waste strategy project waste management strategy implementation governance arrangements – joint...
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Waste Strategy Project
Waste Management Strategy
Implementation
Governance Arrangements –
Joint Working Agreement /
Project Management
John Whiddon: Project Manager-Waste Solutions
Waste Strategy Project
What is Governance / Project
Management?• Having effective control of Outcomes by those who are accountable.
• The Partnership has based Governance on the April 2008 Guidance issued by DEFRA.
• Government requires all Projects to be managed using PRINCE2 methodology.
• PRjects IN Controlled Environments [2nd Edition] is a process-based method for
effective Project management
• A controlled and organised start, middle, and end; Regular reviews against Business
Plan; Automatic management control; Involvement of the right people at the right time;
and Good communication channels between the project, project management and the
rest of the organisation.
Waste Strategy Project
Joint Working Agreement
• In June 2007 the Cabinet / Council agreed to enter into a Joint Working
Agreement to deliver the Waste Management Strategy Implementation.
• The Agreement between ECC and SBC was signed in January 2008
• The Agreement is to deliver Partnership Working, realistic evaluation of
Risk and Value for Money for both Authorities.
• Includes: Joint Waste Contracts – Landfill/ Disposal; Windrow
Composting; Waste Electronic Electrical Equipment; In-vessel
Composting, and PFI Contract.
Also Joint purchasing of Landfill Allowances
Waste Strategy Project
Outcomes to be Governed / Project
Managed
• Meeting the respective Targets for each Authority identified in the
Outline Business Case Reference Project for the Long Term Waste
Procurement
• Increasing Recycling/Composting each year
• Reducing Residual [black sack waste] per inhabitant per year
• Reducing amount of biodegradable waste disposed of at landfill
Waste Strategy ProjectPartnership Performance against Targets
Compliance against targets - Reference Case (Essex Partnerhsip)
0
50
100
150
200
250
300
350
400
450
500
550
600
650
700
750
800
850
900
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
Resid
ual
ho
useh
old
waste
(kg
/head
of
po
pu
lati
on
)
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
Percen
tag
e p
erfo
rm
an
ce
Partnership - NI 191 - Residual houshold waste kg per head Partnership - NI 192 - Household waste recycled & composted
Partnership - Recovery of municpal waste OBC 2007 recycling
Recovery OBC 2007
75%
67%
53%
40%
45%
50%
310kg
270kg
225kg
Targets
Waste Strategy Project
Partnership LATS Performance
0.00
50.00
100.00
150.00
200.00
250.00
300.00
350.00
400.00
450.00
500.00
BM
W (
ktp
a)
BMW to landfill BMW to landfill OBC 2007 LATs target values
Waste Strategy Project
SBC Performance against Targets
Waste Strategy Project
Southend LATS Performance
0
10
20
30
40
50
60
2006
2008
2010
2012
2014
2016
2018
2020
2022
2024
2026
2028
2030
2032
2034
2036
2038
2040
BM
W (
ktpa
)
BMW to landfill LATs target values
Waste Strategy Project
The Onion [Delivery by the Project]
Joint Disposal/Landfill
ContractsRCHW
Contracts
[ECC]
Joint Windrow
Composting Contracts
Major SiteAcquisition
[ECC]
Waste Strategy Project[delivering the OBC by co-ordinated Service Delivery Plans]
Procurement Projects
Waste Collection/ HWRC Contract [SBC]
PFI Diversion from Landfill Project
Joint IVC Contracts
Waste Collection District Councils DSO/Contract [WDA’s]
Joint WEEE Contracts
Joint Waste Strategy Development & Adoption [ECC/WDAs]
Transfer Station Acquisition [ECC/SBC]
May include: Provision and operation of MBT/ AD/ Material Sorting/ Power Plant/CHP Plant/ Southend Transfer Station & operation of other Transfer Stations
Waste Strategy Project
Core ProjectDeliveryTeam
StrategyDetermination & PoliticalDirection Executive
AdministrationECC Full Council
Programme Manager
ECC Cabinet
Professional Staff ECC
Heads of Service (Legal, Procurement,
Finance
Essex Programme
Board
Joint Working Agreement and Project Governance
Project Sponsor ECC
Key Project Reporting Professional / Line Reporting Quality Assurance
Project SponsorSBC
Professional Staff SBC Project
Team
SBC Cabinet
SBC Full Council
ECC & SBC Scrutiny
arrangements
Gateway Reviews
Service Directorates
Officer Project Delivery Board
Project Director [Senior
Responsible Officer]
Corporate Leadership/
Management Teams
Principle Platform for
Decision MakingMember
Area Joint Committees
WCA Scrutiny Arrangements
ECC & SBC Member Project Board
Senior Project Manager
Waste Strategy Project
Business Owner/Project Sponsor for
each Authority [ inherits the Project delivery
outcomes ]
• SBC Corporate Director Enterprise, Tourism and the Environment /
Head of Service for Public Protection
• ECC Executive Director for Environment, Sustainability and Highways
Waste Strategy Project
Project Director [ the Senior Responsible Officer who
delivers the Project ]
• ECC Executive Director for Commercial Property and Infrastructure.
