washoe county school district monday, january 25, 2016, … · 2016-02-16 · 1 minutes of the...

WASHOE COUNTY SCHOOL DISTRICT

MEETING OF THE COUNCIL OF CAREER & TECHNICAL EDUCATION (CCATE) Monday, January 25, 2016, 5:30 p.m.

380 Edison Way, AACT Restaurant Reno, Nevada

AGENDA

1. OPENING ITEMS

1.01 Call to Order – 5:30 p.m.

1.02 Roll Call

1.03 Public Comment* 1.04 Adoption of the Agenda (For Possible Action) – Please Note:

x Items on this agenda may be taken out of order; x The Public Body may combine two or more agenda items for consideration; and x The Public Body may remove an item from the agenda or delay discussion relating to an

item on the agenda at any time. 2. PRESENTATION, DISCUSSION AND ACTION ITEMS

x Public comment: any individual may address the public body concerning any item listed below. A completed “Citizen’s Right to Speak” card must be submitted to the public body at the meeting. During the discussion of each item on the agenda, the Chair will invite the individual to come forward to speak. Individuals are limited to three minutes per item.

2.01 Approval of Minutes of the CCATE Meeting of December 8, 2015 (For Possible Action) 2.02 Presentation, discussion and action to recommend the formation of the Advisory Technical

Skills Committee from the Council for Career & Technical Education in accordance with NRS 388.385 and NAC 389.810 – Presented by Dr. Dana Ryan, Director of Signature Academies & CTE (For Discussion and Possible Action)

2.03 Discussion and action to amend the Council for Career & Technical Education bylaws to be compliant with NAC 389.810 – Presented by Dr. Dana Ryan, Director of Signature Academies & CTE (For Discussion and Possible Action)

3. CLOSING ITEMS

3.01 Public Comment* 3.02 Adjournment

* Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A “Citizen’s Request to Speak” card should be filled out and submitted before speaking during the Public Comment section. Individuals are limited to three minutes per item. The Public Body is precluded from discussing or acting on items raised by Public Comment, which are not already on the agenda. The Public Body may impose reasonable restrictions on the format allowed for public comment. Written comments submitted for public comment may be submitted to the Public Body and will be attached to the minutes of the meeting.

Members of the public wishing to request supporting materials for this meeting or who are disabled and require special accommodations at the meeting should contact the Washoe County School District’s Signature Academy & CTE Department in writing at 380 Edison Way, Reno Nevada, or by telephone at 775-327-3945.

WCSD Council for Career & Technical Education Monday, January 25, 2016 Pg. 2

This agenda and supporting materials, when appropriate, have been posted at the following locations:

x www.washoeschools.net x www.washoeschools.net/Page/2340 x State of Nevada website (notice.nv.gov) x WCSD Central Administration Building x Washoe County Administration Building x Washoe County Courthouse x Reno City Hall x Sparks City Hall x Sparks Library x Pyramid Lake Paiute Tribe Administration Building x Reno Sparks Indian Colony Administrative Office

http://washoecountyschools.org/community/events-calendar/

http://www.washoeschools.net/Page/2340

1

Minutes of the Washoe County School District CCATE (Council For Career & Technical Education)

December 8, 2015

1. Opening Items

1.01 Call to Order The meeting of the Washoe County School District Council For Career & Technical Education (CCATE) was called to order at 5:39 p.m. in the West Conference Board Room at 425 East Ninth Street, Reno, Nevada.

1.02 Roll Call

Chairperson Robin Tanner and members Ila Atchabowski, CCATE Member for Business and Marketing; Christie Gescheider, CCATE Member for Agriculture & Natural Resources; Angie Hernandez, Postsecondary Representative from Truckee Meadows Community College; Edes Hill, Career and Technical Education (CTE) Parent Representative; Edward Jensen, CCATE Member for Skilled & Technical Sciences; Tracie Monserrate, CTE Teacher Representative; and Dr. Dana Ryan, Director of Signature & CTE Programs were present at Roll Call. Members, Lance Bowen, Health Sciences; Danielle Harris, Education, Hospitality & Human Services; Josh Reddig, CTA Administrator were absent. Also present were Lisa Scurry, WCSD Policy Coordinator, Noelle Castorena, and Sindie Read from the WCSD Signatures & CTE Office.

1.03 Public Comment

There was no public comment at this time.

1.04 Action to Adopt the Agenda

On motion by Christie Gescheider, Agriculture & Natural Resources Chair, second by Edward Jensen, Skilled & Technical Sciences Chair, and the CCATE committee approved the agenda as presented (Yea: Ila Atchabowski, Christie Gescheider, Angie Hernandez, Edes Hill, Edward Jensen, Tracie Monserrate, Dr. Dana Ryan, and Robin Tanner). Final Resolution: Motion Carries 7-0

2. Presentation, Discussion, and Action Items

2

2.01 Approval of Minutes of the CCATE Meeting of August 6, 2015 (For Possible Action)

On motion by Robin Tanner, CCATE Chairperson, second by Dr. Dana Ryan, Director of Signature & CTE programs, and the CCATE committee approved the minutes of the CCATE Meeting of August 6, 2015 as presented (Yea: IIa Atachabowski, Christie Gescheider, Angie Hernandez, Edes Hill, Edward Jensen, Tracie Monserrate, and Dr. Dana Ryan). Final Resolution: Motion Carries 7-0

2.02 Presentation of Career and Technical (CTE) Program at Reed High School (For Presentation and Discussion)

Presentation was cancelled. 2.03 Presentation and Discussion Related to Support Provided By the District’s Board Services Department to Support the Work of all Committees of the Board of Trustees (For Presentation and Discussion)

Lisa Scurry, WCSD Policy Coordinator, discussed Open Meeting Law with the Council for Career & Technical Education (CCATE) committee. The legal department is working with the Board of Trustees to support all WCSD Committees. There is an Open Meeting Law Training on Wednesday, December 16 at 3:00 p.m. The training will cover posting materials, audio and agendas to the public. Lisa Scurry noted the Board of Trustees is looking at the committees and their purposes. She discussed the meeting agendas are also being reviewed by legal before they are posted. In addition, there will be an archive created for previous CCATE meeting materials, agendas, minutes, and audio available to the public. There was discussion how Open Meeting Law would be applied to subcommittees. Lisa Scurry explained small group meetings and the “party rule” when committee members meet in a social function and events. Dr. Dana Ryan and Lisa Scurry are meeting with the legal department to discuss this matter further. 2.04 Presentation and Briefing for New Members Regarding the Council’s Bylaws, Purpose and Annual Goals (For Presentation and Discussion)

Robin Tanner and Dr. Dana Ryan introduced the Signature & CTE staff and provided their contact information found online. Bylaws were presented and reviewed by the members. Dr. Ryan discussed changing subcommittees that currently report to the CCATE council. The reasoning is due to compliance with Open Meeting Law, insufficient staff and the difficulties of recording all the meetings.

3

Dr. Dana Ryan discussed and gave an overview on membership regarding areas of representation, election, meeting two year term and participating on a regular basis. At the next meeting a Vice Chairperson will be elected. Robin Tanner made a recommendation that the members review Bylaws and bring changes to the next meeting. This was discussed as a possible action item for the next agenda. Dr. Dana Ryan discussed the 2015-2016 Annual CCATE Goals. In the previous council meeting they agreed to streamline the CCATE goals with the strategic goals of the district. The three workgroup committees that were structured will remain the same.

