walk-in agenda itemcdn.trustedpartner.com/docs/library...592ff06/13 father flanagan's boys town...

Children’s Services Council PROGRAM REVIEW COMMITTEE MEETING

Thursday, May 23, 2013, 4:30 p.m. ---

R E V I S E D AGENDA Reference # 1. Call to Order

2. Minutes of April 25, 2013 PRC Meeting 1

Recommendation: I recommend the Council approve the Minutes of April 25, 2013 PRC Meeting as presented.

3. A. Consent Agenda

a) Additions, Deletions, Substitutions b) Items to be Pulled from Consent Agenda c) Adoption of Consent Agenda

1. Warrants List – Program Reimbursements 2

Recommendation: I recommend the Council approve the Warrants List – Program Reimbursements as presented.

2. Resolution #13-012 Authorizing an Agreement with The Registry, Inc. for Training Registry 3 Software

Recommendation: I recommend the Council approve Resolution #13-012 authorizing the Chief Executive Officer to enter into an agreement with The Registry, Inc. in an amount not to exceed $260,000 for the Training Registry software, effective June 1, 2013 through September 30, 2014, subject to the Council’s annual budget and TRIM process.

3. Resolution #13-013 Acknowledging Agency Name Change WI #1

Recommendation: I recommend the Council approve Resolution #13-013 acknowledging the agency name change from Governor’s Council for Community Health Partnerships, Inc. to Friends of Community Services, Inc.

B. Business Agenda

1. Proclamation Declaring May, 2013 as Teen Pregnancy Prevention Month 4

Recommendation: I recommend the Council approve the Proclamation declaring May, 2013 as Teen Pregnancy Prevention Month.

C. Investing For Results Update

D. System of Care Update

1. Healthy Beginnings System Performance Metrics 5

Recommendation: For informational purposes only; no action required.

2. The Incredible Years© Series: Baby, Toddler, Preschool Basic, Teacher Classroom 6 Management, and Child Dinosaur Classroom Programs

Program Review Committee – Agenda (Revised) May 23, 2013 of 2

DM#138440 130523 PRC Agenda

Recommendation: For informational purposes only; no action required.

E. Evaluations - N/A

F. Presentations - N/A

4. Adjournment

#1

Children’s Services Council – Program Review Committee AGENDA ITEM May 23, 2013

doc #138454 130523 PRC Agenda items

AGENDA ITEM: 2 TITLE: Minutes PRC Minutes of April 25, 2013 RECOMMENDATION: I recommend the Council approve the Minutes of the April 25, 2013 PRC meeting as presented.

DM#141011 130328 PRC Minutes

Children’s Services Council PROGRAM REVIEW COMMITTEE MEETING MINUTES

Thursday, April 25, 2013 - 7:00 p.m. ---

1. Call to Order Chair Langowski called the meeting to order at 7:01 p.m.

Present: Ronald V. Alvarez; Dari Bowman; Greg Langowski, Dennis Miles, Shelley Vana

2. Minutes of March 28, 2013 PRC Meeting

A motion by Alvarez/Bowman to approve the Minutes of the March 28, 2013 PRC meeting was approved by unanimous vote.

3. A. Consent Agenda:

a) Additions, Deletions, Substitutions: Chair Langowski stated that there had been one deletion: (former) Agenda Item 3A(8) (which had been former Reference #9) and former Resolution #13-010 had been removed from April’s PRC Agenda.

He stated that there had been one substitution: Agenda Item 3A(7) – Reference #8, and Resolution #13-009: the $ amount had been revised from $120,000 to $200,000.

b) Items to be Pulled from Consent Agenda – There were no Agenda Items pulled for discussion purposes.

c) Adoption of Consent Agenda A motion by Vana/Alvarez to approve the revised Consent Agenda was approved by unanimous vote.

1. Warrants List-Program Reimbursements – Approved by Consent 2. Suspension of Agency Certification - For informational purposes only 3. CenteringPregnancy® Program RFP – For informational purposes only 4. Proclamation Declaring April, 2013 as Child Abuse Prevention Month – Approved by Consent 5. Resolution #13-007 Authorizing an Addendum to Contract with Augenblick, Palaich, and Associates

(APA) for the Return on Investment Web-based Application – Approved by Consent

Program Review Committee – Minutes April 25, 2013 Page 2 of 2

#141011 130328 PRC Minutes

6. Resolution #13-008 Authorizing Agreements for the Prenatal Plus Dietary and Mental Health Services Program and Waiving CSC Procurement Policies – Approved by Consent

7. Resolution #13-009 (revised) Authorizing an Agreement with Nonprofits First for Technology

Services in Support of the GOLD Pilot – Approved by Consent

B. Business Agenda - N/A

C. Investing for Results Update - N/A

D. System of Care Update - N/A

E. Evaluations - N/A

F. Presentations - N/A

4. Adjournment The meeting was adjourned at 7:03 p.m.

#2



AGENDA ITEM: 3A(1) TITLE: Consent Agenda Warrants List – Program Reimbursements RECOMMENDATION: I recommend the Council approve the Warrants List – Program Reimbursements as presented.

Children's Services Council May 23, 2013

Prepared by Sandy Knapp

Warrant Payable To Description Amount

610ARCPB06/13 ARC of PBC ReimbGrossJuneFirst Steps to Success $161,814.33

626ASP06/13 ASPIRA ReimbGrossJuneParent Child Home Prg $13,733.33

542BCC06/13 Board of Cty Commissioners ReimbGrossJuneDrowning Prevention $4,166.67

545CFS06/13 Center for Family Services ReimbGrossJuneParenting Smart Babies $17,069.33

643CF06/13 Children's Forum ReimbGrossJuneQuality Prg Assessment $38,983.50

637CHS06/13 Children's Home Society ReimbGrossJuneBridges CHS $190,971.08

609HS06/13 Children's Place at Home Safe ReimbGrossJuneEntry Agency 0‐5 $209,403.17

648HS06/13 Children's Place at Home Safe ReimbGrossJuneGrowing Smart $30,779.17

489ELC06/13 Early Learning Coalition ReimbGrossJuneContinue To Care $2,278,969.08

607ES06/13 Easter Seals ReimbGrossJuneEarly Steps $147,208.33

614EY06/13 Esereh ReimbGrossJuneOutreach $38,890.33

601FF06/13 Families First ReimbGrossJuneHlthy Fam.Para‐Prof Model $123,738.67

636FF06/13 Families First ReimbGrossJuneHlthy Families Prof Model $41,155.67

416FC06/13 Family Central ReimbGrossJuneQIS Payments Prg $233,520.42

548FC06/13 Family Central ReimbGrossJuneQIS Coach/Personnel Enhance $57,831.00

592FF06/13 Father Flanagan's Boys Town ReimbGrossJunePrimary Project $47,241.33

352FRL06/13 Florida Rural Legal Services ReimbGrossJuneAccess for Success $6,760.50

555HMHB06/13 Hlthy Mothers/Healthy Babies ReimbGrossJuneHlthy Beg Centering Prog $16,850.50

619HMHB06/13 Hlthy Mothers/Healthy Babies ReimbGrossJuneEntry Agency (Prenatal) $128,201.17

608HP06/13 Housing Partnership ReimbGrossJuneMentor‐Highland Bridges $11,566.67

627HP06/13 Housing Partnership ReimbGrossJuneHighland Elementary Bridges $36,243.17

635HP06/13 Housing Partnership ReimbGrossJuneNutrition Bridges Beacons $1,399.92

638HP06/13 Housing Partnership ReimbGrossJuneBridges HP $218,141.67

645HP06/13 Housing Partnership ReimbGrossJuneWyman's Teen Outreach Prg $11,666.67

581OC06/13 Jerome Golden Ctr ReimbGrossJuneHlthy Beg Mental Health Ser $16,666.67

73LAS06/13 Legal Aid Society of PBC ReimbGrossJuneJuvenile Advocacy Project $29,166.67

298LAS06/13 Legal Aid Society of PBC ReimbGrossJuneFoster Children Project $156,369.17

560LAS06/13 Legal Aid Society of PBC ReimbGrossJuneRelative Caregiver Project $7,766.67

284PBCLC06/13 Literacy Coalition of PBC ReimbGrossJuneReach Out and Read $10,324.33

612PBCLC06/13 Literacy Coalition of PBC ReimbGrossJuneParent Child Home Prg $137,469.75

640PBCLC06/13 Literacy Coalition of PBC ReimbGrossJuneBudding Readers $31,134.17

25LS06/13 Lutheran Services ReimbGrossJuneMatch ‐ School Readiness $18,654.08

557PBSC06/13 Palm Beach State College ReimbGrossJuneProf Development Systems $183,027.58

633PBSC06/13 Palm Beach State College ReimbGrossJuneSEEK Scholarships $106,730.67

582PC06/13 Parent Child Center ReimbGrossJuneHB Mental Health Ser $16,666.67

590PC06/13 Parent Child Center ReimbGrossJuneEarly Childhood Wellness $71,462.50

611PC06/13 Parent Child Center ReimbGrossJuneTriple P $61,933.33

371BCC06/13 PBC Bd of Cty Commissioners ReimbGrossJuneHead Start $24,795.92

543BCC06/13 PBC Bd of Cty Commissioners ReimbGrossJuneEarly Head Start $13,117.75

584HD06/13 PBC Hlth Dept ReimbGrossJuneNurse Family Partnership $162,547.67

618HD06/13 PBC Hlth Dept ReimbGrossJuneHBC Nurses $249,138.00

642HD06/13 PBC Hlth Dept ReimbGrossJuneHBC Data Entry $34,198.17

644HD06/13 PBC Hlth Dept ReimbGrossJuneFetal & Infant Mortality Review $9,333.33

379PT06/13 Prime Time ReimbGrossJuneProgram Org Development $191,123.58

632PT06/13 Prime Time ReimbGrossJuneEnhancement Prgs $178,034.33

24RCM06/13 RCMA ReimbGrossJuneMatch ‐ School Readiness $2,841.67

553TB06/13 Tomas Boiton ReimbGrossJuneTransportation Assistance $15,333.33

646UL06/13 Urban League ReimbGrossJuneWyman's Teen Outreach Prg $24,691.25

#3



AGENDA ITEM: 3A(2) TITLE: Consent Agenda

Resolution #13-012 Authorizing an Agreement with The Registry, Inc. for Training Registry Software

STAFF: Scott Davey, IM Project Manager and Nicole Lopez, Program Officer

SUMMARY:

Per our plan, on February 15, 2013, CSC released a Request for Proposal to secure a software package to replace our current Training Registry application. The existing Training Registry data system that is currently being utilized is not meeting the needs of the Children’s Services Council Early Childhood Professional Development and Recognition System. The current software application has been in place for more than seven years, and is no longer supported by the software vendor that developed the system. The Quality Counts (QC) system of care is unable to make informed, data driven decisions as reporting out of the current database is limited at best. As a work-around, CSC has contracted with a 3rd party vendor for hosting and development support. The structure of the current database will not support the enhancements that are needed in order to have a comprehensive, centralized information system that will serve as a powerful resource for managing the day-to-day activities and information to support the Early Care and Education needs of the Quality Counts system.

Through the CSC RFP process, a very qualified software vendor who specializes in Training Registry Software has been identified. The Registry, Inc. supports over 100,000 users in Wisconsin, Montana, Oklahoma and New York. These states depend on this system to collect, verify and share data used for quality rating initiatives, regulatory oversight and scholarship and stipend programs.

The Registry software will allow CSC staff and Quality Counts Providers a centralized location for data and documentation, data for research and evaluation and QC System Monitoring. The new Registry will provide opportunities to operate more efficiently through automation of the many manual processes that are currently in operation.

It is recommended that the Training Registry software solution should be customized over a 10 month period and include:

• Practitioner Registry, Training Approval, Director Module and Scholarship module • Software customization and configuration according to CSC requirements and specifications • Data Conversion from the current registry application • Custom report development • Data interfaces to exiting Quality Counts applications (Aquarius) • Application testing, training and deployment • Application support, maintenance and hosting

#3



FISCAL IMPACT:

The total cost of funding this item for fiscal years 2012/2013 and 2013/2014 will not exceed $260,000. The funds to support this agenda item are budgeted in the Program strategy budget in the Other Databases line item.

RECOMMENDATION:

I recommend the Council approve Resolution #13-012 authorizing the Chief Executive Officer to enter into an agreement with The Registry, Inc. in an amount not to exceed $260,000 for the Training Registry software, effective June 1, 2013 through September 30, 2014, subject to the Council’s annual budget and TRIM process.

DM#142178 13-012 The Registry-Training Registry Software

RESOLUTION #13-012

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING AN AGREEMENT WITH THE REGISTRY, INC.

FOR TRAINING REGISTRY SOFTWARE

WHEREAS, the Children’s Services Council of Palm Beach County (the “Council”)

desires to have data accessible for staff and Quality Counts providers in a centralized location

for data and documentation, research and evaluation, and Quality Counts System monitoring

in order to be able to make informed, data-driven decisions; and

WHEREAS, the current Training Registry application does not meet these needs; and

WHEREAS, a Request for Proposals was released for Training Registry software; and

WHEREAS, through the CSC RFP process, a very qualified software vendor who

specializes in Training Registry software has been identified, and the RFP review committee

recommends contracting for such software with The Training Registry, Inc., a company

supporting over 100,000 users in various states to collect, verify, and share data for quality

rating initiatives, regulatory oversight and scholarship and stipend programs.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to enter into an agreement with The Training Registry, Inc. for training registry

software, in an amount not to exceed $260,000 for the period June 1, 2013 through

September 30, 2014 (with $150,000 of this amount to be subject to the Council’s annual

budget and TRIM process.)

The foregoing Resolution was offered by Council Member _______________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Ronald V. Alvarez Dari M. Bowman E. Wayne Gent Vincent Goodman Gregory A. Langowski Dennis Miles Willie A. Miller, Jr. Debra Robinson, M.D. Shelley Vana The Chairman thereupon declared the Resolution duly passed and adopted this 23rd day of May, 2013. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Dari Bowman, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Gaetana D. Ebbole Chief Executive Officer

WI - #1

Children’s Services Council – Program Review Committee WALK-IN AGENDA ITEM

May 23, 2013

doc #142437 130523 PRC WI

AGENDA ITEM: 3A(3) TITLE: Consent Agenda Resolution #13-013 Acknowledging Agency Name Change STAFF: SUMMARY:

Per the request made by the agency, CSC needs to correct the agency name from Governor’s Council for Community Health Partnerships, Inc., to Friends of Community Services, Inc. on all official documents, correspondence and in the CSC data system.

FISCAL IMPACT: N/A

RECOMMENDATION: I recommend the Council approve Resolution #13-013 acknowledging the agency name change from Governor’s Council for Community Health Partnerships, Inc. to Friends of Community Services, Inc.

DM#142446 13-013 Governor’s Council name change to Friends of Community Services, Inc.

