web ex tips n\' tricks email series 2009

$: Web Ex Tips N\' Tricks Email Series 2009$
Turn your web meeting into a video conference. View up to six webcams per meeting.

Steps:

Connect your webcam according to the manufacturer's instructions.1.Log into Cisco WebEx Meeting Center. Select Meeting > Options from the menu bar.2.Select the Video checkbox and choose Single-point to use only one webcam as the presenter orMulti-point to share up to six webcams between all meeting participants.

3.

Open the video panel by clicking on the Video button. That's it! You're all connected to streaming livevideo.

4.

Note:

Multi-point video is only available if this option has been enabled for your site. If this option is unavailable,contact your site administrator.

Click here to view screenshots

You and up to 5 other attendees can share webcams in a meeting-allowing you to meet face-to-face.Everyone will need a webcam connected to their computer. You will still need a teleconference or VoIPconnection for audio.

Steps:

Send webcam video to a group: Select the Video Panel, then click Send Video.1.Give an attendee permission to share webcam video. Click on their name in the drop-down list belowthe images shared from your camera.

2.

In meetings with single-point video, attendees can only send webcam video if the presenter selects theirname from the drop-down list.

3.

To stop sending webcam video, click Stop Video.4.You will see "Not Sending" in the drop-down list below the image from your webcam. Other attendeeswill see the "Not Sending" placeholder.

5.

If you have any comments, suggestions or questions about WebEx Meeting Center features, please click hereto submit your ideas.

More Tips 'n' Tricks

WebEx Tips & Tricks - #6: Incorporate Video http://webexeurope.com/tips-tricks/06.php

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#1: Sharing Content#2: Collaborate on a document#3: Record a meeting#4: Transfer files#5: Use the whiteboard#6: Using video

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2 of 2 7/27/2009 12:06 PM

Dear (First Name),

Your Cisco WebEx site is ready! Log in now.

Site URL: http://abcd.webex.comUser name: [email protected]: Use the password you specified when you placed your order. (Forgot your password?

Retrieve it here.)

Dive right in.

Start using WebEx to meet online with colleagues right away! It’s easy. Simply click the links below tolearn the basics and start hosting online meetings.

Take the virtual tour

Join Samantha on a 5-minutetour. She’ll introduce you toWebEx Meeting Center and

show you how it works.

Take Tour

How do I...?

Learn to use a single feature ineach three-minute video tutorial.

Schedule a MeetingShare My Desktop

Use TeleconferencingUse Internet Phone (VoIP)

To view these videos, makesure pop-ups display in your

browser.

Quick Start Guide

Schedule and run meetings inthree quick steps using this

Quick Start Guide.

View Guide

Manage your account

Visit MyResources 24 hours after receiving this email to access your account information and invoices.Log in using your site URL, user name, and password.

Questions? Contact:

Service questions 1-866-863-3908 Technical questions http://support.webex.com

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1 of 2 7/27/2009 11:56 AM

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This email may be an advertisement or solicitation. If you do not wish to receive marketingmessages from WebEx, please select this link for removal. View WebEx Terms and Conditions.


2 of 2 7/27/2009 11:56 AM

Dear (First Name),

Thank you for choosing Cisco WebEx Meeting Center.

Your WebEx site will be active soon. Look for a Welcome emailwithin 30 minutes. This email contains login information andinstructions for using the site. Start, schedule, and manage yourmeetings from your WebEx site.

Be sure to add [email protected] to your address booknow to help ensure you continue getting important email fromWebEx.

Your WebEx site

Site URL:http://testing123.webex.com

User name:[email protected]

Password:you specified this when youplaced your order. (If you haveforgotten it, you can retrieve itbelow.)

Retrieve password

Order details

Your confirmation number: S8555421Meeting Center, Meetings Plus Package

Package includes:Unlimited online meetings Integrated toll teleconferencingPC and Mac compatibility 25-person capacity meetingsFree VoIP (internet) conferencing

9 Host(s) @$59/mo/host, prepaid annual plan $6372/year

Toll-Free audio for US/Canada Actual usage will be billed to your credit cardmonthly at $0.15/user/minuteOffer details

Total charge for the first billing cycle $6372

Your account will renew automatically on a yearly basis with the same terms.

