Web-Based SIS Implementation for the North Monterey County Unified School District - NMCUSD

Matthew M. BinderAdvisor : Dr. Eric TaoGraduate Capstone, Spring 2009Master of Instructional Science and TechnologySchool of Information Technology and Communication Design, CSUMBMay 15, 2009

Project Background Goal, Objectives, and Rationale The School Environment – NMCUSD SIS Technology Market Trends

IPMD Methodology Risks/Constraints Milestones Communication Strategy Staff Training

Long-term Implications

Questions and Answers

Project Background

Strategic Goal

“…successfully implement the district’s new enterprise-wide web-based student information system…”

Objectives

SIS product evaluation RFP and Purchase Phased implementation

Legacy data conversion Hardware and Software Installation Testing Staff Training

Rationale

Multiple servers -multiple locations DbaseIV platform (outdated) Limited use access (not web-based) Limited customization for meeting

reporting requirements (NCLB) Problematic software design – “buggy” Vendor support completely phased-out

by 2011

The School Environment (NMCUSD)

Full service (k-12 unified) – 8 School Sites

234 teachers, 24 site admin, 42 office/clerical

~4,600 Students

District-wide Classroom Technology Use Survey

Given in the Fall 2008 92% of teachers (n = 195) completed

survey 7 items, paper-pencil, taken

anonymously

Number of teachers already using some form of web-based data management software compared to those who are not.

23%

77%

Users

Non Users

Level of teacher support for district-wide implementation of a new web-based SIS system

34%

53%

7% 4% 2%

Extremely Support-ive

Very Supportive

Somewhat Support-ive

Not Supportive

Opposed Entirely

Web-Based SIS Technology

Integrated SQL DB Application Comprehensive

Administrative Curriculum and Instruction School Services Communications Reporting and Analysis

Accessible via web browser

Web-Based SIS Network Architecture

District web serverE

xte

rnal

Netw

ork Internet

Sch

ool S

ites

Internet

Central WIN 2007SQL DB Server(s)

Process Server(s)

SQL

Web-Based SIS Software Structure

Relational Database

SQL

Java Business Objects

XMLSQL

Transformation Engine

PDF, CSV

HTML SIF

User Interface

PresentationBusiness LogicData

XSL Style Sheets

XSL

SIS Implementation Market Trends

62 like districts Identified K12 Unified Similar student demographics

Sample size (n) = 34 (or 55% of those survey)

Electronic survey (web-based via www. SurveyMonkey.com)

Is there a clear SIS product leader in use by similar districts in CA?

SASI

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What is the SIS Implementation/Replacement status in similar districts in CA?

18%15%

14 %24%

29% PlanningIn ProgressRecently Completed - within the last yearCompleted within the last 3 yearsCompleted over 3 years ago

Assessment Prototyping Implementation Testing Deployment

Implementation Project Management Document (IPMD) Strategy: AIM

Source: http://www.imaworldwide.com/installation_implementation.aspx

Risks and Constraints

Hardware and infrastructure

inconsistencies

Data conversion challenges

Funding source: K12 Voucher Program - CDE

Personality conflicts

Project MilestonesS

IS A

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2/09

SIS

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Inst

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Leg

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Communication

Communication

Training

Training Methodology (3 -Tier): Facilitated classroom-based training

computer –centered (CBT) hands-on simulation based (on-site) Class size: 10-15

Distributed e-learning via WebEx – TBT (Vendor provided)

Coaching and Mentoring - OJT (in-house, site-based, Train the Trainer)

Long-Term Implications for NMCUSD

More effective and efficient data management

Improved responsiveness and flexibility Improved development of new student

services Enhanced transferable technology skills Updated district-wide technology

infrastructure Improved workflow

Acknowledgements MIST Faculty:

Dr. Eric Tao ; Mentor Dr. Rosalie Strong Dr. Bude Su Dr. John Ittelson; Professor Emeritus Karen Wisdom Troy Challenger

NMCUSD Dr. Linda Mann; Assistant Superintendent of Curriculum and Instruction Steve Hirt, Principal NMCHS Don Pedroni; Former Assistant Superintendent of Human Resources Whitney Grummon; School Improvement Administrator, NMCHS

MIST III Cohort

My Family – Last but certainly not least! Carla, Nathan, and Julie

References

Ed-Data (2009). Education Data Partnership – Fiscal, Demographic, and Performance Data on California’s K-12 Schools. California Department of Education, Educational Demographics Office. Retrieved March 5, 2009, from: http://www.ed-data.k12.ca.us/welcome.asp

Implementation Management Associates – IMA (2009). Project Implementation Methodology. Retrieved on March 1, 2009, from: http://www.imaworldwide.com/installation_implementation.aspx

Infinite Campus Inc. (2009). SIS Solutions and Technology. Retrieved on March 20, 2009, from: http://www.infinitecampus.com/pages/product_menu/our-technology.php

Project Management Institute (2009). Library of PMI Global Standards: Projects. Retrieved January 28, 2008, from: http://www.pmi.org/Resources/Pages/Library-of-PMI-Global-Standards-projects.aspx

U.S. Department of Education (2009). No Child Left Behind (NCLB), Overview. Retrieved on February, 8 2009, from: http://www.ed.gov/policy/elsec/reg/proposal/aat.htm

Thank You.Any Questions?