.”

QUESTION 5a:

Provide the Federal Employer Identification Number (EIN) that is used by your LAA. If your LAA uses the EIN of a parent organization or agency, enter the EIN for that organization or agency. The EIN is a nine-digit number that is provided in a “##-#######” format.

SECTION 3

OVERSIGHT AND GOVERNANCE OF YOUR LOCAL ARTS AGENCY (LAA)

QUESTION 8a:

Exactly how many people are currently members of your LAA’s board/commission?

QUESTION 8c:

Tell us about the GENDER IDENTITY of the current members of your LAA’s board/commission. How many members belong in each of the gender identity categories below? If you are unsure, make your most accurate guess. The total for each section should equal the total number of board/commission members that you provided in your answer to Question 8a on Page 2 of this Workbook.

GENDER IDENTITY

NUMBER OFBOARD/COMMISSION MEMBERS

Female

#

Male

#

Other / Gender Nonconforming

#

The TOTAL should be equal to your answer to Question 8a (above)

QUESTION 8d

Tell us about the AGE of the current members of your LAA’s board/commission. How many members belong in each of the age categories below? If you are unsure, make your most accurate guess. The total for each section should equal the total number of board/commission members that you provided in your answer to Question 8a on Page 2 of this Workbook.

AGE


Younger than 18

#

18 to 24

#

25 to 44

#

45 to 64

#

65 or Older

#


QUESTION 8e

Tell us about the RACE/ETHNICITY of the current members of your LAA’s board/commission. How many members belong in each of the race/ethnicity categories below? If you are unsure, make your most accurate guess. The total for each section should equal the total number of board/commission members that you provided in your answer to Question 8a on Page 2 of this Workbook.

RACE / ETHNICITY


American Indian / Alaska Native

#

Asian

#

Black / African American

#

Hispanic / Latino

#

Native Hawaiian / Pacific Islander

#

White / Non-Hispanic

#

Multi-Racial / Multi-Ethnic / No Single Category

#


SECTION 4

STAFF AND VOLUNTEERS TO YOUR LOCAL ARTS AGENCY (LAA)

QUESTION 9a:

Exactly how many people currently work for your LAA on a YEAR-ROUND basis—either paid or volunteer, and either full-time or part-time? Exclude board/commission members as well as "seasonal" employees, “seasonal” contractors, “seasonal” volunteers, and/or interns.

QUESTION 9c:

How many people work for your LAA on a YEAR-ROUND basis (i.e., these people are considered employees or volunteers during all 12 months of the year)? Exclude board/commission members as well as "seasonal" employees, “seasonal” contractors, “seasonal” volunteers, and/or interns. The total for each section should equal the total number of year-round people who work for your LAA that you provided in your answer to Question 9a on Page 3 of this Workbook.

Category of YEAR-ROUND Employees and Volunteers

NUMBER OFYEAR-ROUNDEMPLOYEES/VOLUNTEERS

Full-Time, Paid, Year-Round Employees

#

Full-Time, Paid, Year-Round Contract Staff (i.e., contractors)

#

Full-Time, Unpaid, Year-Round Volunteers (excluding board/commission)

#

Part-Time, Paid, Year-Round Employees

#

Part-Time, Paid, Year-Round Contract Staff (i.e., contractors)

#

Part-Time, Unpaid, Year-Round Volunteers (excluding board/commission)

#

The TOTAL should be equal to your answer to Question 8a (on Page3)

QUESTION 9d:

Tell us about the GENDER IDENTITY of your LAA's year-round employees and/or volunteers. How many people who work at your LAA on a year-round basis belong in each of the gender identity categories below? The total for each section should equal the total number of year-round people who work for your LAA that you provided in your answer to Question 9a on Page 3 of this Workbook.

GENDER IDENTITY

NUMBER OF YEAR-ROUNDEMPLOYEES/VOLUNTEERS

Female

#

Male

#

Other / Gender Nonconforming

#


QUESTION 9e

Tell us about the AGE of your LAA's year-round employees and/or volunteers. How many people who work at your LAA on a year-round basis belong in each of the age categories below? The total for each section should equal the total number of year-round people who work for your LAA that you provided in your answer to Question 9a on Page 3 of this Workbook.