2.05 Presentation on WCSD Signature/CTE Program Structure and Activities (For Presentation and Discussion)

Dr. Dana Ryan presented the information she and Robin Tanner gave to the Board of Trustees earlier that day. The presentation was a frame of the purpose of CCATE, what the council is working on, and why. The presentation included the following: Signature & CTE employment forecast, meeting the need, purpose & intent, educational structure, academic excellence, College & Career Connections, 21st Century Skill Development, and Enrollment.

The CCATE subcommittee structure and how the committee evolved was presented and explained by Dr. Dana Ryan. This also included reviewing the previous year goals which were developing a tracking tool and matrix for Employability Skills standards. The Employability Standards committee involved members of CCATE and the community which created the Employability Standards and the matrix tools. The matrix was then presented to the teachers at the WCSD Signature & CTE Professional Development. After the presentation and working with the teachers, there was a 91.8% pass rate in WCSD Employability Skills test. This was the highest pass rate in the state.

The data difference was discussed regarding enrollment in first and second level courses. Tracie Monserrate, CCATE Teacher Representative and Edward Jensen, Skilled & Technical Sciences CCATE Member, added there are many of components and variables that go into a completer programs. The committee discussed each school is different do to counselors, administration, other students and the teachers.

Dr. Dana Ryan presented and discussed the Silver Workplace Optimas Award for Managing Change awarded to Washoe County School District. The award is for the Learn & Earn Advanced Career Pathways, known as LEAP. WCSD was one of three educational entities to receive the award. The initiative was launched when agencies and stakeholders recognized a problem and planned a strategy to connect human capital resources to a business need. A student is now able to graduate from a manufacturing, welding, and a machining pathway then proceed to a year at Truckee Meadows Community College. After, the student can transfer to University of Nevada Reno and graduate all within three years. The program and model started this year at

4

Sparks High School. The model is also being looked at to incorporate in the Health Sciences and Agriculture programs.

3. Closing Items

3.01 Public Comment

No public comment was made at this time.

3.02 Adjourn Meeting

There being no more business, the meeting was adjourned at 7p.m.

___________________________________ Robin Tanner, CCATE Chairperson 1/25/16 – Approved

Career & Technical Education Committee Restructure, January 2016 1

Career & Technical Education Committee Restructure Approved for Compliance with NRS, NAC and Open Meeting Law

Current Structure Council for Career & Technical Education – 6 industry representatives, community college rep, CTE director, CTE teacher, CTE parent, CTE Administrator -‐ 5 meetings/year

• 6 district subcommittees (business, health, IT/Media, Education, Ag, Skilled & Technical), 1 CC subcommittee – 3 meetings/year

• 3 industry level committees (MBA High School of Business, ACF Culinary Accreditation, NATEF Automotive) – some meet monthly, some meet 2x/year

NRS/NAC Requirements

Committee Type

Authority Organization/ Structure

Meeting Requirements

WCSD Current Compliance

WCSD Plan for Compliance

Advisory Technical Skills Committees (*required*)

NRS 388.385 Organized at the school district level; membership is prescribed, must comply with OML

Three meetings per year

*The Council serves in this capacity, as well

Meet August, Jan, June – made up of Council reps + additional

Joint Technical Skills Committees (*required*)

NAC 389.810 Organized by school districts where a college is located within the district; requires secondary-postsecondary members, not subject to OML

Annual meeting is required

*In planning Implement in spring, 2016, during existing professional development time (4th Wednesday)

Program-Level Industry Committees (*recommended*)

Carl Perkins Act; Nevada State Plan for Career and Technical Education

Organized at the school, school district, and/or college levels with predominately industry representation , not subject to OML

Three meetings per year (recommended)

*Current CCATE subcommittees - meet 3 times/year – does not follow open meeting law – reports to CCATE

Change name of current groups, narrow purpose, engage more industry reps

Career and Technical Education Councils (*recommended*)

NAC 389.810 Organized by the superintendents of school districts in counties with 35,000 or more residents and in which a local college is located within the district, must comply with OML


*In place – meets 5 times/year – follows open meeting law – reports to BOT

Restructure membership and purpose, meet Sept, March, May

Changes to Current Structure to Meet NRS/NAC and OML

1) The current members of the Council for Career & Technical Education will become the WCSD Advisory Technical Skills Committee. The current Council already meets a portion of the membership criteria and others will be added. The Advisory Technical Skills Committee will report to the superintendent. The Committee will meet three times per year (August, January, June) with the following focus:

Ø August: Review the curriculum, design, content and operation of the program of career & technical education from the previous year to determine its effectiveness in preparing students to enter the workforce to meet the needs of supplying an appropriately trained workforce. (presentation of annual report from prior year) Outcome: Overall assessment and recommendations to the superintendent.

Ø January: Work in cooperation with businesses, industries, employer associations and employee organizations in the community to develop work-‐based experiences for CTE students. (presentation of work experience participation, community partnerships) Outcome: Overall assessment and recommendations to the superintendent.

Ø June: Review the curriculum, design, content and operation of the program of career & technical education from the previous year to determine its effectiveness in preparing students to enter the workforce to meet the needs of


supplying an appropriately trained workforce. (presentation of CTE plan for upcoming year) Outcome: Overall assessment and recommendations to the superintendent.

Committee will need to create bylaws for recommendation to the Superintendent that align with NRS 388.385.

2) The current Council for Career & Technical Education will stay intact with the following membership changes: • Removal as voting member: CTE Teacher, CTE Administrator, CTE Director (may act in advisory capacity) • Membership will include – 1 representative from each of the six career & technical education areas (as

defined by the Nevada Department of Education), a CTE parent, a CTE students and a postsecondary representative.

The current Council for Career & Technical Education bylaws will be amended to align with NAC 389.810.

The current Council for Career & Technical Education will meet three times per year (September, March, May) with the following focus:

Ø September: Provide input on questions of policy regarding career & technical education programs; develop recommendations for the expansion/improvement of CTE programs through the WCSD Career Expo and the Council’s annual Salute to Signatures & CTE outreach event; review and provide guidance/recommendations to expand/improve existing cooperative mechanisms to support instruction, facilities, equipment and postsecondary placement for students. Outcome: Set Council goals for the year and provide recommendations/advice to the WCSD CTE Director for policy questions, implementation of Salute to Signatures & CTE, and cooperative mechanisms to support programs/students.

Ø March: Review progress on annual goals; provide input on questions of policy regarding career & technical education programs; review outcomes of WCSD Career Expo and progress on Salute to Signatures & CTE outreach event, providing advice/recommendations; review progress of existing cooperative mechanisms to support programs/students. Outcome: Overall assessment and recommendations to WCSD CTE Director.

Ø May: Review progress on annual goals; provide input on questions of policy regarding career & technical education programs; review outcomes of Salute to Signatures & CTE outreach event, providing advice/recommendations for future events; review progress of existing cooperative mechanisms to support programs/students; provide recommendations for the expansion and improvement of all CTE programs that will be shared with the Advisory Technical Skills Committee. Outcome: Summary of annual goals; recommendations for the expansion and improvement of all CTE programs to WCSD CTE Director.