Billing InformationJohn SmithCompany NameAddress 1Address 2CityZIP codeCountry

Telephone number

Contact InformationJohn SmithCompany NameAddress 1Address 2CityZIP codeCountry

Telephone numberEmail address

Thank you for choosing WebEx Meeting Center from Cisco. Watch your inbox. Your login information will


1 of 2 7/27/2009 11:55 AM

arrive shortly!

Questions? Contact:


© 2009. WebEx Communications, Inc. All rights reserved. Cisco, WebEx, and Cisco WebEx areregistered trademarks or trademarks of Cisco Systems, Inc. and/or its affiliates in the UnitedStates and certain other countries. All other trademarks are the property of their respectiveowners.




2 of 2 7/27/2009 11:55 AM

If this message is not displaying properly, click here to launch your browser.

Dear {{User}}

Make your Cisco WebEx online meetings more productive with this series of useful tips. Practicethese quick lessons and you’ll be using WebEx Meeting Center like a pro in no time. Look for anew tip each month to help you make the most of WebEx Meeting Center. Get started right awaywith this first one about how to share content.

Share content.Share documents, applications, and even your entire desktop.

Collaborate on presentations, documents, and spreadsheets

Share the full functionality of your software with others. Passcontrol to other attendees so they can work on yourapplication—even if they don’t have it installed.

Share your desktop and anything on it during a meeting.

Why share content?Get everyone on the same page. Work on documents and applications in real time with otherparticipants, and get more done during your meeting.

Next Month: Look for Collaborate on a document in the second of our Tips ‘n’ Tricks series.

From,Your WebEx Team

© 2009 WebEx Communications, Inc. All rights reserved. WebEx and MediaTone are registered trademarks or trademarks ofCisco Systems, Inc. and/or its affiliates in the U.S. and certain other countries. Other brands and products are trademarks orregistered trademarks of their respective holders.

WebEx respects your privacy. Privacy policy: http://www.webex.com/webex_privacy.html

WebEx http://webexeurope.com/tips-tricks/edm/edm-01.htm

1 of 1 7/27/2009 11:57 AM


Dear {{User}}

In Cisco WebEx Tips n’ Tricks #1, you learned how to share your desktop. Now, discover how towork together on a document with other participants.

Share and edit a document from any application on yoursystem.

Allow other meeting participants to draw, highlight, or add textusing annotation tools.

Pass control to other meeting participants.

Why collaborate on documents?Work together in real time with other attendees to make online meetings more productive. Captureeveryone’s feedback instantly, and save time by consolidating ideas and getting consensus fromthe group all at once, then make agreed-upon changes.

Next Month: Look for Record a meeting, the third instalment of Cisco WebEx Tips n’ Tricks.





1 of 1 7/27/2009 11:59 AM


Dear {{User}}

Record a meeting with Cisco WebEx Network Based Recording and save it for later. Whether youkeep a record of a meeting for archival purposes or for later on-demand playback, this is a handyfeature. Click the button below to learn how to:

Record a meeting - complete with audio--to share with peoplewho didn’t attend.

Email your recording to people who didn’t attend your onlinemeeting.

Why record a meeting?Keep documentation of your meeting for archival purposes, or have a copy available forparticipants who were unable to attend. Make sure everyone is on the same page and is aware ofwhat took place at the meeting.

Look for Cisco WebEx Tips n’ Tricks #4 next month: Transfer files.





1 of 1 7/27/2009 12:00 PM


Dear {{User}}

Did you know that you can send files for attendees to download during your meeting? Do it in amatter of seconds – file size is no problem.

Share content easily and immediately with everyone in yourmeeting. Send documents, photos, even video—in a secureenvironment.

Why transfer files?Avoid the hassle and security risks of emailing large files. Take advantage of the security built intoCisco WebEx Meeting Center. Send it in real time and be sure that everyone gets your file.

Look for Cisco Tips ‘n Tricks #5 next month: Use the whiteboard.





1 of 1 7/27/2009 12:02 PM


Dear {{User}}

Consolidate your ideas quickly and efficiently. Use the whiteboard feature included with CiscoWebEx Meeting Center.

Whiteboard ideas and notes during a WebEx meeting session.

Allow other participants to collaborate on the whiteboard.