AGE


Younger than 18

#

18 to 24

#

25 to 44

#

45 to 64

#

65 or Older

#


QUESTION 9f

Tell us about the RACE/ETHNICITY of your LAA's year-round employees and/or volunteers. How many people who work at your LAA on a year-round basis belong in each of the race/ethnicity categories below? The total for each section should equal the total number of year-round people who work for your LAA that you provided in your answer to Question 9a on Page 3 of this Workbook.

RACE / ETHNICITY


American Indian / Alaska Native

#

Asian

#

Black / African American

#

Hispanic / Latino

#

Native Hawaiian / Pacific Islander

#

White / Non-Hispanic

#

Multi-Racial / Multi-Ethnic / No Single Category

#


SECTION 9

MARKETING, COMMUNICATIONS, AND AUDIENCE DEVELOPMENT

QUESTION 27a:

What is the URL of your LAA’s Facebook page (if applicable)?

QUESTION 27b:

How many “likes” has your LAA’s Facebook page received (if applicable)?

QUESTION 28a:

What is your LAA’s Twitter “handle” (if applicable)?

QUESTION 28b:

How many Twitter users “follow” your LAA’s Twitter account (if applicable)?

QUESTION 31:

Tell us about the marketing and community reach of your LAA by filling out the table below. Use your best estimates. If a category is not applicable to your LAA, simply leave the answer field for that category blank.

MARKETING AND COMMUNITY REACH

In total, approximately how many unique MAILING addresses are on your LAA’s postal distribution lists?

#

In total, approximately how many unique E-MAIL addresses are on your LAA’s electronic mail distribution lists?

#

How many estimated website “hits” did your LAA’s website receive during the past year?

#

During the past year, what was the total attendance to arts and cultural events, performance, and exhibitions that were produced or presented directly by your LAA (i.e., your LAA's total arts attendance)?

#

During the past year, what was the total attendance to all arts and cultural events, performances, and exhibitions that took place in your LAA's service area (i.e., your community's total arts attendance)?

#

SECTION 12

ARTS EDUCATION

QUESTION 38:

Approximately what percentage of your LAA’s total annual operating budget is designated towards arts education activities? If an exact figure is not available, use your best estimate.

%

SECTION 16

COMMUNITY DEVELOPMENT, BUILDING PUBLIC VALUE, AND ARTS ADVOCACY

QUESTION 49:

Has your community completed (or updated) a cultural plan within the past ten years (i.e., a planning document specific to the arts and culture in your community)? (Choose only one response)

|_| No

|_| Yes (provide the year it was completed or most recently updated):

QUESTION 50:

Have the arts and culture been integrated into an adopted community-wide comprehensive planning effort (e.g., a Community Foundation’s needs assessment or a city’s Master Plan)? (Choose only one response)

|_| No

|_| Yes (provide the year it was completed or most recently updated):

SECTION 18

YOUR LAA’s OPERATING SUPPORT AND REVENUE

QUESTION 59:

What was the END date of your LAA’s most recently completed fiscal year? For the purpose of this Census project, use the fiscal year that ended most recently and for which your LAA has accurate financial records.

Month:

Day:

Year:

QUESTION 60:

OPERATING SUPPORT AND REVENUE

Provide the dollar amounts of revenue and financial support that your LAA received for each itemized category during its most recently completed fiscal year (identified in the response to Question 59 above). Use the itemized categories of revenue and support listed in the table below. Amounts should include all money received by your LAA, including pass-through and re-granting dollars. All blank responses will be considered zeroes ($0). (ENTER WHOLE NUMBERS ONLY)

EARNED REVENUE:

All EARNED REVENUE

$

CONTRIBUTED INCOME:

FOUNDATIONS

$

CORPORATIONS (including corporate foundations and matching gifts)

$

INDIVIDUALS (e.g., private donations, workplace giving, and bequests)

$

Support from PRIVATE PARENT ORGANIZATIONS

$

OTHER CONTRIBUTED INCOME not listed above

$

GOVERNMENT SUPPORT:

Funds received from CITY government sources

$

Funds received from COUNTY government sources

$

Funds received from UNIFIED CITY/COUNTY government sources(i.e., a city and county that have merged into a single jurisdiction)

$

Funds received from STATE ARTS AGENCIES

$

Funds received from OTHER STATE government sources

$

Funds received from the NATIONAL ENDOWMENT FOR THE ARTS

$

Funds received from OTHER FEDERAL government sources

$

MISCELLANEOUS REVENUE:

In-Kind Contributions

$

All other MISCELLANEOUS support and revenue

$

TOTAL LAA OPERATING SUPPORT AND REVENUE

$

QUESTION 61:

Approximately what percentage of your LAA’s total support and revenue during your most recently completed fiscal year was allocated to general operations/unrestricted support versus project-specific/restricted support? (THE TOTAL MUST EQUAL 100 PERCENT)

Unrestricted Support/General Operations

%

Restricted Support/ Project-Specific

%

TOTAL

100 %

QUESTION 62:

Provide the total dollar amount of pass-through revenues that your LAA handled during its most recently completed fiscal year. Pass-through revenues are dollars received from another source that can be used for redistribution only, often in the form of a competitive grants process.

$

QUESTION 63b:

What is the estimated value of your LAA’s endowment (if applicable)?

$

SECTION 20

YOUR LAA’s OPERATING EXPENDITURES

QUESTION 65:

Provide the dollar amounts of total operating expenditures made by your local arts agency (LAA) during its most recently completed fiscal year (identified previously in your response to Question 59). Use the itemized categories of expenditure listed in the table below. Amounts should include all money spent by your LAA, including pass-through re-granting dollars. All blank responses will be considered zeroes ($0).

ALL OPERATING EXPENDITURES

Payroll expenses (i.e., salaries, wages, employee benefits, payroll taxes)

$

Grants / contracts (i.e., financial support provided to organizations/artists)

$

Fund-raising (all fundraising-related expenses)

$

Advertising, marketing, and promotion

$

Public art (planning, development, installation, and maintenance)

$

Cultural facility management

$

Administrative overhead (e.g., rent, utilities, supplies)

$

Delivery of programs and/or services

$

Cultural programming (i.e., production of events and performances)

$

Others / miscellaneous / not listed above

$

TOTAL LAA OPERATING EXPENDITURES

$

SECTION 21

YOUR LAA’s BUDGET HISTORY (and BALANCE SHEET, if applicable)

QUESTION 66:

Complete the table below in its entirety. If exact figures are not available, provide your best estimates. Use the end date to determine the appropriate fiscal year for each line. For example, if your LAA's fiscal year ends on June 30, then your 2014 fiscal year is the one that started on July 1, 2013 and ended on June 30, 2014. All blank responses will be considered zeroes ($0). (ENTER WHOLE NUMBERS ONLY)

· In COLUMN 1—Provide your LAA's total REVENUES for each of the five fiscal years listed (FY2011 through FY2015).

· In COLUMN 2—Provide your LAA's total EXPENDITURES for each of the five fiscal years listed (FY2011 through FY2015).

· In COLUMN 3—Provide the total amount of local government support and revenue that was received by your LAA during each of the five fiscal years listed. Local government support includes revenue from both city and county government sources. The answer should be a subset of (or possibly equal to) the answer in Column 1.

Fiscal Year that ENDED (or will end) during:

COLUMN 1:TotalREVENUESReceived by your LAA

COLUMN 2:TotalEXPENDITURESMade by your LAA

COLUMN 3:TotalLOCAL GOVERNMENT SUPPORT(city and/or county)Received by your LAA

Fiscal Year 2011

$

$

$

Fiscal Year 2012

$

$

$

Fiscal Year 2013

$

$

$

Fiscal Year 2014

$

$

$

Fiscal Year 2015(estimate, if needed)

$

$

$

QUESTION 66a:

Complete the table below in its entirety by providing the following information from your LAA’s balance sheet. If exact figures are not available, please provide your best estimates. Use the end date to determine the appropriate fiscal year for each line. For example, if your LAA's fiscal year ends on June 30, then your 2014 fiscal year is the one that started on July 1, 2013 and ended on June 30, 2014. (ENTER WHOLE NUMBERS ONLY) If LAA is an agency, department, division, or program that is part of the local government, you may skip this question.