3) The current Council for Career & Technical Education Technical Skills subcommittees will become Program-‐Level Industry Committees that are organized through the WCSD Signatures & CTE Department. These committees will continue to operate in their current form, meeting three times per year (October, February, May), with the following changes:

Ø Purpose will be: o Provide instructional and curricular input to programs within the context of approved state standards o Identify and promote work-‐based learning opportunities for students o Identify, promote and provide technical assistance and training to program instructors to ensure industry-‐

standard knowledge and understanding Ø Invitees will include:

o Postsecondary representatives from each program o Industry representatives from each program o Teachers from each program

Ø Heterogeneous industry committees will meet to address broad CTE issues such as (but not limited to): o Support for Career & Technical Student Organizations (CTSOs) o Advocacy and community education for CTE programs o Program alignment from high school programs through postsecondary degree attainment o Workforce development issues/concerns

Ø Agendas and meeting notes will be maintained

4) Joint Technical Skills Committees do not currently exist. These are required for each program offered by a school/district. Based on the number of teachers and overlap in teacher areas, this will require approximately 15 separate committees. These will be developed and implemented as follows:


Ø Joint Technical Skills Committees will be scheduled during 4th Wednesday professional development time, from 3:30 – 5:00 pm, one time per year for each program.

Ø The purpose will be to review the “tasks, duties and competency levels to be taught” by o Reviewing the state-‐adopted standards and performance indicators to ensure alignment o Sharing best practices (methodology, internship opportunities, certifications, equipment/supply

investments, safety practices) Ø Invitees will include HS CTE teachers, postsecondary education teachers, local industry representatives, and

secondary/postsecondary administrators responsible for program oversight. Ø These meetings will be held in months that district professional development is scheduled. Ø Meeting agendas, minutes and other documentation will be maintained annually.

Career and Technical Education

Advisory Committees

Policy and Guidance Handbook for

Secondary and Postsecondary Education

Revised 2014

Nevada Department of Education Office of Career Readiness, Adult Learning & Education Options

ii

Vision:

“All Nevadans ready for success in the 21st Century.”

Mission:

To improve student achievement and educator effectiveness by ensuring opportunities, facilitating learning, and promoting excellence.

Nevada State Board of Education/

State Board for Career and Technical Education

Elaine Wynn, President Allison Serafin, Vice President

Dave Cook, Member Alexis Gonzales-Black, Member Freeman Holbrook, Member

Tonia Holmes-Sutton, Member Teri Jamin, Member

Kevin Melcher, Member Kaylyn Taylor, Student Representative

Mark Newburn, Member Jeff Zander, Member

Dale A.R. Erquiaga

Superintendent of Public Instruction

Steve Canavero, Deputy Superintendent

Student Achievement

Michael J. Raponi, Director

Office of Career Readiness, Adult Learning & Education Options

iii

Table of Contents

Introduction ................................................................................. 1 Why Advisory Committees .............................................................. 2 A Focus on Outcomes ..................................................................... 2 Resources and Opportunities ............................................................ 2 Community Connections and Advocacy ............................................... 2 Statutory and Regulatory Requirements for Advisory Committees and Industry Engagement .............................................................. 3 School District Advisory Technical Skills Committees .............................. 4 Joint Technical Skills Committees ...................................................... 4 Program-Level Industry Committees .................................................. 5 Career and Technical Education Councils ............................................. 5 Federal Requirements ..................................................................... 6 Organizing High Functioning Advisory Committees ................................ 6 Forming an Advisory Committee ....................................................... 6 Roles and Responsibilities of Advisory Committee Members ..................... 7 Advisory Committee Operations ....................................................... 9 Appendices Successful Meetings Checklist .......................................................... 12 Sample Meeting Agenda ................................................................. 13 Sample Format for Meeting Minutes/Notes ......................................... 14 Sample Constitution and Bylaws ....................................................... 15 Criteria for Evaluating the Effectiveness of Advisory Committees ............... 18 Nevada Revised Statute 388.385 ....................................................... 19 Nevada Administrative Code 389.810 ................................................ 20 References .................................................................................. 21

1

Introduction

areer and technical education (CTE) programs are developed and implemented in high schools, charter schools, and colleges throughout Nevada under the premise that course sequences are aligned to career pathways, and ultimately lead to industry and postsecondary credentials. To

accomplish this continuous guidance, input, and leadership from business and industry and other community representatives is vital. The most common mechanism to ensure this input and leadership is the advisory technical skills committee, hereafter referred to as the advisory committee. Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) establish both requirements and parameters for the implementation of advisory committees. However, statutory mandates or regulatory parameters do not ensure effectiveness. Strategic design, effective solicitation and recruitment of industry representation and other community leadership, and purposeful meeting planning are essential to ensuring positive outcomes from advisory committees. We must remember that lay advisory committees have no administrative authority. They cannot establish policy or take the place of the administration or the board of education. Their function is to establish strong linkages between career and technical education programs and the communities they serve. Ideally, advisory committees provide balanced input to local problems and to improve connections between the career and technical education programs and the local community, especially with business and industry. This manual is to assist school districts, charter schools, and colleges fulfill the statutory and regulatory requirements for advisory committees. Also, this manual will clarify the intent and structure of various committees, secondary-postsecondary joint program advisory committees, and secondary-postsecondary councils. Most important, however, the purpose of this manual is to provide guidance to promote effective outcomes through the proper implementation of advisory committees.

C

2

Why Advisory Committees?

dvisory committees are both essential and expected components of CTE programs. CTE, by its very nature, is designed to align programs and courses with career pathways, and whether the program has a broad-based career focus or a more direct skill-building focus, business and industry

involvement is absolutely essential for the program’s success. While there are many ways to involve business and industry, the advisory committee is symbolic of systemic involvement. Committee meetings, whether at the district or program level, should include established membership, a regular schedule, formalized agendas, minutes and ongoing reporting of past meetings, and they should be strategic in design. Advisory committees provide an excellent means to connect the community to the CTE program(s). They can result in many benefits previously unrealized just by virtue of having business and other community members “at the table.” Especially important to business and industry representatives, advisory committee members must see tangible results. The members must see their expertise and input is put to good use. Otherwise, members quickly become detached.

A Focus on Outcomes Even with the plethora of available resources, from national standards to vendor-marketed curricula, there is no substitute for the personal involvement from business and industry. Hearing directly from industry representatives, especially local industry representatives, is often the most reliable information available. These industry experts, whether from large, medium, or small companies, generally have a breadth of experience that covers “all aspects of the industry.” They can provide trend information, requisite skill sets to be successful, and first-hand information about employability skills. Their expertise can provide the advisory information needed to ensure CTE programming at the district, school, or college level is truly designed to serve students towards career fields of both interest and promise.

Resources and Opportunities Advisory committees can provide both resources and opportunities for the programs and students. Business and industry often can help programs further develop by providing tangible resources, such as equipment and supplies. Opportunities for students can include industry tours, job shadowing, internships, classroom demonstrations, and other real-world learning experiences. Business and industry is often willing, if not eager, to sponsor and help prepare students for regional, state, or national competitions sponsored by career and technical student organizations. Opportunities for teachers include technical assistance and other types of mentorships to ensure instruction is current and to industry standards.

