washington county board of commissioners …...the purchase of flygt n-impeller style dry pit...

WASHINGTON COUNTY BOARD OF COMMISSIONERS

WORKSESSION

ROOM 140

PUBLIC SERVICES CENTER April 21, 2009

TENTATIVE 8:30 a.m. (15 min.)

1. Board of Commissioners Communication

8:45 a.m. (20 min.)

2. Discussion of Formal Agenda Items

9:05 a.m. (10 min.)

3. Assessment & Taxation, Expenditures and Grants 09-10 - Rich Hobernicht, A&T Director

9:25 a.m. (5 min.)

4. Clean Water Advisory Committee Appointments - Mark Jockers, Clean Water Services

9:30 a.m. (5 min.)

5. Economic Stimulus Update - Kathy Lehtola and LUT Staff

BCC AGENDA – 4/21/09

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 4

OTHER COUNTY AND CWS CONTACTS 4

MEETINGS AND SCHEDULES 5

Current Meeting Schedule 5

Regular Business Meetings 5

Worksessions 5

Second Tuesdays of the Month 5

Board Meetings When There is a Fifth Tuesday in a Month 5

Executive Sessions 5

Once the Regular Business Meeting Begins 6

Ordinance Testimony Time Limits 6

Alternatives to Televised Proceedings 7

Assistive Listening Devices 7

Sign Language and Interpreters 7

Meeting Protocol 7

Meeting Calendar 8

1. CONSENT AGENDA The items on the Consent Agenda are considered routine and will all be adopted in one

motion unless a Board member or person in the audience requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

2. ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total.

3. PROCLAMATION a. Proclamation in Honor of Volunteer Recognition Week (CPO All) 9

b. Proclamation of Crime Victims’ Rights Week and Review of County Victims’ Services (CPO All)

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4. BOARDS AND COMMISSIONS a. Appoint Members to the Enhanced Sheriff Patrol District (ESPD) Budget

Committee and the Urban Road Maintenance District (URMD) Budget Committee (CPO All)

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5. BOARDS AND COMMISSIONS a. Consider the Annexation of Property Encompassing Approximately 71.32

Acres to Clean Water Services District (WA-0109) (CPO 11) 15

6. ORAL COMMUNICATION

7. BOARD ANNOUNCEMENTS

8. ADJOURNMENT

CONSENT AGENDA

APPROVAL OF MINUTES

April 7, 2009 25

CLEAN WATER SERVICES

a. Endorse Boundary Change Proposal WA-0109 for Annexation to Clean Water Services' Service District (City of Gaston)

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b. Award Contract for Construction of the Locust Street Sanitary Improvement Project (Project No. 6335) (CPO 3)

37

c. Acquire Easements for Permanent Water System Facilities and Sanitary Sewer

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d. Approve Thirteenth Amendment to Master Contract for Professional Services with CH2M Hill, Inc. for Predesign Services for Natural Treatment Systems at the Forest Grove and Hillsboro Treatment Plants

43

e. Accept the SW 85th Avenue Extension and Stormwater Modifications, Project No. 4969B as Final and Release Retainage (CPO 4M)

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f. Approve Intergovernmental Agreement with City of Hillsboro for Investigation, Analysis, and Improvements in the Turner Creek Basin (City of Hillsboro)

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g. Accept Proposal and Award Contract for Financial Audit Services 49

h. Award a Sole Source Contract to ITT Water & Wastewater U.S.A., Inc. for the Purchase of Flygt N-Impeller Style Dry Pit Submersible Pumps for the Sherwood Pump Station Expansion Project No. 6338

51

LAND USE AND TRANSPORTATION

i. Set a Public Hearing to Transfer Jurisdiction of Certain County Roads to the City of Beaverton (CR 3264 T/J) (CPO’s 1, 3, 6, 7, and Beaverton)

53

j. Execute Deeds Dedicating County-Owned Property, as Part of Hwy 47 (Forest Grove Northern Arterial), to the Public as Right-of-Way (CPO 12F & 13)

61

k. Approve Declaration of Necessity and Protective Rent Payments for Right-of-Way Acquisition for Spiesschaert Road at Council Creek Bridge Project (CPO 12C)

65

l. Approve Feasibility Report, Establish Local Improvement District (LID) and Set Public Hearing for SW Parmele Road (CPO 10)

71

m. Approve Feasibility Report, Establish Local Improvement District (LID) and set Public Hearing for SW Whitmore Road (CPO 11)

79

n. Amend the 2008-2009 Work Program (CPO All) 89

COUNTY ADMINISTRATIVE OFFICE

o. Adopt the Fiscal Year 2009-10 Budget Policy (CPO All) 101

COMMUNITY CORRECTIONS

p. Authorize Acceptance of $161,219 from the Oregon State Police Edward Byrne Justice Assistance Grant Program

107

COUNTY COUNSEL

q. Authorize Code Update Relating to Elections (CPO All) 109

HEALTH AND HUMAN SERVICES

r. Grant Waiver and Authorization to Contract with Trillium Family Services to Provide Psychiatric Residential Treatment Services

111

JUVENILE SERVICES

s. Authorize Formula Grant Award from the Oregon Commission on Children and Families

113

SUPPORT SERVICES

t. Accept Proposal and Award Contract for Financial Audit Services 115

u. Accept Proposal/Award Contract for Fiscal Intermediary Services 117

v. Authorize Purchase Orders for Cooperative Library for Hardware and Software Necessary to Provide Secure Public Wireless Access

119

URBAN ROAD MAINTENANCE DISTRICT

w. Approve Bid Award and Authorize Execution of Contract for the 2009 Urban Road Maintenance District Slurry Seal and Crack Seal Projects (CPO All)

121

BOARD OF COMMISSIONERS

MEETING CALENDAR

Tuesday, April 21, 2009 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, April 28, 2009 Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, May 5, 2009 Worksession – 8:30 a.m.


Budget Committee MeetingNoon - 2:30 p.m.

Washington County - Walnut Street Operations Training Rooms 1&2

1400 SW Walnut Street

Tuesday, May 12, 2009 Board Retreat – 7:30 a.m. – 4:00 p.m.

Jenkin’s Estate Main House 8005 SW Grabhorn Road



Thursday, May 21, 2009 Budget Hearing – 8:30 a.m.

Public Services Building Auditorium

AGENDA CLEAN WATER SERVICES

BOARD OF DIRECTORS Agenda Category: Consent City of Gaston

Agenda Title:

ENDORSE BOUNDARY CHANGE PROPOSAL WA-0109 FOR ANNEXATION TO CLEAN WATER SERVICES' SERVICE DISTRICT

Presented by: Bill Gaffi, General Manager (nmc) SUMMARY (Attach Supporting Documents if Necessary) After the 1997 Legislature abolished the Boundary Commission and shifted the boundary change function back to the local level, Washington County (County) became responsible for district boundary changes within its jurisdiction. The governing bodies of county districts, such as Clean Water Services (District), must endorse proposed annexations to their boundaries. The County has received the following request to annex property to the District:

WA-0109: The properties to be annexed consist of three tax lots encompassing approximately 71.32 acres. The western portion of Tax Lot 3800 is approximately 11.43 acres and is located north of the Washington County/Yamhill County line. This parcel is within Washington County. The eastern portion of Tax Lot 1100 is approximately 53.19 acres and Tax Lot 1000 is approximately 6.70 acres. Tax Lots 1100 and 1000 are both located south of the Washington County/Yamhill County line and north of Olson Road. Both parcels are within Yamhill County. The properties are further depicted in Exhibit A. On May 14, 2008 and March 11, 2009, the City of Gaston approved the annexations of the properties into the city through Ordinance Nos. 2008-02 and 2009-02.

District staff has reviewed the request and recommends endorsing the annexation. County staff has scheduled a public hearing for the proposed annexation on April 21, 2009.

FISCAL IMPACT: N/A REQUESTED ACTION: Endorse Boundary Change Proposal No. WA-0109.

Agenda Item No. 1.a.

Date: 04/21/09

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Vicinity Map

This product is for informational purposes and may not have been prepared for, or be suitable for legal, engineering, or surveying purposes. Users of this information should review or consult the primary data and information sources to ascertain the usability of the information.

Washington CountyYamhill County

Wash. Co.

Yamhill Co.

GASTON

WAS HINGTON COUNTYGEOGRAPHIC INFORM ATION SYSTEMS

WA-0109Annexation toClean Water Services (CWS)

KeySubject PropertiesGaston UGBCounty LineCWS Boundary

SubjectProperties

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Typewritten Text

EXHIBIT A

of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of Endorsing Boundary Change Proposal No. WA-0109.

) ) ) )

RESOLUTION AND ORDER

NO.

The above-entitled matter came before the Board of Directors of Clean Water Services

(Board) at its regular meeting of April 21, 2009; and

It appearing that the Board is charged with endorsing proposed boundary changes pursuant

to ORS 198.850(1); and

It appearing that the Board has received an annexation petition which meets the double

majority requirements of ORS 198.855(3); and

It appearing that the property was annexed into the City of Gaston on May 14, 2008 and

March 11, 2009; and the Board being fully advised; it is therefore

RESOLVED AND ORDERED that the Board endorses proposed annexation No.

WA-0109 having the boundaries depicted in Exhibit A attached hereto and by this reference

incorporated herein; and it is further

RESOLVED AND ORDERED that this Resolution and Order shall be immediately filed

with the Washington County Board of Commissioners for further action to approve boundary

change proposal WA-0109.

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Telephone (503) 681-3600 Fax (503) 681-3603

of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

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DATED this 21st day of April, 2009.


By its Board of Directors

________________________________ Chairman ________________________________

Recording Secretary

Telephone (503) 681-3600 Fax (503) 681-3603

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 3

Agenda Title: AWARD CONTRACT FOR CONSTRUCTION OF THE LOCUST STREET SANITARY IMPROVEMENT PROJECT (PROJECT NO. 6335)

Presented by: Bill Gaffi, General Manager (tml) SUMMARY (Attach Supporting Documents if Necessary) The Locust Street Sanitary Improvement Project No. 6335 (Project) is located in the City of Portland, the unincorporated Metzger area, and within the City of Tigard, Oregon. The Project extends from SW Dickinson Street at SW 65th Avenue in Portland along SW Locust Street to the intersection of SW Locust Street and SW Hall Blvd. in Tigard. The Project involves constructing approximately 5,832 linear feet of 18 inch diameter sanitary piping, 21 manholes, and reinstating approximately 48 house services. Approximately 1,154 linear feet of line shall be vitrified clay pipe installed by pilot-tube micro-tunneling technology utilizing a guided boring machine. The remaining 4,678 feet of pipe shall be 18 inch I.D. PVC pipe installed by conventional open trench construction.

The engineer’s estimate for the Project is $2,105,000. Bids for construction of the Project will be received on April 9, 2009. Staff will report the company names and subcontractors, bid amounts for the three lowest bids and provide award recommendation as soon as possible after bid opening. The Project is funded with available funds from Construction Fund 112.

FISCAL IMPACT: N/A Budget Information: 112.062.8224.52205 (Project No. 6335)

REQUESTED ACTION: Award contract for construction of the Locust Street Sanitary Improvement Project to the lowest responsible bidder.

Agenda Item No.

1.b.

Date: 04/21/09


BOARD OF DIRECTORS Agenda Category: Consent Agenda Title: ACQUIRE EASEMENTS FOR PERMANENT WATER SYSTEM

FACILITIES AND SANITARY SEWER Presented by: Bill Gaffi, General Manager (cp) SUMMARY (Attach Supporting Documents if Necessary)

The following easements for permanent water system facilities and sanitary sewer are necessary to provide services in Clean Water Services’ service district.

I. EASEMENT FOR PERMANENT WATER SYSTEM FACILITIES PROPERTY OWNER PROJECT AREA VALUE

Wayne Nutsch & Debra Plymate Project No. 6177 $7,500 Larry & Kathleen Trip Project No. 6177 $11,180 II. EASEMENT FOR SANITARY SEWER PROPERTY OWNER PROJECT AREA VALUE

Robert J. and Cynthia S. Hart Project No. 6335 750 sf $8,163

Susan McGuire Project No. 6335 *44,018 sf $42,700 (*2,275 sf permanent, 41,743 sf temporary)

FISCAL IMPACT: $18,680 Budget Info: 112.030.8233.55220 (Project No. 6177) $50,863 Budget Info: 112.062.8224.55220 (Project No. 6335)

REQUESTED ACTION: Acquire easements necessary to provide permanent water system facilities and sanitary sewer in Clean Water Services’ service district.

Agenda Item No. 1.c.

Date: 04/21/09

RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of the Acquisition of ) RESOLUTION AND ORDER Easements Needed for District ) Purposes. ) NO.

The above-entitled matter came before the Board of Directors of Clean Water Services

(Board) at its regular meeting of April 21, 2009; and

It appearing to the Board that Clean Water Services (District) requires easements necessary

to provide permanent water system facilities and sanitary sewer service in the District’s service

district; and

It appearing to the Board that ORS 451.550 (3) and (4) give the Board the power to acquire

easements determined to be necessary and proper in the exercise of District purposes; and

It appearing to the Board that District representatives have secured from the property

owner(s) named in Exhibit A, duly executed easements for permanent water system facilities and

sanitary sewer, which recite therein an appropriate amount of consideration for acquisition of the

easements; and

It appearing to the Board that the easements should be accepted and recorded, and the Board

being fully advised in the premises and that the grantors thereof should be compensated for the

easements granted thereby as provided in the easement documents and as set forth in Exhibit A; it is

therefore

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Telephone (503) 681-3600 Fax (503) 681-3603

RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

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RESOLVED AND ORDERED that the easements granted by the property owner(s) named

in Exhibit A to this Resolution and Order be, and hereby are, accepted by the Board of Directors of

the District.

DATED this 21st day of April, 2009.


By its Board of Directors ________________________________ Chairman ________________________________ Recording Secretary

Telephone (503) 681-3600 Fax (503) 681-3603

EXHIBIT A

I. EASEMENT FOR PERMANENT WATER SYSTEM FACILITIES PROPERTY OWNER PROJECT AREA VALUE

Wayne Nutsch & Debra Plymate Project No. 6177 $7,500 Larry & Kathleen Trip Project No. 6177 $11,180

II. EASEMENT FOR SANITARY SEWER PROPERTY OWNER PROJECT AREA VALUE

Robert J. and Cynthia S. Hart Project No. 6335 750 sf $8,163

Susan McGuire Project No. 6335 *44,018 sf $42,700 (*2,275 sf permanent, 41,743 sf temporary)


BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title:

APPROVE THIRTEENTH AMENDMENT TO MASTER CONTRACT FOR PROFESSIONAL SERVICES WITH CH2M HILL, INC. FOR PREDESIGN SERVICES FOR NATURAL TREATMENT SYSTEMS AT THE FOREST GROVE AND HILLSBORO TREATMENT PLANTS

Presented by: Bill Gaffi, General Manager (cl) SUMMARY (Attach Supporting Documents if Necessary) Clean Water Services (District) is considering the development of a natural treatment system (NTS) consisting of treatment and polishing wetlands in conjunction with hyporheic discharge as generally described in District’s 2008 NPDES permit renewal application package. The NTS would be developed in two locations consisting of one or more parcels near both the Hillsboro Wastewater Treatment Facility (WWTF) and the Forest Grove WWTF. The proposed NTS facilities will include reuse pump stations, if necessary, as well as conveyance pipelines to each NTS site, treatment wetlands, restoration of polishing wetland areas, and development of hyporheic discharge.

To develop the NTS, certain site characterization tasks need to be performed including hydrogeologic investigations, soils investigations, geotechnical investigations, and flooding analysis. Supplemental surveying, wetlands water balance analysis, wetlands water quality modeling, and wetlands temperature modeling will need to be conducted. The environmental investigations will be used to define an overall permitting strategy, minimize impacts to threatened and endangered species, and minimize impacts to cultural resources in keeping with anticipated permitting requirements for the project. Using design criteria and site characteristics, a (CONTINUED)

FISCAL IMPACT: $753,829 Budget Information: 101.010.8210.52240 REQUESTED ACTION: Approve Thirteenth Amendment to Master Contract for Professional

Services with CH2M Hill, Inc. to perform technical and professional services in support of the predesign services for natural treatment systems at the Forest Grove and Hillsboro treatment facilities in the amount of $753,829.

Agenda Item No. 1.d.

Date: 4/21/09

preliminary design will be developed for the two sites. Drawings will be prepared for use in the review of the project with the District and with the regulatory agencies. Results of the review and discussion will be used to guide the preparation of a full set of preliminary design drawings, which will be incorporated into a predesign report documenting the results of the predesign effort. CH2M Hill, Inc. was awarded a Master Contract for Professional Services by the District’s Board of Directors (Board) on December 20, 2005 by Minute Order No. 05-82 (Master Contract). Under the Request for Qualifications establishing the Master Contract and as set forth in Minute Order No. 05-82, when the District needs assistance, it may select a consultant from among the firms with Master Contracts, develop a scope of work, and enter into an Amendment specifying the scope of work, price and schedule for the specific project. Under District’s Purchasing Rules, District staff are required to consider factors that promote efficient use of public resources and do not diminish competition when making a project-specific selection decision. District staff selected CH2M Hill, Inc. to perform this work because they have considerable specialized knowledge in developing this type of system within Oregon and are currently involved in District’s NPDES permit renewal efforts and work to revise the Total Maximum Daily Loads of which the NTS work is a significant part. District staff recommends the Board approve the Thirteenth Amendment with CH2M Hill, Inc. for the work described herein in the not to exceed amount of $753,829.


BOARD OF DIRECTORS

Agenda Category: Consent CPO 4M

Agenda Title:

ACCEPT THE SW 85th AVENUE EXTENSION AND STORMWATER MODIFICATIONS, PROJECT NO. 4969B AS FINAL AND RELEASE RETAINAGE

Presented by: Bill Gaffi, General Manager (rn) SUMMARY (Attach Supporting Documents if Necessary) On May 20, 2008, the Clean Water Services (District) Board of Directors (Board) awarded the contract for construction of the SW 85th Avenue Extension and Stormwater Modifications Project (Project) to Northwest Earthmovers, Inc. (Minute Order No. 08-42). The original contract amount was $393,000. District approved subsequent Change Orders that increased the contract in the amount of $74,763.18, resulting in an actual Project cost of $467,763.18. The cost items in the Change Orders were due to a change in conditions and additional stormwater modifications at the Durham Advanced Wastewater Treatment Facility. There are no outstanding claims or other issues in connection with this Project that are not resolved. Staff recommends the Board accept the Project as complete and authorize final release of retainage in the amount of $23,388.

