warehouse release notices · 2018. 10. 30. · searching for a warehouse release notice ......

INDUSTRY EXPORTS MANUAL – V1.0 04/03/2008 3.1.1

3.1 WAREHOUSE RELEASE NOTICES

Australian Customs Service 5 Constitution Avenue Canberra ACT 2601 Telephone: 1300 558 099 Facsimile: 02 6122 5534 © Commonwealth of Australia 2004 This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may be reproduced by any process without prior written permission from the Australian Customs Service. Requests and enquiries concerning reproduction rights should be addressed to the Director, Corporate Communication, Australian Customs Service, 5 Constitution Avenue, Canberra, ACT, 2601.

WAREHOUSE RELEASE NOTICES

3.1.2 INDUSTRY EXPORTS MANUAL – V1.0 04/03/2008

CONTENTS Warehouse Release Notices overview ..........................................................3

When is a warehouse release notice used? .............................................3

What is a warehouse release notice?........................................................3

What information is in a warehouse release notice? .............................5

Legislation.......................................................................................................5

Lodging a Warehouse Release Notice .......................................................6

Searching for a Warehouse Release Notice.................................................8

Amending a Warehouse Release Notice.....................................................12

Adding a Line ...............................................................................................15

Deleting a Line .............................................................................................16

Withdrawing a Warehouse Release Notice ................................................16

Related Topics .................................................................................................17

Further Assistance ..........................................................................................17



WAREHOUSE RELEASE NOTICES OVERVIEW

WHEN IS A WAREHOUSE RELEASE NOTICE USED?

When certain prescribed goods are released from a warehouse for export, a warehouse release notice is reported to Customs.

Customs provides a response to the warehouse release notice that includes a movement status for the goods specified in the notice. The warehouse operator may only release the goods to a depot or wharf or airport for export if the cargo has a status of ‘match’.

WHAT IS A WAREHOUSE RELEASE NOTICE?

A warehouse release notice is a statement made by a warehouse operator to Customs advising that prescribed warehoused goods are to be released by the warehouse and providing information concerning the goods.

The warehouse release notice must be made electronically. This is done by lodging a warehouse release notice in the Integrated Cargo System (ICS).

What are prescribed warehoused goods for export?

Prescribed warehoused goods for export are goods classified to specific AHECC codes listed in Schedule 1AAA of the Customs Regulations for the purposes of sections 99(3), 102A and 117AA of the Customs Act 1901. Prescribed warehoused goods are currently restricted to cigarette and tobacco products (chapter 24) and certain spirits (chapter 22).

The current list of goods prescribed under Section 102A include:

AHECC Code Description

Spirits

22071000 Undenatured Ethyl Alcohol >80%

22072000 Ethyl Alcohol and other spirits

22082010 Brandy (grape)

22082090 Other

22083000 Whiskies

22084000 Rum and Tafia

22085000 Gin and Geneva

22086000 Vodka

22087000 Liqueurs and cordials



AHECC Code Description

Cigarettes and Tobacco

24011000 Un-manufactured tobacco, not stemmed/stripped

24012000 Un-manufactured tobacco stemmed

24013000 Un-manufactured tobacco refuse

24021001 Cigars, cheroots and cigarillos containing tobacco (not exceeding .8 grams per stick)

24021002 Cigars, cheroots and cigarillos containing tobacco (exceeding .8 grams per stick)

24022001 Cigarettes containing tobacco (not exceeding .8 grams per stick)

24022002 Cigarettes containing tobacco (exceeding .8 grams per stick)

24029000 Other cigars and cigarettes not classified above

24031010 Smoking tobacco

24031090 Cut Tobacco

24039100 Homogenised or reconstituted

24039900 Other manufactured tobacco or tobacco substitutes

Status

The possible document statuses for a warehouse release notice are:

• CLEAR – indicates that there are no validation errors

if the status is clear, then there can be movement status of:

o MATCH – indicates that the export declaration number (EDN) is a valid authority, and that the AHECCs and quantities on the notice are consistent with the corresponding export declaration

o NO MATCH – indicates that an AHECC on the warehouse release does not appear on the corresponding export declaration, or the net quantity on the warehouse release is not the same as that on the corresponding export declaration.