Community Connections and Advocacy Although an advisory committee may consist of relatively few people, the opportunities for broader community connections may easily be leveraged through the connectedness of various committee members. Many times, an industry representative or other community member is affiliated to a larger industry or community group, resulting in a multiplying effect. These members can quickly become allies

A

3

and ambassadors for the CTE programs, where they end up speaking and supporting CTE at governmental meetings, chambers, school boards, or industry associations. Through these connections, advisory committees can quickly evolve into pillars of advocacy for CTE in the community. This type of support can often result in a program’s continued existence. Short of that, the advocacy can provide continued good will, which should be ongoing even in the best of times.

Statutory and Regulatory Requirements for Advisory Committees and Industry Engagement

evada Revised Statutes (NRS) and Nevada Administrative Code (NAC) provide both requirements and guidance and parameters for committee organization, structure, and purpose. NRS 388.385 provides the statutory requirements of school district advisory committees. NAC

389.810 provides regulations for joint advisory committees, most often established at the program level, and for the formation of occupational councils, designed to serve both the school district and college. There are a number of committee types: (1) Advisory Technical Skills Committees; (2) Joint Technical Skills Committees; (3) Program Technical Advisory Skills Committees; and (4) Career and Technical Education Councils.

Committee Type Authority Organization/Structure Meeting Requirements

Advisory Technical Skills Committees

NRS 388.385 Organized at the school district level; membership is prescribed

Three meetings per year

Joint Technical Skills Committees

NAC 389.810 Organized by school districts where a college is located within the district; requires secondary-postsecondary members

Annual meeting is required

Program-Level Industry Committees

Carl Perkins Act; Nevada State Plan for Career and Technical Education

Organized at the school, school district, and/or college levels with predominately industry representation


Career and Technical Education Councils

NAC 389.810 Organized by the superintendents of school districts in counties with 35,000 or more residents and in which a local college is located within the district


N

4

School District Advisory Technical Skills Committees

NRS 388.385 requires the superintendent of each school district that has a program of career and technical education to appoint an advisory technical skills committee. The overarching purposes of the committee, as explained in statute, are shown below:

Review the curriculum, design, content and operation of the program of career and technical education to determine its effectiveness in preparing students to enter the workforce to meet the needs of supplying an appropriately trained workforce;

Advise the school district regarding the curriculum, design, content and operation of the career and technical education program(s); and

Work in cooperation with businesses, industries, employer associations and employee organizations in the community to develop work-based experiences for CTE students.

The committee shall consist of the following membership:

Representatives of business and industry in the community;

Employees of the school district who possess knowledge and experience in career and technical education;

Students enrolled in the school district;

Parents and legal guardians of students enrolled in the school district;

To the extent practicable, representatives of postsecondary educational institutions that provide career and technical education;* and

Other interested persons. The advisory committee must:

Meet at least three times each calendar year;

Provide to the superintendent of the school district any recommendations and actions of the committee regarding programs of career and technical education; and

Comply with the open meeting law as per the provisions in chapter 241 of NRS. * Because coordination with postsecondary education is such an important element of successful CTE programs, it is strongly recommended that all advisory committees include postsecondary education representation regardless of geographic location.

Joint Technical Skills Committees Nevada Administrative Code 389.810 requires the establishment of joint technical skills committees where a college located within a school district provides CTE programs for careers and occupations similar to the CTE programs provided by the school district. Specifically, the regulation requires the superintendent of the school district to establish a joint technical skills committee for each program offered by the school district and college. The committee shall assist the school district and be available to assist the college upon request. These joint technical skills committees must meet annually to review the “tasks, duties and competency levels to be taught.” These committees are not subject to the open meeting requirements of chapter 241 of NRS.

5

The recommended membership of joint technical skills committees includes:

Representatives of business and industry in the local community aligned to the CTE programs for which the committee is established;

Representatives of postsecondary education responsible for teaching the content of the subject area;

Representatives of secondary education responsible for teaching the content of the subject area; Secondary and postsecondary administrators responsible for program oversight.

These committees should:

Annually review the state-adopted standards and performance indicators for the subject area to ensure continued alignment between the secondary and postsecondary CTE programs;

Share best practices to include, but not limited to, teaching methodology, work-based learning opportunities, certifications, equipment- and supply-investments, safety practices, among other topics;

Maintain agendas, minutes, and other documentation related to recommendations; and

Meet no less than once per year to conduct an alignment of technical skills to verify the integrity of secondary-postsecondary alignment and articulation.

Program-Level Industry Committees Program-level industry committees are specialized enough to provide instructional and curricular input in the program, including identifying and promoting work-based learning opportunities for students. These advisory committees are often needed for schools and colleges to maintain any type of industry certification or accreditation for individual CTE programs. Program-level industry committees should meet no less than three times per year. Postsecondary education must maintain a vibrant system of program-level industry committees, not only for the purposes of industry certifications and accreditations described above, but to maintain credibility by demonstrating ongoing input and connections to business and industry to ensure and validate that relevant skills are taught. Although program-level industry committees may be site-based, they should, wherever appropriate, include secondary and postsecondary programs. Agendas and meeting notes should be maintained. These committees are not subject to the open meeting requirements of chapter 241 of NRS.

Career and Technical Education Councils The superintendent of a school district located in a county whose population is 35,000 or more and in which a college campus is located may establish a career and technical education council to assist the school district to develop and implement CTE programs. To the extent possible, the superintendent shall draw upon the membership of the advisory technical skills committee formed pursuant to NRS 388.385. Educators may serve on the council in an advisory, nonvoting capacity only. The council shall:

Render advice on questions of policy regarding career and technical education programs; Make recommendations for the expansion and improvement of all CTE programs; and

6

Make recommendations to establish a cooperative mechanism for local business and industry to support instruction, facilities and equipment necessary for the programs, and to help secure employment for students who complete the programs.

The council may assist the local college upon request.

Federal Requirements While the federal Carl D. Perkins Career and Technical Education Act does not explicitly require local programs to operate advisory committees, it does require Perkins fund recipients to describe how they will actively engage business and industry in meaningful ways. Also, there is a very clear expectation in the Act that a formalized process is in place at the local levels to engage business and industry. This requirement, which transcends all funding recipients, coupled with state requirements, creates a very strong case to maintain a vibrant system of advisory committees at both the secondary and postsecondary education levels. Furthermore, advisory committees were required in Perkins under prior Acts, and there are indications that clearer, prescriptive language may return in the reauthorization process currently underway. To comply with the requirements in the Act for coordination and collaboration with business and industry, the Nevada State Plan for the Carl D. Perkins Act includes a commitment for secondary and postsecondary education to implement advisory committees for the purpose of providing relevant industry leadership and for identifying program needs related to standards and curriculum, equipment and supplies, and facilities.

Organizing High Functioning Advisory Committees

etting both clear and high expectations for advisory committee participants is key to success. Failure to do so may result in disconnect, especially amongst representatives of business and industry, and ultimately lead to poor attendance and confusion about the expected roles and responsibilities of

committee members. Although a general advisory committee, such as those required for each school district under NRS 388, may have a different function than a program-specific advisory committee, the following principles and recommendations can apply to any type of advisory committee.