RESOLUTION #13-013

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY ACKNOWLEDGING AGENCY NAME CHANGE

WHEREAS, the Governor’s Council for Community Health Partnerships, Inc. has

notified the Council that the name of its agency has been changed to Friends of

Community Services, Inc.; and

WHEREAS, the Council finds that it is appropriate, for the Council’s record-

keeping purposes, to acknowledge this name change.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, that the name

change is acknowledged.

The foregoing Resolution was offered by Council Member __________________



Ronald V. Alvarez

Dari M. Bowman

E. Wayne Gent

Vincent Goodman

Gregory A. Langowski

Dennis Miles Willie A. Miller, Jr.

Debra Robinson, M.D.

Shelley Vana

The Chairman thereupon declared the Resolution duly passed and adopted this 23rd day of May, 2013. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Dari Bowman, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Gaetana D. Ebbole Chief Executive Officer

#4



AGENDA ITEM: 3B(1) TITLE: Business Agenda

Proclamation Declaring May, 2013 as Teen Pregnancy Prevention Month

STAFF: Marsha Guthrie, Program Officer; Nikki Martin, Program Officer; John

Bartosek, Chief Communications Officer SUMMARY:

Teen pregnancy is closely linked to a number of critical social issues such as poverty, educational attainment, and involvement in criminal justice and child welfare systems. Nearly all teens and adults say that reducing teen pregnancy is a very effective way to reduce the high school dropout rate and improve academic achievement. Less than half of mothers who have a child before they turn 18 ever graduate from high school, and less than 2 percent of mothers who have children before 18 have a college degree by age 30. Children’s Services Council seeks to increase community awareness of the issues associated with teen pregnancy, and promote and support effective teen pregnancy prevention initiatives. Recognition of national Teen Pregnancy Prevention Month in May 2013 with a Proclamation, (with similar Proclamations already approved by the Palm Beach County Board of Commissioners and the Palm Beach County School Board) will help increase awareness. FISCAL IMPACT: None RECOMMENDATION: I recommend the Council approve the Proclamation declaring May, 2013 as Teen Pregnancy Prevention Month.

DM#142212 Proclamation Teen Pregnancy Prevention Month

PROCLAMATION OF CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, FLORIDA

DECLARING MAY 2013 AS TEEN PREGNANCY PREVENTION MONTH

WHEREAS, in Palm Beach County during 2011, there were 920 births to teen

mothers ages 15-19, and during that same year, one-fifth (187) of those births were to

teen mothers who already had at least one child;

WHEREAS, children of teen mothers are more likely to be born prematurely and

at low birth weight;

WHEREAS, less than half of mothers who have a child before they turn 18 ever

graduate from high school, and less than two percent of mothers who have children

before 18 have a college degree by age 30. Teen pregnancy is closely linked to a

number of critical social issues such as poverty, educational attainment, involvement in

criminal justice and child welfare systems, and more;

WHEREAS, nearly all teens and adults say that reducing teen pregnancy is a

very effective way to reduce the high school dropout rate and improve academic

achievement;

WHEREAS, the vast majority of both teens and adults agree that schools,

medical providers, faith-based and community organizations should be doing more to

prevent teen pregnancy.

NOW, THEREFORE, BE IT PROCLAIMED BY CHILDREN’S SERVICES COUNCIL OF

PALM BEACH COUNTY, FLORIDA, assembled in regular session this 23th day of May

2013, that the month of May 2013, in Palm Beach County, is hereby proclaimed

Teen Pregnancy Prevention Month

The foregoing Proclamation was offered by Council Member _______________,


________________ and upon being put to a vote, the vote was unanimously adopted.

The Chairman thereupon declared the Resolution duly passed and adopted this 23rd day of May, 2013. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Dari Bowman, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Gaetana D. Ebbole Chief Executive Officer

#5



AGENDA ITEM: 3D(1) TITLE: System of Care Update Healthy Beginnings System Performance Metrics STAFF: Tania Lago, Program Officer

SUMMARY: The Healthy Beginnings System (HB System) is a coordinated set of services for prenatal and postnatal women, and families with children birth to age 5. It is designed to promote healthy births, reduce child maltreatment, and promote children’s kindergarten readiness. Families are universally screened by the Healthy Start Prenatal Screen, the Healthy Start Infant Risk Screen and the Ages & Stages Questionnaire to determine level of risk and eligibility for Healthy Beginnings Services. Dependent upon the need identified, families receive referrals, assessment, and services through an array of voluntary, scientifically supported or evidence-based programs within the Healthy Beginnings System. The data reflected in this report provides the results of the screening process and highlights the flow of clients from screening, referral and enrollment in services for the period of October 1, 2012 through March 31, 2013. The data is intended to help identify areas within system that are functioning and areas that are in need of improvement. The Prenatal Risk Screen identifies women who may be at risk for having a poor birth outcome. Women who score a 6 or greater or have one of the five PBC predetermined risk factors known as BOOFs (i.e., based on other factors) are deemed at-risk. The Healthy Start Infant Risk Screen identifies children who may be at risk of experiencing problems related to child growth and development. Infants who score a 4 or greater on this screen are deemed at risk.

• Overall, there was a total of 12,426 Healthy Start Prenatal Risk Screens and Infant Risk Screens completed. Of the prenatal risk screens received, 50% (2,997) of the prenatal risk screens had an at-risk score or were deemed eligible based on other factors (BOOFs). Sixteen percent (1,023) of the infant risk screens had an at-risk score.

The Ages & Stages Questionnaire 3rd edition (ASQ3) and the Ages & Stages Questionnaire – Social Emotional (ASQ-SE) are screens used to identify developmental delays in children within the domains of communication, motor skills, problem solving, and social-emotional functioning. The HB entry agency and selected HB providers currently assist parents in completing the ASQ3. The screening data in this report reflects only the screens that were conducted by parents of children participating in child care.

#5



• Children could be assessed multiple times with each screening tool depending on the age of the child and/or result of the prior screen. There were 6,945 ASQ3 and ASQ-SE screens conducted, of which 11% (383) of the ASQ3s had a “concern” result and 8% (290) of the ASQ- SEs had a “refer” result indicating a potential delay.

• There were 3,503 children that were screened. Of these, 16% (560) were identified as having a potential developmental delay (e.g. a total score of “concern” on the ASQ3 or a “refer” on the ASQ-SE). The majority of children are scoring within typical development.

If the results of the screening process indicate possible risk, prenatal women and parents of infants and children are contacted by the HB entry agencies and offered an opportunity to be assessed for Healthy Beginnings services. Direct contact is attempted with all prenatal women and infants that score at-risk. Table 4 indicates the flow of participants from the point of screening to referral into services.

• Of the total number of women who scored at-risk or had a BOOF, 57% were able to have an initial contact completed, whereas 49% of the families of infants scoring at-risk had an initial contact completed. Women and infants scoring at risk may potentially benefit from HB services. This is an area of system performance that will be examined to understand further the reasons why the system is unable to reach these families and identify ways to improve efforts.

The assessment process provides the opportunity to further examine and discuss the risk and protective factors women are experiencing. Often through the assessment process, it is determined that the potential risks identified through the screen are mitigated and therefore further services are not warranted.

• 59% (1,290) of women and 57% (358) of parents of infants receiving an Initial Contact subsequently completed a second-level assessment.

• Of all the prenatal and infant referrals that were accepted by a HB service provider, 71% (612) of the women enrolled in services and 70% (256) of families with infants were enrolled in services. Although the majority of participants who receive an HB referral are enrolling in services, there still is a subset of individuals that never enroll in services. Further exploration will be conducted to understand the root causes (e.g. is it related to the type of program offered, the readiness of the family to engage in services, the perception of needs, etc.).

The system performance metrics are examined regularly and will continue to be refined to ensure the data reported is informative and actionable. RECOMMENDATION:

For informational purposes only; no action required.

#5



Healthy Beginnings System Performance Measures

October 1, 2012- March 31, 2013 (Report extracted on May 2, 2013)

Table 1: Palm Beach County Healthy Start Screens

Type of Screen Total # of Clients Screened Total screens 12,426

Healthy Start Prenatal Risk Screen 5,949

At Risk (Score >=6 and/or B.O.O.F) 2,997 (50%)

• At Risk (Score >= 6) 1,590 (27%)

• Referred based on other factors 1,407 (24%)

Not at Risk (Risk Score <= 5 and no BOOF) 2,952 (50%)

Healthy Start Infant Risk Screen 6,478

At Risk (Score >= 4) 1,023 (16%)

Not at Risk (Score < 4) 5,455 (84%)

Chart 1: Healthy Start Prenatal Risk Screen Score Results by Race*

*The “Other” race category includes Multiracial, Asian, American Indian, Native Hawaiian / Pacific Islander, American Indian/Alaskan. Hispanic is an ethnicity and is included under the White and Black race. Percentages may not total to 100% due to rounding.

#5



Chart 2: Healthy Start Infant Risk Screen Score Results by Race*

*The “Other” race category includes Multiracial, Asian, American Indian, Native Hawaiian / Pacific Islander, American Indian/Alaskan. Hispanic is an ethnicity and is included under the White and Black race. Percentages may not total to 100% due to rounding. Table 2: Developmental Screens Conducted in Early Childhood Education Programs

Developmental Screens Conducted on Children in Early Childhood Education Programs Total

ASQ3 – Ages & Stages Questionnaires® Third Edition 3,470

• Number of screens with “Typical” results 2,415 (70%)

• Number of screens with “Monitor” results 672 (19%)

• Number of screens with “Concern” results 383 (11%)

ASQ-SE – Ages & States Questionnaires®- Social/Emotional 3,475

• Number of screens with “Typical” results 3,185 (92%)

• Number of screens with “Refer” results 290 (8%)

Total ASQ3 and ASQ-SE Conducted 6,945

#5



Table 3: ASQ3 and ASQ-SE Screening

Children in Early Childhood Education Programs with Developmental Screens Completed Total

Total Children Screened with ASQ3 and ASQ-SE 3,503

Total children with “Concern” on ASQ 3 and/or “Refer” on ASQ-SE (referred to HB System for further assessment) 560 (16%)

Table 4: System Processes for Prenatal and Infant Clients

HB System Process Total # of Prenatal Women

Total # of At-Risk/BOOF

Clients

Total # of Infants

Total # of Infants scoring

At- Risk

Total 5,949 2,997 6,478 1,023

Initial contact completed 2,186 (37%) 1,697 (57%) 633 (10%) 498 (49%)

Assessed for further services 1,290 (59%) 988 (58%) 358 (57%) 261 (52%)

Referred for services 878 (68%) 682 (69%) 377 - 262 -

Accepted by Service Provider 859 (98%) 666 (98%) 367 (97%) 256 (98%)

Enrolled with Service Provider 612 (71%) 476 (71%) 256 (70%) 168 (66%)

#6



AGENDA ITEM: 3D(2)

TITLE: System of Care Update The Incredible Years© Programs: Baby, Toddler, Preschool Basic, Teacher Classroom Management, and Child Dinosaur Classroom Programs

STAFF: Jacqueline Muniz, Program Officer; Beverly Auerbach, Director of Provider Professional Development

SUMMARY: The IY series addresses two of the top five (5) strategies identified by the SRAA team to achieve Children’s Services Council’s goals, (1) enhancement of parenting skills, knowledge of child development, and promote secure attachments, and (2) promote social-emotional competence and executive regulatory functions among young children.

In February 2013, the Children’s Services Council made the decision to reject all proposals submitted through The Incredible Years© (IY) Request for Proposal (RFP) with the intention to issue a new RFP to implement the program later in 2013. Upon further discussion, we have decided to internally lead the implementation of the IY program through Provider Professional Development (PPD) similar to the implementation of Triple P. By taking the lead, CSC will be able to expedite the initial implementation and future scale up of the program; adjust implementation timelines in response to continued strategic planning; and ensure consistency and alignment with the implementation of future services. Consequently, an IY Facilitator will be hired to support the PPD Program Officer in the implementation of the program.

Below is a list of activities already accomplished as of May 15, 2013 and a projected timeline for activities leading towards initial implementation of Phase I of the IY implementation plan.

Date Activities March 11-15, 2013 The Incredible Years© Group Leader Training: Baby, Toddler, and Preschool Basic April 2013 The Incredible Years© Project Manager and Self-Directed Team assigned May 3, 2013 The Incredible Years© Facilitator Employment Opportunity released May 8, 2013 RFQ for The Incredible Years© Group Leaders developed, approved, and released May 15, 2013 The Incredible Years© Project Charter reviewed and approved Projected Timeline Activities

May 15-August 2013

Program Exploration of Implementation Begins: Implementation Plan developed to include three phases (Baby, Toddler/Basic/Teacher Classroom Management and Child Dinosaur Classroom), hiring of the IY Facilitator, and selection of Group Leaders for parent groups

August 2013-January 2014

Program Installation of Implementation Plan Begins for Phase I (Baby Program): Selected Group Leaders will begin a 4.5 month peer study group to learn the IY curriculums.

January-March 2014

Program Initial Implementation for Phase I: First Baby Parent Group will begin Program Installation of Implementation Plan Begins for Phase II (Toddler/ Preschool Basic)

#6



FISCAL IMPACT:

No. The funds to support his agenda item are budgeted in the Program strategy budget. RECOMMENDATION: For informational purposes only; no action required.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY May 23, 2013 Council Meeting – 5:00 p.m.

R E V I S E D Agenda

Agenda Item: Reference #:

1. Call to Order

A. Invocation B. Pledge of Allegiance C. Presentations

2. Minutes -

A. April 25, 2013 CSC Annual Planning Session Minutes 1

Recommendation: I recommend the Council approve the Minutes of the April 25, 2013 CSC Annual Planning Session as presented.

B. April 25, 2013 Council Meeting Minutes 2

Recommendation: I recommend the Council approve the Minutes of the April 25, 2013 Council meeting as presented.

3. Individual Appearances – Agenda Items 4. Program Review Committee Report 5. Business/Consent Agenda A. Consent Agenda Management

1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda, Revised Warrants List, and Financial Statements of April 30, 2013.

B. CSC Funded Programs – Current – N/A

C. CSC Funded Programs – Future – N/A D. Planning & Development E. Personnel – N/A F. Financial 1. Warrants List 3

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – May 23, 2013 Council Meeting Page: 2

#142143 130523 Agenda

Recommendation: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

G. Administration – N/A

6. Business/Non Consent Items

7. Walk-In Items

A. Resolution #13-014 Authorizing Reading Campaign Sports Bags WI #1

Recommendation: I recommend the Council approve Resolution #13-014 authorizing

the Chief Executive Officer to enter into an agreement for the purchase of 100,000 sports bags in an amount not to exceed $175,000 and to report the final contract amount to the Council at the June Council meeting.

