washington association of school business officialsmay 11 - 13, 2016 tacoma convention center...

May 11 - 13, 2016Tacoma Convention Center

Tacoma, Washington

Register online at www.wasbo.org

Washington Association of School Business Officials72nd Annual Conference

Super Heroes:

Supporting the Extraordinary Every Day

Leaders in School Business

15 CPE/ Clock Hours

Available

R E G I S T R A T I O N I N F O R M A T I O N

http://www.wasbo.org

Super Heroes:

Supporting the Extraordinary Every Day

72nd Annual Conference

May 11 - 13, 2016

Tacoma Convention Center

Wednesday May 11, 2016

7:00 am – 6:00 pm Conference Registration

7:00 am – 11:00 am Exhibitors Move In

9:00 am – Noon Pre-Conference: Hugh Blane

9:00 am – Noon BMO/Harris Bank PCard User Workshop

11:00 am – 7:30 pm Exhibits are open

12:00 pm – 1:00 pm Luncheon for Pre-Conference Attendees

1:00 pm – 2:45 pm First General Opening Session and Keynote Speaker: Hugh Blane

2:45 pm – 3:10 pm Refreshment Break

3:10 pm – 4:00 pm Workshops


5:00 pm – 7:30 pm Networking Reception – Exhibitor Grand Opening

Thursday May 12, 2016

6:30 am – 5:00 pm Registration Desk Open

7:15 am – 8:30 am Wellness Walk

7:30 am – 9:00 am Committee Chair Awards Breakfast

7:30 am – 9:00 am Breakfast with the Exhibitors

8:30 am – 9:00 am Musical Prelude to the Opening Session

9:00 am– 10:30 am Second General Session & Keynote Speaker: Brady Olson

9:00 am – 5:30 pm Exhibits are Open

10:00 am – 6:00 pm Bucket Raffle

10:30 am – 11:00 am Refreshment Break with Exhibitors

11:00 am – 11:50 am Workshops

12:10 pm – 1:20 pm Awards Luncheon




4:30 pm – 5:30 pm Visit Exhibits and Prize Patrol

5:30 pm – 7:00 pm Past President’s Reception

Friday May 13, 2016

7:00 am – 1:30 pm Registration Desk is Open

8:00 am – 9:00 am Breakfast



11:10 am – 12:00 pm Workshops

12:00 pm – 1:00 pm Closing General Session and Luncheon

Tentative Schedule – 2016 Conference at a Glance

Inside

Conference Information and Events . . . . . . . . . . . . 3

Conference Highlights . . . . . . . . . . . . . . . . . . . . . 4-5

Tentative Conference Workshop Offerings . . . 6-10

Hotel Accommodations and Downtown Tacoma Map . . . . . . . . . . . . . . . . . . . . . 11

Greater Tacoma Convention & Trade Center Parking and Directions . . . . . . . . . . . . . . . . . . . . . . 12

Conference Registration Information . . . . . . . . . . 13

3

Scholarship Bucket RaffleThursday May 11, 10:00 am – 6:00 pm

This year we are again offering a Scholarship Buck-et Raffle. All raffle proceeds go toward our WASBO Scholarship Program. Purchase your $1.00 raffle tick-ets at the conference registration desk. The raffle will run on Thursday only from 10:00 am - 6:00 pm.

Wellness WalkThursday May 12, 7:15 – 8:30 am

Take a walk on the historic side! Join us for a leisurely walk through beautiful downtown Tacoma. There are several routes for your walk, so pick up your maps at the registration desk and away you go!You may join a guided walk or follow your map as you take a short scenic tour through the City of Desti-ny, enjoying time with your friends and colleagues.The walk will start and end at the Commerce Street entrance (Level 1) to the Convention Center.

Networking Opportunities

Networking SocialWednesday May 11, 5:00 - 7:30 pm

Join us for a fun-filled evening of hospitality at the Networking Social. This will be a great opportunity to renew old friendships, make new acquaintances and visit with our exhibitors. Light appetizers will be served.Past President’s SocialThursday May 12, 5:30 - 7:00 pm

Join your colleagues and friends for an evening of socializing.Appetizers will be served.