Forming an Advisory Committee Much of the success of an advisory technical skills committee is determined by the manner in which it is formed. Based on the experiences of many communities throughout the country, the following steps are suggested:

1. Determine and Verify the Need 1.1 There must be a feeling of need and understanding of opportunity if an advisory

committee is to succeed. 1.2 The advisory committee can improve the program if it serves a usable function. 1.3 The advisory committee can provide continuity of a quality program should teacher

and/or administrative changes take place.

S

7

1.4 It is important that the school/college administration, CTE staff, parents, and other patrons of the school thoroughly understand the character and purpose of the committee.

2. Selection and Nomination of Committee Members

2.1 First and foremost, each committee member should have a deep base of knowledge in their respective fields. The goal is to engage them in the education of future workers, and to provide guidance in the education and training of future workers; they must be able to draw on practical knowledge of what students need to learn. Potential committee members must also have at least a general understanding of secondary and postsecondary education systems. Additionally, these industry representatives should have an appropriate level of experience, such as five or more years of experience in the field.

2.2 Consider the following in the selection process: a. Representatives from some of the largest established employers in industries relevant

to the CTE programs b. Representatives from smaller companies relevant to the CTE programs c. Professionals from postsecondary education relevant to the CTE programs d. A leader from the local chamber of commerce e. Representatives from local workforce development entities f. Representatives from trade or professional associations g. Representatives from labor associations g. Entrepreneurs

2.2 A formal, consistent process for inviting and nominating committee members. The process may vary depending on the advisory committee. School district advisory committee nominations should be made by the superintendent. Program-level advisory committees should be made by the superintendent or designated administrator responsible for CTE programs; for postsecondary education programs, nominations should be made by the dean, vice president, or president of the college.

2.3 The selection process should include personal contact, a formal invitation to serve, and documentation that articulates the expectations. Again, business and industry representatives, especially, need to clearly understand up front what is expected.

2.4 An expectation of the importance of interpersonal skills should be clarified as well. To establish a high functioning committee, committee members must be proficient in communication and interpersonal skills.

2.5 The size of the committee is important. Too large a committee can become unmanageable; too small a committee may result in poor overall attendance and, in those situations requiring public notification under the open meeting law, lack of a quorum to conduct business. Also, the number of committee members is sometimes dependent on state law or regulation, or industry certifying body.

2.6 Committee members should understand up front the expected time commitment for serving on the advisory committee.

Roles and Responsibilities of Advisory Committee Members Advisory committees are just that, advisory. Their purpose is to provide both leadership and guidance to establish and maintain high-quality CTE programs. Unless authorized, advisory committees do not set policy or dictate what should or should not be done. Committees should influence outcomes, the level of

8

which is dependent on the type of committee. Program-level committees, for example, should be very much involved in providing input and direction for instructional content. District-level committees, however, may provide broader oversight for the overall direction and outcomes for all CTE programs. The functions and duties of advisory committees may vary depending on the structure and purpose of the committee and for secondary and postsecondary education.

3. Curriculum and Instruction

3.1 Identify and expand the use of new technologies. 3.2 Endorse the development of new programs, expansion of existing programs, and all

significant program improvement investments. 3.2 Analyze course content and course sequencing. 3.3 Advise on labor market trends, regional economic development priorities, and workforce

development needs. 3.4 Assist with the incorporation of employability skills in the curriculum. Assist students in

developing job-seeking skills, such as resumes and interviewing skills. 3.5 Identify industry and nationally recognized certifications. 3.6 Review technology standards in the curriculum. 3.7 Review and provide feedback for assessment results that validate leaning and program

outcomes. 3.8 Identify training opportunities for instructors. 3.9 Provide assistance to develop and implement work-based learning opportunities for

students, such as industry tours, job shadowing, and internships.

4. Program Reviews 4.1 Actively participate in program reviews. 4.2 Make recommendations for equipment and facilities. 4.3 Recommend new programs or the elimination of obsolete programs. Identify new and

emerging occupations. 4.4 Conduct community and occupational surveys. 4.5 Participate in the short- and long-term planning for program improvement.

5. Student Organizations 5.1 Assist in organizing and judging competitive leadership and skill competitive events. 5.2 Evaluate student portfolios and assist students to prepare for competitive events. 5.3 Provide sponsorship opportunities or funding for students to participate in state and

national competitions.

6. Staff Development and Recruitment 6.1 Invite CTE instructors to participate in relevant industry professional development

activities. 6.2 Provide opportunities of instructor externships. 6.3 Provide instructors with retraining for technical upgrading. 6.4 Provide workplace tours for instructors.

7. Community and Public Relations 7.1 Promote the CTE programs to employers, media, and the general public.

9

7.2 Provide recognition for outstanding students, instructors, and contributing business leaders.

7.3 Assist in developing a marketing and recruitment plan. 7.4 Serve as an industry representative of the program to address concerns before relevant

boards, commissions, etc.

Advisory Committee Operations Careful, methodical attention is needed to ensure advisory committees are high functioning. The recruitment of qualified membership and clarification of roles and responsibilities are important, but so are committee organization and the meeting management. Committees should have officers, such as a chairperson, vice-chairperson, and recorder (may be held by the district/college coordinator). Committees may also establish bylaws to ensure proper and professional operation.

8. Responsibilities of the Advisory Committee Chairperson 8.1 Collaborate with the advisory committee coordinator to establish meeting dates. 8.2 Ensure the meeting locations are conducive to strategic planning. 8.3 Prepare the meeting agenda with assistance from the advisory committee coordinator

and other committee members, as needed. 8.4 Ensure agendas are meaningful to motivate and maintain full committee engagement. 8.5 Collaborate with the committee coordinator and committee members to establish clear

goals and objectives that are measurable. 8.6 Schedule meeting days and times to facilitate the highest level of attendance. 8.7 Preside at committee meetings by following the agenda, leading and facilitating

necessary discussion, ensuring committee members have opportunities to express their opinions, bringing timely closure to key points, and articulating committee recommendations.

8.8 Demonstrate good judgment and fairness and be sensitive to opposing viewpoints. 8.9 Ensure discussions do not go too far “into the weeds.” 8.7 Ensure an appropriate amount of time is allocated to each agenda item. 8.9 Start and end the meetings within established and expected timeframes. 8.10 Facilitate the establishment of subcommittees, as needed, to complete specific

objectives. 8.11 Work with the coordinator to prepare annual written action plans to be presented to

local school boards or college administrations. 8.12 Recruit committee membership to ensure proper representation.

9. Responsibilities of the Advisory Committee Vice-Chairperson 9.1 Work closely with the chairperson on specified tasks. 9.2 Provide leadership on committee activities. 9.3 Conduct meetings in the absence of the chairperson.

10. Responsibilities of the Advisory Committee Members 10.1 Exercise good judgment and fairness. 10.2 Demonstrate good listening skills and sensitivity to different viewpoints. 10.3 Demonstrate a commitment to attend committee meetings.

10

10.4 Volunteer to serve on subcommittees, coordinate activities, or to assist the committee in achieving its goals and objectives.

. 11. Responsibilities of the Advisory Committee Coordinator

11.1 Facilitate clerical and administrative support for committee management. 11.2 Maintain an advisory committee manual for the continued administration and operation

of the committee. 11.3 Coordinate with the advisory committee chairperson to set meeting dates and establish

meeting agendas. 11.4 Work with the chairperson and other committee members in preparing and presenting

annual written action plans, including formal evaluations of committee activities and accomplishments.