FISCAL IMPACT: None Budget Information: 101.072 (Project No.4969B)

REQUESTED ACTION: Accept the project as final and authorize release of final retainage in the amount of $23,388 to Northwest Earthmovers, Inc.

Agenda Item No. 1.e.

Date: 04/21/09

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BOARD OF DIRECTORS

Agenda Category: Consent City of Hillsboro

Agenda Title:

APPROVE INTERGOVERNMENTAL AGREEMENT WITH CITY OF HILLSBORO FOR INVESTIGATION, ANALYSIS, AND IMPROVEMENTS IN THE TURNER CREEK BASIN (PROJECT NO. 6291)

Presented by: Bill Gaffi, General Manager ( nmc ) SUMMARY (Attach Supporting Documents if Necessary) In November 2006, following a series of sanitary sewer overflows in the Turner Creek drainage basin within the City of Hillsboro, Clean Water Services (District) and City of Hillsboro (City) entered into an Intergovernmental Agreement (IGA) for the immediate investigation and repair of the system (MO 06-98). All work elements included in that IGA have been completed. While the system has performed within the parameters of the District’s NPDES permit, there were overflows during the January 1, 2009 storm, and Hillsboro City Council wishes to explore alternatives which would reduce the frequency and likelihood of future overflows. Hillsboro City Council was apprised of the current status of the Turner Creek system by staff report during a February 17, 2009 Council worksession. The report included 16 specific recommendations regarding the further investigation and analysis of alternatives for consideration by District's Board of Directors (Board) and Hillsboro City Council. This IGA outlines the City’s and District’s roles and cost-sharing provisions for implementing the recommendations contained in the February 17, 2009 staff report. An initial action item is the execution of an engineering consulting services contract to perform additional computer modeling and analysis of various capital and inflow and infiltration control strategies to reduce the likelihood of overflows. The cost of the engineering services contract is approximately $100,000 and is to be shared equally between the City and District. Additional possible capital costs resulting from the analysis are not known at this time. Staff recommends that the Board approve the Intergovernmental Agreement with the City of Hillsboro.

FISCAL IMPACT: $50,000 REQUESTED ACTION: Approve the Intergovernmental Agreement with the City of

Hillsboro for investigation, analysis, and repairs in the Turner Creek Sanitary sewer basin.

Agenda Item No. 1.f.

Date: 04/21/09


BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title: ACCEPT PROPOSAL AND AWARD CONTRACT FOR FINANCIAL AUDIT SERVICES

Presented by: Bill Gaffi, General Manager (bcg) SUMMARY (Attach Supporting Documents if Necessary) Clean Water Services’ (District) past contract with its financial audit firm, Talbot Korvola & Warwick, expired in February 2009. District, along with Washington County and the Housing Authority jointly issued a Request for Proposals (RFP) for financial audit services on February 11, 2009, with proposals due on March 10, 2009. The selection process includes the evaluation of proposals by a joint District/County staff evaluation committee, consisting of four County staff members and two District staff members, as well as a review of the joint staff recommendation by the Audit Committee. The Audit Committee is charged with the responsibility of providing an opinion on the professional acceptability of the recommended firm. Four firms submitted proposals: Moss Adams and Talbot, Korvola & Warwick submitted proposals for both District and the County. Merina & Company and Van Beek & Company proposed for District only. Van Beek & Company did not meet the requirements to be considered as qualified for this contract. Evaluation criteria set forth in the RFP include qualifications of the firm, expertise of staff, work plan / approach and cost, as well as oral interviews and reference checks. A contract award recommendation will be submitted to the Board as soon as reasonably possible, in an amount not to exceed $219,000 for the five year contract period.

FISCAL IMPACT: TBD REQUESTED ACTION: Award a financial audit services contract for the five fiscal years

ending June 30, 2013 to the proposing firm determined to be best qualified to perform said services for Clean Water Services.

Agenda Item No. 1.g.

Date: 04/21/09


BOARD OF DIRECTORS Agenda Category: Consent

Agenda Title:

AWARD A SOLE SOURCE CONTRACT TO ITT WATER & WASTEWATER U.S.A., INC. FOR THE PURCHASE OF FLYGT N-IMPELLER STYLE DRY PIT SUBMERSIBLE PUMPS FOR THE SHERWOOD PUMP STATION EXPANSION PROJECT NO. 6338

Presented by: Bill Gaffi, General Manager (sw) SUMMARY (Attach Supporting Documents if Necessary) Clean Water Services (District) is currently designing upgrades for the Sherwood Pump Station. These upgrades will provide additional capacity for future growth within the station’s service area, minimize operational and performance problems related to poor hydraulic conditions in the wet well, and increase the overall station reliability. The Sherwood Pump Station Expansion Project No. 6338 (Project) is scheduled to be bid this summer. A major component of the Project involves the contractor removing and replacing the existing pumps with higher capacity pumps. The overall reliability of the pump station is considered diminished by the potential risk of flooding. The pump station site is located on the edge of the Tualatin River floodplain. A permanent marker located on the site shows the high water mark of the February 1996 flood to be nearly a foot above the pump station floor elevation. The pump station is a dry-pit type, with the pump equipment located nearly 40 feet below grade. (CONTINUED)

FISCAL IMPACT: $156,024 Budget Information: 112.0.0.52210.0 (Project No. 6338) REQUESTED ACTION: Award a sole source contract to ITT Water & Wastewater U.S.A.,

Inc. for the purchase of Flygt N-impeller dry pit submersible style pumps for the Sherwood Pump Station Expansion Project No. 6338 in the amount of $156,024.

(A copy of the Contract is available at the Clerk’s desk.)

Agenda Item No. 1.h.

Date: 04/21/09

The dry pit has a single sump pump, and is prone to flooding if water enters the dry pit at a rate greater than the sump pump’s capacity. Because the existing pump motors are standard open-style motors, they would be rendered inoperable if submerged. Repair or replacement could potentially require several weeks of lead time. Analysis has shown that replacing the existing motors and electrical cables with submersible-style motors would allow continuous operation under full submergence. This would maximize reliability in an unlikely but feasible flood situation. Submersible pumps are easily adapted for installation in dry pit configurations, and therefore it has been recommended that dry-pit submersible pumps be installed at the Sherwood Pump Station. Additionally, occurrences of pump clogging and ragging have become increasingly prevalent over the past several years. Research in submersible pump technologies suggests a specific type of pump impeller would enhance performance and reduce the need for emergency maintenance activities. The specific pump impeller provides for a cutting action that breaks apart rags, stringy material, and small diameter solid debris such as sticks that are the most common cause of pump clogging with any inlet conditions. In addition to a specific style of pump and type of impeller, additional essential features of the sewage pumps at this particular pump station have been identified. These features include the following:

• Improved motor insulation (Type H), to increase motor longevity while operating under a fill and draw mode which requires numerous starts and stops.

• Improved motor cable disconnect feature, to improve maintenance access and removal of pump equipment.

• Proximity and responsiveness of local service facilities for providing replacement parts and local repair in an expeditious manner.

• Familiarity of the product by District maintenance staff to improve maintenance productivity and reduce staff training requirements.

An evaluation of major pump manufacturers determined that the Flygt N-impeller style pump was the best and only option to provide the highest likelihood for long term reliability of the pumping equipment and to meet those criteria determined to be critical to the successful and cost effective operation of the Sherwood Pump Station. Pursuant to District Purchasing Rule 15-060, District’s Board of Directors (Board) may waive the competitive purchasing requirements and award a contract if there is only one manufacturer or seller of the product of the quality or performance required. District requests its Board approve District’s finding that only one manufacturer is capable of meeting all of the requirements determined to be essential for providing a pump with the quality, performance and functionality required for this pump station. Based on this finding, District further requests that the Board waive the competitive purchasing requirements for this purchase and approve a contract for the purchase of Flygt N-impeller style dry pit submersible pumps from ITT Water & Wastewater U.S.A., Inc. in the amount of $156,024.

AGENDA


Agenda Category: Consent – Land Use and Transportation

CPO’s 1, 3, 6, 7, and

Beaverton Agenda Title: SET A PUBLIC HEARING TO TRANSFER JURISDICTION OF

CERTAIN COUNTY ROADS TO THE CITY OF BEAVERTON (CR 3264 T/J)

Presented by: Gregory S. Miller, County Engineer SUMMARY: (Attach Supporting Documents if Necessary) The City of Beaverton has, by City Resolution No. 3975, requested the Transfer of Jurisdiction of certain County Roads from the County to the City of Beaverton. ORS 373.270 requires the County to hold a public hearing on this matter. Therefore, we ask the Board to set the date of May 19, 2009 for the public hearing. ORS 373.270 requires notification of this hearing. Attachment: 1. Road Description – Exhibit “A” 2. Map – Exhibit “B”

DEPARTMENT’S REQUESTED ACTION:Set 10:00am May 19, 2009 in the Auditorium of the Washington County Public Services Building, Hillsboro, Oregon, at your regularly scheduled meeting as the time and place for a public hearing on the requested Transfer of Jurisdiction to the City of Beaverton (CR 3264 T/J). Direct that notification to the public be made by posting pursuant to ORS 373.270.

COUNTY ADMINISTRATOR’S RECOMMENDATION:I concur with the requested action.

Agenda Item No. 1.i.

603020 Date: 4/21/09

AGENDA


Agenda Category: Consent-Land Use and Transportation (CPO 12F & 13) Agenda Title: EXECUTE DEEDS DEDICATING COUNTY-OWNED

PROPERTY, AS PART OF HWY 47 (FOREST GROVE NORTHERN ARTERIAL), TO THE PUBLIC AS RIGHT-OF-WAY

Presented by: Gary Stockhoff, Capital Project Management Manager SUMMARY: (See attached) On March 23, 1998, Washington County acquired a portion of 1N3 32 Tax Lot 1300 by Warranty Deed from Sylvester A. Van Loo and Dorothy E. Van Loo Joint Revocable Trust, recorded in Document No. 98027678, in the Washington County Book of Records. On April 7, 1998, Washington County acquired a portion of 1N3 32C Tax Lot 202 by Warranty Deed from Moh’d Abudakar, Mousa Abudakar, and Issa Abudakar, recorded in Document No. 98034980, in the Washington County Book of Records. On July 6, 1998, Washington County acquired a portion of 1N3 32C Tax Lot 400 by Warranty Deed from Sarah L. Tucker Maul Revocable Living Trust, recorded in Document No. 98072195, in the Washington County Book of Records. The Dedication Deeds with Exhibit “A” and “B” are available at the clerk’s desk. (continued) Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION:Authorize the Chair to execute the attached Dedication Deeds, thereby dedicating County-owned property to the public as right-of-way.

\hwy 47 agenda\ded. deed agenda hwy 47.doc 04/14/09 COUNTY ADMINISTRATOR’S RECOMMENDATION:I concur with the requested action.

Agenda Item No. 1.j.

168-605005 Date: 04/21/09

EXECUTE DEEDS DEDICATING COUNTY-OWNED PROPERTY, AS PART OF HWY 47 (FOREST GROVE NORTHERN ARTERIAL), TO THE PUBLIC AS RIGHT-OF-WAY BCC 04/21/09 On October 20, 1998, Washington County acquired a portion of 1N3 30 Tax Lot 1300 by Warranty Deed from The Estate of Burdette T. Langdon, Bernadette Langdon, Wrex Langdon, and David Langdon, recorded in Document No. 980116878, in the Washington County Book of Records. On July 27, 2000, Washington County acquired a portion of 1N3 31 Tax Lot 200 by Deed from the State of Oregon, by and through its Department of Transportation, recorded in Document No. 2000059675, in the Washington County Book of Records. On March 3, 2003, Washington County Quitclaim their rights to the Oregon Department of Transportation in Document No. 2003030586, to Hwy 47 (Forest Grove Northern Arterial) but retain ownership of the realigned side roads. Dedication deeds for the realigned side roads have been prepared to dedicate County owned property to the public as right-of-way.

AGENDA


Agenda Category: Consent-Land Use and Transportation (CPO 12C) Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE

RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR SPIESSCHAERT ROAD AT COUNCIL CREEK BRIDGE PROJECT

Presented by: Gary Stockhoff, Capital Project Management Manager SUMMARY: On July 1, 2008, the Board approved Resolution and Order No. 08-86 authorizing staff to acquire necessary right-of-way acquisition for the Spiesschaert Rd @ Council Creek Bridge project. Subsequent to the Board’s approval of this action, project improvements have changed requiring a new centerline. Attached is the new centerline description for this project. In order to construct the improvements as designed, additional right-of-way and ancillary easements may be required. Right-of-Way acquisition for the project will follow Oregon State Department of Transportation guidelines and policies adopted by the Board. There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Accordingly, the Board is requested to approve protective rent payments for this project as necessary, which has been done on other similar projects. A Resolution and Order has been prepared for the Board, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. Attachments: 1. Resolution & Order with Exhibit “A” 2. Vicinity Map

DEPARTMENT’S REQUESTED ACTION:Approve the attached Resolution and Order authorizing the staff to acquire the necessary right-of-way and protective rent payments for the Spiesschaert Road @ Council Creek Bridge project.

\ROW\100031 Spiesschaert @ Council Crk Bridge\100031 Dec Nec Centerline Change Agenda.doc 4/14/09 COUNTY ADMINISTRATOR’S RECOMMENDATION:I concur with the requested action.

Agenda Item No. 1.k.

168-605005 Date: 4/21/09

1

AGENDA


Agenda Category: Consent – Land Use and Transportation (CPO 10) Agenda Title: APPROVE FEASIBILITY REPORT, ESTABLISH LOCAL

IMPROVEMENT DISTRICT (LID) AND SET PUBLIC HEARING FOR SW PARMELE ROAD

Presented by: David L. Schamp, Operations and Maintenance Division Manager SUMMARY (Attach Supporting Documents if Necessary) On February 17, 2009 the Board received a petition signed by seventy-five (75) percent of the property owners requesting formation of a Local Improvement District to construct public improvements on approximately 0.22 mile of SW Parmele Road, a County rural gravel road located approximately five miles east of Gaston, Oregon. A feasibility report has been prepared which recommends the project be implemented. The estimated project cost is $40,585.17 of which the County share will be $18,704.85. The LID share will be $21,880.32. Attachments: 1. Resolution and Order

2. Project Map – Exhibit A 3. Feasibility Report – Exhibit B 4. Preliminary Assessment Roll – Exhibit C

DEPARTMENT’S REQUESTED ACTION:Approve the attached Resolution and Order (1) approving the feasibility report, (2) establishing the LID. And (3) setting a public hearing for May 26, 2009.


Agenda Item No. 1.l.

Program Code: 168-606005 Date: 04/21/09

2

IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Establishment of ) RESOLUTION AND ORDER a Washington County Code Section 3.20 ) Local Improvement District for ) NO. SW Parmele Road. ) This matter having come before the Board on April 21, 2009 It appearing to the Board that on February 17, 2009, by Resolution and Order No 09-11, the Board initiated proceedings to consider establishing the above-named Local Improvement District, and the Department of Land Use and Transportation was instructed by this Board to prepare a feasibility report on this matter in accordance with Washington County Code Section 3.20.080 and present the report to the Board for consideration of the proposed Local Improvement District; and It appearing that the feasibility report, attached hereto and marked Exhibit B, confirms the feasibility of the petitioned-for public improvement, and that such report should be approved as submitted and adopted; and It appearing that the proposed Local Improvement District consists of 22 parcels of property; and It appearing that an advisory board should be appointed until further order of this Board; and It appearing to the Board that this is the appropriate time and place to establish the said Local Improvement District by the Resolution and Order of the Board, to declare the Board’s intention to make the improvements as described in the feasibility report, to set a public hearing on the improvement for the purpose of hearing testimony and receiving remonstrances to the proposed improvement, and to direct the Department of Land Use and Transportation to give notice of the proposed improvement and of the public hearing in accordance with Washington County Code Sections 3.20.110 and 3.20.120; now, therefore, it is hereby RESOLVED AND ORDERED that the feasibility report be and hereby is approved, accepted and adopted; that the proposed district is classified as a Rural Local Improvement District; and that the Board finds, based on the feasibility report, that the proposed district meets the minimum requirements of Washington County Code section 3.20.340; and it is further RESOLVED AND ORDERED that the proposed Local Improvement District as described in the feasibility report and for the purpose described in the feasibility report hereby is established; and it is further RESOLVED AND ORDERED that this Board hereby declares its intent to make the public improvement as described in the feasibility report, to-wit, construct a chip seal surface roadway improvement; and it is further RESOLVED AND ORDERED that said improvement be accomplished in accordance with Washington County Code Section 3.20.140 and 3.20.150; and it is further

3

RESOLVED AND ORDERED that the following person(s) are hereby appointed to be an Advisory Board for this Local Improvement District, to serve until otherwise notified by the Board of County Commissioners and for advising the Board of County Commissioners in all matters pertaining to the said Local Improvement District:

1. Strauser, Michael 14860 SW Parmele Rd

Gaston, OR 97119 RESOLVED AND ORDERED that Tuesday, the 21st day of April, 2009, be, and the same hereby is, set as the time and date for public hearing on the proposed improvement and that such hearing shall be held in the Auditorium of the Washington County Public Services Building, 155 North First Avenue, Hillsboro, Oregon; and it is further RESOLVED AND ORDERED that the Director of the Department of Land Use and Transportation, or her designee, is ordered to give notice of said hearing to be held the 26th day of May, 2009, in accordance with Washington County Code Sections 3.20.100-3.20.120. Dated this 21st day of April 2009. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chairman Recording Secretary Approved as to Form: /s/ Loretta Skurdahl Senior Assistant County Counsel Date: 1/21/00

EXHIBIT B Page 1 of 2

SW PARMELE ROAD LOCAL IMPROVEMENT DISTRICT

FEASIBILITY REPORT

Project Background A petition requesting formation of a Local Improvement District (LID) signed by 15 of the 20 property owners (75%) of the 22 parcels within the proposed LID boundary was presented to the Washington County Board of County Commissioners on February 17, 2009. The Board accepted the petition and directed the preparation of a feasibility report. Classification of LID In accordance with Washington County Code 3.20.40.A (Classification), this Local Improvement District qualifies as a Rural Local Improvement District by meeting the following minimum requirements of 3.20.320:

A. The proposed public improvements are of a type and scale primarily benefiting the local needs of established neighborhoods outside the Urban Growth Boundary.