Clock Hours and CPE Credits!

A total of 15 Clock Hours and CPE credits will be available for the entire conference, including the Pre-Conference, the first two General Sessions and all conference workshops.

Conference App

We have contracted with DoubleDutch again to pro-vide our attendees with a conference app.The app is designed to enhance your event experience and enables you to:

✓ Easily access important event information, such as:

• Complete schedule • Workshop information • Venue maps✓ Share your event experience with others by

checking into sessions, meeting areas, and exhibitor booths.

✓ See what is most popular with your fellow attendees.

✓ Expand your professional network and have fun! The app provides an easy way to connect with fellow attendees, exhibitors, and sponsors during the event.

The link for downloading the app will be provided prior to the conference.

Handouts

The materials that we receive from the presenters will be available on the WASBO website for download or on the WASBO Conference App. A link to the presen-tations will be sent to all participants by email before the conference.

Conference Service Project

Mary Bridge Children’s Hospital Foundation - Tree House

Donations will be accepted at the conference registra-tion desk.

Conference Information and Events

4

Conference Highlights

Hugh Blane: Pre-conference Session (registration includes lunch) Wednesday May 11 9:00 am – 12:00 pm

Your Best Life Ever: 9 Steps for Transforming Overwhelm into OutstandingDo you sometimes feel so over-committed and over-scheduled that finding time for yourself and your most important relationships seems impossible?

Does the idea of turning off your devices leave you feeling scared and anxious?Do you feel overwhelmed at just the thought of taming your to-do’s? Indeed, living in today’s world of work is not for the faint of heart. We live in a 24/7, hyper-connected environ-ment, face increasingly higher expectations with fewer resources, and are often told to “do-more-better-faster-and-cheaper.” We’ve become human doings versus human beings, and feel rung out, unfulfilled and exhausted. If you’re spent and less than effective, register now for WASBO’s Your Best Life Ever pre-conference session. In just one morning, you’ll:

1. Learn the 9 strategies for living your best life ever2. Move from a reactive to a proactive mindset3. Build a roadmap that eliminates the root causes of being overwhelmed

Opening KeynoteWednesday May 11 1:30 – 2:30 pm

Mastering The Leadership MindsetDeveloping a mindset of passion, growth and innovation

What do the highest-performing individuals, teams and organizations have in common? They share a success mindset…they perform at high levels first because of what happens in between their ears. It’s not their strategy, the compensation plan, students’ performance, nor the school board’s approach that get in the way of success. It is what each leader, team member and employee chooses to focus on, to believe, and to create for themselves and for others.Mastering your mindset is the greatest accelerator of success you will ever find. Building supreme self-confi-dence is not simply a lever you can pull to become successful at work; it also allows you to live a more reward-ing and enriching personal life. In this session, you’ll see how to leverage their mindset by learning how to:

1. Cultivate the 5 essentials of a powerful mindset.2. Manage self-talk.3. Play to your strengths.4. Harness the indomitable power of purpose.5. Pay attention, set intentions and seek repetition.

continue next page

5

2nd General SessionThursday May 12, 9:00 – 10:30 am

Brady Olson:Compassion is ContagiousUpholding the principles of compassion is central to any community’s ability to create a caring, respectful, and inclusive culture and climate. Brady will

Conference Highlights continued

share how one individual event on April 27, 2015 has catapulted this message of Compassion to the forefront of this endeavor. Brady Olson is a Social Studies teacher at North Thurston High School in Lacey, WA. Brady is a National Board Certified teacher with a Master of Education Degree. He is also actively involved with his community in a variety of ways to include establishing a Big Sis program and being heavily involved with the City of Lacey and the NTSD partnership aligned with the International Charter for Compassion. Given his heroic actions on April 27, 2015, Brady has received the Spirit of Lacey Award, the Governor’s Industrial Safety and Health Advisory Board Lifesaving Award, American Legion National Medal of Valor, and the Sons of the American Revolution Medal of Valor.

