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Waterbrook Minutes

March 01, 2017

809 234th Place SE

Bothell, WA

In Attendance: President: Aqib Rasool

Member: Dana Sturm

Secretary, Dan Artman ( conference Call)

Sr. Association Manager: Jeanmarie Trapp, NW Mgmt Group

Absent: Treasurer: Sukumar Doddala

Member: Kshava Pokkuluri

Meeting Called to Order: 8:25 pm

Approval of Minutes: Minutes for January and February moved to April 12, 2017

Financial Report: Moved to April 12, 2017

Manager Report: 2016 Taxes Filed and Completed

Reported on 4 ballots for BOD have been returned to date.

Towing Contract Updated and Completed

2017 Reserve Study Due: Moved to April Agenda

2017: Reserve Expense for Fencing Repairs and Staining: Moved to April Agenda.

Action Items: Dana made motion to approve: Certa-Pro Painting Bid for Front Gate @ 2937.53

Dan Seconded. Motion Carried.

Dana made motion to approve quote from Automated Gate for Repairs of back

up battery system and installation apprx. $2500.00 Dan Seconded. Motion Carried.

Dana made motion to approve the hiring of arborist to recommend solutions for

lots 43 and 45 tree encroachments. Dan approved. Motion carried.

NW Mgmt Group will set up meeting with HO’s. Parkside, Arborist for Saturday in Mid

March. Will also try to include rescheduled walk through of grounds with Parkside.

Other items tabled for April Meeting:

Annual Meeting

Review and Update to Collection Policy

Minutes prepared by Jeanmarie Trapp, Sr. Association Manager.

Approved 4.12.2017

Wate ook at Cou t y Village HOA Boa d Meeti g Mi utes

Date: Fe , Ti e: p Lo atio : A i ’s P eside t ho e

Atte dees: A i Rasool, Da A t a A se t: “uku a Doddala, Da a “tu , , Kesha a Pokkulu i P ope ty Mg t: Jea a ie T app, No th est P ope ty Ma age e t Quo u : Not a hie ed

App o al of Mi utes: TBD – o uo u .

Fi a ial Repo t: TBD – o uo u .

Deli ue y Repo t: TBD, o uo u

Wo k O de s & Violatio T a ki g Repo t:

TBD, o uo u

Co o A ea La ds api g & Mai te a e:

Gate o Ba kup atte y syste to e epai ed pe app o al f o last o th’s eeti g o Pai ti g: Quote f o Ce ta‐P o a d A&R to e se t to oa d fo app o al. A i a d Da

e o e d Ce ta‐P o. Asphalt

o Quotes to e se t fo oa d fo app o al. A i a d Da e o e d Pa ifi Optio . T ees

o Pe haps e eed a p efe ed t ee list ? TALL F o t Ya d T ees

o F o t ya d t ees a e atu i g fast a d a e o as tall as ho es. Du i g the s o sto , Lot ’s t ee fell do i to the st eet. No p ope ty da age, ut highlighted the isk e u ith ha i g su h atu e t ees i f o t ya ds. We should a oid a y pote tial is o eptio a o g ho eo e s that HOA ai tai s all aspe ts of f o t ya d

pla ts/t ees. We should se d o u i atio out to ho eo e s e i di g the that e e though e ha e la ds ape se i es, all f o t ya d pla ts o e X feet tall ased o o t a t ith la ds ape a e ot ai tai ed y the HOA/la ds ape a d a e the sole espo si ility of the ho eo e to p u e/top/ ai tai .

Meeti g adjou ed: : 0p

Approved 4.12.2017


Date: Ja 4, 7 Ti e: 7 p Lo atio : A i ’s P eside t ho e

Atte dees: A i Rasool, Suku a Doddala, Da a Stu , Da A t a , Kesha a Pokkulu i A se t: P ope ty Mg t: Jea a ie T app, No th est P ope ty Ma age e t Quo u : A hie ed at : p

App oval of Mi utes: O t a d No i utes app o ed ith o e edit i o e t o th sho o O t i utes . P oposed y A i , se o ded y Da a.

