Partner web portalWeb solution that centralizes the receipt of e-invoices

from clients without an EDI solution

The expansion and globalization of e-invoicing has a great impact on markets and sectors, as well as the administration processes by which companies are governed. Although EDI is increasingly widespread among companies in sectors such as distribution, automotive, health or logistics, a company’s customers and suppliers may also include a significant number of firms that do not have electronic data interchange solutions. In this sense, one of the aims of businesses in terms of digital transformation is the adoption of systems that enable them to communicate 100% electronically with all their suppliers or customers.

The fact of having some suppliers integrated into an automated system and others not integrated can give rise to imbalances and confusion in document reception and the processing of this information, as it obliges companies to have different systems for receiving bills and managing the information from several channels. This poses challenges for businesses wishing to incorporate their community of trading partners into the EDI system.

The need therefore arises in many companies to integrate the receipt of business information into their management systems, avoiding the use of inefficient methods such as email. This integration provides several advantages and benefits for both senders and receivers of the information, as the content reaches its destination securely, confidentially and complete.

Introduction

The EDICOM Partner Web Portal simplifies accounts payable management, enabling the receipt of e-invoicing from hundred percent of your clients. Legal documents validated in

compliance with the legislation in force in each country in which you operate, which will be automatically integrated into your management system.

Edicom Solutions | Partner Web Portalwww.globaleinvoicing.com

Web solution for receipt of e-Invoices from clients without an EDI solution

The aim of the EDICOM Partner Web Portal is to centralize receipt of electronic invoices from all suppliers without EDI solutions, through a simple web form and integrating all the data into the recipient ERP. It is designed for those suppliers with an average to low billing volume, and lets them enter the required data using a web form in our portal.

Transmitting the documents is done transparently for the recipient, who receives the invoices directly in a structured format for integration into their accounts payable management system. For the issuer, the data will be sent with security and inalterability of the documents fully assured, as the EDICOM portal deploys trust and confidentiality mechanisms that guarantee the integrity and authenticity of the invoices generated in the processes of issuing and sending e-documents.

EDICOM Partner Web Portal implements control mechanisms to ensure that invoices are issued correctly by suppliers in compliance with the recipient’s business rules. Aspects such as the minimum amount of information to be provided in each bill, the data format, etc., are taken into account by the solution to guarantee that the documents generated can be processed smoothly by the purchasing departments, which translates as 100% electronic accounts payable management, much more efficient and profitable thanks to the quicker turnaround times, fewer errors, etc.

Who is it aimed at?

EDICOM Partner Web Portal is a solution created for those companies that want to automate integration into their accounts payable management of all bills issued by suppliers without the technological capabilities required to issue e-invoices in a structured format.

The portal implements a two-way flow, making it possible to send pre-purchase orders through the solution to your suppliers automatically from the ERP. In this way, the purchase orders act as a base document, allowing the supplier to reuse the original order information to issue the final invoice.

EDICOM Partner Web Portal can also apply a functionality to import XML or CSV-type structured files with the invoice content. This functionality can be very useful in places where the use of a unique e-invoicing format is compulsory, as occurs in many Latin American countries.

The solution implements syntactic and semantic validation mechanisms that check aspects such as the presence of the minimum data required, the compliance of formats, signatures or fiscal control codes with the current legislation in the different countries in which your company operates, etc.

Soluciones Edicom | Compliant Outbound e-Invoiceswww.globaleinvoicing.com

How the solution works

Purchase orders are published in the portal directly from the client’s ERP. The supplier gets a username and password to access the portal and downloads the order.

To issue the bill, they locate the order registered and the portal generates an invoice from the data contained in the purchase order. In this step, the provider can fill out the additional information required by the client.

EDICOM Partner Web Portal validates the invoice structure and content. In a second validation, the portal also checks the compliance of signatures, certificates and fiscal control codes required by each national legislation in which the client operates.

Invoices that pass all the validations are archived with integrity, security and confidentiality fully guaranteed.

The invoice is transformed into a structured document adapted to the client’s internal management system and forwarded securely for integration into the client’s ERP.

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Edicom Solutions | Partner Web Portalwww.globaleinvoicing.com

PARTNER WEB PORTAL

ERP

SUPPLIERACCESS

ORDERS

E-INVOICE

DATA MAPPINGDATA VALIDATIONDIGITAL SIGNATUREFISCAL CONTROLTAX DECLARATIONETC.

Query Download | Editing

STORAGE

24x7AVAILABILITYENGLISH

FRENCHPORTUGUESEDUTCH

INTERNATIONAL SUPPORT CENTERSPANISHITALIAN

GERMAN

Identifying the commercial documents to be exchanged between two business partners. Setting up web forms for data entry based on the recipients’ requirements.

EDICOM is an international company with projects up and running in over 65 countries, managed from 8 permanent offices in Europe, the USA and Latin America (one of the most active regions in the development of “Compliant e-Invoicing” models).

We are a specialist company in the development of data integration solutions, operating in the international scope since 1995.

EDICOM is a certification authority for Europe and Mexico and has the necessary experience and technology to deploy the digital signature processes required in the vast majority of legal e-invoicing systems.

Through EDICOM, you will access an international support service available in up to 7 languages and managed by qualified staff specialized in compliant e-invoicing processes. Our support center is organized to provide service in multiple time zones, with the possibility of uninterrupted service 24x7.

Service availability is guaranteed 99,9% of the time in accordance with the SLA (Service Level Agreement) committed by EDICOM.

We apply the most rigorous procedures to ensure the safety of all your documents under stringent quality standards.

ISO 27001 ISO 20000 ISAE 3402 THIER II DESING

Why choose

EDICOM is a multinational specialist in e-invoicing and electronic data interchange (EDI), with ongoing B2B2G data integration projects in over 65 countries.

www.edicomgroup.com

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