Special Workshop Session:BMO/Harris Bank PCard Users Workshop (includes lunch)Wednesday, May 11, 9:00 am – 12:00 pmIf your school district is using the Washington ASBO PCard come to this valuable seminar about the PCard on-line management system, Details Online and the interface with your finance system. We will discuss resources and demonstrate tutorials for you to use at your district to enrich your PCard program. Whether you would like to learn just the basics or if you want to take your program to the next level this session will assist you. We will also discuss developing a procedural manual, how to grow and manage your program and there will be plenty of time for questions, answers and discussion about best practices. If you have 2 cards or 200 cards, you don’t want to miss this opportunity for PCard program enhancement.Scheduled Presenters: Holly Wallace, Member Relations Specialist, Illinois Association of School Business Officials and Sean Schaffer, WSIPC.

6

Date and times of all workshops will be provided in the conference app and

conference program.

Tentative Conference Workshop Offerings*(as of January 25, 2016) (*subject to change)

Accounting & Budgeting/Small SchoolsBudgeting 101 - A Year in the Life of a School District BudgetThis session will focus on the entire school budgeting process from enrollment projections all the way to budget adoption.

Alternative Fuel Requirements for School DistrictsState law requires local governments, including school districts, to meet their vehicle fuel needs with electricity and biofuels, “to the extent practicable” by June 2018. Learn how the new rules af-fect district procurement decisions regarding school buses, motor pool vehicles, and the fuels they use.

Understanding STARS FundingAn overview of transportation operations funding, including the use of the funding simulator and discussion of budgeting deci-sions.

Daytime Travel and MealsThis session will cover the unique circumstances of school district employee travel and meals and how to apply IRS regula-tions, state law, and best practices.

Successful Bond and Levy CampaignsNervous about an upcoming election? Facing looming facility needs and an uncertain community? You will want to attend this session. Our panel will review must-know rules related to elec-tion communication, tax rate planning, and the effective use of capital levies and bonds. Expect a lively session and Q & A with seasoned experts.

Election Planning - Building a Communication PlanLearn the fundamentals of a quality communications program and how to put them into action for your district. In this interac-tive session, we will explore a variety of community engagement tools including social media, key communication groups and partnerships. We will also share tips and “war stories” from talks on the frontlines.

Fixed Assets: How to Get StartedIs your district struggling with efficiently keeping track of all non-consumable assets? If so, this module is for you. During this session we will introduce you to effectively using the Fixed Assets module. We will cover: Adding individual asset records, Importing of asset records as a way to migrate from an existing asset tracking system, Configure Fixed Assets in a way to meet the needs of your district for tracking and reporting on on-con-sumable assets.

Hot Topics and Legislative UpdateThis special 2 hour session will address the key issues that School District Business Officials need to know.

Hot TopicsThis session will address the key issues that school district offi-cials need to know relating to Apportionment.

Enrollment Reporting (P223/P223H) ChangesThis session will cover changes to the enrollment reporting for state funding, to include changes to the FTE calculation for 2016-17 and the new school level enrollment reporting application.

Legislative UpdateThis session will provide attendees with information and updates resulting from the most recent legislative session.

Financial Services Update (2015 - 2016)This session will provide updates on the Accounting Manual guidance and financial reporting structure and requirements for the 2015-2016 school year.

Financial Services Update (2016 - 2017)This session will take a look forward at what we know will be different with respect to budgeting and financial reporting for the 2016-2017 school year.

SAO Emerging IssuesThis session will provide information from SAO representatives on emerging issues for school districts.

Fraud Protection, Prevention and Internal ControlsThis session will focus on recent trends, methods of detection and the importance of internal controls in fraud prevention.

Ask OSPIThis panel of OSPI personnel will be available to answer ques-tions and provide information that is relevant to school districts.

ASB10 Pretty Hard ASB QuestionsTest your ASB knowledge with these interesting scenarios.

Department of Revenue UpdatesWhat’s new from the Department of Revenue.

InvestEd InformationInvestEd is a wonderful resource for students in need. This ses-sion will provide information about this charitable non-profit.