Why use the whiteboard?Collaborate informally. Brainstorm or take notes. The whiteboard acts just like a conventionalwhiteboard or flip pad. Give everyone in your meeting the chance to write on the board andcollaborate in real time, then save it for future reference.

Look for Cisco WebEx Tips n’ Tricks #6 next month: Incorporate video.





1 of 1 7/27/2009 12:04 PM


Dear {{User}}

In the last of the Tips n Tricks series, you will see how to set up your webcams and meet face toface-in real time-across the hall or across continents.

Turn your online meeting into a video conference. Did you knowCisco WebEx Meeting Center supports up to six webcams permeeting?

Why use video?Boost the interactivity of your WebEx meetings with video. All you need is a webcam to add aface-to-face dimension to your online meeting. Connect more meaningfully with other attendees,and add the personal touch by allowing your audience to see you.

Continue learning.Keep exploring WebEx Meeting Center to boost productivity and get creative. Let WebEx MeetingCenter enrich your online collaboration experience.

Remember to check out the 3-minute "How Do I...?" video tutorials to quickly master an individualfeature.

Want more in-depth training?Enroll in free online classes at WebEx University.

If you have any comments, suggestions or questions about WebEx Meeting Center features,please click here to submit your ideas.





1 of 1 7/27/2009 12:05 PM

Turn your web meeting into a video conference. View up to six webcams per meeting.

Steps:

Connect your webcam according to the manufacturer's instructions.1.Log into Cisco WebEx Meeting Center. Select Meeting > Options from the menu bar.2.Select the Video checkbox and choose Single-point to use only one webcam as the presenter orMulti-point to share up to six webcams between all meeting participants.

3.

Open the video panel by clicking on the Video button. That's it! You're all connected to streaming livevideo.

4.

Note:

Multi-point video is only available if this option has been enabled for your site. If this option is unavailable,contact your site administrator.


You and up to 5 other attendees can share webcams in a meeting-allowing you to meet face-to-face.Everyone will need a webcam connected to their computer. You will still need a teleconference or VoIPconnection for audio.

Steps:

Send webcam video to a group: Select the Video Panel, then click Send Video.1.Give an attendee permission to share webcam video. Click on their name in the drop-down list belowthe images shared from your camera.

2.

In meetings with single-point video, attendees can only send webcam video if the presenter selects theirname from the drop-down list.

3.

To stop sending webcam video, click Stop Video.4.You will see "Not Sending" in the drop-down list below the image from your webcam. Other attendeeswill see the "Not Sending" placeholder.

5.




1 of 2 7/27/2009 12:06 PM







2 of 2 7/27/2009 12:06 PM

Bring a presentation, spreadsheet, or any PDF into the meeting for everyone to see. Make changes to thedocument in real time using the Annotation tools.

Choose the Annotation Tools and everyone in the meeting can collaborate in real time. Interact with thedocument. Mark up changes. Make suggestions.

Steps:

Click on Share in the top navigation and select Presentation or Document.1.

Allow anyone in the meeting to access all the application functions during your session.

Meeting participants can to see the changes you make. You can even pass control to someone else to edit thefile in real time.

Share only what you want your participants to see. Share an application, and the rest of the desktop is notvisible to anyone else.

Steps:

Click on Share in the top navigation and select Application.1.

Share your entire desktop and everything on it during a meeting. Switch between programs easily and allowall participants to take advantage of full meeting functionality.

Protect sensitive information. Be sure to disable instant messaging and email alerts while sharing yourdesktop. Your WebEx meeting chat and other panels are not visible to attendees.

Steps:

Choose Share in the top navigation and select Desktop.1.


WebEx Tips & Tricks - #1: 3 ways to share content http://webexeurope.com/tips-tricks/index.php

1 of 2 7/27/2009 11:58 AM







WebEx Tips & Tricks - #1: 3 ways to share content http://webexeurope.com/tips-tricks/index.php

2 of 2 7/27/2009 11:58 AM

WebEx Tips & Tricks - #3: Record a meeting http://webexeurope.com/tips-tricks/03.php

1 of 3 7/27/2009 12:01 PM

Steps:

Click on Meeting in the top navigation panel, then select Recorder Settings > Record on Server.1.Choose Start Recording from the Meeting drop-down menu.2.Once a connection is established, the Recorder Panel will appear and the recording will begin.3.Select Stop to end the recording — the Recorder Panel will disappear.4.