8. Chief Executive Officer’s Report

1. Communications Presentation from Planning Session – John Bartosek, Chief Communications Officer

2. CSC Operations Goal Alignment and Management – Leah Shaw, Chief of Operations

3. Highlights of Keynote Address from Community Schools/Early Childhood Scaling Up Seminar – Brian Killeen, Principal of Highland Elementary School – Marsha Guthrie, Program Officer

4. United Way Award – “Best Year Round Partnership” – Tana Ebbole, Chief Executive Officer

5. Traffic Safety Committee of the Palm Beaches Award – John Bartosek, Chief Communications Officer

9. Legal Reports

10. Council Committees

1. Personnel Committee Update – Committee Chair

2. Audit Selection Committee Update – Committee Chair 11. Individual Appearances – Non Agenda Items 12. Council Comments 13. Adjournment

#: 1

AGENDA ITEM SUMMARY April 25, 2013 Council Meeting

AGENDA ITEM: 2A TITLE: Minutes – April 25, 2013 CSC Annual Planning Session RECOMMENDATION: I recommend the Council approve the Minutes of the April 25, 2013 CSC Annual Planning Session as presented.

DM#141751 130425 Planning Session Minutes Page 1 of 17

MINUTES

Meeting Title: 2013/2014 CSC Annual Planning Session

Date: 4/25/13 Time: 4:00 p.m.

Location: 2300 High Ridge Road, Boynton Beach

Facilitator: Dari Bowman Scribe: Lisette Usborne

Participants:

Council Members: Dari Bowman, Greg Langowski, Judge Ronald V. Alvarez, Debra Robinson M.D., Dennis Miles, Shelley Vana Staff: Tana Ebbole, Bill Cosgrove, John Bartosek, Lisa Williams, Leah Shaw, Jen Diehl, Tanya Palmer, Marsha Guthrie, Alissa Nicholson, Tom Sheehan, Karen Brandi

Attendees: Staff: Karen Deringer, Elsa Sanchez Members of the Community: Judy Goodman, Elaine Alvarez

OVERVIEW OF STRATEGIC DIRECTION

Tana Ebbole

4:10 – 4:20 p.m.

Review of CEO Business Plan Goals and Strategies Tana Ebbole – guiding principles are used as the undergirding approach to the work, focusing on primary prevention and early intervention to get as far ahead of the curve as possible. The earliest developmental stages are targeted, and any work undertaken needed to have theoretical integrity, data-driven and evidence-based, demonstrating a high return on investment, with CSC continuously learning and improving. Undergirding principles were established early on in the development of CSC, CSC has worked to maintain the same undergirding principles over the years. Programs and funded agencies must operate with heart, have passion for the work, must operate with sound science using research and data, and must have sound business practices. All with the result to help children grow up healthy, safe and strong. Have been working to ensure all resources strategically being used towards targets and goals, i) that families served had babies that were born healthy; ii) that children served were safe from abuse and neglect; iii) that children served were ready for school; and iv) that children served had access to quality after school and summer programs. Budget had been decreased over last several years becoming more focused, tightening operations so that as many resources as possible were focused on the four goals outlined. Second phase of the Investing for Results process is the Strategy Review and Allocation Analysis (SRAA) ensuring that programs, services, and strategies being used by CSC were best aligned to support CSC in reaching its desired child outcomes. Five organizational goals that support CSC achieving child outcomes:

i) Strategically focus investments on child outcomes ii) Provide information about CSC’s work, its value, and opportunity to access programs and services to the general public/community residents who could benefit from programming iii) Collect, share and use timely and relevant data iv) Support and maintain high performing and cohesive staff, both internal to CSC and in funded programs v) Operate effectively, efficiently and maximize use of resources.

Building an early childhood system: • Work one-on-one with individual families and children to proactively conduct outreach,

universal screening of all pregnant women, all newborns, and all children currently in childcare settings (part of subsidized childcare system) to have early detection of issues that may


generate a poor birth outcome, may identify a child at risk, or with a developmental delay. Goal is to identify children and families early so that they can be referred to services early. The earlier that risk can be identified, it can be managed and mitigated. Important that the earlier issues were identified, interventions could occur.

State of Florida does not intervene or provide supports for children identified at risk, it only provides intervention for those children who have an established disability, and it continues to narrow its definition of established condition.

• Quality Child Care is the second core area, and covers the development of quality early care and education child care settings, as well as quality after school programs. Includes funding and access for families through scholarships, enabling families to choose which early care or after care program suits their family.

• Bridges programs are established in 10 communities and bring the other systems together. The Bridges programs work with communities themselves, and the schools in those communities to ensure children were born healthy, free from abuse and neglect, ready for school, and on grade level by the end of third grade.

• Professional Development encompasses the systems described, and is available to the employees in the programs, in addition to employees not directly funded by CSC (such as the child care environment, or after school programs not directly funded by CSC).

• Education and Outreach – how are citizens and residents being educated about how to keep children safe, how are parents being informed of a child’s natural growth and development, and how parents interact with their children regarding literacy and reading. This area encompasses a variety of proactive educational programs, in addition to proactive information, engagement of children and families who could directly benefit.

• Program and System Performance (includes Evaluation) – how does CSC know the programs and services were working? Were they being implemented the way they were designed, and were they working as intended – were the child outcomes being achieved?

• Data Systems - in order to manage this information there were data systems across the programs, and information was also gleaned from the data systems of the Health Department, the School District, Juvenile Justice, and the Department of Children and Families.

PALM BEACH COUNTY EARLY CHILDHOOD SYSTEM OF CARE

Lisa Williams

4:20 – 5:10 p.m.

Investing for Results (IFR)

Overview of IFR: Alissa Nicholson – are programs effective, and are they being implemented as designed? They had wanted to take a thorough look at all programs and systems to ensure there were high performing agencies implementing effective programs and systems, with the end result toward achieving child outcomes. Step One was the CAPA (comprehensive agency and program assessment), and Step Two was the Strategy Review and Allocation Analysis (SRAA) – these two steps had been completed. Step Three – working with providers in developing their budgets using the Zero-Based budgeting tool. The CAPA was to determine how well the agencies were implementing the programs that they were contracted for – 16 programs had met expectations, 8 programs did not meet expectations and were no longer being funded, and 24 programs had required improvements. Of those programs on an improvement plan, all but one had completed the required improvements. Improvements made were as follows: data timeliness improved by 42%, data completeness improved by 26%, family/child engagement improved by 19%.


CPPA Refinements/Zero-Based Budgeting CSC continues to build on these successes – had developed new tools (CPPA) had applied lessons learned from implementing CPPA and refined the tool. Now focuses more on assessing the agency at the program level, and how well the program is being implemented. Assessing performance on a quarterly basis instead of an annual basis, will provide continuous discussion with providers throughout the year in order to troubleshoot and tackle items before they became an issue. At end of year will conduct one final CAPA to determine funding decisions moving forward. Starting contract renewal process for 13/14 contract year – ensuring that clear performance measures and targets are identified for programs having impact on child outcomes. Developing budgets using zero-based budgeting tool – currently in process. Judge Alvarez – Family engagement 90% - asked whether this represented that the data is being better collected but that the family’s engagement has not improved that much. Alissa Nicholson – as it relates to the improvements in data quality, in addition to the adjustments made by the providers, there had been development of new data systems, and providers can no longer get past a certain point without entering required data. Family engagement was a challenge not only for our agencies, but is a challenge nationally as well. Lisa Williams – they knew it was an ongoing issue (and was also a national issue), when results of the SRAA were discussed will also hear how CSC is looking to improve family engagement. Looking toward doing an evaluation to determine whether families felt like they got what they needed, or there may have been issues with staffing, perhaps not the right program in the first place. Tanya Palmer – much of the assessment process is identifying the family’s risk, CSC recognizes that there also needs to be an assessment that looked at a family’s readiness and willingness to engage in services, especially those services that may be longer-term in duration. Some evidence based programs are longer-term interventions, when a family feels their needs are being met they may pull themselves out of services. Nurse Family Partnership (NFP) expect that attrition rate, that a given percentage would withdraw during pregnancy, another percentage would drop out after one year, etc. Expect that 60% of clients enrolled would complete all stages – pregnancy, 1st year of life, and 2nd year of life. Completion rate of 60% considered by NFP to be successful. Debra Robinson, M.D. – What is meant when the term “at risk” is used? Tana Ebbole – at risk (relative to the current discussion) refers to the women/children on the risk screen related to a specific area of issues around the physical health of the woman, the woman’s environment that may lead to a potential poor birth outcome: diet, smoking, environment with violence. Is based on research-based factors. Screen is a universal screen used across the State of Florida. Children’s screens – looks at achievement of developmental and behavioral milestones using the ASQ and ASQSE. Looking for children with issues with speech/language, behavioral, cognitive, autism. Trying to get to those issues as early as possible Dr. Debra Robinson – In terms of contracts – don’t all contracts have child-outcome based products associated with them? (Yes). Comprehensive program performance assessment undertaken – how many data elements were evaluated? Alissa Nicholson – we can provide that detail for you, varies per program. Dr. Debra Robinson – she was not on CSC Board at the time, but was disturbed, because when she had looked at it almost all the measurements were process measurements not outcome measurements. You could do an awesome job with children and families, flunk the paperwork, and get severely demerited. The process (at the time)was looking at the wrong thing, glad to hear the focus was shifting to outcomes. Alissa Nicholson – Assessment itself has an outcome component which was the highest percentage of overall score. If a program was more process oriented, such as the Entry Agencies, the outcome would be N/A. For programs that were expected to get a child/family outcome, it was part of the assessment.


Dr. Debra Robinson – wanted to express displeasure with process being so very important. Interested in moving forward. Tana Ebbole- the process is how the program is designed, who they are supposed to serve, and what outcomes you expect to get. Unless able to demonstrate consistency of application, not able to expand or replicate it. What we want to do is scale up the programs that are working. The CAPA tool was focused on both process and outcomes, with the highest weighting on outcomes. Dr. Debra Robinson – I remember looking at one with 16 data elements, and only one element was outcomes. Alissa Nicholson – offered to review the tool at another time if Dr. Robinson was interested. Shelley Vana – as an M.D., if you allowed every nurse to give their own prescribed dose of prescription medicine, you would never know exactly the perfect amount to make the desired outcomes happen. Dr. Debra Robinson – if I made a diagnosis and outlined a plan of care and it did not work, I would need to re-evaluate the plan. Tana Ebbole – we are all in agreement – what you described is exactly the process being followed, determining what it was that got CSC to the outcome, or going back and adjusting as necessary. Dr. Debra Robinson – I don’t agree with what you said.

Strategy Review and Allocation Analysis (SRAA) Lisa Williams – SRAA began March 2012 overall purpose was to ensure taxpayer dollars were spent on the most effective strategies, programs, and systems in order to reach child outcomes. Questions were asked: what were the most influential strategies to get CSC to its child outcomes? Examples of known answers - nutrition was important to get birth outcomes, maternal care was important, weight of the mother was important. What did the research show, which things had more of an impact than others? What was the best return on investment based on these strategies? What populations should be targeted, where was the need throughout the county, were there gaps in CSC’s system and services? If so, what were the programs (with the most evidence behind them) that CSC could fill those gaps for the most impact? SRAA Process: began by mapping countywide data to identify where needs were. Reviewed current clients enrolled in services to determine current reach of services. Intensive literature review – looked at over 100 rigorous evaluations/studies/articles which resulted in many strategies. Strategies were rated according to impact on child outcomes, feasibility of implementation, prevalence of need throughout the county. Resulted in identification of top five strategies. Crosswalked top five strategies with current programming, together with data from mapping process identified areas with duplication and/or gaps. Then looked at gaps, and determined most suitable evidence based programs to bring to Palm Beach County. Looked at Children’s budget and where dollars were spent, literature says that dollars should be spent in areas with the highest return on investment. Developed recommendations to be implemented over next three years (if approved). Top 5 strategies that rose to the top (because these strategies affect multiple child outcomes making them priority-focused, and a better return on investment): Facilitate access to prenatal care – this strategy shows the greatest impact on having a healthy birth, decreasing prematurity, decreasing low birthweight, and decreasing the likelihood of experiencing an infant death. A healthy start in life has huge impacts on cognitive disabilities and school readiness among other things. Addressing maternal depression and mental health – Recent research shows that depression was a common occurrence during and after pregnancy experienced by approximately 13% of mothers, which affected both the mother and the baby. If a woman was depressed she was much more likely to not go to prenatal care, and have poor sleeping and eating habits (leading to prematurity and low birthweight). Depression also affected the child, if mother couldn’t bond/had attachment issues, the


baby could experience delays in language development and behavioral problems. Parenting/promoting secure attachments - 90% of brain development happened before age of 5. Early interactions, relationships and experiences helped shape a child’s brain. Attachment that occurred between parents/caregivers, and parenting skills were critical to prevent child abuse and neglect, and to school readiness. Children spend long periods of time in childcare, it was important that the children could attach to caregivers also. Promote social-emotional competence and executive regulatory functions – critical to a child’s school readiness, and the prevention of child abuse. Social-emotional competence referred to a child’s ability to experience, regulate and express emotions, explore close attachments, explore its environment and learn. Executive regulatory functions was the next stage in a child’s development, when they were able to plan ahead, think critically, control their emotions, pay attention, and remember things. CSC’s goal was to prevent developmental concerns by focusing on social emotional competence, but not everything can be prevented, so CSC must be able to address concerns such as delays and toxic stress. Cognitive delays, behavioral issues and toxic stress – This was a newer area for CSC, science has shown that toxic stress impairs connections in the brain and can led to long term concerns. These strategy areas will help CSC focus on school readiness and decreasing child abuse and neglect. Recommendations for Strategy and System Refinements Marsha Guthrie – The top five strategies outlined by Dr. Williams were those which would have the greatest impact in CSC’s achievement of its desired child outcomes. Ms. Guthrie would touch upon the new recommendations to be made for each of the strategies. Retarget Outreach Services in the area of prenatal health, to maximize client reach. They wanted to ensure they are effective in reaching the right populations, and that they have access to services. Outreach services would be consolidated to allow for greater efficiency in reaching targeted populations. Expand CenteringPregnancy® programs where prenatal care is provided in a group setting, linking health assessment, education, pregnancy support. Preterm births and low birthweight greatly impact birth outcomes. CSC recognizes that there were many services in prenatal area that were longer term which engaged women from when they were pregnant, and could go through a child’s first or second birthday. By offering a short-term less intensive model (light touch), other options could be provided for families. May include a telephone call, minimum face-to-face contact, checking in with pregnant women to educate them, provide guidance, and constantly talking to them about the importance of maintaining continuous and adequate prenatal care. The short term model would be important for the Healthy Beginnings system because families may not be ready to engage in a long-term program, or may not have sufficient risk-factors that warranted the longer-term interventions. Implementing Prenatal Plus program, this model has demonstrated effectiveness in improving birth outcomes and reducing low birthweight infants born to low-income pregnant women. It provides care coordination, nutrition, and mental health counseling to women at a higher risk of delivering a low birthweight baby. Florida Healthy Start will likely be implementing this program in July, 2014, and would be available to all Coalitions receiving Healthy Start funding. In PBC they wanted to get ahead of the State, will transform a local Healthy Beginnings Nurses model to employ the Prenatal Plus model which had a ‘paired’ approach. CSC desires to pair a Nurse home visitor, a nutritionist, and a qualified mental health clinician to provide in-home pregnancy support, as well as intra pregnancy support. Dari Bowman asked how successful they were in having women access early prenatal care. Marsha Guthrie – currently hovering around 77% rate of women accessing prenatal care within their first trimester. Working with Healthy Mothers/Healthy Babies to get information out, the earlier they