ASB and Booster Club FundsHow does your school district utilize the benefits of a booster club, yet find a balance in a workable and managed relationship? This workshop is designed to assist schools and booster clubs in working together for the support of school programs. Keeping your booster club under the school district’s coverage necessitates district control of activities and spending. This can create a po-litical nightmare! A review of the roles of school boards, school employees, ASB operations, and accounting procedures, within the state laws, help schools correlate their efforts in a positive and proactive way to make booster clubs work.

continue next page

7

Child NutritionChild Nutrition Program UpdatesChild Nutrition Programs continue to change with the Healthy, Hunger-Free Kids Act. This session will provide program updates such as Professional Standards, Local School Wellness Policy, and the Smart Snacks Standards. School Breakfast Program par-ticipation and promotion will also be shared.

Community Eligibility Provision - Capturing Poverty DataCapturing Poverty Data for State-funded education programs is essential for successful implementation of Community Eligibility Provision. Hear best practices from participating school districts.

Steps You Can Take To Make Your Food Service Budget BlackIn this session Child Nutrition Benchmarks and financial issues that impact the bottom line will be presented. Pitfalls and oppor-tunities for effective financial management cost control will leave the audience with a wealth of information to fight against red numbers taking over your bottom-line.

FacilitiesBuilding a New School - Stitching it all TogetherFrom the first blueprint to the bond campaign, construction and the opening bell, every stitch is critical to successful school facility project. This two-hour workshop will cover pre-bond project planning and development, communication strategies and campaign engagement, and finance options, costs and timelines.

Bonds for Business ManagersThis session will cover the requirements for managing a district’s debt from start to finish. Topics will include planning and fi-nancing for a new facility, capital funding sources, bond election planning, managing a bond sale, refunding bonds, and ongoing responsibilities after a sale.

Talking to the Market: Communicating with Bond InvestorsIn light of federal securities law (including recent SEC actions and guidance), what are now the rules of the road to keep in mind for investor presentations, investor calls, ratings agency’s visits, voluntary bond market disclosure, and formal disclosure

documents? How do these rules of the road translate into practi-cal disclosure policies and how do we use the EMMA disclosure system most effectively?

Post Bond Issuance Compliance - Maintaining Bond CovenantsThis session will give attendees insight into how business office staff can comply with state and federal laws after issuing bonds. We will also share some expertise on how to navigate the Mu-nicipal Securities Rulemaking Board’s EMMA central repository website which hosts financial and operating data submitted by municipal bond issuers.

Leadership DevelopmentTeam Building on a ShoestringLearn ways to enhance communication, stress problem solving, and build community with these seven activities using only a pair of shoelaces. Come watch or play, and experience each of the challenges. These initiatives come from the International Associ-ation of Teamwork Facilitators. This group is a great resource for offering activities that will build camaraderie among your work team, and free for you to join.

Professional Growth Plan - Got One?Do you aspire to grow as a leader? Professional Growth will not “just happen”. It is a result of focused intentional planning and action. This two-part session introduces proven strategies to guide developing a professional growth plan. How do you get better at what you do? How do you gain insight? How do you overcome obstacles? Work harder? Work longer? Join us and invest two-hours into your Professional Growth Plan.

Managers, Leaders and SuperheroesUnderstand the difference between leadership and management and why you need both. Influence working right and having the right intentions. Learn strengths and strategies to face challenges and influence positive outcomes.

Principles and Tools of a Lean Organization CultureParticipants will gain an understanding of Lean Principles and Tools and understand how a Lean Organizational Culture can impact student achievement. Participants will be able to begin identifying “waste”, which is within their area of influence and control, as well as identify current use of Visual Management and opportunities for improvement.

Improve your ARCYou want to make a difference? Improve your ARC - Attitudes - Relationships - Connections. John Maxwell says “You are the only one that can determine what you will think and how you will act. And that means you can make your attitude what you want it to be.” It is possible to cultivate a positive attitude about yourself no matter what circumstances you find yourself in or what kind of history you have. Your relationships hold the key to your success. Relationships are the glue that holds team members together. It is not enough to work hard. It is not enough to do a great job. To be successful you need to learn how to really connect with others. That will improve your ARC.