Email your recording to anyone.

Steps:

Find the recorded meeting on your WebEx site. Select the My WebEx tab, navigate to My Files in theleft bar, then go to the My Recordings tab.

1.

Click on the meeting title under Topic.2.

Tip:

Password-protect your recording for additional security. Click the Modify button, enter a password and clickSave.

Send recipients an email containing a link to the recording.

Choose the Send Email button. Enter the recipients’ email addresses. Add a message and Send.







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Send any file—regardless of size—for participants to download during the meeting. Avoid the hassle andsecurity risks involved with sending large presentations. Send it in real time, securely, right through CiscoWebEx Meeting Center.

Steps:

From the File menu, select Transfer.1.Click on the Share File button and select the file you want to transfer.2.Tell attendees to look for the transfer window on their screen, click on the file, and then selectDownload File.

3.








WebEx Tips & Tricks - #4: Transfer files http://webexeurope.com/tips-tricks/04.php

1 of 2 7/27/2009 12:03 PM


WebEx Tips & Tricks - #4: Transfer files http://webexeurope.com/tips-tricks/04.php

2 of 2 7/27/2009 12:03 PM


1 of 3 7/27/2009 12:01 PM

Steps:

Click on Meeting in the top navigation panel, then select Recorder Settings > Record on Server.1.Choose Start Recording from the Meeting drop-down menu.2.Once a connection is established, the Recorder Panel will appear and the recording will begin.3.Select Stop to end the recording — the Recorder Panel will disappear.4.


Email your recording to anyone.

Steps:

Find the recorded meeting on your WebEx site. Select the My WebEx tab, navigate to My Files in theleft bar, then go to the My Recordings tab.

1.

Click on the meeting title under Topic.2.

Tip:

Password-protect your recording for additional security. Click the Modify button, enter a password and clickSave.

Send recipients an email containing a link to the recording.

Choose the Send Email button. Enter the recipients’ email addresses. Add a message and Send.







2 of 3 7/27/2009 12:01 PM





3 of 3 7/27/2009 12:01 PM

Dear (First Name),

Congratulations on becoming a Cisco WebEx Meeting Center host. Now, schedule and run onlinemeetings with anyone, anywhere. Share ideas, documents, presentations-even your entire desktop.

You should have recently received an email containing your WebEx account login details. If you don'thave this email, no problem-you can still retrieve your user name and password. Click here.

Get Started

Get to know WebEx Meeting Center. Take a look at the links below so you can learn the basics and starthosting online meetings right away.

Schedule a WebEx meeting

1. Go to test.com and click Log in.2. Enter your user name and password.3. Click Schedule Meeting (It's under Host Meetings in the left navigation bar.)4. Enter the meeting details and click Schedule Meeting.

Take a Virtual Tour

Join Samantha for a 5-minutetour. She'll introduce you toWebEx Meeting Center and

show you how it works.

Take Tour

How do I...?

These video tutorials show youhow to use a single function in

just three minutes. Learn how to:

Schedule a MeetingShare My Desktop

Use TeleconferencingUse Internet Phone (VoIP)

To view the videos, make surepop-ups display in your browser.

Get Started

Schedule and run meetings inthree quick steps using this

Quick Start Guide.

View Guide

Schedule a meeting right from your applications.

Schedule WebEx meetings from Microsoft® Outlook®, Microsoft Office® applications, popular instant

messaging applications, IBM® Lotus Notes® or right from your desktop. Get the Productivity Tools here:

» Log in to your WebEx site.» Select My WebEx from the top navigation, then Productivity Tools on the left.» Download and install.

Watch your inbox!


1 of 2 7/27/2009 11:53 AM

Look for more information soon. You'll learn how to:

Transfer a file to attendees Use the WhiteboardRecord a meeting Hold a videoconference

Questions? Contact Us!


Forgot your WebEx password? Retrieve it.

© 2009. WebEx Communications, Inc. All rights reserved. Cisco, WebEx, and Cisco WebEx areregistered trademarks or trademarks of Cisco Systems, Inc. and/or its affiliates in the UnitedStates and certain other countries. All other trademarks are the property of their respectiveowners.




2 of 2 7/27/2009 11:53 AM

web ex tips n\' tricks email series 2009

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