Fi a ial Repo t:

No e e fi a ials e ie ed, app o ed. Motio ed y Suku a , se o ded y Da , app o ed u a i ously

Deli ue y Repo t: Re ie ed, o issues


Re ie ed ACC e uests a d o k o de s, o issues


Gate o Code Cha ge dis ussed y the oa d, ut e ill hold off fo o : o Di e to y does ot see to e sta le ight o – eed a s e f o Auto ated o hy

the di e to y keeps ha gi g o e e ti g a k to old setti gs JM to follo up o Batte y a kup syste epla e e t eeded, ould ost $ ‐$ o Pai ti g ids o i g f o additio al e do s

Asphalt o Seal oat ids pla ed

Approved 4.12.2017

Ge e al Dis ussio Ite s:

A ual Meeti g o Will eed to s hedule fo days afte allots go out

Pa ki g o CC&Rs sate that

Pa k ie La ds api g o t a t e e al at sa e p i e o Motio ed y Da a, se o ded Suku a , app o ed u a i ously o Will s hedule a alkth ough ith Pa k ie

Meeti g adjou ed: 9: p

Approved 4.12.2017


Date: Nov 9, Ti e: p Lo atio : A i ’s P eside t ho e

Atte dees: A i Rasool, Da a “t u , Da A t a A se t: Kesha a Pokkulu i, “uku a Doddala P ope ty Mg t: Jea a ie T app Quo u : A hie ed at : p

App oval of Mi utes: O to e i utes ot a aila le, ill e ie e t o th.

Fi a ial Repo t: Re ie ed a d app o ed. Motio ed Da , se o ded A i , app o ed u a i ousl .

Deli ue y Repo t: Re ie ed, ill e isit e t o th.

Wo k O de s & Violatio T a ki g Repo t: “ee elo

Pet aste o La guage fo fi e ill e e ised – i stead of I stead of A iolatio of this ule ill

esult i a i ediate fi e of $ this ill e ha ged A iolatio of a of the a o e pet ules ill esult i a i ediate fi e of $ . Motio ed A i , se o ded

Da a, app o ed u a i ousl . o Will add pet aste issue to a ual eeti g age da if p o le pe sists


E t a e o Photos of pla ti gs Pa k ie e ie ed o Pa k ie to e o ta ted ega di g lighti g issues o sig – ele t i al issue?

Dog pa k fe e o Repai of a ped oa ds e posed ails? to e assessed – Da to follo up.

Asphalt ai te a e & u pai ti g o Ma ta geted fo o pletio , JM to gathe uotes u de that ta get date

Pai ti g of e t a e gate o Will o ti ue to t a d olle t ids, a e do s ot i te ested jo too s all


Co e ial ehi le pa ki g o Need to e ie CC&Rs to see if e ha e o o la guage ega di g o e ial

ehi le pa ki g

Approved 01.2017

Te a t list o Multiple e te a ts o e past da s – eed to e su e e te a ts a e egiste ed

ithi ti eli e e ie e t eeti g Boa d ele tio

o Call fo o i ees to e se t out o If e e ei e o e o i ees tha ope seats, te s a e assig ed to ea h seat o

the oa d to e dis ussed as e ui ed A ual eeti g

o Need to e su e topi s o age da i lude: Pet aste Colo palette E te io ai te a e e pe tatio s

Meeti g adjou ed: : p

Approved 01.2017

Waterbrook at Country Village HOA Board Meeting Minutes

Date: Sep 14, 2016 Time: 7 pm Location: Aqib’s (President) home

Attendees: Aqib Rasool, Dana Strum, Keshava Pokkuluri

Absent: Dan Artman, Sukumar Doddala

Property Mgmt: Jeanmarie Trapp, Windermere Property Management

Quorum: Achieved at 7:15pm

Approval of Minutes: September 2016 minutes approved. Proposed by Aqib, seconded by Dana.

Financial Report:

• Financial statements were deferred until next board meeting because of board treasure’s

absence.

• October 2016 financial report (to date, not yet reconciled) also reviewed. No issues.

Delinquency Report:

• Reviewed, no issues

Work Orders & Violation Tracking Report:

• Reviewed ACC requests and work orders, no issues

Common Area Landscaping & Maintenance:

• Numerous complaints about Parkview regarding trimming and cleanup

• Painting of entrance gate: Jeanmarie to get one more bid and follow up with Sukumar and Dan

• Trees along SR527

o Follow up item: Jeanmarie to follow up with landscaper for evidence of work

completion.