received services in their pregnancy, the better likelihood they would have a positive birth outcome. Tana Ebbole – first trimester entry into prenatal care was crucial to birth outcome. If they did not access prenatal care in the first trimester, the purpose of the program would no longer affect the birth outcome but would affect the subsequent parenting and engagement of their child. Ms. Guthrie showed a Palm Beach County map – dark areas showed the areas of greatest need. Trying to determine what were the populations of need, to be able to drill deeper, depending on the density of the population. The mapping software allowed them to hover over an area to determine the percentage of risk. She cautioned that just a few risk cases could skew the color for the entire zip code. They were examining density, the ability to reach those in need, and the service ‘fit’. Ms. Guthrie showed a map on preterm births – represented community level data with percentage of preterm births, out of all births in Palm Beach County for 2012. The map was used to determine expansion of the CenteringPregnancy® program, a program which has proven effective especially in the African American population. Recommend expansion of CenteringPregnancy in the Glades area and possibly other locations where there was a large concentration of African American women. Zip code 33493 had the highest percentage of preterm birth at 24.5%. As a County Palm Beach County was at 13% percent for preterm births. (State of Florida was at 14.3%). Needed to understand what was taking place in the western communities, and what supports could be provided for those women. Dr. Debra Robinson – referred to ‘retargeting outreach services’ recommendation and asked who would be doing the outreach. Marsha Guthrie– Outreach currently being undertaken by Bridges, an outreach agency, in addition to the entry agencies. Other programs performed program-specific outreach, but the major part was the entry agencies and Bridges. Dr. Debra Robinson – Who are these women that are not accessing prenatal care? Tanya Palmer – It varied by demographic, at the present time the Haitian population had one of the lower entry rates into prenatal care in the first trimester, at approximately 60%. Healthy Mothers Healthy Babies (in partnership with Home Safe) did an assessment – for those women who had entered prenatal care other than the first trimester, the top three reasons were i) did not know how to pay, ii) did not recognize they were pregnant, iii) teen population, denial, did not want to admit. Dr. Debra Robinson – If there was education that could be done regarding (the importance of early prenatal care for) future pregnancies, she would like to work with CSC. Tana Ebbole – we would like to take you up on your offer of help, because it has been CSC’s goal to get into the school systems and the School Nurse system, but there was bureaucracy involved. It was a natural structure for such information/education, and they would like to provide it in middle schools as well as high schools. Marsha Guthrie – Maternal depression was a key strategy highlighted throughout the research as having a strong impact on multiple child outcomes. Based on their literature review, program review, trend data, and information from the CAPA – mental health services in current system were not sufficient to meet the clients’ needs. Redesign mental health services to a more comprehensive, network model. Want to ensure there were a variety of practitioners with the skills and capacity to meet the needs, and where available, they will be using evidence based therapies. They recognized that there could potentially be a population that the system did not have the appropriate interventions to reach, or the capacity to serve. Child First program had been shown to have sizeable reductions in child maltreatment, as well as reductions in child conduct and language development. The program works with those children at a greater risk for maltreatment due to their serious emotional delays, developmental and learning problems. Program is a home-based early childhood intervention program, for ages prenatal through age 5. They were exploring the viability of potentially introducing the Child First program to CSC’s


system as well as the community, and while the exploration was ongoing, they would continue to monitor the system data, work with local partners to identify the true need, as well as using the mapping data to identify if they brought the program here, where would that program best be served. Shelley Vana – with regard to the network and mental health services, does it coordinate with the County, and school district guidance counselors? Tana Ebbole – there were currently several mental health systems operating. DCF has the primary role and responsibility for mental health and substance abuse services, both through funding through a managed care entity, as well as a DCF contract giving providers in the community the authority to access Medicaid, you had to have an agreement with DCF in order to bill Medicaid for mental health and substance abuse services. Prior to DCF moving to a managed care approach, DCF’s contracts with providers in the community, and the Board of County Commissioner’s contracts with providers in the community had been synchronized together, with coordination between them. In October 2012 DCF moved to a managed care approach that was bringing the services together in a structure that provided a more coordinated approach, the goal was to have more ability to identify what were the real needs of families entering the system for mental health, and reallocate and distribute. The goal was also to have a higher quality assurance and utilization plan. Board of County Commissioners has been observing the process and a decision will need to be made whether there will be two separate systems operating, or whether they will all merge together. It was a work in progress in PBC and also in the State of Florida. The challenge is that the services may not be the specific services that a family needed, and/or the services may not be available to families in the place or in the manner in which they could use them. They needed to find a way to have higher quality services, more specific modalities (demonstrated to be effective in treating depression, child behavioral problems, developmental concerns) and having it available at a variety of practitioners throughout the county so that families had better access. Dennis Miles – at next Council meeting we could put on the agenda Ann Burn (CEO DME) and Pat Kramer (Regional Director for SMH), working on Child Integration SMH and Substance Abuse, for them to update the council on where DCF was. Tana Ebbole – the DCF system was just starting up, it was not fully executed, and it needs to be stabilized. Shelley Vana – did DCF communicate with the School District regarding specific children? She was informed that there was coordination, especially with homeless children. Dr. Debra Robinson – In mental health (also in physical medicine), professionals tend to pathologize people. There were inappropriate behaviors that they wanted to fix with medication. There had to be someone who could encourage young families through times of stress, instead of medicating them. Tana Ebbole – that was the beauty of the Centering Program, to bond as a group. What you described is what CSC was trying to get to, particularly in the Bridges communities. Many mental health services (except real, diagnosed depression) were helping people understand what was happening, it was not about medicine and medication. In identifying issues for young children, that ‘labeling’ of young children was a concern. Shelley Vana – how do we get everyone on the same page, so that it’s not hard to figure out where to go? Tana Ebbole – if managed care worked the way it was supposed to work, that would be the vehicle. Dari Bowman – how does a parent find service, if she’s never had a problem before? Dr. Debra Robinson – are they culturally sensitive services? Tana Ebbole – with the Child First service out of Connecticut, if we decide we want the program, they have to decide whether they will accept us. Marsha Guthrie – next strategy focused on Parenting Supports – Healthy Steps program is an evidence based program rooted in the Touchpoints® approach, they had released an RFP and were currently in


the contact negotiation process. The Healthy Steps program brings families and health care providers together to improve the health, development and emotional wellness of children ages newborn to age three. The program was provided in an enhanced, pediatric primary care setting, placing a developmental specialist, a nurse, or a social worker (within that practice) to provider child development supports to children and their families. It is a ‘coupling’ approach, because may only get 5 minutes with physician. Expansion of Triple P program (parenting support) – looking to expand Triple P programming within targeted high-risk communities. Triple P offers parenting education and support, builds parental strengths to allow parents to develop their own strengths and solve their own problems. Throughout the literature (review), the importance of building parental capacity was widely documented. Wanted ensure they were building parental capacity, and also looking at the parent/child relationship, and caregiver/child relationship and how attached they were, in order to meet child outcomes. Partners for Healthy Baby Curriculum (parenting support)– looking to implement this curriculum, a nationally recognized research-based practice-informed curriculum used in many home visiting models. It aims to strengthen families, enhance child health and developmental outcomes, to promote family stability and self-sufficiency. Will be used in nurse home visiting program that will be implementing the Prenatal Plus program. Incredible Years (parenting support)– a 3-part training series for parents and children ages birth through 12. Looks at children at risk of developing/had developed behavioral problems, and it emphasizes the importance of the family, as well as teacher socialization. Will implement the Incredible Years starting in Bridges communities in a group setting; parents with babies and toddlers will interact with other parents with babies and toddlers of the same age range, they will work together and build social networks. Research shows how social isolation was a risk-factor, the Incredible Years program was designed to buffer such isolation that was present in the communities. Teacher classroom management training series (parenting support) (from Incredible Years). This is a multi-level program, similar to Triple P and will complement the Quality Counts work. The main outcome for Incredible years is school readiness, it also demonstrates results in decreasing parental depression, increasing parental self-confidence, and promoting positive communications in families. Help Me Grow model (parenting support) a State-wide prevention program developed in Connecticut, targets children birth to age 8 at risk for developmental and behavioral concerns. Program seeks to link families to community resources. Currently being implemented in several Florida communities, with potential for statewide implementation. Help Me Grow has many characteristics of Healthy Beginnings system, it conducts outreach, screening, assessment, links families to the appropriate services and interventions which were core elements with Healthy Beginnings entry agencies. Wished to explore how the components of the Help Me Grow model could be integrated into the Healthy Beginnings system. One of the central pieces of Help me Grow was a child development information line, a toll free line designed to be used by parents and families to get child development information as well as parenting supports. This model and its ‘fit’ will be explored, because many of its components were already currently in place. There are other key strategies that are important in building parental supports – promote parents’ engagement in their child’s education, and to establish opportunities for families to build social connections. A map was shown of verified child abuse and neglect cases, children birth to age 5 in PBC (page 23) – maternal depression and parenting impact child abuse and neglect, therefore the map was used to target the Triple P expansion, in addition to determining where the Child First program may be situated, should it be brought to PBC. The main outcome of Triple P and Child First program is prevention of child abuse. Children who were emotionally well-adjusted have a greater chance of early school success. It was also


known that self-regulation also mediated the effects of child maltreatment on a child’s social-emotional health. CSC wants to ensure that it has short-term less intensive programs that focus on developmental supports. The previous strategy was promoting child development, this strategy is to address delays, with a couple of models under consideration. One model promotes health development prior to a delay being identified, and services that can be provided if a child is identified with a limited delay or minimal delay in two domains of development. Both service models are aimed to expose parents to activities they could work on with their child, for them to take a role and recognize if things were not progressing within normal parameters. In order to undertake any of the strategies described they needed to ensure that the system had the right battery of assessment tools to ensure the children receive the appropriate supports. The needed to ensure that the tools they have are sufficient, and that they are reliable. They recommend a tool to meet a known gap in the system, a tool to identify children at-risk for toxic stress. They recognize that they needed to expand services across the continuum from promotion to early intervention, a system that could look at a child’s social emotional development concerns as well as trauma. Referred to map (page 24) which reflects community level data in PBC where children were not ready for school. There were 9 Zip codes in PBC within the 2012 data which indicated a high percentage of children not ready for school. A child’s development could be seriously compromised by disability, developmental delay, community and family violence, exposure to substance abuse, toxins, malnutrition, among other things. All these factors impact a child’s readiness for school, in addition to the family’s ability to keep them safe from abuse and neglect. The map indicated would be used to target where to implement the Incredible Years program, in addition to informing the Quality Counts restructure process. Elaine Alvarez – Question regarding the fidelity of implementation, when you have one evidence based program and you introduce a second evidence based program into it, doesn’t it affect the fidelity of each program? The fidelity of implementation is so critical. Lisa Williams – Referring to Partners for Healthy Babies Curriculum being merged into Prenatal Plus. Typically you wouldn’t merge something into an established program unless you speak to the developer and they agree with the addition. You would also want to evaluate the program to ensure that the addition didn’t skew the results. Dr. Debra Robinson – Would a study be undertaken to determine which kids were at risk for toxic stress? Lisa Williams – The recommendation is to look at different tools available to help identify children that have experienced toxic stress, and to look at different programs that could be implemented to help address those issues earlier on. Dr. Debra Robinson – School-based teams work more effectively in some schools than others. Teams had ‘other duties as assigned’ – in schools with high density of need becomes a paper-pushing exercise. She wanted one person to ‘survey the horizon’, looking for absences, person needs to know what’s happening in the community (reading the obituaries) because a child may need additional help, also to know whose parents were away on military active duty. This person would be the social-emotional point of contact, and would be the ones to come together monthly to hear about all the various resources in the community. There is a similar person in about 8 schools already, which was started by Palm Beach Lakes and Glades Central, this person would have to ensure that positive behavior support was being conducted appropriately. An example would be to teach young people to look at events differently, not to immediately jump on the defensive that they had been disrespected. The program could start in the most intense High schools and Middle schools, there may also be younger siblings in elementary schools. With regard to toxic stress, what she realized after a major personal trauma was that although she was


walking and talking at the time, it wasn’t until 8 months later when she realized she had been in “a fog”, and she was cognizant of all supports and resources available to her. Children may have many instances of losing loved ones and because of this those could not be ‘present’, and they really could not be expected to concentrate in school. Those children needed someone (such as the school based team person) to ‘touch’ them, reassure them, and take the weight from the school guidance counselors and school psychologist. The school based team person would conduct tier one (baseline) services, with the guidance and psychologist performing more in-depth tier two services. Tana Ebbole – This is a great idea. Frontline did a special entitled “The Middle School Moment” where they had aggregated all the educational data from across the whole United States and they had identified three factors (for youth), if you could watch for those three factors you could identify those youth who were in trouble and at-risk of not moving forward. The three factors to watch were: ii) youth who were absent more than 20% of the time (excused and unexcused); ii) youth who had behavioral referrals; iii) youth who had failed a major subject (Math, English). In the special, when a child was identified with any of these problems they immediately had a team reach out to the child, and their retention rate in keeping kids in school had been phenomenal. Dr. Debra Robinson – asked for Ms. Ebbole to send an email (with the Frontline special) specifying that she agreed with the special (and Dr. Robinson) and the School District could then act accordingly. Judge Alvarez – agreed that this would work, asked to be sent the special, and stated that those children identified as ‘at risk’ were the same children he saw everyday in his courtroom. He referred to the Behavioral Health program (spearheaded locally by Dr. Seth Bernstein) and stated that it had not worked in the same way. Tana Ebbole – It could also be aided by looking at the earlier “forerunners” to these actions: absenteeism data (excused and unexcused) from children attending early care and education, and a child’s behavioral concerns which were identified through developmental screenings. Dr. Debra Robinson – In early Elementary school, when a child was tardy over a specific number of times, they were referred to a parenting program. Shelley Vana – it was always better with a multi-pronged approach: i) was with the parents, ii) was with the school, and iii) was with society. If any of these were not working together, it would not work. Tana Ebbole – CSC is actively working to have Triple P available throughout the entire School District, for teachers/administrators to refer families to it. Lisa Williams – The Incredible Years program serviced children from ages 0-12, and while CSC was working on starting it up with parenting groups, etc., they would be willing to train staff, should the decision be made to bring it not only to the child care centers, but up into the schools also. There were small therapy groups for kids who were experiencing stress. Tana Ebbole – If the School District was interested, the beauty would be to have that program available on the whole continuum, and CSC could provide the training to School District staff. Karen Brandi – With regard to the Quality Counts System, in January she had presented to the Council the concerns of the System being able to effectively boost child outcomes. The latest research on quality rating and improvement systems with new models, in addition to the current costly structure that would increase in price as participation in the system grew, led CSC staff to revisit the standards, policies, procedures and supports of the Quality Counts system. This review was conducted as part of the SRAA process. Staff had contracted with national experts to review the current system and identify best practices around the State of Florida, and for them to cost out more efficient, viable alternatives in order to reach CSC’s goal of children entering school ready to learn. A review was conducted of the consultant’s recommendations, in addition to the feedback from the child care community, resulting in the following recommendation for change:

• Want to focus resources to the most intentional providers who exhibit a readiness to provide


the highest quality child care, using a high set of standards, and link it to a tiered reimbursement add-on to the current subsidy system. Research shows that quality child care costs a lot of money, the child care provider community does not receive enough in the subsidy reimbursement to really support a quality environment. The Consultant outlined to them that by providing high quality, those providers were actually losing money which did not give an incentive to provide a quality environment. (Low quality providers were making a lot of profit.) To ameliorate this they want to provide an add-on, a certain percentage, to be tiered, based on how the quality standards were achieved.