Tentative Conference Workshop Offerings continued

continue next page

8

Leadership Development continuedDeveloping Teams to Make a DifferenceFrustrated with the direction of your team?...with some people on your team? You will be provided with insights into the concepts of building and equipping teams to distribute leadership. The fo-cus will be on how administrators can increase their own capacity for leadership by developing teams to create a more effective and successful organization. This is based on the work of John Maxwell whose theories and practice of successful personal and organizational development are make a difference for leaders. We will examine building teams, what causes challenges for teams and how to overcome those challenges.

Dos and Don’ts of DisciplineSupervisors often state that confronting personnel problems are among the most difficult aspects of their job. This workshop attempts to alleviate apprehension among supervisors in that process. The training begins with an emphasis on prevention while also discovering what core management principles mini-mize personnel problems. After enacting preventative measures, the workshop reviews the supervisor’s role when corrective action becomes necessary. The training also outlines: clear steps of progressive discipline, job descriptions, evaluations, policies/ procedures, contract language, investigations, documentation, employee rights, due process and just cause.

Payroll/Personnel/RetirementBenefits of Health Savings AccountsHealth Savings Accounts (HSA) are changing the ways employ-ers and employees are paying for the increasing cost of health-care. By participating in an employer-sponsored high deductible health plan, employees are choosing a more affordable healthcare option. Health Savings Account is a tax favored type of savings account that helps with medical expenses, provides great tax sav-ings potential, and offers another retirement option. We will help participants understand how a HSA works.

Preparation and Strategy Considerations for the High Cost Plan Excise Tax (Cadillac Tax)Many employers are understandably overwhelmed by the mag-nitude and dynamic nature of the evolving Affordable Care Act. The High Cost Plan Excise Tax, also known as the Cadillac Tax, becomes effective in 2018 and presents a number of issues for employers as they consider their strategies for offering employ-ee benefits. This presentation will focus on the rules within the provision and the strategy considerations for employers such as collective bargaining negotiations, administrative responsibilities and the financial impact to the employer and/or plan sponsor of employee benefit plans. We will also answer frequently asked questions about the rules, provide tips for compliance, and iden-tify resources available for employers who would like additional information or assistance.

Tips and Tricks for Getting the Most Out of the Payroll ProcessPayroll is that monthly chore that every district must conquer. During this session, we will help you successfully conquer pay-roll by teaching you how to unlock your payroll session, restart your payroll session, how to mass delete only deduction and benefits with stop dates, how to to avoid CTD errors for LWOP and so much more.

Payroll Worksheets: Entry of Hourly and Supplemental PayPayroll worksheets greatly simplify the payroll process by providing accurate data from pay records, time savings and eliminates the duplication of work. In this session, you will learn how to set up worksheets, understand the options for quick data entry and how to operate effectively the payroll worksheet import process from a spreadsheet.

Processing Leave Cash Outs and Time Off Sales TransactionsIn this session you will learn how to manage Leave Cash Outs and Time Off Sale Transactions to ensure that retirement and taxes are reported accurately. Set up Time Off Codes, Ded/Ben Codes and Pay Codes for cashouts, enter a cashout time off trans-action and set up pay records.

Employee Benefits Technology: How it can make your life and work easierIs the ever-growing list of requirements being placed upon you and your district overwhelming? With the benefits landscape con-tinuing to change, and additional tracking and reporting require-ments continuing to build, Gallagher will conceptually cover the topics of IRS tracking and reporting solutions, online enrollment assistance, as well as one of the more talked about benefits deliv-ery systems, the Private Exchange.