General Discussion Items:

• Community paint scheme – Jeanmarie will introduce Colorist – Sharon McKinney to the board.

• Prelim 2017 budget prepared by Jeanmarie – board to review and discuss next meeting

• Asphalt Bid: Jeanmarie to get at least three bids for board review

• Park Fence WO 7790: Jeanmarie to follow up with Sukumar if he verified the issue with fence.

Meeting adjourned: 8:40pm

Approved 01.2017


Date: July 13, 2016 Time: 7 pm Location: A ib’s P eside t ho e

Attendees: Aqib Rasool, Keshava Pokkuluri, Sukumar Doddala, Dan Artman

Absent: Dana Strum



Approval of Minutes: June 2016 minutes approved. Proposed by Aqib, seconded by Sukumar.

Financial Report: Reviewed balance sheet and expense distribution for June 2016. Approved.

Proposed by Sukumar, seconded by Aqib. Notes below:

Invoice from Automated Gates dated 5/31/2016 (check 364) seems high. Keshava to call AG and

follow up.

Delinquency Report:

Autopay reminders sent by Windermere - success.

Notices will be sent for overdue amounts.


Tree replacement in front yard – board to accept plan, provided homeowners propose specific

type of tree (or options) to board

Backyard tree size – if access to sunlight is blocked, may ask to have it trimmed along fence-line

to restore sunlight per CC&Rs

Approved 08.03.2016


Trees along 527

o Sukumar recommends Leyland Cypress trees (would cover all empty spaces)

o Reviewed quote to plant trees. Motion to proceed with planting trees, empowering

Sukumar to decide best trees and arrangement with a budget of $3000. Proposed by

Aqib, seconded by Dan, adopted unanimously.

Cleanup of front entrance landscaping

o Quote to re-landscape area around Waterbrook sign was reviewed. Approval to

proceed proposed by Sukumar, seconded by Dan, adopted unanimously.

Gates

o After walking neighborhood, the following work needs to be quoted:

1. Remove rust and repaint gates and metal yellow posts near entrance

2. Prep and repaint/restain molding and shakes on all post-caps along gate and

flanking the entrance along the walls

3. Prep and repaint all fire lane curbs

Sprinkler system

o Parkview to test sprinkler system prior to planting front entrance


External appearance

o Will send notices reminding homeowners that external maintenance is obligatory per

CC&Rs

o Consider creating fine schedule

Amendments to CC&Rs

o Will create a running list and make one large update later this year/early next year

Trash Cans

o Noticing more trash can issues in general

o Will informally keep an eye on whether or not violations are occasional or habitual

Repainting/remodeling/restoration

o Noticing remodeling/repainting without ACC applicatio

o ACC request notices will be sent to units performing work without ACC request


Approved 08.03.2016


Date: Sep 4, Ti e: p Lo atio : A i ’s P eside t ho e

Atte dees: A i Rasool, Suku a Doddala, Da a St u , Da A t a A se t: Kesha a Pokkulu i, P ope ty Mg t: Jea a ie T app, Wi de e e P ope t Ma age e t Quo u : A hie ed at : p

App o al of Mi utes: August i utes app o ed. P oposed A i , se o ded Da a.

Fi a ial Repo t:

Re o iled Aug fi a ials app o ed. P oposed Suku a , se o ded A i . o O e follo up ite : ega di g 5095 La dscapi g I prove e ts ‐ eed to o fi hat

o k as pe fo ed fo $ . Pa k ie as this the e sh u s at o u it e t a e o so ethi g else ?

Septe e fi a ial epo t to date, ot et e o iled also e ie ed. No issues.