• Want to base accountability (for quality) on a few powerful standards which focused on classroom interactions, teaching and learning, and ensure that those measures were linked to child outcomes.

• They had heard from the child care community they were inundated with paperwork, and they now wished to eliminate the ‘bean counting’ and focus on the number one goal of child outcomes.

• Want to centralize administration to be able to strengthen accountability. • Want to maximize automation to facilitate access to program supports, resources and

trainings. They were looking at more online trainings, web-based trainings, and YouTube technical assistance tips and tricks, without having to have childcare providers leave their homes and children in order to attend. Want to be able to support the gamut of interests, whether a child care provider was seeking a degree or interested in improving quality.

• Want to shift to responsive technical assistance model available on-request, to effectively empower the Director to assume the leadership role. Current model assumes that everyone needs the same level of support, that Coaches needed to provide an intense level of technical assistance and support. This would now be on-request, to focus on areas of self-regulatory skills, child observations, curriculum planning, child bonding – teaching the child care community how to observe children appropriately, and take the observations, utilizing the curriculum, and implement it to the children, to finally get the desired child outcomes.

• Want to shift from on-site career advising using web-based tools and Skype. It was difficult for the child care providers to get out of the classroom and was costly for career advisors to meet one-on-one. Originally it worked because the System was small, but now it was getting larger they could use technology: web-based tools and phone counseling.

• Want to focus on measuring child outcomes and assessing adult-child interactions that support social-emotional well-being in children using the most up-to-date, reliable tools. Most importantly to take those results and use them to continue to design training and technical assistance, helping child care providers help the children to become ready for school. Use tools like the teaching strategies GOLD assessment which was approved at the 2012 Planning Session. Also use a class assessment tool which looked at adult-child interactions and the environment re: adult-child bonding, behavior management, and instructional support.

Tana Ebbole – We will not be implementing six areas of assessment in child care centers and family homes, but will be setting these targets, (if you reach the target, the child care center/home will receive a higher level of payment.) CSC will save a significant amount of money on monitoring/ infrastructure and administration, and can move that money towards higher reimbursements. Karen Brandi – as well as providing the technology for the GOLD assessments, providing the hardware and software, to be able to get the information directly, to enable them to continue to see where the children’s strengths and deficiencies were, to be able to drill down. Training may look very different depending on what the data revealed. Lisa Williams – highlighted recommendations, programs that would be a better return because they


impacted multiple CSC strategies. Programming/Strategies that impacted multiple CSC strategies:

The Healthy Steps program and Incredible Years (recommendations noted above) had already received Council approval for implementation. While they had chosen to talk about the top five strategies, there were other areas in which to focus –

• Improve/refine core system services – ensure that the right people were being referred to the right program(s)

• Continue to focus on family and early childhood literacy • Continue to educate parents on the importance of child wellness and health care • Continue to focus on teen pregnancy prevention, and baby spacing • Continue to provide quality childcare and afterschool activities.

Funding Allocation Looked at children’s budget and whether they needed to make recommendations, overall they were right on track. They had broken down the budget by age group: 77% of budget went to services to children prenatal to age 5, with 23% going to programs with children ages 6 to 18. These determinations were then overlaid with the James Heckman ROI model (an Economist and Nobel Prize winner, known for his work in early childhood). When it was overlaid, it determined that CSC was right where it needed to be to yield the highest return on investment. Tana Ebbole – These results were also consistent with the information given in 2000 when CSC went to Referendum to ask for additional Millage. CSC is maintaining its commitment, with 77% of funding designated to prenatal to age five, and approximately 25% of resources going to afterschool programs. Lisa Williams – The program services recommendations outlined will point CSC towards having an even higher return on investment (with regard to child outcomes) by the reallocation of dollars. COMMUNICATIONS STRATEGY

John Bartosek

5:25 – 5:35 p.m.

• Key Communication Items This agenda item was tabled due to time constraints, and will be presented at the May Council meeting. KEY EXTERNAL THREATS, OPPORTUNITIES AND POLICY ISSUES

Tom Sheehan

5:35 – 6:05 p.m.


Tom Sheehan – In 2010 the Florida Legislature approved a bill that requires all CSC’s in the State of Florida to go to Referendum at various times. Martin and St. Lucie County CSCs are required to go to Referendum in 2014, all other CSCs, (including PBC, excluding Miami Dade) are required to go by 2016. Miami Dade is required to go by 2020. CSC’s (PBC) has the option to request to go early in 2014, upon which the County must approve such a request. Statute provides (unless affirmative action is taken by CSC) that simply going to Referendum would put you on a cycle for the next Referendum 12 years later. It also provides that a Council can determine that it wants to be “one and done”, or that the 12 year return can be changed to 15 years or 20 years. In order to make such a change a notice must be provided to the County at least 9 months before the election, by February 2014 or February 2016. This decision is solely within the Council’s purview. The Council must recommend the ballot language, and it must be approved by the County Commission. There are certain restrictions: it cannot exceed 75 words, cannot be misleading, etc. A statute was passed which prohibits local governments from expending public funds on advertising and electioneering communications. This is the current law, we will need to see what restrictions are in place at the appointed time. The Council has a series of decision to make (decide year for vote, decide length of time to be requested for re-authorization, and adopt proposed language), and because the ballot language must be submitted by the summer of the year CSC goes to Referendum, the Sunshine Law will be applicable re: issue of Referendum. Discussions among Council members, other than at designated (Public Noticed) Council meetings, would be a violation of the Sunshine Law. A knowing violation of the Sunshine Law is classified as a misdemeanor. With the timing of elections, the Referendum may move forward while the Governor race is on the ballot, or when the Presidential race is on the ballot. Supporters have approached CSC in anticipation of a coordinated marketing effort for the Referendum. CSC is prohibited against spending staff time or resources in working towards getting the Referendum approved. Dari Bowman – can the Council spend time during Board meetings to discuss the Referendum? Tom Sheehan – yes. Tana Ebbole – It is her belief that a group of citizens will come together and form an organized campaign to get the data and help to enable the Council to make informed decisions, such as crafting the ballot language. The same kind of committee had come together in 2000, however, at that time they were able to use CSC resources for such work. CSC staff could not work in this area during business hours, and could not spend CSC money in this effort. Many providers wanted to participate in the Referendum campaign in support of CSC, and any help provided by CSC providers needed to be undertaken outside of business hours. Shelley Vana – is the Council considering going to Referendum early? There may be different priorities in Tallahassee in 2016. Tom Sheehan – there are two options. Tana Ebbole – this is where the polling is undertaken to determine what was going on, in order to craft it out. Elaine Alvarez – The very first person who was consulted in 1986 before the first Referendum had even been planned was a political scientist to look at the issue from a political science and a behavioral science perspective, and the same political scientist had already been consulted. Greg Langowski – if we do decide to go with 2014 they needed to decide soon. Tom Sheehan – It should be by the Fall, 2013. Greg Langowski – Could it be on the agenda in June to talk about it? Tana Ebbole – Let’s see what the pacing of the campaign should be, based on the advice of the citizen volunteer group that is coming together.


Elaine Alvarez – Asked Mr. Sheehan whether he could enter into discussions with individual Council members without violating the Sunshine Laws. Tom Sheehan – yes. Tana Ebbole – yes, but not during business hours. Last campaign we didn’t need to put any cash in to run the campaign because it was funded by CSC, but this time there would need to be some fundraising done. She asked meeting participants to think about people who may be willing to donate to such a campaign. Tom Sheehan – Some individuals are from organizations that have their own code of ethics in addition to what applies as a Council member, in terms of soliciting revenue. He advised Council members not to get into trouble. Other materials contained within Planning Session notebook ‘Key Influences on Children’s Services Council, 2012-13’ section indicated that the economy was getting better, on a local level the tax base was forecast (by the Property Appraiser) to go up between 1.5 to 2%. Typically those types of announcements at this date were conservative. The actual figures would be finalized by the Property Appraiser in June, and CSC had the budget being brought forward in June. On page 39 of the Planning Session notebook (information accurate as of April 12, 2013) there was a summary of key things that had passed the Legislature affecting CSC. Staff will bring a finalized summary of everything that had passed the legislature upon the completion of the session. The Referendum will be a major issue, and he had witnessed the concern of Providers at informational meetings so far. He encouraged Council members to call him if they had questions. He stated that he could not spend his CSC time in advocating for the Referendum, but he could advise the Council on legal issues that the Council may have. FORECASTED BUDGET AND ASSUMPTIONS

Bill Cosgrove

6:05 – 6:20 p.m.

Bill Cosgrove – referred to an insert sheet in the Planning Session notebook. He stated that there were two different sets of (five-year)assumptions:

i) the first showed an increase in the tax base of 1% in 2013/14 and an increase of .5% for the remaining years, with the budget being maintained at $110,000,000 and decreasing the Millage rate to .5% below the roll-back rate for 2013/14 (and keeping at the roll-back rate for the remaining years), with the fund balance being spent down to $21,166,620 by the year 2017/2018; and

ii) with an increase in the tax base of 1% in 2013/2014, with an increase of .5% for the remaining years, with the budget being maintained at $110,000,000 and decreasing the Millage rate to the roll-back rate (keeping the total budget the same).

The only difference was where CSC would consistently stay at the roll-back rate, all the other assumptions would remain the same. If budget stays the same there were expenses categorized as administrative and expenses categorized as program/direct support. If there was not an increase in the budget but there was an increase in administrative expenses, it appears that you were cutting programs services in favor of administrative expenses. Because administration was roughly 4% to 5% of the budget, a small percentage increase in dollars can reflect a higher percentage increase between fiscal years. A decision needs to be made regarding whether to leave the budget flat, or increase the budget which would decrease the percent of administrative expenses. The budget in the (April) Council notebook reflects the $110m budget and reflects what the revenue would be at the roll-back rate for next year. The budget in the June notebook will be more reflective of what the actual tax base will be. It was a conservative estimate, the Property Appraiser actually anticipated increases between 1.5 and 2%, and the forecast only projected an increase of 1% in revenues.


Tana Ebbole – over the next several years as CSC crafts the budget, do we want to continue to lower taxes – not staying at roll-back but going below rollback, decreasing taxes, or to remain at roll-back (which meant increasing taxes because CSC would be getting more revenue). The sense of staff is that they may want to decrease taxes and use the fund balance to offset it, and not go above $110m. Consequences will be slight increments in administrative costs. At the Personnel Committee meeting in May they would be discussing moving forward with a salary increase for staff, who had not had a salary increase for a number of years. Would it be a one-time lump sum payment (not going into base salary) which would not increase in future years? Fundamental question is – is the sense of the Board that we should be actually decreasing taxes, or should we be staying at roll-back? Greg Langowski – when going into a Referendum year, when a taxpayer sees that his taxes have increased he may be inclined to vote no. He did not agree with staying the same because that would also be an increase. He was in favor to reduce it a smidgen. Shelley Vana – People look mostly at what the Millage rate is. In the County they look at the percentage, they want to know what the Millage rate is. There’s also a scenario that when the Millage rate goes up the taxes go down. Was it necessary to have a supermajority on the Council, or just a majority? Tom Sheehan – because of the size of the CSC board a supermajority would be 7 members. Tana Ebbole – one of the things we wanted to do would be to decrease the fund balance. As CSC implemented the GOLD assessment and put the technology into the child care settings, it was an expensive proposition, so they would be designating funding from the fund balance. Substantively, did the Council want to keep taxes the same or go down? Which of those viable choices would the Council be interested in? Shelley Vana – if it was kept at the roll-back rate, the Millage that you’d need to collect that same amount would be less (if property values went up), so taxes would go down. Tom Sheehan – None of those scenarios involve increasing the Millage rate. Shelley Vana – And you are drawing down the fund balance, because people get mad about that. If you can quantify where you’re putting it, people liked that. Tana Ebbole – it would be designated, so it would be very clear. Dr. Debra Robinson – wanted to stay at roll-back rate, does not see why they should be going below the roll-back rate. The needs have become greater. Shelley Vana – agree with Dr. Robinson. Dari Bowman – the Council were all concerned because of the Referendum, however they also wanted to reach all their goals long-term. But they wanted to still be there to make the decisions. KEY ACHIEVEMENTS AND SUCCESS STORIES

Alissa Nicholson/Lisa Williams

6:20 – 6:40 p.m.