11.5 Ensure communications to advisory committee members about meetings, program activities, and all other pertinent information.

11.6 Ensure meeting minutes/notes are taken at each meeting and distributed to all committee members prior to subsequent meetings.

11.7 Ensure there is an appropriate record-keeping or filing system for the administration of all advisory committees, where a record of meeting agendas, minutes, memberships, reports, etc., are properly maintained.

11.8 For advisory committees that must follow open meeting laws, ensure proper meeting notifications are posted, established agendas are followed, and other accommodations for public attendance are met.

12. Conducting Meetings

12.1 All committees should meet no less than three times per year. (School district advisory technical skills committees described earlier in this manual are required by statute to meet three times per year.)

12.2 Committee members should be notified in timely fashion of meeting dates and times for scheduling purposes.

12.3 For those committees required by statute to follow open meeting laws, the following must be addressed: a. Written notification of meetings must be posted within three working days before the

meeting. b. The notification must include a list of the locations where the notice has been posted. c. The notification must include a contact person. d. An agenda must be provided that includes (1) a clear and complete statement of

topics to be considered during the meeting; (2) a list describing the items on which actions may be taken; and (3) periods devoted to public comment.

e. Determine a quorum is present prior to conducting business or approving action items.

12.4 Meeting locations should be carefully selected to ensure an environment conducive to strategic planning and open discussion.

12.5 A two-hour meeting time or more is recommended, depending on how frequently the committee meets.

11

Appendices

Successful Meetings Checklist

Sample Meeting Agenda

Sample Format for Meeting Minutes/Notes

Sample Committee Constitution and Bylaws

Criteria for Evaluating the Effectiveness of Advisory

Committees

Chapter 388.385 of the Nevada Revised Statutes

Nevada Administrative Code 389.810

References

12

Successful Meetings Checklist

Membership receives advance notification of the meeting date and time

Written agenda is developed and disseminated in timely fashion

Open meeting law requirements are followed where necessary

Facilities and refreshments are organized

Subcommittee assignments completed

Instructor commitments confirmed

Agenda support material prepared

Additional presenters/speakers confirmed

Open Meeting Law – General Requirements:

Meeting notice is posted no less than three working days before the meeting

Meeting notice includes the time, place, and location of the meeting

Meeting notice includes a listing of the locations where the notice is posted

Meeting notice includes the name and contact information for the person

designated as the meeting contact

Agenda consists of a clear and complete statement of topics, including

identification of action items

Agenda provides time for public comment at the beginning of the meeting

and before adjournment

Agenda provides time for public comment after each item on the agenda on

which action may be taken and before any action is taken by the committee

13

Sample Meeting Agenda

1. Call to Order

2. Roll call

3. Instructions

4. Approval of past meeting minutes

5. Adoption of the meeting agenda

6. Committee chair’s report

7. Committee coordinator’s report

8. Unfinished business

9. Committee or individual reports

10. New business

11. Plans for next meeting

12. Other items

13. Adjournment

14

Sample Format for Meeting Minutes/Notes

Minutes/Notes of ______________ (Advisory Committee Name)

Date:

Time:

Meeting Location:

Members Present:

Members Absent:

Guests Present:

Meeting Objectives or Agenda:

Reports:

Decisions Made:

New Business and Future Meetings:

Signature of Committee Chair or Secretary:

15

Sample Constitution and Bylaws

Constitution

ARTICLE I - NAME AND PURPOSE

This committee shall be known as the ------------------------------- Program Advisory

Committee for _______________ (program). The advisory committee shall provide leadership in

and promote the development of the_______________ program as it relates to and meets the

needs of the students, the community and the public. The committee shall advise the faculty in

the program and the administration on matters related to the program area.

ARTICLE II - MEMBERSHIP

Number of Members

Each advisory committee will have a minimum of five members and a maximum of 15

members. The dean overseeing the program may approve a higher number, but no fewer than

five. The members of the advisory committee shall be representatives from businesses and

industries related to the respective training and employment students obtain. In addition,

members should include a student in the program.

Appointments and Terms

Each appointment of a program advisory committee member shall be for four years, except

when the appointment is to fill an unexpired term.

At least two-thirds of the members shall be retained each year with one-third of the

membership being appointed each year. An outgoing member may be reappointed by a majority

vote of membership present.

An individual will automatically lose membership on the committee if he/she fails to attend

three successive meetings without presentation of a valid reason for his/her absence, in advance,

to the chairperson of the committee.

Program advisory committee members may submit names of potential members for the

committee. Final recommendations are made by the faculty with the approval of the appropriate

administrator. The appointments are made by the governing board.

Ex-Officio Members

Ex-Officio members shall be:

1. Appropriate administrators;

2. Appropriate program coordinators or supervisors;

3. Faculty in the program area. One faculty member will be designated coordinator of the

advisory committee.

Bylaws SECTION A - OFFICERS AND THEIR DUTIES

The officers shall be a chairperson and a vice-chairperson. The officers shall be elected

annually by a majority vote of the committee members at the last meeting during the academic

year. Officers may be re-elected to the same office.

16

The chairperson shall be elected from among those members who have served at least one

year. Duties and responsibilities of the chairperson include:

• Coordinate with the advisory committee coordinator to establish meeting dates and develop

an agenda for each meeting;

• Preside at committee meetings, leading discussions, bringing closure on key points of

discussion, and giving members the opportunity to express their opinions, give advice and

make recommendations;

• Provide input, when appropriate, to the academic dean regarding the committee’s findings

and recommendations, and serve as the spokesperson for the committee in meetings with

academic deans as necessary;

• Be sensitive to the views of the members;

• Be able to listen critically;

• Be reasonable;

• Exercise good judgment and fairness;

• Dedicate time to the affairs of the committee;

• Appoint special committees as the need arises, which may include persons other than

committee members;

• Arrange for special presentations;

• Prepare reports;

• Encourage a relaxed atmosphere conducive to productive discussions;

• Plan committee activities and provide sufficient background information when needed;

• Maintain personal contact with committee members and institution personnel;

• Approve all announcements, notices and other information sent to committee

members;

• Work with the coordinator in preparing and presenting an annual written plan of action that

includes a formal evaluation of the committee’s activities and accomplishments each year.

The committee chairperson should avoid:

• Acting as the final authority on all subjects;

• Putting pressure on the group to agree with his/her own personal views;

• Chairing subcommittees;

• Discussing questions or issues that are outside the purpose of the committee.

Vice-Chairperson

The vice-chairperson shall be elected from among those members who preferably have

served at least one year. (The vice-chairperson may be elected to serve as the next chairperson

following a set time as vice-chairperson.)

Duties and responsibilities of the vice-chairperson include:

• Work closely with the chairperson on specified tasks;

• Serve as the leader for many of the committee’s activities;

• Perform specific tasks assigned by the chairperson;

• Conduct meetings and committee business in the absence of the chairperson.

SECTION B - MEETINGS

At least three regular meetings of the committee shall be held during the academic year.