Deli ue y Repo t:

Re ie ed, o issues


Re ie ed ACC e uests a d o k o de s, o issues


Nu e ous o plai ts a out Pa k ie ega di g t i i g a d lea up T ees alo g SR

o Whe t ees alo g e e diseased a d e o ed, the e e tall e ough to p o ide p i a . F ust atio oi ed f o o u it ega di g stu ps a d u ge ith esto i g full‐height t ees.

o Follo up ite : Jea a ie to get uote fo e t size la ge t ees a d dist i ute to oa d fo app o al

Pai ti g of e t a e gate o Jesse f o Poi t a d Pai t a do jo e t ea Da to follo up o Bald Eagles pai ti g a do jo Suku a to follo up o Jea a ie to get o e o e id

Approved 10.12.2016


Co u it pai t s he e – should e hi e olo o sulta t to uild app o ed olo s he e? o Follo up ite : get uote f o olo o sulta t, de ide hethe to p o eed ith

usto Wate ook olo fa P eli udget p epa ed Jea a ie – oa d to e ie a d dis uss e t eeti g Fi e s hedule a e eeded to ette e fo e ge e al upkeep, os eti ai te a e, a d

ACC iolatio s. o P oposal:

Cou tes oti e se t fo upkeep iolatio s, follo ed fi e s hedule sa e as ga age a s, et

If stop o k o de is issued, a o pa ied $ fi e to e su e oti e has g a it

A o e p oposal app o ed u a i ousl . P oposed Da a, se o ded Da . Re te s

o Folo up ite : Jea a ie to audit e o ds to see hi h u its a e egiste ed as e tals. ACC App o al Fo – A ual Meeti g Date – sta da d date a d ti e e.g., fi st Thu sda i Fe ua . Follo up

ite : ook sa e ti e as last ea , sta da dize it.

Meeti g adjou ed: : p

Approved 10.12.2016


Date: August 3, 2016 Time: 7 pm Location: Aqib’s (President) home


Absent: Dana Strum



Approval of Minutes: July 2016 minutes approved. Proposed by Sukumar, seconded by Keshava.

June 2016 Financial Report:

Reconciled June 2016 financials approved. Proposed by Sukumar, seconded by Aqib.

o Keshava to follow up on Invoice from Automated Gates dated 5/31/2016 (check 364).

June 2016 Financial Report:

No July 2016 balance sheet available due to system outage.

o Note: in general, previous month financials are simply reference info, not yet

reconciled. Reconciled financials are sent on approx. the 20th of the following month

(e.g., July 2016 reconciled financials issued on Aug 20). Board will keep this schedule in

mind going forward.

Delinquency Report:

Reviewed by board, escalation process to be followed as documented.

Will onboard Condo Law Group as legal service provider.


ACC requests – reviewed 2 requests

Reviewed outstanding work orders

A



Backyard tree size – if access to sunlight is blocked, may ask to have it trimmed along fence‐line


Approved 9.14.2016


Trees along 527

o Approved quote from Parkview landscaping for installation of 22 new trees.

Taller trees cost prohibitive and limited availability.

Sprinkler

o Fixed by Parkview, may need to relocate if the sprinkler head gets run over again

Curb Repainting

o Reviewed quote from NYS

o Expecting quotes from 2 more vendors

Asphalt resealing

o Do we need it?

o Consult reserve study

Gate Painting

o No approved vendors from NWPMG – will contact known painters

o Dan to contact Point and Paint

o Quote the following:


2. Prep and repaint/restain molding and shakes on all post‐caps along gate and



ACC Approval – Painting, Construction, etc.

o General memo/reminder will be sent to community

o Notices will be sent to homeowners completing architectural changes (painting,

remodeling, etc) without applying for ACC approval

o Do we need to institute fine schedule for ACC?


Approved 9.14.2016


Date: July 13, 2016 Time: 7 pm Location: A ib’s P eside t ho e


Absent: Dana Strum




Financial Report: Reviewed balance sheet and expense distribution for June 2016. Approved.

Proposed by Sukumar, seconded by Aqib. Notes below:

Invoice from Automated Gates dated 5/31/2016 (check 364) seems high. Keshava to call AG and

follow up.

Delinquency Report:

Autopay reminders sent by Windermere - success.

Notices will be sent for overdue amounts.