Lisa Williams – In the Planning Session notebook there was more detail about CSC accomplishments. Data highlights re: accomplishments - Between 2007-2012 PBC’s infant mortality rate, low birthweight and prematurity rate declined at rates faster than Florida, and faster than most of the other large counties in Florida. Child abuse and neglect – in 2012 the County’s rate of child abuse was less than Florida’s, and also one of the lowest for the largest counties in Florida. Over 150,000 families and children had received outreach services through the Healthy Beginnings system and special initiatives. Screening rates – 92% of all pregnant women in Palm Beach County are risk-screened, and 98% of all infants born in Palm Beach County are screened for risk. These screens help get clients into the Healthy Beginnings system. Shelley Vana – of the 6,509 women who were identified at-risk of having a poor birth outcome, only


1.511 (23%) accepted the offer to be referred to Healthy Beginnings. We need to improve that acceptance percentage. Quality Counts – there are 209 Quality Counts sites(child care centers and family child care homes) in the County serving approximately 11,000 children. 94% of the Quality Counts sites were 3 stars or higher, and 73% of them were 4 stars or higher. Kindergarten Readiness – 75% of children participating in a Quality Counts VPK program scored ready for Kindergarten, a steady increase from previous years. Afterschool Quality – 117 afterschool programs served over 13,000 elementary school children. Dr. Debra Robinson – the old Quality Counts was not based on children (child outcomes), it addressed physical things, those things that were expected to lead to improved outcomes? Karen Brandi concurred. They were now including the GOLD child level assessment to determine whether gains were being made. A set of standards would be put in place to determine (if you meet all this, and you do all this), a tiered reimbursement add-on would be included, to help support the centers/homes to continue to be successful. Dr. Debra Robinson – so the standards were still process-stuff? Karen Brandi – there was still process stuff, but they were now including the child level assessment which they never had before, tying the process-stuff to determine whether gains were being made in child outcomes. If the outcomes did not show gains they would make adjustments. Tana Ebbole – the distinction was, in the current Quality Counts, the amount of “process-stuff” is extraordinarily extensive. In the new design it would be minimal, in order to move forward to the next tiered-reimbursement level. The minimal “process-stuff” was very targeted and strategic, focusing on the adult/child interaction. Karen Brandi – and also the instructional support piece, which needed to be “beefed up” because it was the instructional support that could really be tied to child outcomes. Lisa Williams – CAPA had assessed performance of sites, there had been incredible improvement in the providers. Strategy Review and Allocation Analysis – CSC had released 5 Request for Proposals (RFPs) over the past year. Data quality improvement – they had found out as much about themselves in the process as they did about providers. Communications highlights – launched Healthy, Safe, and Strong brand with billboards and PSAs. Dr. Debra Robinson – complimented the billboard ‘in the time it takes to answer the phone I could drown’ – it was striking. Lisa Williams – Social media network membership had more than doubled, partnerships had been strengthened such as PBC Counts, Community Alliance, and the Education Commission. Peer reviewed articles had been released in the past year, such as the Journal of Educational Research, and the Journal of Research in Childhood Education. CSC had been recognized nationally, CSC was a case study for both the Finance Project and Annie E. Casey (both of which there would be a publication released). CSC had been working with the Center for Study of Social Policy, Frontiers of Innovation with Harvard, and the Clinton Global Initiative. Child outcomes had been improved through outstanding community partnerships (referred to list of community organizations, page 50 Planning Session notebook). Alissa Nicholson – success stories in the notebook started on page 61. Described one success story where a mother was diagnosed with a terminal illness and father had to quit his job to take care of the mother. They had applied for a child care scholarship and had received it, this had relieved a little stress on the family.


WRAP UP

Tana Ebbole

6:40 – 6:50 p.m.

Recommended focus for next 3 years: Tana Ebbole – the driving force behind all this work is that they would achieve the desired child outcomes for all of PBC’s children. They knew they didn’t have all the answers, and that some of the plans described may not work, and based on what was learned in the process CSC will abandon what isn’t working and try what is working. They were not guaranteeing that these modifications would get them to the end goal, but that it would get them closer. They would revisit, modify, and reassess, which was a critical process. She will forward the Frontline middle school program to all Council members and other community members, they would follow up on teen pregnancy prevention programming in high schools, and could possibly include the TOP program which would be a wonderful program to bring to all the high schools. They would bring the mental health managing entity program forward. She addressed Council Member Dennis Miles (Department of Children and Families), and asked him if they could wait to bring them until they had had a chance to complete the other work outlined, so that there was some activity and logic to tie it together. Dennis Miles concurred. Dari Bowman – thanked staff for all the hard work.

A video was played. Source: ZERO TO THREE (2007), Still Face Experiment: Dr. Edward Tronick, an excerpt from Lovett Productions' HELPING BABIES FROM THE BENCH: USING THE SCIENCE OF EARLY CHILDHOOD IN COURT.

#: 2


AGENDA ITEM: 2B TITLE: Minutes – April 25, 2013 Council Meeting RECOMMENDATION: I recommend the Council approve the Minutes of the April 25, 2013 Council meeting as presented.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY COUNCIL MEETING

Thursday, April 25, 2013

MINUTES 1. Call to Order

Chair Bowman called the meeting to order at 7:03 p.m. Present: Ronald V. Alvarez Dari Bowman Greg Langowski Dennis Miles Shelley Vana Excused: E. Wayne Gent; Vincent Goodman; Willie A. Miller, Jr.; Debra Robinson, M.D.

A. Invocation – led by Judge Alvarez B. Pledge of Allegiance – led by Chair Bowman C. Presentations – N/A

2. Minutes

A. Minutes of March 28, 2013 Council Meeting

A motion by Alvarez/Miles to approve the Minutes of the March 28, 2013 Council Meeting as presented was approved by unanimous vote.

3. Individual Appearances – Agenda Items – N/A

4. Program Review Committee

Greg Langowski stated that the Program Review Committee had approved the Consent Agenda and Warrants list, and a Proclamation declaring April, 2013 as Child Abuse Prevention Month. He stated that the PRC agenda had also included Resolutions #13-007 through #13-009. A motion by Vana/Alvarez to approve the PRC agenda in its entirety was approved by unanimous vote.

5. Business/Consent Agenda A. Consent Agenda Management

1. Additions, Deletions, Substitutions – None 2. Items to be Pulled for Discussion – No items were pulled for discussion purposes.

Children’s Services Council of Palm Beach County April 25, 2013 Council Meeting Page: 2

doc#141828 130425 Minutes.doc

3. Adoption of the Consent Agenda, revised Walk-In Warrants List and revised Financial Statements of March 31, 2013

A motion by Langowski/Alvarez to approve the Consent Agenda, revised Walk-In Warrants List, and revised Financial Statements of March 31, 2013 was approved by unanimous vote.

B. CSC Funded Programs – Current – N/A C. CSC Funded Programs – Future – N/A D. Planning & Development

1. Revised Resolution #13-006 Authorizing an Agreement with CBS Outdoor for Billboards to Support Public Education Campaigns – Approved by Consent

E. Personnel – N/A F. Financial

1. Warrants List – Approved by Consent G. Administration – N/A

6. Business/Non Consent Items A. Proposed 2013/2014 CSC Annual Budget – For informational purposes only; no action required.

7. Walk-In Items

A. Resolution #13-011 Authorizing an Agreement with KarBel Multimedia for the Family Guide John Bartosek, Chief Communications Officer stated that the former Family Almanac had been on a schedule of being reproduced in alternating years, although it had not been reprinted for several years. He stated that they were working on new content and had a new designer for a replacement version entitled the Family Guide. He stated that one of the key differences in this publication compared to the former, was that it had previously included Veteran services and geriatric services, and now it would be refocused on CSC’s core work, prenatal through age five. He stated that the cost was comparable to what it had previously been, although it was a much better deal because there would be more impact with the online presentation. A motion by Vana/Alvarez to approve Resolution #13-011 authorizing the Chief Executive Officer to enter into an agreement with KarBel Multimedia for production of the revised Family Guide in print and digital formats, in amount not to exceed $160,000 for the period April 26, 2013, through December 31, 2013 was approved by unanimous vote.

Children’s Services Council of Palm Beach County April 25, 2013 Council Meeting Page: 3

doc#141828 130425 Minutes.doc

B. Ratifying Decisions from CSC 2013/2014 Annual Planning Session

Tana Ebbole stated that the agenda item was to ratify recommendations brought forward during that afternoon’s Planning Session. A motion by Vana/Alvarez to ratify the decisions undertaken at CSC’s 2013/2014 Annual Planning Session as presented in Walk-In Agenda Item #2 was approved by unanimous vote.

8. Chief Executive Officer’s Report

1. Scaling Up Conference May 2 & 3, 2013 Tana Ebbole stated that the Scaling Up Conference would begin the following Thursday, May 2, 2013 at 6:30 p.m., and continue Friday, May 3, 2013 beginning at 8:00 a.m. with a Public Policy session for policymakers. She thanked Greg Langowski for agreeing to welcome folks on May 3rd, and thanked Judge Alvarez for agreeing to conduct the welcome at the May 2nd dinner.

2. Bridges (of Lake Worth) received Proclamation from City of Lake Worth Tana Ebbole stated that the Bridges in Lake Worth had received a Proclamation from the City of Lake Worth regarding Child Abuse Prevention month.

Ms. Ebbole thanked the Council and staff for the content, process, and design of the Planning Session. She stated that there had been remarkable input and that it had been very rewarding.

9. Legal Reports

Tom Sheehan, Legal Counsel stated that prior to the May PRC and Council meeting there would be the following committee meetings:

• Audit Review Committee – Thursday, May 23, 2013 – 3:45 p.m. (Council Officers) • Personnel Committee – Thursday, May 23, 2013 – 4:00 p.m.

(he stated that these meetings would be followed by the PRC meeting at 4:30 p.m., and the Council meeting at 5:00 p.m.)

10. Council Committees – N/A

11. Individual Appearances – Non-Agenda Items – N/A

12. Council Comments

Shelley Vana stated that the Planning Session had been wonderful. Dennis Miles stated that he was always impressed at how prepared and professional the staff at CSC were, and congratulated them. Chair Bowman thanked the Council members for their attendance at the Planning Session.

13. Adjournment

The meeting was adjourned at 7:14 p.m.

________________________________ ____________________________________ Ronald V. Alvarez, Secretary Gaetana D. Ebbole, Chief Executive Officer

#: 3


AGENDA ITEM: 5F(1) TITLE: Financial – Warrants List CSC STAFF: Bill Cosgrove, Chief Financial Officer RECOMMENDATION: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

Children's Services Council

Warrant List

May 25, 2013

Document No VendorName Description Total

PO-13-1055 Clear Copy HomeSafe Ounce Printed Material English Spanish & Creole $451.00

PO-13-1056 Karen Deringer Reimbursement Mileage $39.96

PO-13-1057 Gold Star Graphic Healthy Start Brochures HomeSafe Coping Crying Interconception & Postpartum Depression $924.00

PO-13-1058 Webauthor.com Intranet Module CSCIS Through Existing CSC Platform $12,000.00

PO-13-1059 Webauthor.com Phase II of The Goals Module Within CSCIS $4,200.00

PO-13-1060 Beverly Auerbach Reimbursement Mileage $56.62

PO-13-1061 American Express CPC Snagit Government Licensing $246.58

PO-13-1062 American Express CPC Council Meeting & Planning Session Supplies $132.95

PO-13-1063 Michael Davis Photo Shop Photo Booth Services Safe Kids Day Event May 11, 2013 $629.10

PO-13-1064 Debra Gotlib Reimbursement Mileage $51.06

PO-13-1065 The Brickman Group River Rock Installation Palm Beds $627.00

PO-13-1066 The Brickman Group Irrigation Front Delete Irrigation Rock Install Locations $802.87

PO-13-1067 The Brickman Group Install Trineetes & River Rock West Side $1,745.00

PO-13-1068 The Brickman Group Furnish & Install Ferns $285.00

PO-13-1069 Safety Council of PBC Membership Annual Renewal - Safety Council of PBC $200.00

PO-13-1070 Sustainable Performance Solutions Engineer Water Star Certification $760.00

PO-13-1071 Home Depot Wall Plates Coaxial Cable $28.47

PO-13-1072 ABCN Services Corporation Animal Trapping 4 Raccoons Possum $614.74

PO-13-1073 American Express CPC Club Car Golf Cart 48 Volt 13 Amp Automatic Charger PowerDrive Plug $383.60

PO-13-1074 American Evaluation Association Professional Association Membership Dues $95.00

PO-13-1075 American Express BTA BWagner Airfare Atlanta GA 6/1 $227.80

PO-13-1076 American Express CPC BWagner Baggage Hotel Shuttle Parking Atlanta GA 6/1 $775.84

PO-13-1077 Bonnie Wagner Travel Advance - Registration $667.69

PO-13-1078 Leah Shaw Travel Advance Orlando FL 5/27 Reimburse Registration Did Not Take American Express $2,108.76

PO-13-1079 American Express CPC Snagit Government Licensing - Additional License $32.44

PO-13-1080 Scholastic Early Learning of PB Summer Take Home 2013 Books Distribution 3 Bridges Sites $19,047.75

PO-13-1081 Clear Channel Boardcasting Radio Air Time Public Education $10,846.00

PO-13-1082 Radio Fiesta 1380AM Radio Air Time Public Education May 2013-July 2013 $4,200.00

PO-13-1083 Palm Beach Broadcasting Radio Air Time Public Education May 2013-July 2013 $25,000.00

PO-13-1084 WPTV - TV 5 TV Air Time Public Education April 29 2013 to June 30 2013 $29,400.00

PO-13-1085 BGI Broadcasting Radio Air Time Public Education May 2013 to July 2013 $2,000.00

PO-13-1086 Comcast Spotlight TV Air Time Public Education May 2013 to September 2013 $44,143.18

PO-13-1087 Children's Hospital Consultants TEzeilo CJacobs Registration Touchpoints Team Training Boston MA 5/2 $230.00

PO-13-1088 American Express CPC UniSent COM Add-in MS Outlook $99.84

PO-13-1089 Dr. Alan Brown Travel Reimbursement $221.49

PO-13-1090 Office Depot Office Supplies $163.80

PO-13-1091 Alpha Card Systems Cartridge Cleaning Roller: Full Color 2 Resin Black Panels & Clear Overlay Panel Images $575.60

PO-13-1092 American Express CPC SCooper Registration Step Up Communications Miami FL 5/2 $175.00

PO-13-1093 American Express CPC MGuthrie Buses For Scaling Up Seminar 5/2 CODE TO DOE GRANT $875.00

PO-13-1094 American Express CPC Office Dynamics.Books $163.50

PO-13-1095 Gaetana Ebbole Mileage Reimbursement $106.69

PO-13-1096 AECPC Facebook.com Blanket PO May - Sept 2013 $10,000.00

PO-13-1097 Wells Fargo Insurance Renewal Premiums for insurance coverage 2013-2014 $197,950.68

PO-13-1098 American Express CPC Hot Cups Staff kitchens $490.56

PO-13-1099 CSC of Broward County Learning Management System $31.26

PO-13-1101 American Express CPC TEbbole FedEx April 26, 2013 $93.74

PO-13-1102 American Express CPC Star Achievement Training $138.44

PO-13-1103 American Express CPC Supplies Quarterly Celebrate Success May 2013 $108.43

PO-13-1104 Sharon Wolek Supplies Quarterly Celebrate Success May 2013 $42.37

PO-13-1105 Publix Supplies Quarterly Celebrate Success May 2013 $70.54

PO-13-1106 American Express CPC NY Times Digital SCooper $35.00

PO-13-1107 Jeanne Anthony Reid Tuition Reimbursement $2,019.00

PO-13-1108 Shana Cooper Mileage Reimbursement $121.44

PO-13-1109 Baxter Adventures Highland Bridges Signage $191.90

PO-13-1111 American Express CPC Successful Supervisors Meeting May 2013 $112.98

PO-13-1112 American Express CPC Disposable Cameras WHIN Clients Part Evaluation $71.57

PO-13-1113 The Brickman Group Install Purslane & Mulch $350.00

PO-13-1114 Val-DA-LAR INC Filler Redwood Blend Sticks $11.48

PO-13-1115 Val-DA-LAR INC Weatherstripping & White Foam Insulation $9.48

PO-13-1116 Nicole Martin Mileage Reimbursement $131.54

PO-13-1117 American Express BTA TEbbole US Air Washington DC 5/28 $317.80

PO-13-1118 RHAI Network Radio Air Time Public Eduation May 2013 -July 2013 $8,480.00