Written or electronic notice of each regular meeting will be sent to members. Special meetings of

17

the committee may be called by the chairperson as needed throughout the year. The time of

advance notice shall be appropriate in terms of the reason for the urgency of the meeting.

SECTION C - RECOMMENDATIONS AND REPORTS

Any formal resolutions or recommendations from the committee shall be in written form.

They shall include the number of committee members present and voting, and the number

favoring the resolution or recommendation. All resolutions and recommendations shall be

presented to the program coordinator or department person, who shall then present them to the

administration.

SECTION D - EVALUATING COMMITTEE EFFECTIVENESS

The program advisory committee will evaluate effectiveness at the final meeting of each

academic year. Goals and objectives will be formulated at the first regular meeting of the

academic year, utilizing implications from the spring evaluation.

SECTION E - BYLAWS CHANGES

These bylaws may be amended or added to by two-thirds vote of active members at any

regular or special meeting if at least ten days written notice has been given to each member.

18

Criteria for Evaluating the Effectiveness of

Advisory Committees

Criteria: Yes No 1. The committee has held the recommended number of meetings (e.g., 3). � �

2. The committee utilizes an up-to-date constitution and bylaws to govern its

operations. � �

3. The committee elects officers yearly. � �

4. The committee reports formally to the appropriate administrators for the

institution. � �

5. The committee membership is diverse in gender and ethnicity, and is

composed of individuals representative of the industry’s diversity,

including labor, supervisors, managers, and students.

� �

6. The committee meeting minutes/notes are maintained as a permanent

record and are distributed to the appropriate administrators and members of

the advisory committee.

� �

7. The agendas are prepared and distributed in advance of each meeting. � �

8. Members are notified of meetings in a timely manner. � �

9. Committee members are aware of the specific purposes of the committee

and are familiar with related school policies. � �

10. Faculty and administrators attend the committee meetings regularly. � �

11. Committee members are publicly recognized for their service. � �

12. Committee meetings are well attended by members. � �

13. The committee has been involved in the development and review of the

program curricula. � �

14. The committee has reviewed the current program curricula to determine if

it meets the needs of the students and the projected employment needs of business and industry.

� �

15. The committee promotes and publicizes the program. � �

16. The committee develops and carries out a yearly plan of action/program of

work. � �

17. The committee assesses the impact of recommendations yearly. � �

18. The committee reviews yearly outcome data from the program, including

student competencies achieved, placement rates, etc. � �

19

Nevada Revised Statute 388.385

Appointment of Advisory Technical Skills Committee by School Districts

NRS 388.385 Appointment of advisory technical skills committee by school districts; duties of

committee; service without compensation.

1. If the board of trustees of a school district has established a program of career and

technical education pursuant to NRS 388.380 and to the extent that money is available from this

State or the Federal Government, the superintendent of schools of the school district shall

appoint an advisory technical skills committee consisting of:

(a) Representatives of businesses and industries in the community;

(b) Employees of the school district who possess knowledge and experience in career and

technical education;

(c) Pupils enrolled in public schools in the school district;

(d) Parents and legal guardians of pupils enrolled in public schools in the school district;

(e) To the extent practicable, representatives of postsecondary educational institutions that

provide career and technical education; and

(f) Other interested persons.

2. An advisory technical skills committee established pursuant to subsection 1 shall:

(a) Review the curriculum, design, content and operation of the program of career and

technical education to determine its effectiveness in:

(1) Preparing pupils enrolled in the program to enter the workforce and meeting the

needs of supplying an appropriately trained workforce to businesses and industries in the

community; and

(2) Complying with the provisions of NRS 388.330 to 388.400, inclusive, and any

regulations adopted pursuant thereto.

(b) Advise the school district regarding the curriculum, design, content, operation and

effectiveness of the program of career and technical education.

(c) Provide technical assistance to the school district in designing and revising as necessary

the curriculum for the program of career and technical education.

(d) In cooperation with businesses, industries, employer associations and employee

organizations in the community, develop work-based experiences for pupils enrolled in the

program of career and technical education. The work-based experiences must:

(1) Be designed:

(I) For pupils enrolled in grades 11 and 12, but may be offered to pupils enrolled in

grades 9 and 10 upon the approval of the principal of the school where the program is offered.

(II) To prepare and train pupils to work as apprentices in business settings.

(2) Allow a pupil to earn academic credit for the work-based experience.

(e) Meet at least three times each calendar year.

(f) Provide to the superintendent of schools of the school district any recommendations

regarding the program of career and technical education and any actions of the committee.

(g) Comply with the provisions of chapter 241 of NRS.

3. The members of an advisory technical skills committee serve without compensation.

(Added to NRS by 2005, 1046)

http://www.leg.state.nv.us/NRS/NRS-388.html#NRS388Sec380



http://www.leg.state.nv.us/NRS/NRS-241.html#NRS241

http://www.leg.state.nv.us/Statutes/73rd/Stats200511.html#Stats200511page1046

20

Nevada Administrative Code 389.810

Joint Technical Skills Committees and

Career and Technical Education Councils

NAC 389.810 Establishment and duties of joint technical skills committees and career

and technical education councils. (NRS 388.360)

1. If a community college located within a local school district provides career and technical

instruction for a specific job for which the local school district also provides an instructional

program, the superintendent of that school district shall establish a joint technical skills

committee for each such program of career and technical education to review and determine

annually the tasks, duties and competency levels to be taught. The committee shall assist the

school district and be available to assist the community college upon request.

2. The superintendent of each local school district which is located in a county:

(a) Whose population is 35,000 or more; and

(b) In which a campus of the community college is located,

may establish a career and technical education council to assist the school district and be

available to assist, upon request, the community college. To the extent possible, the

superintendent shall draw the membership from among the members of an advisory technical

skills committee formed pursuant to NRS 388.385. Educators may serve on the council in an

advisory, nonvoting capacity only. The council shall render advice on questions of policy

regarding the programs of career and technical education where employment demands are being

met and shall make recommendations regarding the expansion, improvement and modernization

of all of the programs. The council shall also recommend methods to establish a cooperative

mechanism for local businesses and industries to share with the school district the instruction,

facilities and equipment necessary for the programs and to participate in the resulting efforts

needed to secure employment for the pupils who complete the programs.

(Added to NAC by Bd. for Occupational Education, 1-26-90, eff. 9-1-92; A 3-30-92; A by Bd.

for Career & Tech. Educ. by R172-05, 2-23-2006)



21

References:

Building Advisory Boards That Matter, by Brett Pawlowski, President DeHavilland Associates

and Hans Meeder, President, Meeder Consulting Group, LLC

Program Advisory Handbook, Truckee Meadows Community College, 2014

Proposed bylaws, January 2016 Page 1

COUNCIL FOR CAREER AND TECHNICAL EDUCATION

BYLAWS

SECTION A PURPOSE: The Council for Career and Technical Education (CCATE) is established by the WCSD Superintendent to assist the school district to develop and implement CTE programs. The Council, and all work conducted under its direction, will adhere to Nevada Administrative Code (NAC) 389.810 and Nevada’s Open Meeting Law, NRS Chapter 241. Article 1 The Council for Career and Technical Education (CCATE) has the following purpose and function:

• Render advice on questions of policy regarding career and technical education programs; • Make recommendations for the expansion and improvement of CTE programs; • Make recommendations to establish a cooperative mechanism for local business and industry to

support instruction, facilities, and equipment necessary for the programs, and to help secure employment for students who complete the programs.