Backyard tree size – if access to sunlight is blocked, may ask to have it trimmed along fence-line


Approved 08.03.2016Approved 08.03.2016

Waterbrook at Country VillageHOA Board Meeting Minutes

Date: July 13, 2016 Time: 7 pm Location: Aqib’s (President) home

Attendees: Aqib Rasool, Keshava Pokkuluri, Sukumar Doddala, Dan ArtmanAbsent: Dana StrumProperty Mgmt: Jeanmarie Trapp, Windermere Property ManagementQuorum: Achieved at 7:15pm


Financial Report: Reviewed balance sheet and expense distribution for June 2016. Approved.Proposed by Sukumar, seconded by Aqib. Notes below:

• Invoice from Automated Gates dated 5/31/2016 (check 364) seems high. Keshava to call AG andfollow up.

Delinquency Report:• Autopay reminders sent by Windermere - success.• Notices will be sent for overdue amounts.


• Tree replacement in front yard — board to accept plan, provided homeowners propose specifictype of tree (or options) to board

• Backyard tree size — if access to sunlight is blocked, may ask to have it trimmed along fence-lineto restore sunlight per CC&Rs


Trees along 527

o Sukumar recommends Leyland Cypress trees (would cover all empty spaces)

o Reviewed quote to plant trees. Motion to proceed with planting trees, empowering

Sukumar to decide best trees and arrangement with a budget of $3000. Proposed by

Aqib, seconded by Dan, adopted unanimously.

Cleanup of front entrance landscaping

o Quote to re-landscape area around Waterbrook sign was reviewed. Approval to

proceed proposed by Sukumar, seconded by Dan, adopted unanimously.

Gates

o After walking neighborhood, the following work needs to be quoted:


2. Prep and repaint/restain molding and shakes on all post-caps along gate and


3. Prep and repaint all fire lane curbs

Sprinkler system

o Parkview to test sprinkler system prior to planting front entrance


External appearance

o Will send notices reminding homeowners that external maintenance is obligatory per

CC&Rs

o Consider creating fine schedule

Amendments to CC&Rs

o Will create a running list and make one large update later this year/early next year

Trash Cans

o Noticing more trash can issues in general

o Will informally keep an eye on whether or not violations are occasional or habitual

Repainting/remodeling/restoration

o Noticing remodeling/repainting without ACC applicatio

o ACC request notices will be sent to units performing work without ACC request


Approved 08.03.2016Approved 08.03.2016


• Trees along 527o Sukumar recommends Leyland Cypress trees (would cover all empty spaces)o Reviewed quote to plant trees. Motion to proceed with planting trees, empowering

Sukumar to decide best trees and arrangement with a budget of $3000. Proposed byAqib, seconded by Dan, adopted unanimously.

• Cleanup of front entrance landscapingo Quote to re-landscape area around Waterbrook sign was reviewed. Approval to

proceed proposed by Sukumar, seconded by Dan, adopted unanimously.• Gates

o After walking neighborhood, the following work needs to be quoted:1. Remove rust and repaint gates and metal yellow posts near entrance2. Prep and repaint/restain molding and shakes on all post-caps along gate and

flanking the entrance along the walls3. Prep and repaint all fire lane curbs

• Sprinkler systemo Parkview to test sprinkler system prior to planting front entrance


• External appearanceo Will send notices reminding homeowners that external maintenance is obligatory per

CC&Rso Consider creating fine schedule

• Amendments to CC&Rso Will create a running list and make one large update later this year/early next year

• Trash Canso Noticing more trash can issues in generalo Will informally keep an eye on whether or not violations are occasional or habitual

• Repainting/remodeling/restorationo Noticing remodeling/repainting without ACC applicatioo ACC request notices will be sent to units performing work without ACC request



Date: June 1, 2016 Time: 7 pm Location: A ib’s P eside t ho e

Attendees: Aqib Rasool, Keshava Pokkuluri, Sukumar Doddala, Dana Strum, Dan Artman

Absent: None



Approval of Minutes: May 2016 minutes approved conditionally with adjustments.

Financial Report: Reviewed balance sheet and expense distribution for both April and May.

Questions 2 and 3 from April minutes addressed by Jeanmarie, error corrected, updated April

balance sheet provided

Question 1 from April minutes persists – Jeanmarie to investigate

Other various questions regarding balance sheet will be discussed on a conference call with

Sukumar, Keshava, and Windermere. Questions include explanation for 5095-000 Landscape

Improvements and 5120-000 Misc Common Area Maintenance.