The Value of Voluntary Benefits: Enhancing the value of benefits without increasing costsIn a time where medical insurance premiums continue to increase year after year, and employee satisfaction with their insurance coverage continues to wane, Gallagher Benefit Services’ team will address ways that you can increase the perceived value of benefits, with little to no impact on your District’s bottom line. With recruiting and retaining key employees being an ongoing struggle for most districts, a good voluntary benefit strategy is a way to help differentiate the benefits offered by your district, and make sure that your employees have access to the level of benefits they desire.


continue next page

9

Payroll/Personnel/Retirement continued2016 Benefits Compliance Playbook - Strategizing for the year aheadIn 2015, the Employer Mandate took effect for many employers, IRS reporting on minimum essential coverage kept benefits and payroll extremely busy, and a slew of new regulations under the Patient Protection and Affordable Care Act (“PPACA”) and others laws made change the only constant. 2016 looks to be just as busy as regulators seek to finalize rules under GINA, the ADA, and PPACA, in addition to introducing new regulations. Employers committed to providing comprehensive benefits and compensation to their employees must consider these regulatory changes and the risks they may pose to their organization’s ability to meet cost targets, sustain their benefits and compensation programs, and compete for top talent. As a trusted advisor, Arthur J. Gallagher & Co. has developed its Compliance Playbook series to help employers identify targeted employee benefits compliance issues as part of the overall game plan.

VEBA Best Practices - Helpful Hints, Tips and ResourcesLearn how to administer your district’s VEBA Plan with ease and efficiency. Do you know about all the new VEBA Plan adminis-tration resources available to you? Learn where to find answers to common questions, as well as all the ins and outs of the online employer and participant portals. We’ll also show you how to use the online enrollment feature; create contribution reports and submit participant changes online; view a participant roster and contribution history; and more! Plus you will get to see how participants can submit claims online; use HRAgo (mobile app); and elect a My Care Card to help them get their medical expense reimbursements faster and easier.

Be Your District’s VEBA ChampionBecome a VEBA expert - learn the latest VEBA Plan news and service enhancements. Have you ever wondered: When can VEBA benefits be paid to non-dependent heirs? When should I contribute separation or retirement sick leave cash-outs to the Standard plan? How should I be calculating annual sick-leave cash-out contributions to VEBA? Are annual group votes required? Why can’t our employees individually choose to do VEBA? Can our administrative employees contribute more than other employees? If any of these questions perk your curiosity, this workshop is for you! As always, Gallagher VEBA’s client consultants will help you learn the answers to these common questions and more.

Key Learnings from a Recent 403(b) and 457(b) Plan IRS AuditThis session will provide information and key learnings from a recently completed IRS audit from the Seattle School. Attendees will be provided information on the areas that the IRS is currently focusing during retirement plan audits and best practices on how to address these areas as well as how to prepare for an IRS exam.

Supplemental Retirement Benefits - Updates and Ways to OptimizeThis session will provide updates on supplemental benefit pro-grams including 430(b), 457 and other programs. Optimizing the features and benefits of various programs for the employer and the employee.

Managing Major Medical with HSA’sBased on the experiences of Sequim School District, we will go into how to prepare for the Cadillac Tax and manage costs related to major health care.

Purchasing/Risk ManagementJust How Do You Manage the Small Works Roster (and all that it implies)?An open forum to share processes and documents for managing a district’s Small Works Roster. Hear how other districts are meeting the legal requirements and still managing the work load of tracking all of the vendors and information.

Interlocal Purchasing Language for Bids and our Unified Cooperative EffortA look at the language and techniques for all WASBO Purchasing members to provide more bids that will allow “piggybacking” while ensuring their contract pricing will not increase because of the additional districts that may purchase from their contract.

Purchasing PanelThis session will be a question and answer time for the group.

Cooperative Purchasing with National CooperativesThis workshop will provide an overview of the 10 national co-operatives that will help districts purchase more effectively. We will review the process of where the contracts originate, with the Cooperative or other public entities, how the information is pre-sented so that we can find what we are looking for and make the best decisions for our district. Fifteen minutes will be provided to each participating cooperative so that we may make a compara-tive analysis of the individual cooperative processes.

Purchasing 101 - The BasicsThis workshop will provide essential purchasing information for those new to the field. Come join us for an informative session of the basics of Purchasing for School Districts.