B. The district shall include no fewer than two benefited parcels, and no fewer than two benefited property owners.

C. The value of 50% of the lots or parcels outside the Urban Growth Boundary to be assessed divided by the proposed assessment equals or exceeds a ratio of 4:1.

Rural Resource Impact No potential resource impacts are anticipated. No aggregate reserves are adjacent to the proposed LID. There is some marketable timber on lots within the limits of the proposed LID. These lots are small and the proposed chip seal surface is suitable for this small amount of timber and local truck traffic typical of rural residential uses. Project Description and Estimated Cost The purpose of the LID is to construct a chip seal surface on SW Parmele Road from SW Laurelwood Road to the end of the County maintenance. The total project length is approximately 0.22 miles. This road is a County Local Road with an unknown construction date. The existing road is an aggregate surface which is subject to problems typical of this type of surfacing (washboarding, rutting, etc.). The proposed improvements include vegetation management, drainage improvements, surface shaping and compacting, and a chip seal surface. The estimated project cost to be funded by the LID, and not funded by the County Road Fund, is $21,880.32. The County agrees to maintain the hard surface (chip seal) of the roadway for seven years.


Proposed Method of Assessment The proposed method of assessment is as shown on the assessment roll. Developed properties (or those with significant improvements) will be assessed a full share of the development and construction cost due to their increased benefit from the improvement. Undeveloped properties will be assessed one half share of the development and construction cost. Properties that develop, or have an active residential building permit, prior to the assessments being levied will be assessed a full share of the development and construction costs. If properties are partitioned prior to assessments being levied, each parcel will be assessed the full or half share dependent upon the development status of the property at the time of assessment as outlined above. If parcel consolidation occurs, the parcel will be assessed in accordance with the development status as listed above. Estimated Assessment The estimated assessment per parcel is as shown on the Assessment Roll. List of Parcels, Owners, and Assessments In accordance with Washington County Code Section 2.20.030, the attached proposed assessment roll contains the following: 1. The names of owners or reputed owners in the Local Improvement District. 2. A description of each parcel to be assessed in the Local Improvement District. 3. The estimated assessment for each parcel in the Local Improvement District. Conclusion and Recommendation The proposed Local Improvement District is determined to be feasible, and it is recommended that the Local Improvement District be established in accordance with this report. Prepared By: Ted Voelker Operations and Maintenance Division Washington County Department of Land Use and Transportation March, 2009

13550 SW PARMELE RD

13535 SW PARMELE RD

13720 SW PARMELE RD

13770 SW PARMELE RD

1371

5 S

W PA

RM

EL

E R

D

13735 SW PARMELE RD

13865 SW PARMELE RD

13860 SW PARMELE RD13881 SW

PARMELE RD

14085 SW PARMELE RD

14240 SW PARMELE RD

14255 SW PARMELE RD

14375 SW PARMELE RD

14600 SW PARMELE RD14617 SW PARMELE RD

14707 SW PARMELE RD

14860 SW PARMELE RD

14872 SW PARMELE RD

14855 SW PARMELE RD

14867 SW PARMELE RD

UndevelopedNon-Addressed Taxlot

2S304C001900


2S3090000614

PARMELE RDLA

URELWOOD RD

Map Project: NutSDE\GIS\Projects\LID\ParmeleeRd\ParmeleeRd.mxd

Beginning of road improvement

End of road improvement

±Parmele RdDepartment of Land Use & Transportation

Operations & Maintenance Division(503) 846 - ROAD

Washington County

0 500Feet

Proposed Local Improvement District ±September 29, 2008Exhibit A

1

AGENDA


Agenda Category: Consent – Land Use and Transportation (CPO 11) Agenda Title: APPROVE FEASIBILITY REPORT, ESTABLISH LOCAL

IMPROVEMENT DISTRICT (LID) AND SET PUBLIC HEARING FOR SW WHITMORE ROAD

Presented by: David L. Schamp, Operations and Maintenance Division Manager SUMMARY (Attach Supporting Documents if Necessary) On February 17, 2009, the Board received a petition signed by seventy-two (72) percent of the property owners requesting formation of a Local Improvement District to construct public improvements on approximately 0.39 mile of SW Whitmore Road a County rural gravel road located approximately four miles south of Hillsboro, Oregon. A feasibility report has been prepared which recommends the project be implemented. The estimated project cost is $73,722.33 of which the County share will be $35,086.81. The LID’s share will be $38,635.52. Attachments: 1. Resolution and Order

2. Project Map – Exhibit A 3. Feasibility Report – Exhibit B 4. Preliminary Assessment Roll – Exhibit C

DEPARTMENT’S REQUESTED ACTION:Approve the attached Resolution and Order (1) approving the feasibility report, (2) establishing the LID. And (3) setting a public hearing for May 26, 2009.


Agenda Item No. 1.m.


2

IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Establishment of ) RESOLUTION AND ORDER a Washington County Code Section 3.20 ) Local Improvement District for ) NO. SW Whitmore Road. ) This matter having come before the Board on April 21, 2009 It appearing to the Board that on February 17, 2009, by Resolution and Order No 09-10, the Board initiated proceedings to consider establishing the above-named Local Improvement District, and the Department of Land Use and Transportation was instructed by this Board to prepare a feasibility report on this matter in accordance with Washington County Code Section 3.20.080 and present the report to the Board for consideration of the proposed Local Improvement District; and It appearing that the feasibility report, attached hereto and marked Exhibit B, confirms the feasibility of the petitioned-for public improvement, and that such report should be approved as submitted and adopted; and It appearing that the proposed Local Improvement District consists of 29 parcels of property; and It appearing that an advisory board should be appointed until further order of this Board; and It appearing to the Board that this is the appropriate time and place to establish the said Local Improvement District by the Resolution and Order of the Board, to declare the Board’s intention to make the improvements as described in the feasibility report, to set a public hearing on the improvement for the purpose of hearing testimony and receiving remonstrances to the proposed improvement, and to direct the Department of Land Use and Transportation to give notice of the proposed improvement and of the public hearing in accordance with Washington County Code Sections 3.20.110 and 3.20.120; now, therefore, it is hereby RESOLVED AND ORDERED that the feasibility report be and hereby is approved, accepted and adopted; that the proposed district is classified as a Rural Local Improvement District; and that the Board finds, based on the feasibility report, that the proposed district meets the minimum requirements of Washington County Code section 3.20.340; and it is further RESOLVED AND ORDERED that the proposed Local Improvement District as described in the feasibility report and for the purpose described in the feasibility report hereby is established; and it is further RESOLVED AND ORDERED that this Board hereby declares its intent to make the public improvement as described in the feasibility report, to-wit, construct a chip seal surface roadway improvement; and it is further RESOLVED AND ORDERED that said improvement be accomplished in accordance with Washington County Code Section 3.20.140 and 3.20.150; and it is further

3

RESOLVED AND ORDERED that the following person(s) are hereby appointed to be an Advisory Board for this Local Improvement District, to serve until otherwise notified by the Board of County Commissioners and for advising the Board of County Commissioners in all matters pertaining to the said Local Improvement District:

1. Zertanna, Mark 13662 SW Whitmore Rd Hillsboro, Or 97123

RESOLVED AND ORDERED that Tuesday, the 21st day of April, 2009, be, and the same hereby is, set as the time and date for public hearing on the proposed improvement and that such hearing shall be held in the Auditorium of the Washington County Public Services Building, 155 North First Avenue, Hillsboro, Oregon; and it is further RESOLVED AND ORDERED that the Director of the Department of Land Use and Transportation, or her designee, is ordered to give notice of said hearing to be held the 26th day of May, 2009, in accordance with Washington County Code Sections 3.20.100-3.20.120. Dated this 21st day of April 2009. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chairman Recording Secretary Approved as to Form: /s/ Loretta Skurdahl Senior Assistant County Counsel Date: 1/21/00


SW WHITMORE ROAD LOCAL IMPROVEMENT DISTRICT

FEASIBILITY REPORT

Project Background A petition requesting formation of a Local Improvement District (LID) signed by 16 of the 22 property owners (72%) of the 29 parcels within the proposed LID boundary was presented to the Washington County Board of County Commissioners on February 17, 2009. The Board accepted the petition and directed the preparation of a feasibility report. Classification of LID In accordance with Washington County Code 3.20.40.A (Classification), this Local Improvement District qualifies as a Rural Local Improvement District by meeting the following minimum requirements of 3.20.320:

A. The proposed public improvements are of a type and scale primarily benefiting the local needs of established neighborhoods outside the Urban Growth Boundary.

B. The district shall include no fewer than two benefited parcels, and no fewer than two benefited property owners.

C. The value of 50% of the lots or parcels outside the Urban Growth Boundary to be assessed divided by the proposed assessment equals or exceeds a ratio of 4:1.

Rural Resource Impact No potential resource impacts are anticipated. No aggregate reserves are adjacent to the proposed LID. There is some marketable timber on 5 lots within the limits of the proposed LID. These lots are small and the proposed chip seal surface is suitable for this small amount of timber and local truck traffic typical of rural residential uses. Project Description and Estimated Cost The purpose of the LID is to construct a chip seal surface on SW Whitmore Road from SW Bald Peak Road to the end of the County maintenance. The total project length is approximately 0.39 miles. This road is a County Local Road with an unknown construction date. The existing road is an aggregate surface which is subject to problems typical of this type of surfacing (washboarding, rutting, etc.). The proposed improvements include vegetation management, drainage improvements, surface shaping and compacting, and a chip seal surface. The estimated project cost to be funded by the LID, and not funded by the County Road Fund, is $38,635.52. The County agrees to maintain the hard surface (chip seal) of the roadway for seven years.


Proposed Method of Assessment The proposed method of assessment is as shown on the assessment roll. Developed properties (or those with significant improvements) will be assessed a full share of the development and construction cost due to their increased benefit from the improvement. Undeveloped properties will be assessed one half share of the development and construction cost. Properties that develop, or have an active residential building permit, prior to the assessments being levied will be assessed a full share of the development and construction costs. If properties are partitioned prior to assessments being levied, each parcel will be assessed the full or half share dependent upon the development status of the property at the time of assessment as outlined above. If parcel consolidation occurs, the parcel will be assessed in accordance with the development status as listed above. Estimated Assessment The estimated assessment per parcel is as shown on the Assessment Roll. List of Parcels, Owners, and Assessments In accordance with Washington County Code Section 2.20.030, the attached proposed assessment roll contains the following: 1. The names of owners or reputed owners in the Local Improvement District. 2. A description of each parcel to be assessed in the Local Improvement District. 3. The estimated assessment for each parcel in the Local Improvement District. Conclusion and Recommendation The proposed Local Improvement District is determined to be feasible, and it is recommended that the Local Improvement District be established in accordance with this report. Prepared By: Ted Voelker Operations and Maintenance Division Washington County Department of Land Use and Transportation March, 2009


2S3030000601


2S3030000701


2S3030000803


2S3030001300


2S3030000812


2S3030001400


2S3030001500

13110

1366213460

13370

13290

13212

13200

1369013670

1367813848 13856

13900 13864

13920

13685

1334513233

13125

13031

12895

12900

LAURELWOOD RD

SOUTHWIND DR BALD PEAK RD

WH

ITM

OR

E R

D

Map Project: \\NutSDE\GIS\Projects\LID\WhitmoreRd\WhitmoreRd.mxd

Beginning of road improvement

End of road improvement

±Whitmore RdDepartment of Land Use & Transportation

Operations & Maintenance Division(503) 846 - ROAD

Washington County

0 1,000Feet

Proposed Local Improvement District ±September 23, 2008Exhibit A

AGENDA


Agenda Category: Consent – Land Use and Transportation (CPO All) Agenda Title: AMEND THE 2008-2009 WORK PROGRAM Presented by: David L. Schamp, Operations and Maintenance Division Manager SUMMARY: On June 17, 2008, the Board adopted Resolution and Order No. 08-73 for the 2008-2009 Annual Road Maintenance Work Program. That program needs to be amended to include contracted maintenance work (Exhibits 1-2) and Mid-year adjustments to the Work Program (Exhibit 3) that may be done by County crews prior to July 1, 2009. The contracts for the Urban Road Maintenance District (URMD) overlays (Exhibit 1) was awarded under a separate agenda on April 7, 2009, and it is anticipated that the URMD slurry seals (Exhibit 2) will be awarded under separate agenda on April 21, 2009. Attachments: Resolution and Order Exhibit 1 (URMD Overlay List) Exhibit 2 (URMD Slurry Seal List) Exhibit 3 (Mid-year Adjustments to the Work Program)

DEPARTMENT’S REQUESTED ACTION:Adopt the Resolution and Order amending the 2008-2009 Work Program


Agenda Item No. 1.n.


Exhibit #1 (URMD Overlay List)

LENGTHRD # Sec ROAD NAME From TO F-C FEET

1 014600 10 090th Av Old Scholls Ferry Rd Dead End (n/Rosew UL 17752 015100 10 091st Av Hwy 10 Canyon Rd UC3 015650 10 091st Ct Howatt St Cds (s-e-n) UL 7254 016200 10 093rd Av Canyon Rd Pvt drive (s) UL 9355 020700 10 106th Av Arborcrest Wy Hawthorne Ln UL 3656 020700 20 106th Av Hawthorne Ln Melnore St UL 3657 020700 30 106th Av Melnore St Woods St UL 1958 021500 10 107th Av Walker Rd Hawthorne Ln NR 13409 023100 10 112th Pl Lynnridge Av Dead End (n) UL 320

10 024900 10 119th Av Fairfield St Walker Rd NR 111511 025300 10 120th Av Greenwood St Walker Rd UL 73512 025600 10 121st Av Cabot St Walker Rd UL 188013 026100 10 122nd Av Center St Denfield St UL 84014 026200 10 122nd Av Greenwood St Walker Rd UL 90015 026700 10 123rd Av Fairfield St Walker Rd NR 135516 027200 10 124th Av Center St Fairfield St NR 117517 124500 10 Caroline Dr 088th Av 091st Av UL 119518 138700 10 Denfield St 121st Av 124th Av UL 85519 153200 10 Garden View Av Canyon Rd Scenic Dr (s) NR 177020 184750 10 Malcolm Gl Vista Dr Cds (e-n) UL 45021 219200 10 Rosewood Wy 088th Av 090th Av UL 50022 253300 20 Woodside Dr 088th Av 091st Av UL 99523 044000 20 175th Av Granada Dr Barcelona Wy UL 22524 044000 30 175th Av Barcelona Wy Cds (n) UL 26525 047000 10 179th Av Bany Rd Oak St NR 102526 047000 20 179th Av Oak St Farmington Rd UC 304527 138500 10 Deloris Ln Strathmoor St 185th Av UL 72528 200300 10 Oak St Cds (e/192nd Av) Cds (w) UL 37429 232300 10 Sumac Ln 175th Av 179th Av UL 96030 241900 10 Vienna Ct 204th Av Cds (e) UL 28531 066000 10 208th Av Carlin Bl Dead End (s) UL 50032 239100 10 Turin Ct 207th Av Cds (nw) UL 44533 242000 10 Vienna Dr 204th Av 208th Av UL 86534 066220 10 208th Av Rock Rd Jay St UL 84035 066920 10 209th Av Rock Rd School entr (n) UL 162536 116630 20 Brackenwood Ln 206th Av House #20841 UL 64037 116630 30 Brackenwood Ln House # 20841 211th Av UL 62038 169900 10 Jay St 206th Av 211th Av NR 131039 169900 20 Jay St 211th Av 215th Av NR 1095

Exhibit #2 (URMD Slurry Seal List)

IRIS Sec. Road Name Class LengthRd. # I.D. From: To: (feet)

1 027500 10 126th Av Hartford St Amethyst Ct UL 4402 027550 10 126th Pl Creekside Dr Cds (s) UL 6013 027587 10 127th Pl Cds (s) Woodrose Dr UL 1214 027740 10 129th Pl Cds (s) Woodrose Dr UL 1025 028120 10 131st Pl Bauer Woods Dr Cds (n) UL 246 028130 10 131st Pl Bauer Woods Dr Cds (n) UL 607 028320 10 132nd Av Bauer Woods Dr Bauer Woods Dr UL 12468 028360 10 132nd Pl Bauer Woods Dr Cds (se) UL 3389 028480 10 133rd Pl Burton St Helen Ln UL 586

10 028720 10 134th Pl Bauer Woods Dr Cds (sw) UL 7211 031600 10 145th Av Oak Hills Dr Belle Pl UL 67312 031618 10 147th Av Kaiser Rd Barricade (e) UL 46513 031620 10 147th Av Barricade (s/Mitchell St) Rainier Tr UL 150014 031700 10 147th Pl Bonneville Lp Cds (n) UL 21215 031900 10 148th Pl Ridgetop Ct West Union Rd NR 15416 031910 10 148th Pl Purvis Dr Pvt drives (n) UL 9517 03360 10 156th Ave Overton Dr Melody Ln UL 52518 037140 10 163rd Tr Charlais St Cds (s/Craig Dr) UL 71419 037950 10 165th Pl Joscelyn St Cds (n) UL 45220 102600 10 Amethyst Ct Diamond Dr Cds (n) UL 12721 110520 20 Bauer Woods Dr Saltzman Rd (s) Saltzman Rd (n) NR 332222 111700 10 Belle Pl 145th Av Cds (e/144th Av) UL 29023 111960 10 Benjamin Ct 147th Av Cds (w) UL 35024 115700 10 Bonneville Lp Oak Hills Dr Oak Hills Dr UL 130925 115800 10 Bonneville Pl Bonneville Lp Cds (e) UL 12726 133840 10 Craig Dr Charlais St 163rd Tr UL 124427 133940 10 Creekside Dr Hartford St Saltzman Rd NR 116528 135850 10 Dalton Ranch Ln Pinon HIlls Tr Tustin Ranch Dr UL 73729 139750 10 Diamond Dr Amethyst Ct Quartz Tr UL 38830 139750 20 Diamond Dr Quartz Tr Cds (w) UL 30531 143220 10 Dumar St 132nd Av Cds (e) UL 46832 144940 10 Edward Ct Paisley Dr Cds (e) UL 16033 147410 10 Evergreen St Hilton Head Tr Thompson Rd UL 11534 159160 10 Harriett Ct Cds (e) Paisley Dr UL 1335 159760 10 Harvest St 132nd Av Barricade (e) UL 36736 161260 10 Helen Ln Cds (e/133rd Pl) Dead End (w) UL 57237 164570 10 Hilton Head Tr Tustin Ranch Dr Keeton Park Ln UL 61738 168960 10 James Arthur Ct 133rd Pl Cds (e) UL 18339 172260 10 Joseph Ct Cds (e-s) Cds (w/147th Av) UL 73540 173470 10 Keeton Park Ln Tustin Ranch Dr Hilton Head Tr UL 53841 173950 10 Kevin Ct Joscelyn St Cds (w) UL 27542 176120 10 Lansbrook Tr Hartford St Barricade (n) UL 69543 179140 10 Lehman Pl Paisley Dr Cds (n) UL 7944 182340 10 Lorraine Dr 186th Av Bauerwoods Dr UL45 184480 10 Majestic Sequoia Wy Woodrose Dr (e) Woodrose Dr (w) UL 123646 203700 10 Melody Ct Overton Dr Cds (e) UL 22247 199000 10 Norwich Ci Norwich St (e) Norwich St (w) UL 82848 203380 10 Origami Ct Waker Dr Cds (n-e) UL 25249 203700 10 Overton Ct Overton Dr Cds (n) UL 111