Approval of finances contingent on satisfactory clarification of above

Delinquency Report: Reviewed report, Windermere to send reminder emails to homeowners who

appear to still be on autopay under old $85/mo amount.

Violation Tracking Report: Reviewed report, no action necessary.


1. Pedestrian Gate

a. Issues with new lock – root cause is poor bite of mounting screws due to rust on inside

of door frame (locksmith had to add flange screws to address this)

b. Options are to replace section of gate where lock sits, or replace entire gate.

i. Will begin by gathering bids for new pedestrian gate

ii. Plan B would be to gather bids for refurbishing of existing pedestrian gate (lock

removal, gate repair/welding, repainting, lock reinstall)

2. Auto Gate

a. AG appears to have restored call box to proper settings (no 6am-6pm open hours) as of

6/1, updated directory provided by Jeanmarie

b. Repainting of gate and rusty linkages will be necessary, should gather quotes

c. Board to confirm homeowners originally missing from directory are fully functional after

various updates to box over past 1-2 weeks

Approved 7.13. 2016Approved 7.13. 2016

Waterbrook at Country VillageHOA Board Meeting Minutes

Date: June 1, 2016 Time: 7 pm Location: Aqib’s (President) home

Attendees: Aqib Rasool, Keshava Pokkuluri, Sukumar Doddala, Dana Strum, Dan ArtmanAbsent: NoneProperty Mgmt: Jeanmarie Trapp, Windermere Property ManagementQuorum: Achieved at 7:15pm

Approval of Minutes: May 2016 minutes approved conditionally with adjustments.

Financial Report: Reviewed balance sheet and expense distribution for both April and May.

• Questions 2 and 3 from April minutes addressed by Jeanmarie, error corrected, updated Aprilbalance sheet provided

• Question 1 from April minutes persists —Jeanmarie to investigate• Other various questions regarding balance sheet will be discussed on a conference call with

Sukumar, Keshava, and Windermere. Questions include explanation for 5095-000 LandscapeImprovements and 5120-000 Misc Common Area Maintenance.

• Approval of finances contingent on satisfactory clarification of above

Delinquency Report: Reviewed report, Windermere to send reminder emails to homeowners whoappear to still be on autopay under old $85/mo amount.

Violation Tracking Report: Reviewed report, no action necessary.


1. Pedestrian Gatea. Issues with new lock — root cause is poor bite of mounting screws due to rust on inside

of door frame (locksmith had to add flange screws to address this)b. Options are to replace section of gate where lock sits, or replace entire gate.

i. Will begin by gathering bids for new pedestrian gateii. Plan B would be to gather bids for refurbishing of existing pedestrian gate (lock

removal, gate repair/welding, repainting, lock reinstall)2. Auto Gate

a. AG appears to have restored call box to proper settings (no 6am-6pm open hours) as of6/1, updated directory provided by Jeanmarie

b. Repainting of gate and rusty linkages will be necessary, should gather quotesc. Board to confirm homeowners originally missing from directory are fully functional after

various updates to box over past 1-2 weeks

3. Landscaping

a. Discussed feedback from trimming, frequency of hedge trimming

b. Discussed landscaper error concerning yards on exclusion list

c. Jeanmarie to confirm with Parkview if irrigation at entrance is functioning – flower beds

appear dry

d. Discussed trimming of large trees per CC&Rs

4. Bunnies

a. Neighborhood has bunnies everywhere, board to consult with City of Bothell for advice

on best course of action

5. Exterior Maintenance

a. Discussed possible application of CC&Rs to exterior maintenance

6. Website – Handyman/Painter Section?

a. Discussed adding section to website for sharing contact info of trusted

handymen/painters/etc.

7. Fences

a. Discussed immediate need for fence repairs in known areas

b. May plan mandatory (with opt-out) fence inspection in Sep/Oct


Approved 7.13. 2016Approved 7.13. 2016

3. Landscapinga. Discussed feedback from trimming, frequency of hedge trimmingb. Discussed landscaper error concerning yards on exclusion listc. Jeanmarie to confirm with Parkview if irrigation at entrance is functioning — flower beds

appear dryd. Discussed trimming of large trees per CC&Rs

4. Bunniesa. Neighborhood has bunnies everywhere, board to consult with City of Bothell for advice

on best course of action5. Exterior Maintenance

a. Discussed possible application of CC&Rs to exterior maintenance6. Website — Handyman/Painter Section?

a. Discussed adding section to website for sharing contact info of trustedhandymen/painters/etc.