Records ManagementRecords Management 101 - The BasicsThis session is for newcomers to public records management and provides a refresher for seasoned records veterans. Presen-tation will cover the rules and requirements for managing public records in accordance with Chapter 40.14 RCW - Preservation and Destruction of Public Records. Topics include: • Fundamen-tals of records management. • Terms and definitions commonly used in records management. • What a records retention schedule is. • How school districts and ESDs can fulfill their legal records retention obligations.


continue next page

10

Records Management continuedFERPA - Family Educational Rights and Privacy ActThis session will provide information pertaining to the Family Educational Rights and Privacy Act (FERPA)

Electronic Records Management 101This session will cover rules and requirements specific to electronic records and will introduce beginning level strategies for managing electronic records. Topics include: • Definitions and terms common to electronic records. • Managing electronic information (emails, websites, databases, social media and cloud computing). • “Scanning and tossing”. • Enterprise Content Man-agement (ECM) systems.

Records Management 102 - Updates and ChangesThis presentation will cover important updates and incidents that have occurred since last year’s WASBO conference. Topics directly affecting school districts and ESDs will include: • 2015 updates to records retention schedules. • Electronic Content Management (ECM) Initiative and the new state contract. • SAO Audit findings. • New online resources.

Risk ManagementElevator SafetyThis session will provide tips and guidelines related to elevator safety. This is an overview of what you will need to know about the elevator your students and staff are using.

MCP EnforcementThis session will discuss the new guidelines relative to the eleva-tor maintenance control program.

Athletics Risk ManagementThis session will provide a review of (1) best risk management practices in the athletics practice environment(s); (2) athletics in the summer; and (3) HIB in athletic environment. Mr. Burton com-bines his 14 years as a teacher and head basketball coach and 14 years as an attorney to make the session practical and informative.

The Importance of ContractsThis session will review and discuss contract principles and important contract provisions to consider.

Risk Champions: “How to say YES to ASB Activities”Join us for a lively session exploring the myriad of possibilities to make it safe for people, places and things during extracurricular activities.

AED Guidance UpdateThis panel will present components of the new updated AED manual and then be available at the end for questions from the audience.

New Challenges of Cyber-Security & Educational TechnologyThis presentation will focus on assessment and clarification of cyber-security exposures and related technology goals policy de-velopment. Supervised growth in technology use and educational

mandates in schools face consistent challenge from security and data vulnerabilities, inconsistent device regulation, E-Rate com-pliance issues, and application of obsolete law (FERPA). This presentation will review what concerns district should consider as they assess educational technology, including third-party tech-nologies, data security and privacy, and compliance efforts, as well as the challenges associated with district-specific policies, procedures, guidelines, and practices to limit cyber-risk.

Public Records RequestThe goal of this workshop is to harness the collective knowledge and talent of the Public Records Officers to increase transparency and Public Records Act compliance through education. This is a basic compliance course highlighting a detailed review of the basics for handling public records, guidance on E-Records, social media and metadata, and tips for dealing with difficult requests and training your employees.

WASBOMinimizing Internal and External Credit Card FraudCredit card use in school districts is on the rise, and a trend that continues to grow. Whether you have had a credit card in your district for years or are contemplating dipping your toe in the pool, your number one priority must be minimizing external and internal fraud. Holly Wallace will explain the difference and help you set up best practices in your district to help.

Meet with the WSIPC DirectorThis session is for WSIPC Cooperative members who would like to share their thoughts and experiences about WSIPC products and services with the WSIPC Executive Director, Marty Daybell. As WSIPC Cooperative members you are in a unique position to share the type of feedback that is most valuable to the director and WSIPC. The session will be conducted as a question and an-swer session with your peers and will examine how you are using the systems along with other services available to enhance your experience. We look forward to a meaningful dialog.

pCard Users WorkshopBMO pCard user workshop.


Date and times of all workshops will be provided in the conference app and

conference program.

11

Hotel Accommodations

WASBO has blocks of rooms available at three hotels. We will be providing room block hotel registration links after you have registered for the conference.