Limits

50 203800 10 Overton Dr Melody Ct Bronson Rd UL 124451 203804 10 Overton Dr Overton Dr Cds (n) UL 10052 204600 10 Paisley Dr Craig Dr Somerset Dr UL 86053 204600 20 Paisley Dr Somerset Dr Joscelyn St NR 70454 204600 30 Paisley Dr Joscelyn St 166th Av UL 109655 207400 10 Perimeter Pl Cds (se/Perimeter Dr) Cds (nw) UL 28556 208630 10 Pinon Hills Tr Dalton Ranch Ln Dead End (n) UL 54557 211470 10 Quartz Tr Diamond Dr Barricade (n) UL 9958 214900 10 Ridgetop Ct Perimeter Dr (e) 148th Pl UL 66059 215080 10 Ridgetop St 132nd Av Fire lane (e) UL 42360 233450 10 Talamore Tr Hartford St Barricade (n) UL 88561 253080 10 Woodrose Dr Majestic Sequoia Wy (e) 128th Tr UL 45162 256930 10 Yvonne Ln Tustin Ranch Dr Hilton Head Tr UL 34763 038700 10 166th Dr Somerset Dr Charlais St UL 110364 039960 10 167th Tr Meadowgrass Ct Tucson St UL 41265 040200 10 168th Pl Somerset Dr Cds (s) UL 13966 040400 10 169th Av Somerset Dr House #3980 UL 43167 041110 10 171st Av Tucson St Emerald Canyon Dr UL 40868 042410 10 172nd Tr Sandpines Ln Broken Top Dr UL 38769 043350 10 173rd Pl Cds (s/Elk Run Dr) Cds (n) UL 64170 043400 10 173rd Tr Sandpines Ln Broken Top Dr UL 40771 044820 10 175th Pl Elk Run Dr Cds (s) UL 12172 044830 10 175th Pl Country Dr Barricade (n) UL 20373 045420 10 176th Ct Ashland Dr Cds (s) UL 3174 045820 10 177th Av Ashland Dr Waltuck Ct (n-e) UL 34075 045840 10 177th Ct Ashland Dr Cds (s) UL 3376 045920 10 177th Pl Elk Run Dr Cds (sw) UL 4877 046700 10 178th Av Park View Bl Cds (n) UL 28278 047150 10 179th Av Deerfield Wy Dead End (n/Sylvania Ln) UL 63779 047550 10 179th Pl Lonerock Dr Cds (n/Anastasia Dr) UL 52980 047950 10 180th Ct Anastasia Dr Cds (s) UL 9081 048250 10 180th Pl Deerfield Dr Cds (n-e) UL 32082 048330 10 180th Pl Sylvania Ln Cds (s) UL 10283 048440 10 180th Tr Cds (s/Elk Meadow Ln) Cds (n) UL 17084 048580 10 181st Av Cds (s) Springville Rd UL 80085 048600 10 181st Pl Olympic Dr Cds (se) UL 9986 048850 10 181st Pl Deerfield Wy Cds (nw) UL 9587 049500 10 182nd Pl Olympic Dr Cds (s) UL 25888 049650 10 183rd Av Mall access (s) Springville Rd UL 128189 051100 20 186th Av Adrian St Lapine St UL 76290 052600 10 188th Av Tolovana St Cds (n) UL 11391 101820 10 Allenbach Pl Elk Run Dr Cds (nw) UL 41392 102700 10 Amity Ln Santiam Dr Cds (n) UL 28193 102750 20 Anastasia Dr 179th Pl Dead End (w) UL 68894 103200 10 Andria Av 179th Av Park View Bl UL 125095 104200 10 Arcadia St 178th Av Park View Bl UL 55196 104315 10 Arizona Dr Oak Creek Dr (e) Pvt drives (n) UL 190797 105300 30 Ashland Dr 174th Av 177th Av UL 71898 115350 10 Bobcat Pl Desert Canyon Dr Pvt drives (n) UL 11199 118780 10 Broken Top Dr Joscelyn St 173rd Tr UL 685100 127720 10 Chaparral Tr Diamondback Dr Lapaloma Ln UL 490101 127840 10 Charlais St West Union Rd 167th Tr UL 1303102 128460 10 Chemeketa Ln Cds (e) Dead End (w) UL 195103 128460 20 Chemeketa Ln House #18283 185th Av UL 912104 128500 10 Chemult Pl Rock Creek Bl Cds (n) UL 190105 130120 10 Clarno Ct Kahneeta Dr Cds (s) UL 92

106 131765 10 Continental Pl Desert Canyon Dr Pvt drives (n) UL 112107 133550 10 Country Dr 174th Av Lonerock Dr UL 1053108 133720 10 Cove Ct Laidlaw Rd Cds (e) UL 74109 137360 10 Deercreek Ct Cds (se) Cds (n) UL 618110 137370 20 Deerfield Dr Deerfield Wy (e) Deerfield Wy (w) NR 648111 137380 10 Deerfield Wy West Union Rd Deerfield Dr (w) NR 225112 139420 10 Desert Canyon Dr Oak Creek Dr Arizona Dr UL 1366113 139770 10 Diamondback Dr Chaparral Tr Gold Canyon Ln UL 1048114 145220 10 Elk Meadow Ln Elk Run Dr 180th Tr UL 611115 145240 20 Elk Run Dr House #17215 174th Av UL 572116 145240 30 Elk Run Dr 174th Av West Union Rd UL 1086117 146315 10 Emerald Canyon Dr Arizona Dr Diamondback Dr UL 770118 155110 10 Glenlakes Pl Desert Canyon Dr Pvt drives (n) UL 111119 155640 10 Gold Canyon Ln Laidlaw Rd Lapaloma Ln UL 983120 157275 10 Greyhawk Dr Desert Canyon Dr Oak Creek Dr UL 1151121 168100 10 Ithaca Ct Park View Bl Cds (n) UL 193122 176180 10 Lapaloma Ln Diamondback Dr 174th Av UL 762123 179050 10 Legendtrail Pl Desert Canyon Dr Pvt drives (n) UL 112124 181770 20 Lonerock Dr Country Dr Barricade (w/179th Pl) UL 814125 184300 10 Mahama Pl Mahama Wy Cds (w) UL 232126 184400 10 Mahama Wy Rock Creek Bl Rock Creek Bl UL 1670127 189340 10 Meadowgrass Ct Cds (e/166th Dr) Cds (w/167th Tr) UL 711128 189400 10 Meadowgrass Dr Somerset Dr 174th Av UL 1150129 189550 10 Mehama Ct Santiam Dr Cds (n) UL 182130 190850 10 Mesa View Ln 169th Av Scottsdale Dr UL 869131 191002 10 Metolius Dr Cds (e) Metolius Dr UL 13132 192550 10 Millstone Wy Holcomb Dr Holcomb Dr UL 788133 193415 10 Moon Valley Tr Arizona Dr Begin pvt segment UL 172134 197200 10 Neskowin Av Malheur Av Neakahnie Av UL 3015135 198940 10 Norwalk Dr 166th Av Joscelyn Dr UL 809136 200600 10 Oak Creek Dr West Union Rd Laidlaw Rd UL 1837137 200600 20 Oak Creek Dr Laidlaw Rd Barricade (w) UL 584138 201300 10 Odell Ct Kahneeta Dr Cds (e) UL 343139 204520 10 Paisley Ct Paisley Dr Cds (nw) UL 167140 204600 40 Paisley Dr 166th Av Ashland Dr UL 1289141 204645 10 Palmbrook Dr West Union Rd Arizona Dr UL 916142 204655 10 Palo Verde Pl Desert Canyon Dr Pvt drives (n) UL 99143 205402 10 Park View Bl Park View Bl Cds (n) UL 51144 205600 10 Park View Ln Park View Bl Cds (n-w) UL 492145 221170 10 Sandpines Ln 172nd Tr 174th Av UL 312146 222000 10 Santiam Ct Santiam Dr Cds (w) UL 278147 223740 10 Scottsdale Dr Tucson St Emerald Canyon Dr UL 553148 226515 10 Sidewinder Pl Desert Canyon Dr Pvt drives (n) UL 112149 233420 10 Sylvania Ln 179th Av 181st Av UL 564150 245040 10 Waltuck Ct Poehler Tr Cds (e) UL 486151 250100 10 Whitman Ct Park View Bl Cds (s) UL 261152 252160 10 Winema Ct Kahneeta Dr Cds (sw) UL 100153 256700 10 Yorktown Dr 166th Av Joscelyn St UL 1364

Exhibit #3 (Mid -year Adjustments to the Work Program)

ADDITIONS TO THE 2008-2009 WORK PROGRAM

IRIS Sec. Road NameRd. # I.D. At: Class

1 203000 20 Oleson Rd Intersection of Garden Home Rd UA2 203000 50 Oleson Rd Intersection of Vermont Rd UA

IRIS Sec. Road NameRd. # I.D. From: To: Class

1 014600 10 090th Av Old Scholls Ferry Rd Dead End (n/Rosewood Wy) UL2 015650 10 091st Ct Howatt St Cds (s-e-n) UL3 016200 10 093rd Av Canyon Rd Pvt drive (s) UL4 020700 10 106th Av Arborcrest Wy Hawthorne Ln UL5 020700 20 106th Av Hawthorne Ln Melnore St UL6 020700 30 106th Av Melnore St Woods St UL7 021500 10 107th Av Walker Rd Hawthorne Ln NR8 023100 10 112th Pl Lynnridge Av Dead End (n) UL9 024900 10 119th Av Fairfield St Walker Rd NR10 025300 10 120th Av Greenwood St Walker Rd UL11 025600 10 121st Av Cabot St Walker Rd UL12 026100 10 122nd Av Center St Denfield St UL13 026200 10 122nd Av Greenwood St Walker Rd UL14 026700 10 123rd Av Fairfield St Walker Rd NR15 027200 10 124th Av Center St Fairfield St NR16 124500 10 Caroline Dr 088th Av 091st Av UL17 138700 10 Denfield St 121st Av 124th Av UL18 153200 10 Garden View Av Canyon Rd Scenic Dr (s) NR19 184750 10 Malcolm Gl Vista Dr Cds (e-n) UL20 219200 10 Rosewood Wy 088th Av 090th Av UL21 253300 20 Woodside Dr 088th Av 091st Av UL22 044000 20 175th Av Granada Dr Barcelona Wy UL23 044000 30 175th Av Barcelona Wy Cds (n) UL24 047000 10 179th Av Bany Rd Oak St NR25 047000 20 179th Av Oak St Farmington Rd UC26 138500 10 Deloris Ln Strathmoor St 185th Av UL27 200300 10 Oak St Cds (e/192nd Av) Cds (w) UL28 232300 10 Sumac Ln 175th Av 179th Av UL29 241900 10 Vienna Ct 204th Av Cds (e) UL30 066000 10 208th Av Carlin Bl Dead End (s) UL31 239100 10 Turin Ct 207th Av Cds (nw) UL32 242000 10 Vienna Dr 204th Av 208th Av UL33 066220 10 208th Av Rock Rd Jay St UL34 066920 10 209th Av Rock Rd School entr (n) UL35 116630 20 Brackenwood Ln 206th Av House #20841 UL36 116630 30 Brackenwood Ln House # 20841 211th Av UL37 169900 10 Jay St 206th Av 211th Av NR38 169900 20 Jay St 211th Av 215th Av NR

1 027500 10 126th Av Hartford St Amethyst Ct UL2 027550 10 126th Pl Creekside Dr Cds (s) UL3 027587 10 127th Pl Cds (s) Woodrose Dr UL4 027740 10 129th Pl Cds (s) Woodrose Dr UL5 028130 10 131st Pl Bauer Woods Dr Cds (n) UL6 028320 10 132nd Av Bauer Woods Dr Bauer Woods Dr UL7 028360 10 132nd Pl Bauer Woods Dr Cds (se) UL8 028480 10 133rd Pl Burton St Helen Ln UL9 031600 10 145th Av Oak Hills Dr Belle Pl UL

CONTRACTED OVERLAY the 2008 Road Fund Overlay ProgramLimits

LimitsFORCE ACCOUNT URMD TREE / BRUSH TRIMMING for the 2009 Overlay and Slurry Seal Programs

10 031618 10 147th Av Kaiser Rd Barricade (e) UL11 031620 10 147th Av Barricade (s/Mitchell St) Rainier Tr UL12 031700 10 147th Pl Bonneville Lp Cds (n) UL13 031900 10 148th Pl Ridgetop Ct West Union Rd NR14 031910 10 148th Pl Purvis Dr Pvt drives (n) UL15 037140 10 163rd Tr Charlais St Cds (s/Craig Dr) UL16 037950 10 165th Pl Joscelyn St Cds (n) UL17 102600 10 Amethyst Ct Diamond Dr Cds (n) UL18 110520 20 Bauer Woods Dr Saltzman Rd (s) Saltzman Rd (n) NR19 111700 10 Belle Pl 145th Av Cds (e/144th Av) UL20 111960 10 Benjamin Ct 147th Av Cds (w) UL21 115700 10 Bonneville Lp Oak Hills Dr Oak Hills Dr UL22 115800 10 Bonneville Pl Bonneville Lp Cds (e) UL23 133840 10 Craig Dr Charlais St 163rd Tr UL24 133940 10 Creekside Dr Hartford St Saltzman Rd NR25 135850 10 Dalton Ranch Ln Pinon HIlls Tr Tustin Ranch Dr UL26 139750 10 Diamond Dr Amethyst Ct Quartz Tr UL27 139750 20 Diamond Dr Quartz Tr Cds (w) UL28 143220 10 Dumar St 132nd Av Cds (e) UL29 144940 10 Edward Ct Paisley Dr Cds (e) UL30 147410 10 Evergreen St Hilton Head Tr Thompson Rd UL31 159160 10 Harriett Ct Cds (e) Paisley Dr UL32 159760 10 Harvest St 132nd Av Barricade (e) UL33 161260 10 Helen Ln Cds (e/133rd Pl) Dead End (w) UL34 164570 10 Hilton Head Tr Tustin Ranch Dr Keeton Park Ln UL35 168960 10 James Arthur Ct 133rd Pl Cds (e) UL36 172260 10 Joseph Ct Cds (e-s) Cds (w/147th Av) UL37 173470 10 Keeton Park Ln Tustin Ranch Dr Hilton Head Tr UL38 173950 10 Kevin Ct Joscelyn St Cds (w) UL39 176120 10 Lansbrook Tr Hartford St Barricade (n) UL40 179140 10 Lehman Pl Paisley Dr Cds (n) UL41 184480 10 Majestic Sequoia Wy Woodrose Dr (e) Woodrose Dr (w) UL42 199000 10 Norwich Ci Norwich St (e) Norwich St (w) UL43 203380 10 Origami Ct Waker Dr Cds (n-e) UL44 204600 10 Paisley Dr Craig Dr Somerset Dr UL45 204600 20 Paisley Dr Somerset Dr Joscelyn St NR46 204600 30 Paisley Dr Joscelyn St 166th Av UL47 207400 10 Perimeter Pl Cds (se/Perimeter Dr) Cds (nw) UL48 208630 10 Pinon Hills Tr Dalton Ranch Ln Dead End (n) UL49 211470 10 Quartz Tr Diamond Dr Barricade (n) UL50 214900 10 Ridgetop Ct Perimeter Dr (e) 148th Pl UL51 215080 10 Ridgetop St 132nd Av Fire lane (e) UL52 233450 10 Talamore Tr Hartford St Barricade (n) UL53 253080 10 Woodrose Dr Majestic Sequoia Wy (e) 128th Tr UL54 256930 10 Yvonne Ln Tustin Ranch Dr Hilton Head Tr UL55 038700 10 166th Dr Somerset Dr Charlais St UL56 039960 10 167th Tr Meadowgrass Ct Tucson St UL57 040200 10 168th Pl Somerset Dr Cds (s) UL58 040400 10 169th Av Somerset Dr House #3980 UL59 041110 10 171st Av Tucson St Emerald Canyon Dr UL60 042410 10 172nd Tr Sandpines Ln Broken Top Dr UL61 043350 10 173rd Pl Cds (s/Elk Run Dr) Cds (n) UL62 043400 10 173rd Tr Sandpines Ln Broken Top Dr UL63 044820 10 175th Pl Elk Run Dr Cds (s) UL64 044830 10 175th Pl Country Dr Barricade (n) UL65 045420 10 176th Ct Ashland Dr Cds (s) UL66 045820 10 177th Av Ashland Dr Waltuck Ct (n-ep) UL67 045840 10 177th Ct Ashland Dr Cds (s) UL68 045920 10 177th Pl Elk Run Dr Cds (sw) UL69 046700 10 178th Av Park View Bl Cds (n) UL70 047150 10 179th Av Deerfield Wy Dead End (n/Sylvania Ln) UL71 047550 10 179th Pl Lonerock Dr Cds (n/Anastasia Dr) UL72 047950 10 180th Ct Anastasia Dr Cds (s) UL73 048250 10 180th Pl Deerfield Dr Cds (n-e) UL