• WITHDRAWN - will only apply if the warehouse release notice is withdrawn, and no listed cargo was actually released by the warehouse. If the goods were released and returned, then the



warehouse release notice should not be withdrawn, and a warehouse return notice submitted.

WHAT INFORMATION IS IN A WAREHOUSE RELEASE NOTICE? The warehouse release notice requires information about:

• the reporting party and a unique reference number assigned by the reporting party for the receival

• what – the EDN for the goods, the AHECC and net quantity of each line of goods

• where – the establishment IDs of the warehouse and the destination depot or wharf/airport.

LEGISLATION

Customs Act 1901

Section 99(3) states that a warehouse operator must not allow prescribed warehoused goods to be taken from the warehouse for export unless they have been entered for export and an authority to deal with them is in force. It is an obligation that the warehouse operator checks this information.

Section 102A(2) requires that if goods are released from a warehouse for export, the warehouse operator must give notice to Customs electronically, within the prescribed period, stating that the goods have been released and providing details about the release of the goods as are required.

Customs Regulations 1926

Regulation 95AA states that Schedule 1AAA specifies the goods that are subject to paragraph 99(3)(c) of the Act.

Regulation 95AB states that Schedule 1AAA specifies the goods that are subject to subsection 102A(1) of the Act.

Regulation 95AB(2) states that the prescribed period for subsection 102A(2) is from 24 hours prior to the time that Customs estimates that the goods will be released and ends immediately before the goods are released.

Schedule 1AAA lists the Australian Harmonized Export Commodity Classification codes of the goods that are prescribed warehoused goods.

Offences

Section 99 - An offence against subsection s99(3) – information not ascertained prior to release of prescribed warehoused goods from a warehouse – is an offence of strict liability, with a maximum penalty of 60 penalty units. The Infringement Notice Scheme (INS) applies to



offences against subsection 99(3), with a penalty of twelve penalty units. A penalty unit is defined within the Crimes Act 1914. Section 102A - An offence against subsection s102A(2) - Failure of a holder of a warehouse license to notify Customs of release of prescribed goods - it is an offence of strict liability, with a maximum penalty of 60 penalty units. The Infringement Notice Scheme (INS) applies to offences against subsection 102A with a penalty of twelve penalty units. A penalty unit means $110 as defined in s4AA of the Crimes Act.1914.

LODGING A WAREHOUSE RELEASE NOTICE

The Warehouse Release Notice Lodge screen enables users with the appropriate access to lodge a warehouse release notice to Customs.

Tip: Before attempting to lodge a warehouse release notice, ensure that you have all required information and codes. It is NOT possible to use the reference search function and lodge a warehouse release notice simultaneously.

To lodge a warehouse release notice:

Step 1. From the main menu, click on Exports, click on Warehouse Release Notice, then click on Lodge.

The Warehouse Release Notice Lodge screen displays.

The Warehouse Release Notice Lodge screen enables users to lodge details about prescribed warehoused goods being released from a warehouse.



Note: the Reporting Party Id field will default to the ABN/CCID (Australian Business Number/Customs Client Identifier) of the reporting party and is read-only.

Step 2. In the Senders Ref field, enter the sender’s unique reference for the notice.

Step 3. In the Warehouse Estab field, enter the warehouse establishment identifier for the warehouse releasing the goods.

Step 4. In the Destination Estab field, enter the destination establishment identifier for the destination of the goods. This must be an s77G depot (for consolidation) or a wharf or airport (for export).

Step 5. In the Export Declaration No field, enter the export declaration number for the goods being released. The goods being released must have an authority to deal prior to release.

Step 6. In the Release Date field, enter the date the goods are due to be released.

Step 7. In the Release Time field, enter the time the goods are due to be released.

Step 8. In the AHECC Code field, enter the AHECC code for the goods to be released.

Step 9. In the Goods Description field, enter a text description of the goods to be released.

Step 10. In the Net Quantity field, enter the quantity of goods being released.