• Delivers the various contract arrangements necessary to implement the
Waste Management Strategy for the Business Owner / Project Sponsor on
behalf of both the Councils, ECC and SBC
• Chairs the Officer Project Delivery Board
• Business Owner / Project Sponsor makes reports to the respective
Cabinets/Full Council [Partner Authority Decision Making Bodies] as
required.
• The Programme Manager supports the Project Director
Waste Strategy Project
Officer Project Delivery Board [ the Project
Directors monitoring/steering group of Senior Officers]
• ECC Executive Director Commercial, Property and Infrastructure [Chair]
• ECC Head of Programme Management [PRINCE2 Trained]
• ECC Project Director
• ECC Project Manager [PRINCE2 Trained]
• ECC Executive Director for Environment, Sustainability and Highways [Business Owner/Project Sponsor]
• SBC Corporate Director for Enterprise, Tourism & the Environment [Business Owner/Project Sponsor]
• SBC Head of Public Protection [Business Owner/Project Sponsor]
• ECC Head of Waste & Recycling [Business Owner/Project Sponsor]
• ECC Head of Finance [Section 151 Officer]
• ECC Deputy County Solicitor [for Monitoring Officer]
• ECC Procurement Manager
• DEFRA’s Transactor for the PFI Project
• Up to 2 Members of the ECC & SBC Member Project Board can attend as Observers only.
• Programme Manager and Senior Project Manager reports to the Board with support from other officers
Waste Strategy Project
Membership of Essex & Southend Member Joint
Project Board [ Key Cabinet Members endorse the Project
Directors decisions when required and monitors performance ]
• ECC Cabinet Members with responsibility for: Environment & Waste; Assets & Property; Finance & Change
Management.
• SBC Cabinet Members with responsibility for: Waste, Resources; a representative of the Leader
• Waste Collection Authority Member representative [No Voting Rights]
• ECC Executive Directors for Environment, Sustainabilty & Highways; and Commercial, Property & Infrastructure
• SBC Corporate Director Enterprise, Tourism & the Environment / Head of Public Protection
• Project Director reports to the Board with support from the Programme Manager, Senior Project Manager and other
appropriate Officers
Waste Strategy Project
Membership of Member Area Joint Committees[ Key Cabinet/Committee Members endorse the Project Directors
decisions when required in respect of Waste Collection and
Partnership working and monitoring progress]
• Each Partner Authorities Portfolio Holder for the Waste Service
• An appointed Member substitute
• When Members do not have executive powers then the appropriate
delegated Officer is in attendance
• Project Director reports to the Board with support from the Programme
Manager, Senior Project Manager and other appropriate Officers.
Waste Strategy Project
Project Officer Team [ Supports the Project
Directors day to day delivery of the Project ]
• Headed by the Programme Manager
• Senior Project Manager
• Team to deal with: Project Management; Finance, Legal; Procurement; Property;
Meeting Support.
• Southend Officers: Project Manager-Waste Solutions; Finance; Procurement
• Various specialist Consultants: Financial; Legal: Technical; Property; and
Planning.
• District Council Officer to deliver Service Delivery Plans and Inter authority
Agreements
Waste Strategy Project
Decision Table
Waste Strategy Project
Next Steps• Chief Executives sign Memorandum of Understanding related to the role
of Defras Transactor.
• Following agreement by each authority of OBC and Reference Project
the Member and Officer Board will be established in July 2008
• The Business Plan for the Member Area Joint Committees will be
changed to reflect the needs of the Project
• Minutes of each meeting of Area Joint Committees are reported to the
Cabinet of the respective Partner Authority
• Minutes of each meeting of Essex & Southend Member Joint Project
Board will be reported to the Cabinet of the respective Partner Authority
Waste Strategy Project
Any Questions Please