74 048330 10 180th Pl Sylvania Ln Cds (s) UL75 048440 10 180th Tr Cds (s/Elk Meadow Ln) Cds (n) UL76 048580 10 181st Av Cds (s) Springville Rd UL77 048600 10 181st Pl Olympic Dr Cds (se) UL78 048850 10 181st Pl Deerfield Wy Cds (nw) UL79 049500 10 182nd Pl Olympic Dr Cds (s) UL80 049650 10 183rd Av Mall access (s) Springville Rd UL81 051100 20 186th Av Adrian St Lapine St UL82 052600 10 188th Av Tolovana St Cds (n) UL83 101820 10 Allenbach Pl Elk Run Dr Cds (nw) UL84 102700 10 Amity Ln Santiam Dr Cds (n) UL85 102750 20 Anastasia Dr 179th Pl Dead End (w) UL86 103200 10 Andria Av 179th Av Park View Bl UL87 104200 10 Arcadia St 178th Av Park View Bl UL88 104315 10 Arizona Dr Oak Creek Dr (e) Pvt drives (n) UL89 105300 30 Ashland Dr 174th Av 177th Av UL90 115350 10 Bobcat Pl Desert Canyon Dr Pvt drives (n) UL91 118780 10 Broken Top Dr Joscelyn St 173rd Tr UL92 127720 10 Chaparral Tr Diamondback Dr Lapaloma Ln UL93 127840 10 Charlais St West Union Rd 167th Tr UL94 128460 10 Chemeketa Ln Cds (e) Dead End (w) UL95 128460 20 Chemeketa Ln House #18283 185th Av UL96 128500 10 Chemult Pl Rock Creek Bl Cds (n) UL97 130120 10 Clarno Ct Kahneeta Dr Cds (s) UL98 131765 10 Continental Pl Desert Canyon Dr Pvt drives (n) UL99 133550 10 Country Dr 174th Av Lonerock Dr UL

100 133720 10 Cove Ct Laidlaw Rd Cds (e) UL101 137360 10 Deercreek Ct Cds (se) Cds (n) UL102 137370 20 Deerfield Dr Deerfield Wy (e) Deerfield Wy (w) NR103 137380 10 Deerfield Wy West Union Rd Deerfield Dr (w) NR104 139420 10 Desert Canyon Dr Oak Creek Dr Arizona Dr UL105 139770 10 Diamondback Dr Chaparral Tr Gold Canyon Ln UL106 145220 10 Elk Meadow Ln Elk Run Dr 180th Tr UL107 145240 20 Elk Run Dr House #17215 174th Av UL108 145240 30 Elk Run Dr 174th Av West Union Rd UL109 146315 10 Emerald Canyon Dr Arizona Dr Diamondback Dr UL110 155110 10 Glenlakes Pl Desert Canyon Dr Pvt drives (n) UL111 155640 10 Gold Canyon Ln Laidlaw Rd Lapaloma Ln UL112 157275 10 Greyhawk Dr Desert Canyon Dr Oak Creek Dr UL113 168100 10 Ithaca Ct Park View Bl Cds (n) UL114 176180 10 Lapaloma Ln Diamondback Dr 174th Av UL115 179050 10 Legendtrail Pl Desert Canyon Dr Pvt drives (n) UL116 181770 20 Lonerock Dr Country Dr Barricade (w/179th Pl) UL117 184300 10 Mahama Pl Mahama Wy Cds (w) UL118 184400 10 Mahama Wy Rock Creek Bl Rock Creek Bl UL119 189340 10 Meadowgrass Ct Cds (e/166th Dr) Cds (w/167th Tr) UL120 189400 10 Meadowgrass Dr Somerset Dr 174th Av UL121 189550 10 Mehama Ct Santiam Dr Cds (n) UL122 190850 10 Mesa View Ln 169th Av Scottsdale Dr UL123 191002 10 Metolius Dr Cds (e) Metolius Dr UL124 192550 10 Millstone Wy Holcomb Dr Holcomb Dr UL125 193415 10 Moon Valley Tr Arizona Dr Begin pvt segment UL126 197200 10 Neskowin Av Malheur Av Neakahnie Av UL127 198940 10 Norwalk Dr 166th Av Joscelyn Dr UL128 200600 10 Oak Creek Dr West Union Rd Laidlaw Rd UL129 200600 20 Oak Creek Dr Laidlaw Rd Barricade (w) UL130 201300 10 Odell Ct Kahneeta Dr Cds (e) UL131 204520 10 Paisley Ct Paisley Dr Cds (nw) UL132 204600 40 Paisley Dr 166th Av Ashland Dr UL133 204645 10 Palmbrook Dr West Union Rd Arizona Dr UL134 204655 10 Palo Verde Pl Desert Canyon Dr Pvt drives (n) UL135 205402 10 Park View Bl Park View Bl Cds (n) UL136 205600 10 Park View Ln Park View Bl Cds (n-w) UL137 221170 10 Sandpines Ln 172nd Tr 174th Av UL

138 222000 10 Santiam Ct Santiam Dr Cds (w) UL139 223740 10 Scottsdale Dr Tucson St Emerald Canyon Dr UL140 226515 10 Sidewinder Pl Desert Canyon Dr Pvt drives (n) UL141 233420 10 Sylvania Ln 179th Av 181st Av UL142 245040 10 Waltuck Ct Poehler Tr Cds (e) UL143 250100 10 Whitman Ct Park View Bl Cds (s) UL144 252160 10 Winema Ct Kahneeta Dr Cds (sw) UL145 256700 10 Yorktown Dr 166th Av Joscelyn St UL

1 232720 20 Sunny Hill Ln End of pavemt 108th Av UL2 032300 30 150th Av Bull Mountain Rd Sunrise Ln UL

1 154702 10 Glencoe Rd Wren Rd Glencoe Rd RA2 154704 10 Glencoe Rd Glencoe Rd Wren Rd RA3 253600 20 Wren Rd Susbauer Rd Cornelius-Schefflin Rd RC

5 156500 10 Green Mountain Rd Sell Rd End of pavemt (n) RC6 224300 10 Sell Rd Hwy 26 Green Mountain Rd RC

8 069000 10 229th Av Rosedale Rd House #4027 RC9 204300 30 Pacific Dr Cipole Rd End Ugb UC10 204300 40 Pacific Dr End Ugb Begin Ugb RC11 204300 50 Pacific Dr Begin Ugb Hwy 99 (sw) UC

1 032300 20 150th Av Beef Bend Rd Bull Mountain Rd UC2 108700 10 Banks Rd Hwy 26 Ugb (House #42050) RC3 108700 20 Banks Rd Ugb (House #42050) Hwy 47 UC4 139300 10 Dersham Rd Harrington Rd Hwy 26 RC5 139300 20 Dersham Rd Hwy 26 Mountaindale Rd RC6 146200 10 Elsner Rd Roy Rogers Rd Beef Bend Rd RC7 155900 10 Gordon Rd Zion Church Rd Hwy 26 RC8 155900 20 Gordon Rd Hwy 26 North Av UC9 165500 10 Hornecker Rd Bridge #1313 (e-end) Susbauer Rd RC10 168700 20 Jackson School Rd Hwy 26 West Union Rd RA11 168702 10 Jackson School Rd Jackson School Rd West Union Rd RA12 223700 10 Scotch Church Rd Jackson School Rd Glencoe Rd RC13 224400 10 Sellers Rd Banks Rd Hwy 26 RC14 239600 10 Unger Rd Hwy 219 Riedweg Rd RC15 239600 20 Unger Rd Riedweg Rd Dixon Mill Rd RC16 250500 20 Wilkesboro Rd Mountaindale Rd Hwy 47 RC17 253600 10 Wren Rd Glencoe Rd Susbauer Rd RC

1 159200 10 Harrington Rd Milne Rd 450 ft west RL2 213800 10 Reiling Rd Roy Rd Hwy 47 RL3 205900 10 Parmele Rd Laurelwood Rd Pvt drives (s) RL4 250200 10 Whitmore Rd Bald Peak Rd Pvt drive (n) RL

1 154702 10 Glencoe Rd Wren Rd Glencoe Rd RA2 154704 10 Glencoe Rd Glencoe Rd Wren Rd RA3 253600 20 Wren Rd Susbauer Rd Cornelius-Schefflin Rd RC

FORCE ACCOUNT Road Fund TREE / BRUSH TRIMMING for the 2009 Machine Patching Program

FORCE ACCOUNT Road Fund DRAINAGE MAINTENANCE for the 2009 Machine Patching Program

FORCE ACCOUNT Road Fund TREE / BRUSH TRIMMING for the 2009 Chip Seal Program

FORCE ACCOUNT Road Fund TREE / BRUSH TRIMMING for the 2009 Gravel Road Upgrade Program

FORCE ACCOUNT URMD TREE / BRUSH TRIMMING for the 2009 Machine Patching Program

4 156500 10 Green Mountain Rd Sell Rd End of pavemt (n) RC5 224300 10 Sell Rd Hwy 26 Green Mountain Rd RC6 069000 10 229th Av Rosedale Rd House #4027 RC7 204300 30 Pacific Dr Cipole Rd End Ugb UC8 204300 40 Pacific Dr End Ugb Begin Ugb RC9 204300 50 Pacific Dr Begin Ugb Hwy 99 (sw) UC

1 032300 20 150th Av Beef Bend Rd Bull Mountain Rd UC2 108700 10 Banks Rd Hwy 26 Ugb (House #42050) RC3 108700 20 Banks Rd Ugb (House #42050) Hwy 47 UC4 139300 10 Dersham Rd Harrington Rd Hwy 26 RC5 139300 20 Dersham Rd Hwy 26 Mountaindale Rd RC6 146200 10 Elsner Rd Roy Rogers Rd Beef Bend Rd RC7 155900 10 Gordon Rd Zion Church Rd Hwy 26 RC8 155900 20 Gordon Rd Hwy 26 North Av UC9 165500 10 Hornecker Rd Bridge #1313 (e-end) Susbauer Rd RC10 168700 20 Jackson School Rd Hwy 26 West Union Rd RA11 168702 10 Jackson School Rd Jackson School Rd West Union Rd RA12 223700 10 Scotch Church Rd Jackson School Rd Glencoe Rd RC13 224400 10 Sellers Rd Banks Rd Hwy 26 RC14 239600 10 Unger Rd Hwy 219 Riedweg Rd RC15 239600 20 Unger Rd Riedweg Rd Dixon Mill Rd RC16 250500 20 Wilkesboro Rd Mountaindale Rd Hwy 47 RC17 253600 10 Wren Rd Glencoe Rd Susbauer Rd RC

1 159200 10 Harrington Rd Milne Rd 450 ft west RL2 213800 10 Reiling Rd Roy Rd Hwy 47 RL3 205900 10 Parmele Rd Laurelwood Rd Pvt drives (s) RL4 250200 10 Whitmore Rd Bald Peak Rd Pvt drive (n) RL

FORCE ACCOUNT Road Fund DRAINAGE MAINTENANCE for the 2009 Gravel Road Upgrade Program

FORCE ACCOUNT Road Fund DRAINAGE MAINTENANCE for the 2009 Chip Seal Program


WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

In the Matter of Adopting Certain Year 2009 ) Maintenance Contracts as Part of The ) RESOLUTION AND ORDER Department of Land Use and Transportation ) Operations Division Work Program for ) No. _____________________ Road Maintenance; Amending Resolution ) And Order No. 08-73 ) This matter having come before the Board at its meeting of April 21, 2009; and

It appearing to the Board that Policy 21 of the Washington County Transportation Plan

directs that road maintenance and reconstruction expenditures be prioritized each year; and

It appearing to the Board that the voters of the urban unincorporated areas of Washington

County have voted to provide funding for the Urban Road Maintenance District; and

It appearing to the Board that Policy 21 of the Transportation Plan, including Table 12,

the Road Maintenance Priority Matrix, serves as a guide for determining the most cost-effective

and efficient provision of services so as to further the public safety and welfare; and

It appearing to the Board that on June 17, 2008, this Board adopted Resolution and Order

No. 08-73, the 2008-2009 Annual Road Maintenance Work Program, and that Program is now in

need of amendment to include additional projects needed in preparation for next year’s work

program and to remove projects in order to meet current fiscal year mid-term budget constraints;

now, therefore, it is

RESOLVED AND ORDERED that Resolution and Order No 08-73 is amended as follows:

the 2009 URMD Overlay Contract (Exhibit 1), the 2009 URMD Slurry Seal Contract (Exhibit 2),

and the Mid-year adjustments to the Work Program (Exhibit 3) attached hereto, are hereby added


WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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to the 2008-2009 Work Program for the Operations and Maintenance Division of the Department

of Land Use and Transportation, including maintenance to be provided using Urban Road

Maintenance funds, subject to further revision by this board through adoption of the complete

Work Program and Budget for the 2009-10 fiscal year; and it is further

RESOLVED AND ORDERED that the Annual Work Program as amended herein

constitutes the policy directive of the Board of County Commissioners, as regards to allocation of

scarce resources so as to further public safety and welfare; and it is further

RESOLVED AND ORDERED that the Department of Land Use and Transportation is

directed to implement this program as amended commencing on the date of this Resolution and

Order.

Dated this 21st day of April, 2009. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON ______________________________________ CHAIRMAN ______________________________________ RECORDING SECRETARY

AGENDA


Agenda Category: Consent – County Administrative Office Agenda Title: ADOPT THE FISCAL YEAR 2009-10 BUDGET POLICY Presented by: Robert Davis, County Administrator SUMMARY (Attach Supporting Documents if Necessary) Each year your Board adopts a Budget Policy to guide the development of the annual budget. The 2009-10 policy focuses on the need to balance the availability of discretionary resources with maintenance of basic services and funding of the MSTIP transportation program and Cooperative Library system. The policy provides for an ending fund balance goal of 20%, with a minimum of 15% of General Fund resources. Due to the challenging economic environment and in consideration of the established minimum fund balance requirement, the Budget Policy emphasizes discretionary spending remain at or below current year levels. Special fund budgets are directed to hold General Fund contributions to no more than the amount provided in the current (2008-09) fiscal year. In addition, losses in dedicated revenues (e.g., local option levies, state funds, grants, and user fees) are not to be replaced with discretionary resources, unless approved by your Board. Staff will be available to answer questions.

DEPARTMENT’S REQUESTED ACTION:

COUNTY ADMINISTRATOR’S RECOMMENDATION:Adopt the Budget Policies for the 2009-10 fiscal year.

Agenda Item No. 1.o.

Date: 4/21/09

2009-10 BUDGET POLICY 1. POLICY OVERVIEW

The County Strategic Plan provides the framework for budget preparation in terms of services, funding mechanisms and priorities for the allocation of discretionary resources. The Plan emphasizes the need to direct the County’s General Fund resources toward programs that provide a County-wide benefit. Consistent with past practices, the 2009-10 budget focuses on long-term stability for core services. Maintaining an ending fund balance of 15 – 20% of resources in the General Fund is a priority.

2. GENERAL AND SPECIAL FUND PROGRAMS

A. Staffing levels are not expected to exceed the current 2008-09 levels with the exception of positions funded by dedicated revenues. In all cases, staffing levels must be commensurate to available resources and approved service levels. Requests for additional positions funded by dedicated resources will be reviewed on a case-by-case basis along with the sustainability of the revenue source. Temporary staffing will be used when funding cannot be assured beyond the first year. Requests for additional positions funded by discretionary revenues will be evaluated on a case-by-case basis taking into consideration service demands, financial wherewithal, and Board priorities.

B. Operating expenditures will be budgeted at a level required to maintain adequate support for current service levels. Whenever possible, expenditures will be reduced or remain at no more than the 2008-09 budget.

C. Revenue Estimates: Departments will budget revenues based on the best information available at the time the budget is prepared. Limited or no growth in revenues should generally be accompanied by adjustments in the requested expenditure level.

D. New Revenue Sources: Departments will continue to pursue revenue sources to the fullest extent

possible. E. Expenditure Reductions: Reduced revenues, declining fund balance or other factors may require a

decrease in expenditures. Should such reductions be required, the County will be guided by the Resource Reduction Strategy.

F. Discretionary Funding: Allocation of discretionary resources by organization units will be based on the amount received in the current fiscal year. Discretionary resources that are not required to maintain current base services will revert to the General Fund’s balance for future use.

G. Programs Previously Supported by Serial Levies: Prior to the passage of Ballot Measures 47 and 50, the Washington County Cooperative Library System (WCCLS) and Major Streets Transportation Improvement Program (MSTIP), were supported by revenues from serial levies. Measure 50 eliminated these levies by combining them with the County tax base levy. These programs continue to be funded via transfers from the General Fund and are based on: • MSTIP 3: Board action in 1998 called for completion of all projects included in the original

MSTIP 3 serial levy approved by the voters in 1995. Subsequent Board actions have extended

the transportation improvement capital program and continuation of the annual transfer. The budget provides a 4% annual increase.

• WCCLS: The budget provides a 4% annual increase.

H. Internal Cost Recovery: In order to clearly define the true cost of each direct service the County prepares a Cost Allocation Plan. Departments provide input and review the annual plan. A second Cost Allocation Plan is prepared for Federal Grant compliance purposes.

I. Budget Modifications: The County Administrator may recommend modifications when appropriate in order to continue effective operations, provide adequate service levels, achieve cost savings or cost avoidance, and implement Board priorities.

3. LOCAL OPTION LEVIES Local option levies are considered a special revenue funding source and expenditures must conform with the language presented to the voters.

4. STRATEGIC INVESTMENTS

The County will continue to seek opportunities to make strategic investments in training, technology and other infrastructure aimed at modernizing or enhancing the efficiency of County services as resources allow.

5. RESERVES, CONTINGENCIES AND FUND BALANCES A. General Fund Reserve/Contingency/Fund Balance: The General Fund Reserve (beginning fund

balance) and the Revenue Stabilization Reserve fund are a critical and core element of the County’s financial planning and fiscal stability. These reserves contribute to the preservation of the County’s bond rating, meet cash flow requirements, accommodate cyclical variations in revenues, provide for unanticipated, intermittent or future planned expenditures, and minimize the need to rely on General Fund local operating levies for the long-term sustainability of programs and services. The goal is to maintain a reserve that is 20% or greater and no less than 15% of General Fund revenues. The reserve will be allocated in the annual budget as follows: a) approximately 5% will reside within departmental budget appropriations based on the assumption that departmental expenditures will be approximately 95% of budget, with 5% being unspent and a part of the fund balance at year-end, and b) the remainder of the reserve will be distributed between the General Fund and the Revenue Stabilization Fund contingency. A portion of the reserve may be unappropriated.