SECTION B MEMBERSHIP: Article 1 The Superintendent will appoint the CCATE voting membership of nine members to include six (6) business/industry representatives recommended by the members of the WCSD Program-Level Industry Committees, a postsecondary educational representative, a parent of a current CTE student, and a current CTE student. Article 2 The CCATE membership may include non-voting educators who serve in an advisory capacity only. Article 3 Council members shall be expected to serve two-year terms. More than one term may be served. Article 4 Council members are required to participate on a regular basis. In the event of three consecutive absences, the member may be removed and a new member appointed by the Superintendent or his/her designee. Article 5 In the event a vacancy or vacancies occur on the Council, the member(s) vacating will attempt to locate a replacement(s). When this is not possible, the Superintendent or his/her designee shall appoint a person(s) to serve the remainder of the unexpired term.


SECTION C OFFICERS AND THEIR DUTIES: Article 1 The officers shall be a Chairperson and Vice-chairperson. Article 2 The duties of the Chairperson shall be:

A. To preside at the Council meetings.

B. To collaborate with Signature Academy & CTE staff to carry out the goals of the Council.

C. To collaborate with Signature Academy & CTE staff in preparing agendas for the Council meetings, outreach materials, and events.

D. To develop subcommittees and assign leadership as requested by the Council.

E. To collaborate with CTE staff in preparing Council recommendations for the Superintendent at

the conclusion of each meeting.

F. To provide an annual report to the Superintendent summarizing the work of the Council.

G. To train the Vice-Chairperson to assume the Chair in the next term. Article 3 The duties of the Vice-Chairperson shall be:

A. To assume the duties of the Chairperson, as set forth in Article 2, in the Chairperson's absence.

B. To prepare to assume the duties of Chairperson at the end of the Chair's second year, by active participation in the Council responsibilities.

C. To assist in the preparation of agendas, outreach materials, events, and annual report.

D. To assist in the management of Council subcommittees, if necessary.

Article 4 The term of the Chairperson and Vice-Chairperson shall run concurrently for two years, beginning in July and running through June of the second term year. Terms may be extended as practicable and approved, through majority vote, by the Council. SECTION D ELECTION OF OFFICERS:


Article 1 Elections will be held bi-annually to elect a Vice-Chairperson. Article 2 The Vice-Chairperson shall be elected by a majority vote of the Council members present. At the end of the Chairperson’s two-year term, the Vice-Chairperson shall be confirmed by a majority vote of the members present to become the Chairperson for the next two years. Article 3 In the event that the Chairperson is unable or unwilling to continue the duties, the Vice-Chairperson will become the Chairperson; and an election will be held to replace the Vice-Chairperson. SECTION E MEETINGS: Article 1 The Council for Career and Technical Education will hold a minimum of three meetings during each academic year, as required by NAC 389.810. The following criteria will apply:

A. Meeting dates, times and places will be established jointly by the Council Chair and the Signature Academy & CTE Department.

B. Written notices and agendas will be distributed as required by Nevada Open Meeting Law.

C. Meetings will not be more than two hours long.

SECTION F QUORUMS: Article 1 A majority of voting members of the Council present, whether in person or by means of electronic communication during a meeting, shall constitute a quorum. Quorum is a simple majority of the constituent membership. SECTION G VOTING: Article 1 Voting shall be by motion. To carry, a motion must be approved by a simple majority of the members voting on the motion.


SECTION H RECORDS: Article 1 Minutes of each meeting will be audio and/or video recorded, transcribed and distributed to Council members pursuant to Nevada Open Meeting Law. Minutes will be made available to the public at no charge. The Signature Academies & CTE Department will provide a staff person to serve as a Recording Secretary at each meeting. Article 2 The duties of the Signature Academy & CTE Department Recording Secretary will be, in compliance with Nevada’s Open Meeting Law:

A. To keep records of the attendance of members at regular scheduled meetings.

B. To keep a clear, concise record of discussions and recommendations.

C. To prepare agendas, reports, and other documents, as required.

D. To distribute a record of Council activities to affiliated institutions and the public.

E. To maintain a public record of Council meeting minutes and other documents, distributing to interested parties as requested.

SECTION I AMENDMENTS: Article 1 Amendments to these Bylaws must be proposed and approved by a majority of Council members and submitted as a recommendation to the Superintendent.

Annual CTE Meetings As prescribed by statutory and regulatory requirements NRS 388.385 and NAC 389.810

Month Group Authority Req/Rec OML Topic Outcome LocationAugust WCSD Advisory Technical Skills Committee NRS 388.385 REQ Y Annual Report -‐ Review CTE Programs Recommendation to Supt AACT Restaurant

September Council for Career & Technical Education NAC 389.810 REC YPolicy issues, expansion/improvement of CTE, cooperative mechanisms of support

Recommendation to CTE Director AACT Restaurant

September Joint Technical Skills Committees NAC 389.810 REQ N AACT Classrooms

October Program-‐Level Industry Committees Nevada Plan/Perkins REC NIndustry support for classrooms; work-‐based learning plans; teacher training needed AACT Commons

NovemberDecemberJanuary WCSD Advisory Technical Skills Committee NRS 388.385 REQ Y Work Experience/Community Partnerships Recommendation to Supt AACT RestaurantJanuary Joint Technical Skills Committees NAC 389.810 REC N AACT ClassroomsFebruary Program-‐Level Industry Committeess Nevada Plan/Perkins REQ N Equipment/supply needs for classrooms; CTSO preparation AACT CommonsFebruary Joint Technical Skills Committees NAC 389.810 REC N AACT Classrooms

March Council for Career & Technical Education NAC 389.810 REC YPolicy issues, expansion/improvement of CTE, cooperative mechanisms of support


April Joint Technical Skills Committees NAC 389.810 REC N AACT ClassroomsMay Program-‐Level Industry Committees Nevada Plan/Perkins REQ N Teacher Training/Work-‐Based learning; CTSO results AACT Commons

May Council for Career & Technical Education NAC 389.810 REC YPolicy issues, expansion/improvement of CTE, cooperative mechanisms of support


June WCSD Advisory Technical Skills Committee NRS 388.385 REQ Y CTE Plan for Upcoming year Recommendation to Supt AACT Restaurant

WCSD Advisory Technical Skills Committee Members (15) Council for Career & Technical Education Members (9)7 industry representatives (also serve on CCATE) 6 industry representatives (chosen by program-‐level committee)3 District Reps (1 each) -‐ District Leadership, CTE Administrator, CTE Teacher 1 postsecondary education representative1 CTE parent (also on CCATE) 1 CTE Parent1 CTE student 1 CTE Student2 Postsecondary Representatives -‐ 1 each TMCC/UNR (one also serves on CCATE) Educators in advisory, non-‐voting capacity1 Community Partner/Workforce Development representative

Program-‐Level Industry Committee Members Joint Technical Skills CommitteeIndustry representatives HS CTE TeachersHS CTE Teachers Postsecondary CTE TeachersPostsecondary CTE Teachers, whenever possible Industry representatives, whenever possible

washoe county school district monday, january 25, 2016, … · 2016-02-16 · 1 minutes of the...

Documents