Step 11. In the Net Quantity Unit field, enter the quantity unit of measurement for the goods to be released.

Note: to add a line, click on the Add Line button.

Note: to exit this screen without saving, click on the Cancel button.

Step 12. Click on the Submit button.

A confirmation box displays.

Step 13. Click on the OK button.

An information box displays.




The Warehouse Release Notice View screen displays with the updated details.

SEARCHING FOR A WAREHOUSE RELEASE NOTICE

It is possible to search for a warehouse release notice that you or your company has previously lodged, by entering information into a selected search combination.

To search for a warehouse release notice:

Step 1. From the main menu, click on Exports, click on Warehouse Release Notice and then click on Search.

The Warehouse Release Notice Search screen displays.

The Warehouse Release Notice Search screen enables users to search for a warehouse release notice. The default search criteria in the Select a Search Combination field will be Reporting Party & Senders Ref. Fields for this Select a Search Combination are mandatory fields. All other fields are disabled.

Note: the Reporting Party Id field will default to the ABN/CCID (Australian Business Number/Customs Client Identifier) of the reporting party and is read-only.

Step 2. In the Select a Search Combination field, click on the drop down button and select one of the following options:

• Reporting Party Id & Senders Ref (default)

• Reporting Party Id & Export Declaration No



• Reporting Party Id & Warehouse Estab Id & Release Date

• Reporting Party Id & Warehouse Estab Id & Transaction Date

• Reporting Party Id & Destination Estab Id & Release Date

• Reporting Party Id & Destination Estab Id & Transaction Date

• Reporting Party Id & Release Date

• Reporting Party Id & Transaction Date.

Tip: Choosing an appropriate search option will make searching more efficient.

When a broad search option is used, a list will usually be returned. From this screen a specific document can be chosen. The broadest search options are the options involving Release Date or Transaction Date. The most specific search options are the Reporting Party Id & Senders Ref or Reporting Party Id & Export Declaration No options.

Step 3. Enter the relevant values in the mandatory fields.

Note: the release date and transaction date range must be no more than 30 days duration.

Note: to clear the search criteria entered, click on the Clear button.

Step 4. Click on the Search button.

If one record is found, the Warehouse Release Notice View screen displays. Refer to page 3.10.

If more than one record is found, the Warehouse Release Notice List screen displays.



The Warehouse Release Notice List screen enables users to view a list of warehouse release notices found by a search.

The list is sorted by transaction date and then by senders reference.

The following table lists the options available on the Warehouse Release Notice List screen.

Option Action Result

To view a previous or next page of results.

Note: only available if more than one page exists.

Click on the Page Prev or Next button.

The previous or next page of results displays.

To perform another search (with existing search values retained).

Click on the Back hyperlink.

The Warehouse Release Notice Search screen displays with the previously entered search criteria.

To perform another search (with default search values).

Click on the New Search hyperlink.

The Warehouse Release Notice Search screen displays with the default search parameters.

Step 5. Click on a hyperlink in the Senders Ref column.

The Warehouse Release Notice View screen displays.



The Warehouse Release Notice View screen is divided into two sections. The header section at the top of the screen displays information that relates to the whole warehouse release notice. The lower section of the screen displays a list of line summary details by line number.

Note: if the status is Withdrawn or Processing, the Amend and Withdraw buttons will be disabled.

On entry from the Warehouse Return Notice View screen, the following screen functions are not available:

• Amend button

• Withdraw button

• Prev and Next buttons

• View Return hyperlink.

The following table lists the options available on the Warehouse Release Notice View screen.



Option Action Result

To view the previous or next version of the warehouse release notice.

Note: only available if more than one version exists.

Click on the Version < or > button.

The previous or next version of the warehouse release notice displays.

To navigate to the previous or next page of lines within the current warehouse release notice.

Note: only available if more than one page exists.

Click on the Page Prev or Next button.

The previous or next page of lines displays.

To navigate to the previous or next warehouse release notice.

Note: only available if your search found more than one record.

Click on the Notice Prev or Next button.

The previous or next warehouse release notice displays.

To amend a warehouse release notice.