B. Special Fund Reserves/Contingencies: The need for a reserve and/or contingency is dependent on

the purpose of each fund. For many capital and non-operating funds it is necessary to maintain a reserve (fund balance) to meet long-term liabilities and construction or replacement schedules. Reserves for capital and non-operating funds may be appropriated or unappropriated depending on the individual fund’s requirements. Operating funds may require reserves to meet operating obligations, emergency requirements or other unanticipated needs. Reserves for operating funds should be appropriated in the fund’s contingency.

6. STATE PROGRAMS

A. Current State Funding: State programs operated by the County will reflect the level of service attainable given the amount of funding provided. If State funding is reduced, there will be no increase in County resources unless mandated. When an increase is required, the department will

make every effort to minimize the increase by considering alternate service delivery systems, and/or a return of the program to the State. Where there are existing contributions being made to State programs, the impact of reducing the contribution to the lowest allowed by State/Federal mandates will be considered. Reductions will be incorporated into the department’s requested budget whenever feasible.

B. New State Funding: New or increased State funding for existing or proposed programs will be considered based on local needs and requirements placed on the County by accepting the funding. Whenever possible, additional funding will first be used to reduce the General Fund contribution to existing programs. The ability of the State to commit to long-term funding that meets the County’s full cost requirements will be an important consideration in any decision to accept additional funding for expansion of existing programs and/or initiation of new programs.

C. System Balance: This policy is not intended to preclude the use of County resources when the

Board determines it necessary in order to provide a balanced service delivery system or meet other Board policies and priorities.

7. LOBBYING AND GRANT APPLICATIONS A. Approval to Pursue: CAO approval is required before appointed County representatives and

employees pursue lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Elected department heads should advise the County Administrative Office before official positions are taken on matters that might affect the County’s budget or financial status. Board approval is required to accept grants of $75,000 or more.

B. In-kind Contribution: Where matching funds are required for grant purposes, the priority is to use as much “in-kind” contributions as allowed rather than hard-dollar matches.

8. REIMBURSEMENT FOR DUES AND CONTINUING EDUCATION REQUIREMENTS A. Dues and Licensing Costs: Any costs incurred for positions that require a specific license or dues

in order for the employee to perform assigned duties will be paid by the County. Examples include attorney bar dues, sanitarian and nursing dues, etc.

B. Continuing Education: Any costs incurred for positions that require continuing education in order for an employee to maintain the required license in 8.A. above will be paid by the County. Examples include State Bar classes for attorneys, nurse practitioner continuing education requirements, etc.

C. Reimbursements: Items A and B above are not intended to preclude the funding of dues, licensing and/or continuing education that are not specifically required by a job classification, but rather to affirm the funding of these costs when such a job classification requirement exists.

9. MID-YEAR REQUESTS, GENERAL FUND CONTINGENCY A. Non-Emergency Requests: In those cases where a department is faced with an unanticipated cost of

a non-emergency nature that is beyond its control, every effort will first be made to use departmental resources prior to a transfer from General Fund contingency. The budgetary impact of any cost-of-living salary adjustments approved by the Board of Commissioners will be reviewed to determine the need for and timing of a transfer from the General Fund contingency. Departmental budgets will be reviewed during the fiscal year for compliance with budget law. A

transfer from contingency will be made to cover unavoidable costs that cannot be absorbed in the existing budget.

B. Emergency Requests: Emergency requests during the fiscal year will be submitted to the County Administrative Office for recommendation and forwarded to the Board of Commissioners for consideration.

10. BUDGET CONTROLS A. Legal Compliance: Expenditure appropriations will be adopted at the organization unit level. In

order to comply with local budget law, actual year-end expenditures cannot exceed appropriations for each organization unit.

B. Administrative Compliance is at the program and expenditure category level. County Administrative Office approval is required if actual expenditures are projected to exceed appropriations at this level.

11. CONTRIBUTIONS TO OUTSIDE AGENCIES A. Funding to Outside Agencies will be considered by the Budget Committee/Board if adequate

resources are available, the use of funds for this purpose will not adversely impact County programs, and the allocation of resources is consistent with the Strategic Plan and other Board policies and priorities. Consideration of funding requests from an outside agency requires the submittal of written justification in advance of the budget hearings.

Should reductions in expenditures be necessary at any time in the future, consistent with the resource reduction strategy, funding to outside agencies will be considered prior to reductions in County programs.

AGENDA


Agenda Category: Consent – Community Corrections Agenda Title: AUTHORIZE ACCEPTANCE OF $161,219 FROM THE OREGON

STATE POLICE EDWARD BYRNE JUSTICE ASSISTANCE GRANT PROGRAM

Presented by: John Hartner, Director SUMMARY (Attach Supporting Documents if Necessary) This agenda requests your Board’s consideration and acceptance of an Oregon State Police Edward Byrne Memorial Justice Assistance grant. The grant funds of $161,219 are available April 1, 2009 through March 31, 2010, with the option of a one year renewal at the same funding level. Funds of $40,305 are included in the 2008-09 budget and the remaining $120,914 are included in the 2009-10 budget, pending Board approval. The grant will provide service to male and female state prison offenders being released to Washington County. The service will be provided by Bridges to Change, an agency on contract with the County. The program will include prison “reach-in” recovery focused mentoring, employment search assistance, job coaching, alcohol and drug free housing, participation in a cognitive restructuring program and referral to alcohol and drug free treatment as needed.

DEPARTMENT’S REQUESTED ACTION:Authorize the Community Corrections Department to accept a $161,219 grant from the Oregon State Police Edward Byrne Memorial Justice Assistance Grant program to provide mentoring, housing and support services to individuals transitioning from incarceration into Washington County.


Agenda Item No. 1.p.

Date: 4/21/09

AGENDA


Agenda Category: County Counsel - Consent Agenda Title: AUTHORIZE CODE UPDATE RELATING TO ELECTIONS Presented by: Dan R. Olsen, County Counsel SUMMARY (Attach Supporting Documents if Necessary) The County Code provisions relating to elections have not been updated in many years. The recent Charter revision made several changes to how county candidates are elected and vacancies filled. State law also has changed since the last update. After consulting with the Elections Manager, I am asking for authorization to file a general update ordinance, including: 1. Consolidate all the elections provisions into one code chapter, and eliminate the service district formation article. 2. Add provisions required by state law to qualify the county to use the state voters’ pamphlet in the future. This includes a process for challenging a ballot title or explanatory statement. 3. Add a provision authorizing the Board to draft an explanatory statement for citizen initiated or referred measures. Absent such a provision, no explanatory statement is permitted. 4. Delete references to an assembly to nominate candidates – no longer provided for by statute. 5. Conform the process, for filling a vacancy, to the new charter provisions. 6. Conform the election provisions to the new charter, e.g. candidate receiving 50%+ of the vote at the primary is deemed elected. 7. Add various state law provisions regarding candidate verifications so that the key provisions are available in one location for both staff and candidate convenience. DEPARTMENT’S REQUESTED ACTION:Authorize the filing of a general update to the Code regarding elections matters.


Agenda Item No. 1.q.

Date: 4/21/09

AGENDA


Agenda Category: Consent -- Health and Human Services Agenda Title: GRANT WAIVER AND AUTHORIZATION TO CONTRACT

WITH TRILLIUM FAMILY SERVICES TO PROVIDE PSYCHIATRIC RESIDENTIAL TREATMENT SERVICES (29046W)

Presented by: Rod Branyan, Director SUMMARY (Attach Supporting Documents if Necessary) Funding through the Mental Health Organization Agreement between Washington County and the State of Oregon supports the provision of mental health services. This includes funding for Psychiatric Residential Treatment Services (PRTS) to support some of our most vulnerable youth with complex and acute mental health needs. The Department is requesting your Board grant a waiver from the RFP process to contract with Trillium Family Services for the period of April 1, 2009 through December 31, 2012 in an amount not to exceed $450,000 per year for psychiatric residential treatment services. The information necessary to grant the waiver is attached. In 2006 the Department issued a Request for Proposals for PRTS and awarded contracts to four providers. Since that time two of the four providers have closed their facilities, and a third provider shifted to a community based model that greatly reduced capacity. With these reductions in available capacity, the Department has not been able to meet our demand for services within our contracted provider system. Trillium Family Services is the only remaining provider in the metro area that we do not already contract with. With the reduction in availability of services through contracted providers, the Department, at this time, must contract with Trillium Family Services in order to ensure adequate capacity to meet the mental health treatment needs of youth in our local system of care. Please see attached additional information. DEPARTMENT’S REQUESTED ACTION: Grant waiver to the RFP process and authority to contract with Trillium Family Services for the period of April 1, 2009 through December 31, 2012 in an amount not to exceed $450,000 per year for psychiatric residential treatment services.


Agenda Item No. 1.r.

Date: 4/21/09

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER Per Rule #10-130, the request for waiver shall contain the following:

A) The nature of the Agreement: Psychiatric residential treatment services are twenty-four hour, seven days per week structured treatment services that are designed to improve a child’s functioning and reintegrate them into the community at the earliest possible time. Washington County intends to contract with an additional PRTS provider in order to ensure adequate capacity for members that require this level of care. B) The cost of the program:

Expenditures for this request are currently in the Oregon Health Plan budget and paid through revenue from capitation payments under the MHO Agreement with the State of Oregon The anticipated annual expenditures for Trillium Family Services PRTS are not expected to exceed $450,000 per year. C) A narrative description of the basis for the waiver and reason an RFP process

would be inappropriate: The Department issued a Request for Proposals in 2006 and evaluated all regional PRTS providers at that time, awarding contracts to four of the five providers. At this time, with the reduction in available providers, it is not necessary to issue an additional RFP as the County is contracting with all available providers in the area. D) Alternative selection process that will be used:

The County will contract with Trillium Family Services for psychiatric residential treatment services for the period of April 1, 2009 through December 31, 2012 in amount not to exceed $450,000 per year.

AGENDA


Agenda Category: Consent – Juvenile Department Agenda Title: AUTHORIZE FORMULA GRANT AWARD FROM THE

OREGON COMMISSION ON CHILDREN AND FAMILIES Presented by: Joseph T. Christy, Director SUMMARY (Attach Supporting Documents if Necessary) The purpose of this agenda is to request that the Board authorize a federal Formula Grant Award to the Juvenile Department through the Oregon Commission on Children and Families in the amount of $94,000 for the period March 1, 2009 through June 30, 2010. Funding must be directed toward analyzing and developing strategies to address disproportionate minority contact in the juvenile justice system. Funding under this award is included in the FY2009-10 budget.

DEPARTMENT’S REQUESTED ACTION:Authorize the Formula Grant Award from the Oregon Commission on Children and Families in the amount of $94,000 for the period March 1, 2009 through June 30, 2010.


Agenda Item No. 1.s.

Date: 4/21/09

AGENDA


Agenda Category: Consent – Support Services Agenda Title: ACCEPT PROPOSAL AND AWARD CONTRACT FOR

FINANCIAL AUDIT SERVICES (29010P) Presented by: Mary Gruss, Chief Finance Officer SUMMARY (Attach Supporting Documents if Necessary) The contract with the current financial audit firm, Talbot Korvola & Warwick, expired in February 2009. The County, the Housing Authority and Clean Water Services jointly issued a Request for Proposals (RFP) for financial audit services on February 11, 2009. The selection process included the evaluation of proposals by a staff committee and review of staff’s recommendation by the Audit Committee, which is charged with the responsibility of providing an opinion on the professional acceptability of the recommended firm. Both the staff recommendation and the opinion of the Audit Committee are then forwarded to your Board for final approval. Four firms submitted proposals: Talbot Korvola & Warwick and Moss Adams, LLP submitted proposals for both the County and Clean Water Services. Merina & Company, LLP and Van Beek & Co., LLC proposed just for Clean Water Services. The proposals were scored in accordance with the criteria established in the RFP, which included qualifications of the firm, expertise of staff, approach to scope of work and cost. After thorough evaluation of the criteria, reference checks and oral interviews, staff recommended the firm of Talbot Korvola & Warwick as best suited to perform the required financial services for the County. See attached Scoring Summary. The Audit Committee supports staff’s recommendation.

DEPARTMENT’S REQUESTED ACTION:Accept the proposal of Talbot Korvola & Warwick to perform audit services for the County and its component units and award a five year contract through December 31, 2013 in the amount of $1,123,920.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.t.

Date: 4/21/09

ACCEPT PROPOSAL AND AWARD CONTRACT FOR FINANCIAL AUDIT SERVICES Page 2

Scoring Summary

PROPOSER

SCORE*

Talbot, Korvola & Warwick LLP 755 Moss Adams, LLP 741

*Out of a possible 870 points maximum points.

AGENDA


Agenda Category: Consent – Support Services Agenda Title: ACCEPT PROPOSAL/AWARD CONTRACT FOR FISCAL

INTERMEDIARY SERVICES #29006P Presented by: Linda Baumgartner, Purchasing Supervisor

Rod Branyan, Director, Health &Human Services SUMMARY (Attach Supporting Documents if Necessary) This agenda item requests that your Board accept the proposal and award a contract to TNT Fiscal Intermediary Services, Inc. for fiscal intermediary services through June 30, 2010 with the option to renew annually for an additional four years. The dollar amount for 2009-2010 is estimated at $1,455,124. The contract will be contingent on the availability of funds, continued need for the service relative to other community needs, and contract performance and compliance. The required legal advertisement and Request for Proposals was issued January 16, 2009. Two proposals were received by the due date and time of 3:00 p.m., February 26, 2009. Staff and community partners evaluated the proposals based on the following criteria: (1) program services, (2) capacity and reporting, and (3) budget. The evaluation committee gave a score of 194 for TNT and 161 for Acumen Fiscal Agent (out of a possible of 205 points). The scope of work for this contract requires the contractor to act as the fiscal intermediary to people with developmental disabilities or their families. The contractor will implement monthly payroll and vendor services for support workers and pay all employment related taxes.

(continued)

DEPARTMENT’S REQUESTED ACTION:That your Board accept the proposal and award a contract for fiscal intermediary services to TNT Fiscal Intermediary Services, Inc. for a contract total of $1,455,124 through June 30, 2010 with the option to renew annually through June 30, 2014.


Agenda Item No. 1.u.

Date: 4/21/09

Consent – Support Services ACCEPT PROPOSAL/AWARD CONTRACT FOR FISCAL INTERMEDIARY SERVICES Page 2 The contractor will make sure the client or family member serving as employer is educated as to the specific roles and responsibilities of employment rules and regulations and shall meet all applicable state and federal requirements for payroll agents and fiscal intermediaries. The contractor shall have an electronic data and reporting system that provides individual information on the types of service and other expenditures paid out, as well as the capacity to aggregate data and reports by program, client, service and date of service.

AGENDA


Agenda Category: Consent – Support Services Agenda Title: AUTHORIZE PURCHASE ORDERS FOR COOPERATIVE

LIBRARY FOR HARDWARE AND SOFTWARE NECESSARY TO PROVIDE SECURE PUBLIC WIRELESS ACCESS (29045SA)

Presented by: Linda Baumgartner, Purchasing Supervisor

Eva Calcagno, Cooperative Library Services Manager SUMMARY (Attach Supporting Documents if Necessary) This agenda item seeks authority for the Purchasing Supervisor to issue purchase orders to Cisco Systems for the acquisition of hardware and software necessary to provide secure public wireless access by Cooperative Library Services (WCCLS). Staff is requesting the authority to issue purchase orders up to the amount budgeted for this purpose. The budget for fiscal year 2008-09 includes $100,000 for such purchases. This purchase will use a State of Oregon price agreement issued to Cisco Systems, which is a contract that has already been competitively bid and awarded by the State of Oregon. The County Purchasing Supervisor is authorized to issue purchase orders up to $75,000. However, because the total expenditure for these materials exceed this threshold, delegated signature authority by your Board is required. WCCLS is implementing a project to provide standards-based, enterprise level secure public wireless access for the public at WCCLS member libraries. The project goal is 100% coverage in all libraries, meaning that a patron with a laptop or mobile device, such as an iPhone, can access the network from anywhere in the library.

DEPARTMENT’S REQUESTED ACTION:That your Board authorize the Purchasing Supervisor to issue purchase orders up to $100,000 to Cisco Systems for the acquisition of hardware and software necessary to provide secure public wireless access by Cooperative Library Services (WCCLS).


Agenda Item No. 1.v.

Date: 04/21/09

AUTHORIZE PURCHASE ORDERS FOR COOPERATIVE LIBRARY FOR HARDWARE AND SOFTWARE NECESSARY TO PROVIDE SECURE PUBLIC WIRELESS ACCESS (29045SA) PAGE 2 OF 2 This centrally-supported project will save the individual libraries the cost of installing and maintaining local wireless networks, or continuing to purchase and install wired PCs to meet the ever-increasing public demand for library and Internet services. It will also provide public wireless access in a more secure and robust fashion than individual libraries would be able to manage locally. The implementation is modeled on a Broadband Users’ Group approved design. The software application will be implemented on a single central server that will be managed by WCCLS automation staff. The annual maintenance cost of the hardware, equipment and software will be part of the WCCLS budget. Funds for purchase, implementation and on-going maintenance were included in the 4-year WCCLS local option levy.

AGENDA


Agenda Category: Consent - Urban Road Maintenance District (CPO ALL)

Agenda Title: APPROVE BID AWARD AND AUTHORIZE EXECUTION OF CONTRACT FOR THE 2009 URBAN ROAD MAINTENANCE DISTRICT SLURRY SEAL AND CRACK SEAL PROJECTS

Presented by: Gary Stockhoff, Capital Project Management Manager Dave Scharnp, Operations Division Manager

SUMMARY:

The project consists of crack seal improvements and the application of Type I1 slurry seal on different segments of urban local streets and roadways. Contract work also includes the replacement of various pavement markings and striping on certain streets. The list of specific project work to be awarded under this agenda item is attached (Exhibit 1).

Construction bid opening is scheduled for April 8, 2009. Bid results will be presented to the Board at the April 21,2009 meeting.

Attachments: Exhibit 1 (U.R.M.D. Slurry Seal and Crack Seal List)

DEPARTMENT'S REQUESTED ACTION:

Award the contract to the lowest responsive bidder and authorize its execution upon completion of the County's contract review process.

S:\SharedWrojectsD67 1 URMD ContractsD009\Slurry CrackD009 Slurry Award Agenda.doc 4/13/09

COUNTY ADMINISTRATOR'S RECOMMENDATION:

I concur with the requested action.