Fiscal Year that ENDED (or will end) during:

TOTALASSETS

TOTALLIABILITIES

NET ASSETS

RESTRICTED

UNRESTRICTED

Fiscal Year 2011

$

$

$

$

Fiscal Year 2012

$

$

$

$

Fiscal Year 2013

$

$

$

$

Fiscal Year 2014

$

$

$

$

Fiscal Year 2015(if available)

$

$

$

$

SECTION 23

FINANCIAL SUPPORT TO ORGANIZATIONS, PROGRAMS, AND/OR FACILITIES

QUESTION 68c:

How many funding requests did your LAA receive from organizations, programs, and/or facilities during its most recently completed fiscal year? Fill out the table below. (ENTER WHOLE NUMBERS ONLY)

The number of requests that received NO funding from your LAA

#

The number of requests that received PARTIAL funding

#

The number of requests that received FULL funding

#

TOTAL NUMBER OF FUNDING REQUESTS RECEIVED

#

QUESTION 68d:

How many dollars did your LAA award to funding requests from organizations, programs, and/or facilities during its most recently completed fiscal year? Fill out the table below. (ENTER WHOLE NUMBERS ONLY)

Total dollars REQUESTED BY organizations, programs, and/or facilities

$

Total dollars AWARDED TO organizations, programs, and/or facilities

$

Minimum amount awarded

$

Maximum amount awarded

$

QUESTION 68e:

Approximately what PERCENTAGE of the total direct financial support that your LAA provided to organizations, programs, and/or facilities was received by your LAA from the following revenue sources during the most recently completed fiscal year? Fill out the table below. If exact figures are not available, use your best estimates. The total must equal 100 percent. (ENTER WHOLE NUMBERS ONLY)

Public/government dollars

%

Private dollars

%

TOTAL

100 %

QUESTION 68f:

Approximately what PERCENTAGE of the total direct financial support provided by your LAA to organizations, programs, and/or facilities falls into the categories below? An example of funding for a non-arts organization would be funding that your LAA provided to a church for arts programming. Fill out the table below. If exact figures are not available, use your best estimates. The total must equal 100 percent. (ENTER WHOLE NUMBERS ONLY)

ARTS and culture organizations, programs, and/or facilities

%

NON-ARTS organizations, programs, and/or facilities (for arts programming)

%

TOTAL

100 %

SECTION 24

FINANCIAL SUPPORT TO INDIVIDUAL ARTISTS

QUESTION 69a:

How many funding requests did your LAA receive from individual artists during its most recently completed fiscal year? Fill out the table below. (ENTER WHOLE NUMBERS ONLY)

The number of requests that received NO funding

#

The number of requests that received PARTIAL funding

#

The number of requests that received FULL funding

#

TOTAL NUMBER OF FUNDING REQUESTS RECEIVED

#

QUESTION 69b:

How many total dollars did your LAA award to funding requests from individual artists during its most recently completed fiscal year? Fill out the table below. (ENTER WHOLE NUMBERS ONLY)

Total dollars REQUESTED BY individual artists

$

Total dollars AWARDED TO individual artists

$

Minimum amount awarded

$

Maximum amount awarded

$

QUESTION 69c:

Approximately what PERCENTAGE of the total direct financial support that your LAA provided to individual artists was received by your LAA from the following revenue sources during the most recently completed fiscal year?? Fill out the table below. If exact figures are not available, use your best estimates. The total must equal 100 percent. (ENTER WHOLE NUMBERS ONLY)

Public/government dollars

%

Private dollars

%

TOTAL

100 %

SECTION 27

LOOKING TO THE FUTURE FOR YOUR LAA AND YOUR COMMUNITY

QUESTION 87:

In your opinion, rank your entire community’s top THREE priorities during the next 24 months. Most of the categories below were identified by municipal leaders as their key areas of focus on the 2014 Local Economic Conditions Survey, conducted by the National League of Cities. Rank only your top three choices where “1” is your choice as the most critical priority for your entire community and “3” is your third most critical priority.

Aging population

Affordable housing

Business attraction/recruitment

Business retention

Community development / neighborhood development

Downtown/commercial re-development

Environmental sustainability

Immigration / changing demographics

Infrastructure / transportation

Integration of returning veterans

K-12 education

Prisons and rehabilitation

Public safety

Safety net services

Small businesses / entrepreneurial support

Tourism / entertainment

Workforce / job training

Other / miscellaneous / not listed above

QUESTION 88:

What will be your local arts agency’s TOP THREE PRIORITIES during the next 24 months? They do NOT have to align with the categories listed in Question 87 above, although it is fine if they do.

1.

2.

3.

QUESTION 89:

What will be your local arts agency’s TOP THREE CHALLENGES/CONCERNS during the next 24 months? In other words, what are your LAA’s most pressing barriers to achieving success?

1.

2.

3.

· web view2015-05-21 · thank you for taking the time to participate in the 2015 local arts...

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