PO-13-1119 Radio Vision Media Radio Air Time Public Eduation May 2013 -July 2013 $5,000.00

PO-13-1120 Superior Printing Deposit Slips for SAMIS $39.02

PO-13-1122 Andrew McAusland Travel Reimbursement $276.00

1


Warrant List

May 25, 2013


PO-13-1123 Tanya Palmer Travel Reimbursement $107.36

PO-13-1124 American Express BTA NLopez airfare Phoenix AZ 7/17 $489.60

PO-13-1125 American Express CPC Background Checks Vericon $280.50

PO-13-1126 Triple P America, Inc Triple P Clinical Support Days $6,680.00

PO-13-1127 American Evaluation Association AEA Memebership JGoodman $95.00

PO-13-1128 National Assoc for Family Child Care NLopez Registration NAFC Conference Phoenix AZ 7/17 $339.00

PO-13-1129 William Cosgrove Registration & Mileage 2013 FGFOA Pre-Conference Seminar 6/22/2013 $178.32

PO-13-1130 American Express CPC NLopez Hotel Shuttle Parking Baggage Phoenix AZ 7/17 $774.62

PO-13-1131 Nicole Lopez NLopez Travel Advance Phoenix AZ 7/17 $227.44

PO-13-1132 American Evaluation Assoc LFleischman Membership Renewal American Evaluation Association $95.00

PO-13-1133 Able Envelope & Printing 5000 Centering Flyers 1000 English Lantana $581.21

PO-13-1134 American Express CPC Rbazil Registration Hotel Luggage Compliance Conference Washington DC May19 2013 $2,564.44

PO-13-1135 American Express BTA Flight RBazil Washington DC Compliance Conference May19 2013 $403.00

PO-13-1136 American Express CPC AEsquivel Registration Hotel Parking Gas For Rental Car Cocoa Beach FL 5/21 $669.25

PO-13-1137 Avis Rent A Car System, Inc. AEsquivel Rental Car Cocoa Beach FL 5/21 $128.47

PO-13-1138 KDT Solutions, Inc. 43X Toner HP 9050 Printers $465.00

PO-13-1139 American Express BTA MGuthrie Airfare Tampa 6/11 $169.80

PO-13-1140 American Express CPC MGuthrie Registration Hotel Parking Taxis Infant Mental Health Tampa FL 6/11 $260.00

PO-13-1141 Marsha Guthrie Travel Advance Tampa $61.34

PO-13-1142 Gaetana Ebbole Travel Reimbursement $30.68

PO-13-1143 Nicole Lopez Mileage Reimbursement $14.43

PO-13-1144 American Express CPC FAPPO Membership Dues Renita Reif May 31 2013- May 31 2014 $50.00

PO-13-1145 Val-DA-LAR Screws Mollies Mixed $4.51

PO-13-1146 Three B Corp Fan For Entry Agencies HomeSafe & HMHB Full Color Art Both Sides $3,253.00

PO-13-1147 Marriott West Palm Beach Incurred Costs Early Childhood Community Schools Scaling Up Event $5,585.44

PO-13-1148 Office Depot Dry Erase Board Communications Department $45.43

PO-13-1149 John Bartosek Mileage Reimbursement $120.11

PO-13-1150 Bonnie Wagner Mileage Reimbursement $37.96

PO-13-1151 ITC Deltacom, Inc Blanket PO FY 1213 Analog Phone Lines and Long Distance $3,000.00

PO-13-1152 ITC Deltacom, Inc Blanket PO FY 1213 for PRI lines and Long Distance $6,600.00

PO-13-1153 Regina Battle Travel Reimbursement $25.00

PO-13-1154 American Express CPC WalmartGift Cards Bridges Incentive Completion Telephone Survey $500.00

PO-13-1155 American Express CPC Book Building High Performance Government $17.55

PO-13-1156 Michigan Assn Infant Mental Health One Year License Fee $1,000.00

PO-13-1157 Christine Potter Mileage Reimbursement $70.49

PO-13-1158 John Bartosek Travel Reimbursement $20.33

PO-13-1159 Renita Reif Mileage Reimbursement $3.33

PO-13-1160 Florida Business Technologies RightFax Enterprise Annual Support $2,436.00

PO-13-1161 Gold Star Graphic Rush Reprint 22500 For Your Family Cards 10000 English 7500 Spanish 5000 Creole $1,631.00

PO-13-1162 B&H DYLW450TT Dymo LabelWriter 450TwinTurbo $129.99

PO-13-1163 American Express CPC Books Building High Performance Government JReis ANicholson $40.68

PO-13-1164 Palm Beach Newspaper inc Online Rotator Ad Public Education June 1 2013 -Sept 30 2013 $4,680.00

PO-13-1165 Erin Gallagher Travel Reimbursement $134.75

PO-13-1166 Michael Roedel Tuition Reimbursement $1,980.00

PO-13-1167 Medwear Uniforms 90 Sets Nursing Scrubs Assorted Sizes Logo $3,487.10

PO-13-1168 Housing Partnership Reimbursement-Full Service Community Schools Mural Highland Bridges $1,700.00

PO-13-1169 Marriott West Palm Beach MGuthrie Audio Visual Scaling Up Seminar $3,552.60

PO-13-1170 Governor's Council Comm Health Partnership Summer Camp Scholarships 2013 $854,267.00

PO-13-1171 Capital Office Products Copy Paper $376.50

PO-13-1172 American Express CPC STAR Achievement Training Level 1 Module 4 $139.11

PO-13-1173 Diehl Jennifer Tuition Reimbursement $2,777.00

PO-13-1174 Audra Agramonte Mileage Reimbursement $108.78

PO-13-1175 Florida State University Handouts For Nurses Prenatal Plus Training $4,284.00

PO-13-1176 Accurate Pest Control Termite Bond Renewal $1,689.64

PO-13-1177 Life Safety Management Fires sprinkler Inspection Sytem Inspection Monitoring $2,170.74

PO-13-1178 AmSan Can Liners Tops Trash Cans Muti Fold Towels $858.60

PO-13-1179 Appliance King of America Replacement Ice Maker $249.95

PO-13-1180 Life Safety Management Prorated Invoice April 2013 $12.05

PO-13-1181 American Express CPC TEbbole Parking Taxis Washington DC 5/28 $102.00

PO-13-1182 Shana Cooper Mileage Reimbursement $34.97

PO-13-1183 American Express CPC DTatonetti Registration Articulate Training 6/13 $159.00

PO-13-1184 American Express CPC JReid Registration Articulate Training 6/13 $159.00

PO-13-1185 Publix Super Markets Child First Meeting Supplies $17.98

PO-13-1186 American Express CPC Pitney Bowes Postage Machine Material $265.74

PO-13-1187 United Way PBC Common Eligibility Oct 1 2012 to Sept 30 2013 $50,000.00

2


Warrant List

May 25, 2013


PO-13-1188 Clear Copy Business Cards NLopez $45.00

PO-13-1189 Open Text eDOCS/DM Technical Services Health Check $13,500.00

PO-13-1190 American Express CPC Book Deep Smarts Business Wisdom LShaw $25.81

3

June 2013Payroll

Children's Services CouncilMay 23, 2013


Check Amount Check Date Empl ID Description6/14/13 Wells Fargo Pay Prd 06/01/13-06/15/13

7455 $1,717.81 6/14/13 1003 Pay Prd 06/01/13-06/15/137456 $3,525.86 6/14/13 1004 Pay Prd 06/01/13-06/15/137457 $1,907.43 6/14/13 1007 Pay Prd 06/01/13-06/15/137458 $1,431.45 6/14/13 1011 Pay Prd 06/01/13-06/15/137459 $2,482.25 6/14/13 1013 Pay Prd 06/01/13-06/15/137460 $3,540.27 6/14/13 1014 Pay Prd 06/01/13-06/15/137461 $2,154.54 6/14/13 1015 Pay Prd 06/01/13-06/15/137462 $2,269.81 6/14/13 1021 Pay Prd 06/01/13-06/15/137463 $1,556.60 6/14/13 1022 Pay Prd 06/01/13-06/15/137464 $2,817.06 6/14/13 1024 Pay Prd 06/01/13-06/15/137465 $2,088.53 6/14/13 1025 Pay Prd 06/01/13-06/15/137466 $2,354.92 6/14/13 1029 Pay Prd 06/01/13-06/15/137467 $2,688.32 6/14/13 1030 Pay Prd 06/01/13-06/15/137468 $2,538.32 6/14/13 1031 Pay Prd 06/01/13-06/15/137469 $3,311.06 6/14/13 1036 Pay Prd 06/01/13-06/15/137470 $1,755.98 6/14/13 1038 Pay Prd 06/01/13-06/15/137471 $2,382.35 6/14/13 1043 Pay Prd 06/01/13-06/15/137472 $1,663.29 6/14/13 1045 Pay Prd 06/01/13-06/15/137473 $1,392.22 6/14/13 1048 Pay Prd 06/01/13-06/15/137474 $1,554.08 6/14/13 1057 Pay Prd 06/01/13-06/15/137475 $3,067.50 6/14/13 1058 Pay Prd 06/01/13-06/15/137476 $1,274.08 6/14/13 1059 Pay Prd 06/01/13-06/15/137477 $1,080.17 6/14/13 1060 Pay Prd 06/01/13-06/15/137478 $2,250.96 6/14/13 1061 Pay Prd 06/01/13-06/15/137479 $5,055.79 6/14/13 1062 Pay Prd 06/01/13-06/15/137480 $1,585.14 6/14/13 1064 Pay Prd 06/01/13-06/15/137481 $1,256.92 6/14/13 1065 Pay Prd 06/01/13-06/15/137482 $2,746.64 6/14/13 1066 Pay Prd 06/01/13-06/15/137483 $1,971.30 6/14/13 1067 Pay Prd 06/01/13-06/15/137484 $2,517.78 6/14/13 1069 Pay Prd 06/01/13-06/15/137485 $4,268.22 6/14/13 1070 Pay Prd 06/01/13-06/15/137486 $3,638.48 6/14/13 1071 Pay Prd 06/01/13-06/15/137487 $2,254.03 6/14/13 1072 Pay Prd 06/01/13-06/15/137488 $1,475.95 6/14/13 1076 Pay Prd 06/01/13-06/15/137489 $1,330.79 6/14/13 1077 Pay Prd 06/01/13-06/15/137490 $1,667.29 6/14/13 1079 Pay Prd 06/01/13-06/15/137491 $2,525.40 6/14/13 1082 Pay Prd 06/01/13-06/15/137492 $1,879.43 6/14/13 1085 Pay Prd 06/01/13-06/15/137493 $2,813.20 6/14/13 1088 Pay Prd 06/01/13-06/15/137494 $5,825.32 6/14/13 1089 Pay Prd 06/01/13-06/15/137495 $1,764.03 6/14/13 1090 Pay Prd 06/01/13-06/15/137496 $1,731.31 6/14/13 1095 Pay Prd 06/01/13-06/15/137497 $3,744.46 6/14/13 1101 Pay Prd 06/01/13-06/15/137498 $2,827.08 6/14/13 1104 Pay Prd 06/01/13-06/15/137499 $1,783.40 6/14/13 1105 Pay Prd 06/01/13-06/15/137500 $1,215.87 6/14/13 1106 Pay Prd 06/01/13-06/15/137501 $1,279.42 6/14/13 1109 Pay Prd 06/01/13-06/15/137502 $1,143.87 6/14/13 1111 Pay Prd 06/01/13-06/15/137503 $1,659.33 6/14/13 1119 Pay Prd 06/01/13-06/15/137504 $2,398.25 6/14/13 1122 Pay Prd 06/01/13-06/15/137505 $1,142.97 6/14/13 1123 Pay Prd 06/01/13-06/15/137506 $1,031.58 6/14/13 1128 Pay Prd 06/01/13-06/15/13

June 2013Payroll



Check Amount Check Date Empl ID Description7507 $1,385.41 6/14/13 1129 Pay Prd 06/01/13-06/15/137508 $933.45 6/14/13 1134 Pay Prd 06/01/13-06/15/137509 $2,091.02 6/14/13 1135 Pay Prd 06/01/13-06/15/137510 $1,919.37 6/14/13 1136 Pay Prd 06/01/13-06/15/137511 $1,757.91 6/14/13 1137 Pay Prd 06/01/13-06/15/137512 $1,662.09 6/14/13 1138 Pay Prd 06/01/13-06/15/137513 $2,729.99 6/14/13 1140 Pay Prd 06/01/13-06/15/137514 $1,852.76 6/14/13 1141 Pay Prd 06/01/13-06/15/137515 $2,026.42 6/14/13 1144 Pay Prd 06/01/13-06/15/137516 $2,081.87 6/14/13 1147 Pay Prd 06/01/13-06/15/137517 $1,849.58 6/14/13 1148 Pay Prd 06/01/13-06/15/137518 $2,070.48 6/14/13 1149 Pay Prd 06/01/13-06/15/137519 $2,017.69 6/14/13 1150 Pay Prd 06/01/13-06/15/137520 $1,376.57 6/14/13 1152 Pay Prd 06/01/13-06/15/137521 $1,774.63 6/14/13 1154 Pay Prd 06/01/13-06/15/137522 $2,064.57 6/14/13 1155 Pay Prd 06/01/13-06/15/137523 $1,846.41 6/14/13 1157 Pay Prd 06/01/13-06/15/137524 $1,738.33 6/14/13 1158 Pay Prd 06/01/13-06/15/137525 $2,225.35 6/14/13 1161 Pay Prd 06/01/13-06/15/137526 $2,127.46 6/14/13 1162 Pay Prd 06/01/13-06/15/137527 $2,228.00 6/14/13 1163 Pay Prd 06/01/13-06/15/137528 $4,285.40 6/14/13 1164 Pay Prd 06/01/13-06/15/137529 $3,821.78 6/14/13 1165 Pay Prd 06/01/13-06/15/137530 $3,187.19 6/14/13 1167 Pay Prd 06/01/13-06/15/137531 $2,510.73 6/14/13 1168 Pay Prd 06/01/13-06/15/137532 $1,317.54 6/14/13 1169 Pay Prd 06/01/13-06/15/137533 $1,380.14 6/14/13 1170 Pay Prd 06/01/13-06/15/137534 $2,712.20 6/14/13 1172 Pay Prd 06/01/13-06/15/137535 $1,956.06 6/14/13 1173 Pay Prd 06/01/13-06/15/137536 $2,240.67 6/14/13 1175 Pay Prd 06/01/13-06/15/137537 $1,960.35 6/14/13 1176 Pay Prd 06/01/13-06/15/137538 $714.39 6/14/13 1177 Pay Prd 06/01/13-06/15/137539 $1,956.94 6/14/13 1178 Pay Prd 06/01/13-06/15/137540 $2,853.23 6/14/13 1179 Pay Prd 06/01/13-06/15/137541 $2,103.83 6/14/13 1180 Pay Prd 06/01/13-06/15/137542 $1,782.60 6/14/13 1181 Pay Prd 06/01/13-06/15/137543 $2,887.59 6/14/13 1182 Pay Prd 06/01/13-06/15/137544 $1,806.19 6/14/13 1183 Pay Prd 06/01/13-06/15/137545 $2,034.53 6/14/13 1184 Pay Prd 06/01/13-06/15/137546 TBD 6/14/13 1185 Pay Prd 06/01/13-06/15/137547 TBD 6/14/13 1186 Pay Prd 06/01/13-06/15/137548 TBD 6/14/13 1187 Pay Prd 06/01/13-06/15/137549 TBD 6/14/13 1188 Pay Prd 06/01/13-06/15/137550 TBD 6/14/13 1189 Pay Prd 06/01/13-06/15/137551 TBD 6/14/13 1190 Pay Prd 06/01/13-06/15/13