March 17, 2009 2009 Slurry Seal and Crack Seal Worksheet Page 1 fl 2

March 17, 2009 2009 Slurry Seal and Crack Seal Worksheet Page 2

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March 17,2009 2009 Slurry Seal and Crack Seal Worksheet

West Union Rd

March 17,2009 2009 Slurry Seal and Crack Seal Worksheet Page 4

AGENDA


Agenda Category: Proclamation – County Administrative Office (All CPOs) Agenda Title: PROCLAMATION IN HONOR OF VOLUNTEER RECOGNITION

WEEK Presented by: Philip Bransford, Communications Officer SUMMARY (Attach Supporting Documents if Necessary) Since 1974, the federal government has dedicated a week in April to recognize the contribution of volunteers nationwide. Today, the departments, offices and programs associated with Washington County propose an official week of recognition of the estimated 1,200 individuals who donate their time, energy and good work to Washington County each year. Their individual contributions, in alignment with Washington County’s mission, have helped support a healthier, more peaceful, safer and more sustainable community for all. This proclamation dedicates a week of recognition in addition to the gratitude expressed for volunteers the County’s annual Volunteer Recognition Reception earlier this month.

DEPARTMENT’S REQUESTED ACTION:Proclaim April 19 to 25, Washington County Volunteer Week for 2009.

COUNTY ADMINISTRATOR’S RECOMMENDATION:


Date: 04/21/09

Proclamation in the Board of Commissioners for Washington County, Oregon

A Proclamation in Honor of

Volunteers: Our Rays of Hope WHEREAS, the entire community can effect positive change with any volunteer action no matter how big or small; and WHEREAS, volunteers can connect with local community service opportunities through community service organizations and agency programs; and WHEREAS, more than one thousand two hundred volunteers working in their communities utilize their time and talent daily to make a real difference in the lives of children, adults and the elderly, their neighborhoods, and their local government; and WHEREAS, during this week, all over the nation, service projects will be performed and volunteers recognized for their commitment to service; WHEREAS, the giving of oneself in service to another empowers the giver and the recipient; and WHEREAS, experience teaches us that government by itself cannot solve all of our county’s social problems; and WHEREAS, our county’s volunteer force of more than one thousand two hundred (1,200) people is a great treasure; and WHEREAS, volunteers are vital to our future as a caring and productive county; NOW, THEREFORE, the Washington County Board of Commissioners do hereby thank our volunteers and proclaim

April 19 - 25, 2009 as

Washington County Volunteer Week

In Washington County, Oregon and urge our fellow citizens to volunteer and “light the way” in their communities. By volunteering and recognizing those who serve, we can replace disconnection with understanding and compassion. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of Washington County, Oregon, to be affixed this _______ day of April, 2009. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY CHAIRMAN RECORDING SECRETARY MINUTE ORDER

AGENDA


Agenda Category: Proclamation – District Attorney (CPO All) Agenda Title: PROCLAMATION OF CRIME VICTIMS’ RIGHTS WEEK AND

REVIEW OF COUNTY VICTIMS’ SERVICES Presented by: Bob Hermann, District Attorney SUMMARY (Attach Supporting Documents if Necessary) The District Attorney’s Office partners with a number of county departments, non-profit organizations and law enforcement agencies to provide services to victims of crime in Washington County. The victims’ services providers in Washington County include the District Attorney’s Victim Assistance Program, Community Corrections’ Center for Victims’ Services, the Juvenile Department, the Elder Safe Program, the Domestic Violence Resource Center, the Sexual Assault Resource Center, and Beaverton and Hillsboro Police Agencies. Representatives from these programs work to assist victims through the criminal justice system, inform them of their rights as a victim and to enforce those rights. Victims’ services providers also network to fill service gaps and seek out opportunities to educate citizens about crime victims’ rights. In addition to the attached proclamation, on behalf of the county’s victims’ services providers, the District Attorney would like to present to the Board of Commissioners a fifteen minute presentation highlighting the activities and events of Crime Victims’ Rights Week as well as the activism and advocacy efforts of the our community partners. DEPARTMENT’S REQUESTED ACTION:At your April 21, 2009 work session and/or the open session, the District Attorney requests reading of the proclamation and a 10-15 minute review of victims’ services in Washington County.


Agenda Item No. 3.b.

Date: 04/21/09

Proclamation in the Board of Commissioners for Washington County, Oregon

NATIONAL CRIME VICTIMS’ RIGHTS WEEK

IN WASHINGTON COUNTY, OREGON APRIL 26 to MAY 2, 2009

Whereas, more than 33 million Americans are victims of crime each year, Whereas, victims may suffer emotional, physical, psychological and financial harm as a result of crime; Whereas, victim assistance and compensation programs across the country provide vital and supportive services

for victims that help individuals, families and communities cope with the impact of crime; Whereas, the Victims of Crime Act (VOCA), passed by Congress in 1984, affirmed a national commitment to helping victims rebuild their lives by establishing the Crime Victims Fund, a major source of funding

for services and compensation to victims of crime throughout the United States; Whereas, the Fund comprises fines and penalties levied on offenders and affirms the principle that those who commit crimes should be held accountable for their actions; Whereas, the Crime Victims Fund provides support to states for victim assistance and victim compensation programs, as well as support for federal victims of crime, child abuse prosecution, emergency reserve

to assist victims of terrorism, and training and technical assistance for the victim services field; Whereas, the Crime Victims Fund supports more than 4,400 state and local victim assistance programs, including rape crisis centers, domestic violence shelters, victim assistants in law enforcement and prosecutor offices, and other direct service providers that help millions of victims every year; Whereas, victim compensation programs pay for medical and counseling costs, funeral bills, crime-scene

cleanup and lost wages for victims of crime; Whereas, National Crime Victims’ Rights Week – April 26-May 2, 2009 – provides an opportunity for our

country to recognize the Victims of Crime Act as a major bedrock of support for victim services and to reaffirm our nation’s commitment to addressing the needs of victims of crime; and

Whereas, the Washington County District Attorney’s Office is joining forces with victim services programs,

criminal justice officials and concerned citizens throughout Washington County and America to observe the 25th anniversary of VOCA during National Crime Victims’ Rights Week, therefore, be it

Resolved, that Washington County Board of Commissioners proclaims the week of April 26 to May 2, 2009, to be

Washington County Crime Victims’ Rights Week, and that Washington County reaffirms a commitment to helping victims of crime rebuild their lives through supportive services and victim compensation during National Crime Victims’ Rights Week and throughout the year.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of Washington County, Oregon, to be affixed this _______ day of April, 2009. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY CHAIRMAN RECORDING SECRETARY MINUTE ORDER

AGENDA


Agenda Category: Boards and Commissions (CPO All) Agenda Title: APPOINT MEMBERS TO THE ENHANCED SHERIFF PATROL

DISTRICT (ESPD) BUDGET COMMITTEE AND THE URBAN ROAD MAINTENANCE DISTRICT (URMD) BUDGET COMMITTEE

Presented by: Robert Davis, County Administrator SUMMARY (Attach Supporting Documents if Necessary)

Currently there are 2 vacancies each on the Enhanced Sheriff Patrol District (ESPD) and the Urban Road Maintenance District (URMD) Budget Committees due to term expirations (Peter Bock and 1 previous vacancy). Members of the ESPD and URMD must reside within the districts, and have not necessarily been representative of Commissioner districts.

On January 9, 2009 your Board directed this office to announce these vacancies and invite applications for appointments to these budget committees. Two qualified applications were received and reviewed for consideration at your Board’s Worksession on 4/7/09.

COUNTY ADMINISTRATOR’S RECOMMENDATION:That your Board appoint Bonnie Hadley and Carl Bernards to the ESPD and URMD Budget Committees for terms expiring 6/30/11.


Date: 4/21/09

Urban Roads Maintenance District Budget Committee (URMDBC) Description: Reviews the proposed budget developed for the Urban Roads Maintenance District in unincorporated Washington County. Members: Board of Commissioners plus five residents of the county. Each County Commissioner appoints one member. The five residents must live in the URMD. Length of Term: 3 years Current Vacancies 2 Applicants 2

Enhanced Sheriff's Patrol District Budget Committee (ESPDBC) Description: Reviews the proposed budget developed for the Enhanced Sheriff's Patrol District in unincorporated Washington County. Members: Board of Commissioners plus five residents of the county. Each County Commissioner appoints one member. The five residents must live in the ESPD. Length of Term: 3 years Current Vacancies 2 Applicants 2

Candidates for appointment District Term

Expiration First

Appointed New Applicants Carl Bernards 1 6/30/11 4/21/09 Bonnie Hadley 3 6/30/11 4/21/09 Continuing Members Barbara Brennan 2 6/30/10 4/22/08

Walter Gorman 2 6/30/09 3/4/03 Gary Schutz 2 6/30/07 12/18/01

Resigning Members Peter Bock 2 6/30/09 4/22/97

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing –Land Use & Transportation (CPO 11) Agenda Title: CONSIDER THE ANNEXATION OF PROPERTY

ENCOMPASSING APPROXIMATELY 71.32 ACRES TO CLEAN WATER SERVICES DISTRICT (WA-0109)

Presented by: Brent Curtis, Planning Manager SUMMARY: The county received a request to annex three parcels to the Clean Water Services District (District), the western part of Tax Lot 3800, the eastern part of Tax Lot 1100, and all of Tax Lot 1000. The properties are located north and south of the Washington County and Yamhill County line, north of Olson Road, in the City of Gaston. They are further identified as tax map and lot number 1S4W35 / 3800, 2S4W2 / 1100 and 1000 (see Exhibit B). Two of the three parcels (TL 1000 and TL 1100) are within Yamhill County. ORS 198 dictates that the decision-maker for the annexation to a special service district is the county board of the county within which the largest portion of the assessed value of the district lies. The largest portion of the District’s assessed value lies within Washington County; therefore the Washington County Board is the authority to consider this request. The western portion of Tax Lot 3800 was brought into the City of Gaston on May 14, 2008 (Ordinance No. 2008-02). The eastern portion of Tax Lot 1100 and all of Tax Lot 1000 were brought into the City of Gaston on March 11, 2009 (Ordinance No. 2009-02). Annexation of the properties into the City serves as the City’s endorsement of this request. Notice of today’s hearing has been made in accordance with state statutory requirements. The staff report will be provided to you prior to the hearing and it will also be available at the clerk’s desk. A Resolution and Order approving the annexation is attached to the agenda. Attachments: Resolution and Order which includes:

1. Findings (Exhibit A) 2. Site Map (Exhibit B) 3. Legal Description (Exhibit C)

DEPARTMENT’S REQUESTED ACTION:Conduct the public hearing to consider the annexation of the subject properties into the Clean Water Services District. Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately. Authorize the Chair to sign Resolution and Order for Service District Annexation WA-0109.



100-601000 Date: 4-21-09

1 IN THE BOARD OF COUNTY COMMISSIONERS 2

3 FOR WASHINGTON COUNTY, OREGON 4

5 6 In the Matter of Approving Boundary ) RESOLUTION AND ORDER 7 8 Change Proposal No. WA-0109 ) No. 9 10 11 The above-entitled matter (WA-0109) came before the Board at its regular 12

meeting on April 21, 2009; and 13

It appearing to the Board that this proposal involves the annexation of three 14

tax lots to Clean Water Services District, the western part of Tax Lot 3800, the 15

eastern part of Tax Lot 1100, and all of Tax Lot 1000. The tax lots are located north 16

and south of the Washington County and Yamhill County line, north of Olson Road, in 17

the City of Gaston. They are further identified as tax map and lot number 1S4W35 / 18

3800, 2S4W2 / 1100 and 1000; and 19

It appearing to the Board that two of the tax lots are entirely within Yamhill 20

County and pursuant to ORS 198 the Washington County Board is the decision-21

maker for the annexation to this District since the largest portion of the assessed 22

value of the District lies within Washington County; and 23

It appearing to the Board that WA-0109 was initiated by a consent petition of 24

the property owners and meets the requirement for initiation set forth in ORS 198.855 25

(3), ORS 198.750 and Metro Code 3.09.040 (a); and 26

It appearing to the Board that the Board is charged with deciding petitions for 27

boundary changes pursuant to ORS Chapter 198 and Metro Code Chapter 3.09; and 28

It appearing to the Board that notice of the meeting was provided pursuant to 29

ORS 198.730, ORS 197.763 and Metro Code 3.09.030; and 30

It appearing to the Board that County staff have reviewed the proposed 31

boundary change and determined that it complies with the applicable procedural and 32

substantive standards and should be approved; and 33

WA-0109-R&O.doc

It appearing to the Board that the Board has reviewed whatever written and 1

oral testimony has been provided regarding this proposal; now, therefore it is 2

RESOLVED AND ORDERED that Boundary Change Proposal No. WA-0109, 3

as described in the staff report, is hereby approved, based on the analysis, findings 4

and conclusions set forth in Exhibit A, incorporated herein by reference; and it is 5

further 6

RESOLVED AND ORDERED that the property depicted in Exhibit B and 7

legally described in Exhibit C is hereby declared to be annexed to the Clean Water 8

Services District; and it is further 9

RESOLVED AND ORDERED that the minor boundary change approval shall 10

be effective on April 21, 2009; and it is further 11

RESOLVED AND ORDERED that the County Administrator or his designees 12

shall take all necessary steps to effectuate this proposal. 13

DATED this 21st day of April, 2009. 14

BOARD OF COUNTY COMMISSIONERS 15 FOR WASHINGTON COUNTY, OREGON 16 17 18 19 20 CHAIRMAN 21 22 23 24 25 RECORDING SECRETARY 26 27 28 Date Signed: 29 30

Approved as to form: 31 32 33 34 Sr. County Counsel for 35 Washington County, Oregon 36

EXHIBIT A Proposal No. WA-0109

April 7, 2009 Page 1 of 2

FINDINGS Based on the study and the public hearing, the Board of County Commissioners (Board) finds: 1. The proposed annexation was initiated by a consent petition of the property owners. The

petition meets the requirement for initiation set forth in ORS 198.855 (3) (double majority annexation law) and ORS 198.750 (section of statute which specifies contents of petition).

2. The properties to be annexed consist of three tax lots encompassing approximately 71.32

acres. The western portion of Tax Lot 3800 is approximately 11.43 acres and is located north of the Washington County/Yamhill County line. This parcel is within Washington County. The eastern portion of Tax Lot 1100 is approximately 53.19 acres and Tax Lot 1000 is approximately 6.70 acres. Tax Lots 1100 and 1000 are both located south of the Washington County/Yamhill County line and north of Olson Road. Both parcels are within Yamhill County.

3. Oregon Revised Statute 198.852 directs the Board to consider the local comprehensive plan

for the area and any service agreement executed between a local government and the affected district. The criteria in the Metro Code do not apply outside Metro’s jurisdictional boundary.

4. The properties are outside of Metro's jurisdictional boundary and outside the regional Urban

Growth Boundary (UGB). The City of Gaston maintains its own urban growth boundary. 5. The properties were annexed into the City of Gaston on May 14 2008 and March 11, 2009.

Consequently, the properties are no longer subject to the Washington and Yamhill Counties Comprehensive Plans, but are subject to the city’s comprehensive plan policies governing the provision of urban services.

City of Gaston, Comprehensive Plan, Chapter III Public Facilities and Transportation, Policy III.1 states “The city shall develop and maintain public facility systems master plans for all primary facilities designed to ensure the availability of adequate water, sanitary sewer, storm drainage, and transportation facilities necessary to sustain the existing and future population and economic growth within the city’s urban growth boundary...” Clean Water Services is the sewer provider for the City of Gaston. The city’s sanitary sewer system has been operated by Clean Water Services since 1972.

6. Subsection 4(b)(5) of the Yamhill County Urban Area Management Agreement,

adopted by Yamhill County Board Order 79-245, requires notification of the extension of public sewer, water or storm drainage system. Yamhill County was notified and has reviewed this request. They have no objection to this proposed minor boundary annexation.

7. The City of Gaston-Washington County UPAA does not contain any provisions directly

addressing service district annexations, such as being proposed by the applicant. Therefore, staff finds that the proposed annexation is not inconsistent with the adopted Washington County-Gaston UPAA. In addition, the County notified the City of the proposed minor boundary change as required by Section II.C.1.a of the UPAA.

EXHIBIT A Proposal No. WA-0109

April 7, 2009 Page 2 of 2

The property is in the City of Gaston UGB and was annexed into the city on May 14, 2008 and March 11, 2009.

8. The City of Gaston storm water lines are available in Hedin Terrace and 6th Street and can

service the properties. 9. The area to be annexed is served by the Gaston Rural Fire District. 10. The bulk of the City of Gaston (but not this site) is within the Clean Water Services District.

An 8-inch sanitary sewer line is available in Cottonwood Street to serve the northern half of the territory. At the time of development, a 12-inch sanitary sewer line is available in Olson Road for the southern half of the territory.

11. The property is served by Olson Road. Street access can also be obtained through a planned

extension of Trail Street and 6th Street from Hedin Terrace. The extension is anticipated with the development of Gaston Heights Phase I Subdivision.

12. The City of Gaston provides police service to the area. 13. The City of Gaston provides parks and recreation services. 14. The District supports the proposed annexation to its boundary. The Board of County

Commissioners has endorsed this as the Board of Directors of Clean Water Services District. 15. A necessary party has not contested this boundary change. Therefore, the change may

become effective immediately upon adoption by the Board. CONCLUSIONS AND REASONS FOR DECISION Based on the Findings, the Commission concludes: 1. ORS 198 calls for consistency between the Board decision and any "specific directly applicable

standards or criteria for boundary changes contained in comprehensive plans, public facilities plans . . .” The Washington County Comprehensive Plan is no longer applicable since the properties was annexed to the City of Gaston on May 14, 2008 and March 11, 2009. Annexation of these properties to the District is consistent with the City of Gaston’s Comprehensive Plan.

2. The District supports the proposed annexation to its boundary. The Board of County

Commissioners has endorsed this as the Board of Directors of Clean Water Services District. 3. A necessary party has not contested this boundary change. Therefore, the change may become

effective immediately upon adoption by the Board.

(271)

OLSON

RD

OLSON RD

OLSON RD

SOUTH RD

PARK STFRONT ST

1ST ST

2ND ST

CHURCH ST

47 H

WY

TRAIL ST

3RD ST

MAIN ST

MATTESON RD

SALTER ST

COTTONWOOD ST

6TH

ST

COUNTRY LN

OAK ST

HEDIN TER

CARO

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OLD H WY 47 HWY

3RD PL

47 HWY

MAIN ST

Text

0 590295

Feet

1:7,2001 inch = 600 feet

Vicinity Map

This product is for informational purposes and may not have been prepared for, or be suitable for legal, engineering, or surveying purposes. Users of this information should review or consult the primary data and information sources to ascertain the usability of the information.