HOTEL Hotel Murano Courtyard by Marriott Holiday Inn Express & SuitesADDRESS 1320 Broadway Plaza,

Tacoma WA 984021515 Commerce St. Tacoma WA 98402

2102 South C Street Tacoma WA 98402

RESERVATIONS Link will be provided with conference registration

Link will be provided with conference registration

Link will be provided with conference registration

CUT-OFF DATE FOR RESERVATIONS

April 25, 2016 April 18, 2016 April 19, 2016

ROOM RATES $159 single or double plus tax $169 single or double plus tax $139 single or double plus tax

Downtown Tacoma

LeMayMuseum

Catch Tacoma’s FREE Link Light RailFrequency details at SoundTransit.org

Courtyardby Marriott

Hotel Murano

Greater Tacoma Convention & Trade Center Parking and Directions

PARK

ING

RAT

ES

(sub

ject

to c

hang

e at

any

tim

e)

$5.0

0 ...

......

......

......

. 0-4

Hou

rs

$1

0.00

....4

+ H

ours

/ A

ll D

ay

gtct

c.or

g •

253.

830.

6601

mai

n •

253.

830.

6600

24

hour

sec

urity

*Pa

rkin

g lo

t A

in

the

gara

ge,

is V

AN

ACC

ESSI

BLE

Gre

ater

Tac

oma

Conv

enti

on &

Tra

de C

ente

r Pa

rkin

g an

d D

irec

tion

sA

DD

RESS

:150

0 Br

oadw

ay, T

acom

a, W

A 9

8402

DIR

ECTI

ON

S FR

OM

I-5

• A

t exi

t 133

(City

Cen

ter E

xit)

turn

RIG

HT

onto

the

ram

p

t

owar

d I-7

05/ C

ity C

ente

r.

• K

eep

LEFT

to s

tay

on ra

mp

tow

ard

I-705

/ City

Cen

ter.

• T

urn

LEFT

ont

o ra

mp

tow

ard

A S

tree

t/ C

ity C

ente

r.

• K

eep

LEFT

to s

tay

on ra

mp

tow

ard

S. 1

5th

St./P

acifi

c Av

e.

• F

ollo

w S

. 15t

h St

reet

two

bloc

ks, t

he G

TCTC

will

be

on

your

left

at 1

500

Broa

dway

.

• T

o ac

cess

ons

ite p

arki

ng,

cont

inue

up

S. 1

5th

Stre

et a

nd

turn

LEF

T on

Mar

ket S

tree

t.

• T

urn

LEFT

on

S. 1

7th

Stre

et to

acc

ess

Lots

*A

, B, D

& E

.

13

Conference Registration Information

Register for the Annual Conference online at www.wasbo.org

Conference participant must be a paid 2015-2016 member at the time of registration to enjoy the member discount .

Registration on or before March 31/16

• Conference registration fee and membership dues ($175) for current WASBO members - $475.

• Conference registration fee, membership dues ($175) and ASBO membership dues ($219) for current WASBO members - $694.

Registration after March 31/16

• Conference registration fee and membership dues ($175) for current WASBO members - $550.

• Conference registration fee, membership dues ($175) and ASBO membership dues ($219) for current WASBO members - $769.

Non-Members (no early bird fees):

• Conference registration fee and membership dues ($175) for non-members are $725.

• Conference registration fee, membership dues ($175) and ASBO membership dues $219 for non-members are $936.

Registration fee includes:

• Attendance at all General Sessions and all workshop sessions (excluding Pre-Con)

• Wednesday and Thursday evening socials• Thursday breakfast• Thursday lunch (make sure you order your

lunch meal selection when you register!)• Friday breakfast• Friday lunch• Membership dues ($175) for the 2016-2017

year are required with registration and are included in the conference registration fees

Pre-Conference Fees:

Pre-conference registration May 11, 9:00 am – 12:00 pm WASBO members: $175 Non-members: $200 (Prices include session & lunch)

Get your early bird savings! Register by March 31, 2016

Cancellations and Refunds

Partial refunds will be made upon written request prior to April 30thth. The refunds are as follows: Pre-Con-ference - $35, Annual Conference - $125. Sorry we cannot grant refunds after April 30th. There are no refunds for membership dues that are included in the fees or the registration fees for event no-shows.

http://www.wasbo.org

washington association of school business officialsmay 11 - 13, 2016 tacoma convention center...

Documents