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Web streaming and recording lectures using Panopto Staff Guide Mac
Prerequisites
1. Install the Panopto Lecture Capture software on your computer.
2. Create a Panopto Lecture Capture Tool link in the module for lecture recordings.
Section 1: Setting up your lecture web stream placeholder These steps will show you how to create a Panopto web stream waiting room link which you can
provide to your students in advance of the lecture. You can record and web stream your lecture
from this waiting room.
Please note that Panopto requires you to record your lecture while web streaming.
How to create your lecture web stream placeholder 1. Sign into Blackboard Learn (mymodule.tcd.ie) and go to the module where you want to web
stream and record your lecture.
2. In this module, you should already have a Panopto Tool link created in the content area
panel on the left (you may have called the Panopto tool link Lecture Recordings or
something similar). Click on the Panopto Tool link to display the Panopto Content features
within Blackboard.
3. Click on the Open in Panopto button (a square with a cross arrow pointing upwards) on the
right-hand side of the screen.
4. This will open the Trinity Panopto website for your module’s Panopto folder in a new
window.
5. Click on the Create button and choose Webcast to create the web stream waiting room
placeholder link which you can provide to your students in advance of your lecture.
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6. Choose a name for your lecture web stream, leave the default module folder as is. You can
also add a short description of your lecture.
7. Click the Create button to create the lecture web stream placeholder.
Please note: You need to create a unique web stream placeholder for each lecture you will
stream. Do not use the same placeholder as this will overwrite your previous web streams.
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8. Your lecture web stream placeholder settings window will appear where you can review and
adjust your settings. Here you have the option to add a preview image and decide whether
your students can post comments to the comments section of your lecture’s web stream.
9. Copy the Viewer link (which is the lecture web stream placeholder link) and save it
somewhere where you can access it later (e.g. Word document/NotePad) so you can share it
with your students in advance of your lecture.
10. Click on the X at the top right to close the lecture web stream placeholder window.
11. You should now have your lecture web stream placeholder within your Blackboard Panopto
folder.
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12. You can now sign out of the Trinity Panopto website by clicking on your name and choosing
to Sign out or close the Trinity Panopto website tab and return to your Blackboard module
website tab.
13. Refresh your Blackboard window or click on the Panopto Lecture Tool link again and your
Lecture web stream placeholder will appear in your module.
How to share your lecture web stream placeholder To share your lecture web stream placeholder link with your students in advance of your lecture,
you can create a Blackboard announcement. Your students will either receive the announcement
notification by email or they will see the announcement when they access that module in their
Blackboard profile.
By posting the web stream placeholder link as an announcement, you will make it easier for your
students to access it from the relevant module on Blackboard, especially in cases where your
Panopto recordings area is not by default visible to your students in their Blackboard view of the
module.
1. Create an announcement with relevant text and type in a short title for your web stream
link, e.g. 10am lecture web stream. Highlight the title and click on the Insert/Edit link button
in the second row of the message toolbar options.
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2. A web link window will open. Here you can paste in the web stream placeholder URL for
your lecture which you saved earlier, choose open in a new window (blank), and give a title
for the web stream link. Click on the Insert button to save your announcement.
3. The announcement will now have a hyperlink to the web stream placeholder which your
students can access on Blackboard to watch your web stream once you begin recording. Do
not paste in the web stream placeholder link as an ordinary URL within the announcement
as the link would display as ordinary text rather than a clickable hyperlink.
4. If you have multiple web stream placeholders created for a number of upcoming lectures
you can create an announcement with distinguishing titles with a different web stream
placeholder link for each title.
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5. Please note: Advise your students to view the web stream by opening a web browser,
logging into Blackboard, going to the relevant module, and clicking on the web stream
placeholder link. Only students enrolled to the module can watch the web stream, so it is
essential that the students have logged into Blackboard first before accessing the web
stream link. If the student is not logged into Blackboard when accessing the web stream,
they will be prompted to sign in first.
How to test your lecture web stream placeholder You can test your lecture web stream placeholder in advance of sharing it with your students, by one
of the following ways:
1. Open a new web browser tab and paste the web link to the URL field to see what your
lecture web stream placeholder waiting room looks like for the students.
2. Alternatively, if your Panopto tool link area where you store your recordings is visible to the
students (you can check this by using the student preview button), the students can go into
the module in Blackboard and click on the placeholder to watch the live web stream once
the recording of your lecture web stream placeholder has started.
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Section 2: Web streaming and recording using the lecture web stream
placeholder
How to set up your web stream and recording On the day of your lecture, give yourself a few minutes before the lecture starts to get everything in
place.
1. Log onto the computer you are using in the classroom, lecture hall, your office or at home
(on reliable broadband). Double check that this computer has the Panopto Lecture Capture
Software pre-installed.