Washington CountyYamhill County

Wash. Co.

Yamhill Co.

GASTON

WASHINGTON COUNTYGEO GRAPHIC INF ORMATION SYST EMS

WA-0109Annexation toClean Water Services (CWS)

KeySubject PropertiesGaston UGBCounty LineCWS Boundary

SubjectProperties

\\Appgis\GISDATA\Users\JosephH\PEOPLE\JOY\WA-0109_CWS_Gaston_and_Yamhill\WA-0109_CWS_Gaston_and_Yamhill.mxd 2/10/2009

Exhibit B

EXHIBIT CWA-0109

Page 1 of 3

EXHIBIT CWA-0109

Page 2 of 3

EXHIBIT CWA-0109

Page 3 of 3

MINUTES


APRIL 7, 2009

CONVENED: 10:14 a.m. BOARD OF COMMISSIONERS: Vice Chair Andy Duyck Commissioner Dick Schouten Commissioner Desari Strader Commissioner Roy Rogers Chairman Tom Brian’s absence was due to his representation of the Board at a Metro meeting regarding funding issues. STAFF: Robert Davis, County Administrator Dan Olsen, County Counsel Kathy Lehtola, Director, LUT Peggy Linden, Program Manager, Community Development Bill Gaffi, General Manager, CWS Patt Opdyke, CPO Coordinator Jeff Thiessen, Audiovisual Technician Barbara Hejtmanek, Recording Secretary PRESS: Jill Smith, The Oregonian Kurt Eckert, Hillsboro Argus APPROVAL OF MINUTES: March 17, 2009 March 24, 2009 1. CONSENT AGENDA Chair Duyck announced the following modifications to the Consent Agenda:

• There is award of contract for item 1.d. to The Natt McDougall Company in the amount of $21,452,658.

• There is award of contract for item 1.f. to Stettler Supply Company in the amount of $1,327,754.

• There is a replacement item for item 1.i.

• There is award of contract for item 1.p. to Baker Rock Resources in the amount

of $1,183,769.11. • An off docket item from Community Corrections entitled “Authorize Acceptance

of $201,135 in Congressionally Mandated Earmark Funds from U.S. Department of Justice for Recovery Mentors” is added to the Consent Agenda. (MO 09-70).

It was moved to adopt the Consent Agenda, as modified. Motion – Rogers 2nd – Schouten Vote – 4-0 CLEAN WATER SERVICES 1.a. CWS RO 09-8 Acquire Easements for Sanitary and Storm Sewer, Water Quality Preservation and Storm and Surface Water Drainage and Access (Approved Under Consent Agenda) 1.b. CWS MO 09-28 Approve Amendment No. 18 to Master Contract for Engineering Services with Murray, Smith & Associates, Inc. for the Sherwood Pump Station Expansion Project No. 6338 (CPO 5) (Approved Under Consent Agenda) 1.c. CWS MO 09-29 Accept Construction of the Saum Creek Pump Station Upgrades Project (Project No. 6249) and Release Retainage to Morgan Industrial, Inc. (CPO 5) (Approved Under Consent Agenda) 1.d. CWS MO 09-30 Award Contract for Construction of the Forest Grove Wastewater Treatment Facility Liquid Stream Upgrade Project (Project No. 6336) (Approved Under Consent Agenda) 1.e. CWS MO 09-31 Accept Construction of the Beaverton Creek South Tributary Culvert Replacement Project (Project No. 6289) and Release Retainage to Thompson Bros. Excavating, Inc. (CPO 6) (Approved Under Consent Agenda)

1.f. CWS MO 09-32 Award Contract for Durham Advanced Wastewater Treatment Facility Filters 1-4 Reconstruction Project No. 6361 (CPO 4M) (Approved Under Consent Agenda) 1.g. CWS MO 09-33 Appoint Budget Committee Members (All CPOs) (Approved Under Consent Agenda) 1.h. CWS MO 09-34 Approve Second Modification to Second Amendment to Master Contract with HDR Engineering, Inc. for the Fanno Creek Park/Enhancement Project (Approved Under Consent Agenda) LAND USE AND TRANSPORTATION 1.i. MO 09-65 Approve Agreement with the Oregon Department of Transportation for Funding by the American Recovery & Reinvestment Act on Various Projects (All CPOs) (Approved Under Consent Agenda) 1.j. MO 09-66 Beaverton-Hillsdale/Oleson/Scholls Ferry (BHOS) Intersection Project Cooperative Planning Agreement (CPO 3) (Approved Under Consent Agenda) 1.k. MO 09-67 Approve Work Order Contract 6.0 for Engineering Services for the Beaverton-Hillsdale/Oleson/Scholls Ferry (BHOS) Intersection Project (CPO 3) (Approved Under Consent Agenda) 1.l. RO 09-19 Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Silverleaf (CPO 7) (Approved Under Consent Agenda)

HEALTH AND HUMAN SERVICES 1.m. MO 09-68 Grant Waiver and Authorization to Contract with Trillium Family Services, Christie Care and Albertina Kerr to Provide Subacute Psychiatric Care Services (Approved Under Consent Agenda) SHERIFF’S OFFICE 1.n. MO 09-69 Contract with Clackamas County for Provision of Intercept Forensics Officer (Approved Under Consent Agenda) SERVICE DISTRICT FOR LIGHTING NO. 1-A COUNTY SERVICE DISTRICT 1.o. SDL RO 09-3 Form Assessment Area, Authorize Maximum Annual Assessment and Impose a First Year Assessment for Harvey Heights (CPO 6) (Approved Under Consent Agenda) URBAN ROAD MAINTENANCE DISTRICT-A COUNTY SERVICE DISTRICT 1.p. URMD MO 09-1 Approve Bid Award and Authorize Execution of Contract for the 2009 Urban Road Maintenance District Overlay and Road Improvement Projects (All CPOs) (Approved Under Consent Agenda) 2. ORAL COMMUNICATION ( 2 MINUTE OPPORTUNITY) Tom Black, 870 NW Garibaldi Street, Hillsboro, Oregon, thanked the Board for having a Commissioner presence at the last Fair Board Meeting; Commissioner Duyck attended that meeting on behalf of the Board. Mr. Black suggested that it might be a good idea to continue this presence during this interim period while things are still in flux relative to management. His main reason for appearing today was to let the Board know that one recommendation made by the Fair Board was to postpone the filling of the Executive Director position until the end of this year. Mr. Black stated that there is an opportunity in the current economy to draw from an overqualified pool of people to fill this position. He did not want to lose momentum and asked that, if possible, the Board urge that search to be continued. Mr. Black said that it would not be necessary to fill it immediately but that it would be good to get candidates who could fill that position at a moment’s notice. He explained that the purpose of finding that individual is to have him/her begin to get money coming in from the private sector.

Chair Duyck remarked that it is clearly within the jurisdiction or authority of the Fair Board to choose whether or not they will have an Executive Director. He reviewed that at the last meeting, the Fair Board chose not to do so at this time. As to whether or not this is a good opportunity to fill that position, Chair Duyck said that the County has found that many people of that caliber at that level are not prepared to move from one area of the country to here because they cannot sell their homes. Mr. Black responded: “If nothing changes, nothing changes.” 3. PROCLAMATION 3.a. MO 09-63 Proclaim April 12 – April 18, 2009 as National Community Development Week in Washington County (All CPOs) The Clerk of the Board read the proclamation into the record. Having served on the Board of the Community Development Block Grant in the past (Commissioner Schouten currently serves in this capacity), Chair Duyck was aware of how many good things this program can do for communities. He said that it does everything from building libraries and senior centers to upgrading water facilities for small cities and a variety of great projects that have helped the community. Commissioner Schouten noted that so many of those decisions do get made at the local level, which is a good place for them to be made. It was moved to authorize the Chairman to execute the proclamation to recognize National Community Development Week and to authorize copies to be sent to the County’s congressional delegation. Motion – Schouten 2nd – Rogers Vote – 4-0 4. BOARDS AND COMMISSIONS 4.a. MO 09-64 Announce Vacancies on Boards and Commissions (All CPOs) Chair Duyck announced vacancies on the following Boards and Commissions:

• Civil Service Commission • Solid Waste Advisory Committee

He encouraged interested persons to apply for these vacancies.

5. PUBLIC HEARING – LAND USE AND TRANSPORTATION 5.a. RO 09-18 Transfer Jurisdiction of Certain County Roads (Portions of SW Old Highway 99W and SW Middleton Road) to the City of Sherwood (CPO 5) Kathy Lehtola reported that the City of Sherwood has asked the County to transfer jurisdiction of portions of two roads from the County to the City. She identified the roads as SW Old Highway 99W (a collector) and SW Middleton Road (local road). Ms. Lehtola reviewed that the Board set today as the time and date for the public hearing on this matter. She said that notices were posted as required by State law. Ms. Lehtola told the Board that no information has been received from the public on this matter. She stated that both roads are located entirely within the City of Sherwood. The public hearing was opened. No public testimony was given. The public hearing was closed. It was moved to transfer jurisdiction to the City of Sherwood (CR No. 3263 T/J). Motion – Rogers 2nd – Schouten Vote – 4-0 OFF DOCKET – COUNTY COUNSEL MO 09-71 Settlement of Mead v. Washington County; WCCC No. C087496CV Dan Olsen stated that this was one of the few Measure 37 cases that continued on beyond the repeal of Measure 37. He reviewed that Ms. Mead got both a State and a County waiver. Mr. Olsen went on to say that Ms. Mead got a complete development review and permit approval and then proceeded in good faith to do some infrastructure and other types of improvements. He reported that the Hearings Officer determined that Ms. Mead had in fact achieved a vested right for a 23-lot subdivision located along NW Green Mountain Road. Mr. Olsen explained that in reliance on the development approval, Ms. Mead made some improvements. He indicated that the only outstanding issue was whether the vested right is transferable. Mr. Olsen clarified that it has been the County’s position that once you achieve a vested right, you are governed exclusively under the vested right statutes; those do provide for transferability. He stated that this settlement language would take care of that situation and would resolve the lawsuit in Circuit Court with no costs or attorney fees to any party. Mr. Olsen recommended that the Board approve this today.

It was moved to approve stipulated judgment removing the condition of approval as a means of settlement. Motion – Schouten 2nd – Strader Vote – 4-0 Commissioner Schouten stated that this is one of a small number of post-Measure 37 claims that are out there. He believed there are about four of them. Commissioner Schouten felt that these will have little impact on the practical operations of the County and how we deal with land use. 6. ORAL COMMUNICATION (5 MINUTE OPPORTUNITY) None. 7. BOARD ANNOUNCEMENTS Commissioner Schouten announced that Chairman Tom Brian is at Metro this morning looking out for the County’s interests on some important tax issues. 8. ADJOURNMENT: 10:29 a.m. Motion – Strader 2nd – Rogers Vote – 4-0 MINUTES APPROVED THIS ____ DAY ____________________________ 2009 _______________________________ _________________________________ RECORDING SECRETARY CHAIRMAN

Washington County, Oregon

Board of Commissioners

M e e t i n g N o t i c e

Washington County Board of Commissioners

APRIl 21, 2009 10:00 a.m.

CHAIRMANTOM BRIAN

COMMISSIONERROY ROGERS

COMMISSIONERDICK SCHOUTEN

COMMISSIONERDESARI STRADER

VICE-CHAIRMANANDY DUYCK

The Board of Commissioners will meet for a generalworksession in Room 140 of the Public ServicesBuilding at 10:00 a.m..

The Board of County Commissioners of WashingtonCounty, as the governing body of Washington County, the Housing Authority and all Countyservice districts for which this Board so acts, will meet for its regular Board meeting in theShirley Huffman Auditorium of the Public Services Building at 8:30 a.m.

All public meetings are recorded.

The agenda items listed below are provided in PDF format. The latest free Acrobat readermay be downloaded from: www.adobe.com/products/acrobat/readstep.html.

B o a r d o f C o m m i s s i o n e r s A g e n d a TABLE OF CONTENTS (PDF, 409K)

1. CONSENT AGENDA The items on the Consent Agenda are considered routine and will all be

adopted in one motion unless a Board member or person in the audiencerequests, before the vote on the motion, to have the item consideredseparately. If any item is removed from the Consent Agenda, the Chairmanwill indicate when it will be discussed in the regular agenda. A list of ConsentAgenda items is included at the end of the agenda packet.

2. ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total. 3. PROCLAMATION a. Proclamation in Honor of Volunteer Recognition Week (CPO All)(PDF, 13

KB) (PDF, 13 KB)

b. Proclamation of Crime Victims’ Rights Week and Review of CountyVictims’ Services (CPO All) (CPO All) (PDF, 13 KB) (PDF, 13 KB)

Board AgendaWorksession AgendaMeeting Schedules and Procedures Meeting Calendar

4. BOARDS AND COMMISSIONS a. Appoint Members to the Enhanced Sheriff Patrol District (ESPD) Budget

Committee and the Urban Road Maintenance District (URMD) BudgetCommittee (CPO All) (PDF, 13 KB) (PDF, 13 KB)

5. PUBLIC HEARING - LAND USE AND TRANSPORTATION a. Consider the Annexation of Property Encompassing Approximately 71.32

Acres to Clean Water Services District (WA-0109) (CPO 11) (PDF, 13KB)(PDF, 13 KB)

6. ORAL COMMUNICATION 7. BOARD ANNOUNCEMENTS 8. ADJOURNMENT

CONSENT AGENDA APPROVAL OF MINUTES April 7, 2009 (PDF, 13 KB) CLEAN WATER SERVICES a. Endorse Boundary Change Proposal WA-0109 for Annexation to Clean

Water Services' Service District (City of Gaston) (PDF, 13 KB)(PDF, 13KB) (PDF, 13 KB)

b. Award Contract for Construction of the Locust Street SanitaryImprovement Project (Project No. 6335) (CPO 3) (PDF, 13 KB)

c. Acquire Easements for Permanent Water System Facilities and SanitarySewer (PDF, 13 KB)

d. Approve Thirteenth Amendment to Master Contract for ProfessionalServices with CH2M Hill, Inc. for Predesign Services for NaturalTreatment Systems at the Forest Grove and Hillsboro Treatment Plants(PDF, 13 KB)

e. Accept the SW 85th Avenue Extension and Stormwater Modifications,Project No. 4969B as Final and Release Retainage (CPO 4M) (PDF, 13KB)

f. Approve Intergovernmental Agreement with City of Hillsboro forInvestigation, Analysis, and Improvements in the Turner Creek Basin(City of Hillsboro) ( PDF, 13 KB)

g. Accept Proposal and Award Contract for Financial Audit Services (PDF,13 KB)

h. Award a Sole Source Contract to ITT Water & Wastewater U.S.A., Inc.for the Purchase of Flygt N-Impeller Style Dry Pit Submersible Pumpsfor the Sherwood Pump Station Expansion Project No. 6338 ( PDF, 13KB)

LAND USE AND TRANSPORTATION

i. Set a Public Hearing to Transfer Jurisdiction of Certain County Roads tothe City of Beaverton (CR 3264 T/J) (CPO’s 1, 3, 6, 7, and Beaverton)(PDF, 13 KB) (PDF, 13 KB)

j. Execute Deeds Dedicating County-Owned Property, as Part of Hwy 47(Forest Grove Northern Arterial), to the Public as Right-of-Way (CPO12F & 13) ( PDF, 13 KB)

k. Approve Declaration of Necessity and Protective Rent Payments forRight-of-Way Acquisition for Spiesschaert Road at Council Creek BridgeProject (CPO 12C) (PDF, 13 KB)

l. Approve Feasibility Report, Establish Local Improvement District (LID)and Set Public Hearing for SW Parmele Road (CPO 10) (PDF, 13 KB)(PDF, 13 KB)

m.Approve Feasibility Report, Establish Local Improvement District (LID)and set Public Hearing for SW Whitmore Road (CPO 11) (PDF, 13 KB)(PDF, 13 KB)

n. Amend the 2008-2009 Work Program (CPO All) (PDF, 13 KB) (PDF, 13KB) (PDF, 13 KB) (PDF, 13 KB) (PDF, 13 KB)

COUNTY ADMINISTRATIVE OFFICE o. Adopt the Fiscal Year 2009-10 Budget Policies (CPO All) (PDF, 13 KB)

(PDF, 13 KB)

COMMUNITY CORRECTIONS p. Authorize Acceptance of $161,219 from the Oregon State Police Edward

Byrne Justice Assistance Grant Program (PDF, 13 KB)

COUNTY COUNSEL q. Authorize Code Update Relating to Elections (CPO All) (PDF, 13 KB) HEALTH AND HUMAN SERVICES r. Grant Waiver and Authorization to Contract with Trillium Family

Services to Provide Psychiatric Residential Treatment Services (PDF, 13KB)

JUVENILE SERVICES s. Authorize Formula Grant Award from the Oregon Commission on

Children and Families (PDF, 13 KB)

SUPPORT SERVICES t. Accept Proposal and Award Contract for Financial Audit Services (PDF,

13 KB)

u. Accept Proposal/Award Contract for Fiscal Intermediary Services (PDF,13 KB)

v. Authorize Purchase Orders for Cooperative Library for Hardware andSoftware Necessary to Provide Secure Public Wireless Access (PDF, 13KB)

URBAN ROAD MAINTENANCE DISTRICT

w.Approve Bid Award and Authorize Execution of Contract for the 2009Urban Road Maintenance District Slurry Seal and Crack Seal Projects(CPO All) (PDF, 13 KB)

B o a r d o f C o m m i s s i o n e r sM e e t i n g C a l e n d a r

Tuesday, April 21, 2009 Worksession – 8:30 a.m.


Tuesday, April 28, 2009Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.



Tuesday, May 5, 2009 Budget Committee - 12:00 noon

1400 SW Walnut Street - Training Rooms

Tuesday, May 12, 2009 Extended Worksession – 2:00 p.m.



Thursday, May 21, 2009 Budget Hearing – 8:30 a.m.Public Services Building

Auditorium

Washington CountyAdministrative Office155 N. First Avenue, Suite 300Hillsboro, OR 97124

Phone: 503-846-8681Fax: 503-846-4545E-Mail: [email protected]