7. Fencesa. Discussed immediate need for fence repairs in known areasb. May plan mandatory (with opt-out) fence inspection in Sep/Oct


Approved 4.2.2016

Waterbrook at Country Village

Condominium Association

HOA Board Meeting Minutes

Date: Mar 2, 2016 Time: 7 pm Location: Aqib’s (President) home

Attendees: Aqib Rasool, Suku Mar, Keshava Pokkuluri, Dana Sturm, and Dan Artman

Windermere Property Management: Jeanmarie Trapp

Quorum: Achieved at 7:05 pm

Approval of Minutes: Minutes of the HOA Board meeting held in February 2016 are not yet available,

Aqib to send out.

Financial Report: Reviewed the balance sheet and budget to actuals. Expense distribution not

available, Jeanmarie to send out after meeting. Available information approved

Proposed by: Sukumar Seconded by: Dan

Approved: Unanimously

Delinquency Report: Reviewed report, discussed overdue account policy enacted.

A. Lien on lot 47

a. Jeanmarie's recommendation was to agree to payment plan proposed by lot 47 and

leave lien as is – escrow will contact Windermere in the event of a sale to determine

outstanding balance owed to Waterbrook HOA as part of settlement/closing costs, so

we should be covered.

B. Lot 47 payment plan proposal

a. Accepted by board

b. Late fees will be waived

c. Late fees will apply to future payments if missed

C. Increase in HOA fees from $85 to $95 – how did it go?

a. Help desk was very responsive

b. Waiving late fee for $10 delinquents

Violation Tracking Report: Reviewed report, will be monitoring parking complaints and sending

notices out to units with cars that continually park on curb.

General Discussion:

A. Gate – Remotes

a. Jeanmarie confirmed plan for new residents requesting remotes




Date: Mar 2, 2016 Time: 7 pm Location: Aqib’s (President) home

Attendees: Aqib Rasool, Suku Mar, Keshava Pokkuluri, Dana Sturm, and Dan Artman

Windermere Property Management: Jeanmarie Trapp

Quorum: Achieved at :o pm

Approval of Minutes: Minutes of the HOA Board meeting held in February 2016 are not yet available,Aqib to send out.

Financial Report: Reviewed the balance sheet and budget to actuals. Expense distribution notavailable, Jeanmarie to send out after meeting. Available information approved

Proposed by: Sukumar Seconded by: DanApproved: Unanimously

Delinquency Report: Reviewed report, discussed overdue account policy enacted.A. Lien on lot 47

a. Jeanmaries recommendation was to agree to payment plan proposed by lot 47 andleave lien as is — escrow will contact Windermere in the event of a sale to determineoutstanding balance owed to Waterbrook HOA as part of settlement/closing costs, sowe should be covered.

B. Lot 47 payment plan proposala. Accepted by boardb. Late fees will be waivedc. Late fees will apply to future payments if missed

C. Increase in HOA fees from $85 to $95 — how did it go?a. Help desk was very responsiveb. Waiving late fee for $10 delinquents

Violation Tracking Report: Reviewed report, will be monitoring parking complaints and sendingnotices out to units with cars that continually park on curb.

General Discussion:

A. Gate — Remotesa. Jeanmarie confirmed plan for new residents requesting remotes

Approved 4.2.2016

Approved 4.2.2016

b. Jeanmarie to introduce owner to Automated Gates and have them order remote and

programming through AG directly

B. Gate - Maintenance

a. Automated Gate will perform maintenance on swing gate

b. Cascade Lock selected to repair gate mechanism, Everett Lock is plan B

C. Fencing

a. Fences may need attention in coming year

b. Need to review assessment of fences in reserve study

Adjournment: Meeting adjourned at 8:30pm

b. Jeanmarie to introduce owner to Automated Gates and have them order remote andprogramming through AG directly