2. Open your PowerPoint presentation for your lecture.
3. Log into Blackboard (mymodule.tcd.ie), go to the module where you have created your
lecture web stream placeholder, click on the Panopto Lecture Capture tool link on the left-
hand side and in your list of recordings you will see your lecture web stream placeholder for
your lecture.
4. Click on the Create button and choose Record a new session from the drop-down menu.
5. Click on Open Panopto to launch the Panopto Lecture Capture software on the computer.
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6. Tick the “Always allow..” box in the Open Panopto? Window and click Open Panopto.
7. The Panopto Lecture Capture Software will open.
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8. You may be familiar with the Panopto Record window from recording lectures. You will be
recording the lecture while web streaming and the recording will be stored in your
Blackboard module for viewing by students either right away or later once you release it,
dependent on whether you have hidden your Panopto Tool link or not.
9. Panopto has already chosen the default folder to store your recording in your Blackboard
module.
10. Beside the Session field, click the Join session button and a drop-down menu of your lecture
web stream placeholders will be displayed. Choose the relevant lecture web stream
placeholder.
11. This replaces the default recording name in the Session field with your lecture web stream
placeholder name and you will notice that the webcast field is now ticked and beside the
webcast field is the placeholder web stream link.
12. Decide what playback / web stream window view your students will see once you start
recording and web streaming:
a. If you want your students to see your PowerPoint presentation in the main large
playback window and your camera in the smaller top left-hand corner window with
audio voiceover, please configure Panopto as follows:
Primary Source: video field should be set to your camera, the audio field should pick
up your microphone, and ensure that the Record PowerPoint box is ticked. If you do
not want the camera, choose None for the Video field.
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Secondary Sources: Secondary 1 should be set to Built-in Display. In addition to
having Record PowerPoint ticked (under Primary Source), you need to have Built-in
Display (screen capture) chosen to ensure that your presentation will be displayed
to your students in the live web stream.
b. Alternatively, if you want your students to see your video camera in the main
window and your PowerPoint presentation in the smaller left-hand corner window,
please configure Panopto as follows:
Primary Source: video field should be set to Built-in Display, audio set to
microphone and ensure that the Record PowerPoint box is ticked
Secondary 1: Set to None (no camera).
How to web stream and record your lecture after setting up
1. Once you have completed your Panopto Record settings, click the Record button to start
recording and web streaming. Please note that once you start the recording/webcast, there
is a short delay (approx. 30-60 seconds) before the students see the webcast on their
devices.
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2. Your students can watch the web stream of your lecture by using the web stream link you
created earlier above. Please advise the students to watch your web stream via a web
browser only, they should not use the Panopto app or an embedded video viewer
application as the presentation will not show. Below is an example of what the student
would see.
3. On a Mac, Panopto does not automatically open the PowerPoint slides. After clicking record,
bring up your PowerPoint presentation and start your PowerPoint slide show, talk through
your slides (you may be asked by Panopto to allow it to record the built-in display, say yes to
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that prompt) and when your lecture is finished, click the Stop button to end the recording
and the web stream for the students.
4. Panopto will then prompt you to click the Done button to upload your lecture recording to
the TCD Panopto site and it will appear in your module’s Lecture Recordings area once the
upload is complete, which will take 10-15 minutes. You can close Panopto and Blackboard
and log out of the computer, but please leave on your computer to allow Panopto to finish
the upload process and move the recording files from your local computer to the TCD
Panopto cloud in Blackboard.
5. If your Panopto tool link for your lecture recordings is not visible in your module’s content
area, then your recording is stored but not viewable by your students initially. If you have
this setup, you need to review, edit and release the recording to the lecture recordings
content area within your module that is not hidden. If you do not have this setup and all
recordings are viewable immediately by your students within the module, then you don’t
need to do this step.
Please note: you can web stream your lecture from the hidden Panopto recordings area,
students with the web stream placeholder link will be able to see the lecture online in real-
time, but the lecture recording link that is stored would need to be released to the students
in the non-hidden area of your module for them to playback later.
How to webcast without a pre-prepared lecture web stream placeholder link
If you haven’t had the chance to set up a web stream placeholder link in advance of your lecture,
you can still web stream and record your lecture. This process is similar to the steps in Section 2,
with one difference as outlined below:
1. When you have your Panopto software window open to record, instead of choosing from
the Join Session drop-down menu in the Session field, you write the title of your lecture in
the Session field and tick the Webcast field.
2. Once you click the Record button, the webcast web link will be created which you should
share with your students at the start of the lecture, e.g. by posting an announcement within
the Blackboard module or sending the link via email.
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Please note: Starting a web stream and recording without first preparing and sharing the web
stream placeholder link with your students is not ideal. We recommend preparing your lecture web
stream placeholder well in advance of your lecture.