Click on the Amend button.

The Warehouse Release Notice Amend screen displays.

To withdraw a warehouse release notice.

Click on the Withdraw button.

A confirmation box displays. Refer to Withdrawing a Warehouse Release Notice on page 3.16.

To view the warehouse return notice details.

Note: only available if a corresponding warehouse return notice exists.

Click on the View Return hyperlink.

The Warehouse Return Notice View screen displays.

AMENDING A WAREHOUSE RELEASE NOTICE

The Warehouse Release Notice Amend screen enables users with the appropriate access to amend the details of a warehouse release notice



in the Integrated Cargo System (ICS). Only the reporter who lodged the notice can make subsequent changes to it. Significant amendments, particularly those involving goods subject to a permit may be subject to further investigation.

Tip: Before attempting to amend a warehouse release notice, ensure that you have all required information and codes. It is NOT possible to use the reference search function and amend a warehouse release notice simultaneously.

To amend a warehouse release notice:

Step 1. From the Warehouse Release Notice View screen, click on the Amend button.

The Warehouse Release Notice Amend screen displays.

The Warehouse Release Notice Amend screen enables users to change certain details of a warehouse release notice.

The following fields are read-only:

• Reporting Party

• Senders Ref

• Warehouse Estab

• Export Declaration No.

The following fields can be amended if required:



• Destination Estab

• Release Date

• Release Time

• Line Action

• AHECC Code

• Goods Description

• Net Quantity

• Net Quantity Unit.

Step 2. In the header details section, make the required changes.

To amend the line details, refer to Step 3 or to save the changes, refer to Step 6.

Step 3. Locate the line that requires amendment.

Step 4. In the relevant Line Action field, press the ‘A’ key on the keyboard (to indicate amend).

Step 5. In the line details section, make the required changes.

Note: to amend other lines, refer to Step 3.










ADDING A LINE

Lines of cargo can be added to a warehouse release notice if required.

To add a line:

Step 1. Ensure the Warehouse Release Notice Amend screen is displayed.

Step 2. Click on the Add Line button.

The line number will increase to the next available number and the entry fields will be displayed for population.

Step 3. In the AHECC Code field, enter the AHECC code for the goods to be released.

Step 4. In the Goods Description field, enter a text description of the goods.

Step 5. In the Net Quantity field, enter the quantity of goods being released.

Step 6. In the Net Quantity Unit field, enter the net quantity unit of measurement for the goods to be released.










DELETING A LINE

Lines of cargo can be deleted from a warehouse release notice if required.

To delete a line:

Step 1. Ensure the Warehouse Release Notice Amend screen is displayed.

Step 2. Locate the line that requires deletion.

Step 3. In the relevant Line Action field, press the ‘D’ key on the keyboard (to indicate delete).








WITHDRAWING A WAREHOUSE RELEASE NOTICE

Warehouse release notice withdraw functionality is found on the Warehouse Release Notice View screen and enables users with the appropriate access to withdraw a warehouse release notice in the Integrated Cargo System (ICS).

A Warehouse Release Notice may only be withdrawn if the Export Declaration Number (EDN) that is quoted on it has not been further reported for example, on a depot receival notice or a CTO receival notice.



To withdraw a warehouse release notice:

Step 1. From the Warehouse Release Notice View screen, click on the Withdraw button.



The Warehouse Release Notice View screen redisplays with the Withdrawn indicator in red text at the top of the screen.

Note: if the EDN quoted on the warehouse release notice does not appear on a depot receival notice or a CTO release notice, the warehouse release notice will be withdrawn.

RELATED TOPICS

For more information on Export Declarations, refer to Module 2.

For more information on Depot Receival and Release Notices, refer to Module 4.

For more information on CTO Receival and Removal Notices, refer to Module 5.

FURTHER ASSISTANCE

The quick reference guides Warehouse Release Notices and Warehouse Return Notices are available from www.customs.gov.au.

For technical support email [email protected] or phone 1300 558 099.

http://www.customs.gov.au/

warehouse release notices · 2018. 10. 30. · searching for a warehouse release notice ......

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