B. Gate - Maintenancea. Automated Gate will perform maintenance on swing gateb. Cascade Lock selected to repair gate mechanism, Everett Lock is plan B

C. Fencinga. Fences may need attention in coming yearb. Need to review assessment of fences in reserve study

Adjournment: Meeting adjourned at 8:30pm

Approved 4.2.2016

MINUTES APPROVED 12.16.2016




Date: Nov 24, 2015 Time: 7 pm Location: A ib’s P eside t ho e

Attendees: Aqib Rasool, Keshav Pokkuluri, Sukumar Doddala Absent: Shane Banks, Ashwin Mokadam

Windermere Property Management: Jeanmarie Trapp, Jamie Booth


1. Jeanmarie Trapp is going to take over from Jamie Booth as the Waterbrook HOA Manager.

2. Resolution: After reviewing the 2015 Reserve Study and projected maintenance costs the HOA

Board proposes to increase monthly HOA dues by $10, taking the current dues from $85 to $95

starting from February of 2016.

Proposed by: Sukumar Seconded by: Keshav


3. Reviewed Financial statement for October 2015.

Proposed by: Sukumar Seconded by: Aqib


4. Agreed to draft the HOA Dues collections policy. After 6 months of non-payment following the

monthly reminders the homeowner will be (1) Sent intent to lien giving 15 days to respond and

charged $75 to the existing delinquency and (2) If no response within 15 days the homeowner

property will be placed on lien and charged $300 to the existing delinquency.

5. Since the Pedestrian gate has a perennial problem with the lock the Board will look at the

available options to replace the problematic lock.

6. Reviewed the proposal / quote from Parkview Landscapers. Board proposes to consider

Parkview landscapers with the option of not covering the sides. Front yards will be in the scope

of Parkview as it is currently. Homeowners continue to be responsible for their side and

backyards.

Proposed by: Keshav Seconded by: Aqib


7. The upcoming Annual HOA meeting is going to be held on the Wednesday, January 20th of 2016.

Venue TBD.

8. Management company contract with Windermere Property is auto renewed under the existing

terms.

9. Next meeting - Date: Dec 16, Time: 7 pm Location: A ib’s P eside t ho e

10. Meeting adjourned at 8:40 am




Date: Nov 24, 2015 Time: 7 pm Location: Aqib’s (President) home

Attendees: Aqib Rasool, Keshav Pokkuluri, Sukumar Doddala Absent: Shane Banks, Ashwin Mokadam

Windermere Property Management: Jeanmarie Trapp, Jamie Booth


1. Jeanmarie Trapp is going to take over from Jamie Booth as the Waterbrook HOA Manager.2. Resolution: After reviewing the 2015 Reserve Study and projected maintenance costs the HOA

Board proposes to increase monthly HOA dues by $10, taking the current dues from $85 to $95starting from February of 2016.Proposed by: Sukumar Seconded by: KeshavApproved: Unanimously

3. Reviewed Financial statement for October 2015.Proposed by: Sukumar Seconded by: AqibApproved: Unanimously

4. Agreed to draft the HOA Dues collections policy. After 6 months of non-payment following themonthly reminders the homeowner will be (1) Sent intent to lien giving 15 days to respond andcharged $75 to the existing delinquency and (2) If no response within 15 days the homeownerproperty will be placed on lien and charged $300 to the existing delinquency.

5. Since the Pedestrian gate has a perennial problem with the lock the Board will look at theavailable options to replace the problematic lock.

6. Reviewed the proposal / quote from Parkview Landscapers. Board proposes to considerParkview landscapers with the option of not covering the sides. Front yards will be in the scopeof Parkview as it is currently. Homeowners continue to be responsible for their side andbackyards.Proposed by: Keshav Seconded by: AqibApproved: Unanimously

7. The upcoming Annual HOA meeting is going to be held on the Wednesday, January 20t of 2016.Venue TBD.

8. Management company contract with Windermere Property is auto renewed under the existingterms.

9. Next meeting - Date: Dec 16, Time: 7 pm Location: Aqib’s (President) home10. Meeting adjourned at 8:40 am

MINUTES APPROVED 12.16.2016

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