June 2013Payroll



Check Amount Check Date Empl ID Description

7552 6/28/13 WACHOVIA Pay Prd 06/16/13-06/30/137553 $1,717.81 6/28/13 1003 Pay Prd 06/16/13-06/30/137554 $3,525.86 6/28/13 1004 Pay Prd 06/16/13-06/30/137555 $1,907.43 6/28/13 1007 Pay Prd 06/16/13-06/30/137556 $1,431.45 6/28/13 1011 Pay Prd 06/16/13-06/30/137557 $2,482.25 6/28/13 1013 Pay Prd 06/16/13-06/30/137558 $3,540.27 6/28/13 1014 Pay Prd 06/16/13-06/30/137559 $2,154.54 6/28/13 1015 Pay Prd 06/16/13-06/30/137560 $2,269.81 6/28/13 1021 Pay Prd 06/16/13-06/30/137561 $1,556.60 6/28/13 1022 Pay Prd 06/16/13-06/30/137562 $2,817.06 6/28/13 1024 Pay Prd 06/16/13-06/30/137563 $2,088.53 6/28/13 1025 Pay Prd 06/16/13-06/30/137564 $2,354.92 6/28/13 1029 Pay Prd 06/16/13-06/30/137565 $2,688.32 6/28/13 1030 Pay Prd 06/16/13-06/30/137566 $2,538.32 6/28/13 1031 Pay Prd 06/16/13-06/30/137567 $3,311.06 6/28/13 1036 Pay Prd 06/16/13-06/30/137568 $1,755.98 6/28/13 1038 Pay Prd 06/16/13-06/30/137569 $2,382.35 6/28/13 1043 Pay Prd 06/16/13-06/30/137570 $1,663.29 6/28/13 1045 Pay Prd 06/16/13-06/30/137571 $1,392.22 6/28/13 1048 Pay Prd 06/16/13-06/30/137572 $1,554.08 6/28/13 1057 Pay Prd 06/16/13-06/30/137573 $3,067.50 6/28/13 1058 Pay Prd 06/16/13-06/30/137574 $1,274.08 6/28/13 1059 Pay Prd 06/16/13-06/30/137575 $1,080.17 6/28/13 1060 Pay Prd 06/16/13-06/30/137576 $2,250.96 6/28/13 1061 Pay Prd 06/16/13-06/30/137577 $5,055.79 6/28/13 1062 Pay Prd 06/16/13-06/30/137578 $1,585.14 6/28/13 1064 Pay Prd 06/16/13-06/30/137579 $1,256.92 6/28/13 1065 Pay Prd 06/16/13-06/30/137580 $2,746.64 6/28/13 1066 Pay Prd 06/16/13-06/30/137581 $1,971.30 6/28/13 1067 Pay Prd 06/16/13-06/30/137582 $2,517.78 6/28/13 1069 Pay Prd 06/16/13-06/30/137583 $4,268.22 6/28/13 1070 Pay Prd 06/16/13-06/30/137584 $3,638.48 6/28/13 1071 Pay Prd 06/16/13-06/30/137585 $2,254.03 6/28/13 1072 Pay Prd 06/16/13-06/30/137586 $1,475.95 6/28/13 1076 Pay Prd 06/16/13-06/30/137587 $1,330.79 6/28/13 1077 Pay Prd 06/16/13-06/30/137588 $1,667.29 6/28/13 1079 Pay Prd 06/16/13-06/30/137589 $2,525.40 6/28/13 1082 Pay Prd 06/16/13-06/30/137590 $1,879.43 6/28/13 1085 Pay Prd 06/16/13-06/30/137591 $2,813.20 6/28/13 1088 Pay Prd 06/16/13-06/30/137592 $5,825.32 6/28/13 1089 Pay Prd 06/16/13-06/30/137593 $1,764.03 6/28/13 1090 Pay Prd 06/16/13-06/30/137594 $1,731.31 6/28/13 1095 Pay Prd 06/16/13-06/30/137595 $3,744.46 6/28/13 1101 Pay Prd 06/16/13-06/30/137596 $2,827.08 6/28/13 1104 Pay Prd 06/16/13-06/30/137597 $1,783.40 6/28/13 1105 Pay Prd 06/16/13-06/30/137598 $1,215.87 6/28/13 1106 Pay Prd 06/16/13-06/30/137599 $1,279.42 6/28/13 1109 Pay Prd 06/16/13-06/30/137600 $1,143.87 6/28/13 1111 Pay Prd 06/16/13-06/30/137601 $1,659.33 6/28/13 1119 Pay Prd 06/16/13-06/30/137602 $2,398.25 6/28/13 1122 Pay Prd 06/16/13-06/30/137603 $1,142.97 6/28/13 1123 Pay Prd 06/16/13-06/30/13

June 2013Payroll



Check Amount Check Date Empl ID Description7604 $1,031.58 6/28/13 1128 Pay Prd 06/16/13-06/30/137605 $1,385.41 6/28/13 1129 Pay Prd 06/16/13-06/30/137606 $933.45 6/28/13 1134 Pay Prd 06/16/13-06/30/137607 $2,091.02 6/28/13 1135 Pay Prd 06/16/13-06/30/137608 $1,919.37 6/28/13 1136 Pay Prd 06/16/13-06/30/137609 $1,757.91 6/28/13 1137 Pay Prd 06/16/13-06/30/137610 $1,662.09 6/28/13 1138 Pay Prd 06/16/13-06/30/137611 $2,729.99 6/28/13 1140 Pay Prd 06/16/13-06/30/137612 $1,852.76 6/28/13 1141 Pay Prd 06/16/13-06/30/137613 $2,026.42 6/28/13 1144 Pay Prd 06/16/13-06/30/137614 $1,918.61 6/28/13 1147 Pay Prd 06/16/13-06/30/137615 $2,081.87 6/28/13 1148 Pay Prd 06/16/13-06/30/137616 $2,070.48 6/28/13 1149 Pay Prd 06/16/13-06/30/137617 $2,017.69 6/28/13 1150 Pay Prd 06/16/13-06/30/137618 $1,376.57 6/28/13 1152 Pay Prd 06/16/13-06/30/137619 $1,774.63 6/28/13 1154 Pay Prd 06/16/13-06/30/137620 $2,064.57 6/28/13 1155 Pay Prd 06/16/13-06/30/137621 $1,846.41 6/28/13 1157 Pay Prd 06/16/13-06/30/137622 $1,738.33 6/28/13 1158 Pay Prd 06/16/13-06/30/137623 $2,225.35 6/28/13 1161 Pay Prd 06/16/13-06/30/137624 $2,127.46 6/28/13 1162 Pay Prd 06/16/13-06/30/137625 $2,228.00 6/28/13 1163 Pay Prd 06/16/13-06/30/137626 $4,285.40 6/28/13 1164 Pay Prd 06/16/13-06/30/137627 $3,821.78 6/28/13 1165 Pay Prd 06/16/13-06/30/137628 $3,187.19 6/28/13 1167 Pay Prd 06/16/13-06/30/137629 $2,510.73 6/28/13 1168 Pay Prd 06/16/13-06/30/137630 $1,317.54 6/28/13 1169 Pay Prd 06/16/13-06/30/137631 $1,380.14 6/28/13 1170 Pay Prd 06/16/13-06/30/137632 $2,712.20 6/28/13 1172 Pay Prd 06/16/13-06/30/137633 $1,956.06 6/28/13 1173 Pay Prd 06/16/13-06/30/137634 $2,240.67 6/28/13 1175 Pay Prd 06/16/13-06/30/137635 $1,960.35 6/28/13 1176 Pay Prd 06/16/13-06/30/137636 $714.39 6/28/13 1177 Pay Prd 06/16/13-06/30/137637 $1,956.94 6/28/13 1178 Pay Prd 06/16/13-06/30/137638 $2,853.23 6/28/13 1179 Pay Prd 06/16/13-06/30/137639 $2,103.83 6/28/13 1180 Pay Prd 06/16/13-06/30/137640 $1,782.60 6/28/13 1181 Pay Prd 06/16/13-06/30/137641 $2,887.59 6/28/13 1182 Pay Prd 06/16/13-06/30/137642 $1,806.19 6/28/13 1183 Pay Prd 06/16/13-06/30/137643 $2,034.53 6/28/13 1184 Pay Prd 06/16/13-06/30/137644 $2,034.53 6/28/13 1185 Pay Prd 06/16/13-06/30/137645 TBD 6/28/13 1186 Pay Prd 06/16/13-06/30/137646 TBD 6/28/13 1187 Pay Prd 06/16/13-06/30/137647 TBD 6/28/13 1188 Pay Prd 06/16/13-06/30/137648 TBD 6/28/13 1189 Pay Prd 06/16/13-06/30/137649 TBD 6/28/13 1190 Pay Prd 06/16/13-06/30/13

WI - #1

COUNCIL MEETING WALK-IN AGENDA ITEM May 23, 2013

doc #142487 130523 WI

AGENDA ITEM: 7A TITLE: Walk In Agenda Items

Resolution #13-014 Authorizing Reading Campaign Sports Bags CSC STAFF: John Bartosek, Chief Communications Officer; Christy Potter, Systems

Communications Director SUMMARY: The CSC Communications Division will launch a Reading Campaign in early September. As part of the roll out, polyester drawstring sports bags and books will be distributed to every elementary school student in the Palm Beach County school system. With approximately 87,000 students enrolled in Pre-K through 5th grade, it is anticipated that the bag order will cost up to $175,000 (100,000 bags @$1.55/per bag, plus shipping and handling). In an effort to expedite the bidding process and provide the 12 weeks needed for production, this order must be placed in early June to meet the September distribution deadline; Council approval is needed to secure the order. To comply with all procurement requirements, staff will release an Invitation for Bids. As all procurement and contracting activities will need to occur prior to the next Council business meeting, staff is requesting that the Council authorize the Chief Executive Officer to execute all necessary agreements associated with this purchase and report back at the June Council with the final contract amount. The funds for this project are available in CSC’s 2012-13 budget. RECOMMENDATION: I recommend the Council approve Resolution #13-014 authorizing the Chief Executive Officer to enter into an agreement for the purchase of 100,000 sports bags in an amount not to exceed $175,000 and to report the final contract amount to the Council at the June Council meeting.

DM#142488 13-013 Reading Campaign Sports Bags

RESOLUTION #13-014

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING READING CAMPAIGN SPORTS BAGS

WHEREAS, the Children’s Services Council of Palm Beach County (the

“Council”) will release an Invitation For Bid for the production of polyester drawstring

sports bags in order to support the launch of a Reading Campaign in September, 2013;

and

WHEREAS, in order to have the drawstring bags ready for the September

rollout, the production must begin 12 weeks in advance.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief

Executive Officer is authorized to enter into an agreement for the purchase of 100,000

sports bags in an amount not to exceed $175,000, and provide a report with the final

contract amount at the June Council meeting

The foregoing Resolution was offered by Council Member __________________



Ronald V. Alvarez Dari M. Bowman E. Wayne Gent Vincent Goodman Gregory A. Langowski Dennis Miles Willie A. Miller, Jr. Debra Robinson, M.D. Shelley Vana The Chairman thereupon declared the Resolution duly passed and adopted this 23rd day of Amyl, 2013. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Dari Bowman, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Gaetana D. Ebbole Chief Executive Officer

CEO Report May 23, 2013

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY May 23, 2013 CEO Report

1

Chief Executive Officer Report 2013 Touchpoints™ “Live Encounter” Opportunities for Council Members Jacqueline Muñiz, Program Officer

In 2013 we would once again like to offer Council Members the opportunity to observe one of CSC’s long-running training initiatives in action. Please note that these opportunities are for observation only, no action or participation is required. What is the purpose of a Brazelton Touchpoints™ ‘live encounter’? During a ‘live encounter’, a family from the community is invited to the Brazelton Touchpoints™ Individual Level Training with their child in order for training participants to observe the Brazelton Touchpoints™ Approach in action. During the ‘live encounter’, Brazelton Touchpoints™ Trainers demonstrate the Touchpoints™ Approach to building relationships with the parent and child. Afterwards, the trainers debrief the encounter with training participants to identify key relational strategies utilized by the trainer during the encounter, and discuss how training participants can implement these strategies in daily service provision. Council Members are invited to attend the ‘live encounter’ portion (only) if they so desire, or they may attend the ‘live encounter’ and the debriefing, which will be much more informative. The times listed in the following chart show only the ‘live encounter’ timeframe, please allow an additional half hour if you’d like to attend the debriefing in addition.

Brazelton Touchpoints™ Individual Level Trainings Scheduled Touchpoints™ Live Encounters

Newborn 9 month old Two Year Old

July 2013

Day 1 July 30, 2013 2:15-2:45 pm

Day 2 July 31, 2013 11:30 am-Noon

Day 3 August 1, 2013 11:30 am-Noon

Location of Training: Children’s Services Council of Palm Beach County 2300 High Ridge Road, Boynton Beach, FL 33426, Stevenson Room

If you would like to observe a live encounter please RSVP to Lisette Usborne, Clerk of the Council (561) 374 7599 or [email protected] If you have any questions about the Brazelton Touchpoints™ Training Initiative, please contact Jacqueline Muñiz, MS, Program Officer, Provider Professional Development, (561) 374 7575, or [email protected].

mailto:[email protected]


2

NEWS RELEASE

FOR IMMEDIATE RELEASE Contact: Warren Eldridge Phone: 561-214-7433 Email: [email protected] EARLY LEARNING COALITION OF PALM BEACH COUNTY IMPLEMENTS PILOT PROGRAM TO ASSESS CHILDREN’S DEVELOPMENT IN EARLY CARE AND EDUCATION PROGRAMS BOYNTON BEACH, FL (May 9, 2013) The Early Learning Coalition of Palm Beach County is piloting a new observational system that assesses children’s development and learning from birth through kindergarten. The system, known as Teaching Strategies GOLD,™ is funded by the Children’s Services Council of Palm Beach County and is a web-based application that allows child care providers to observe the children they work with and enter the data to be matched with school readiness criteria aligned with state expectations. GOLD helps teachers measure each child’s progress, including English and dual-language learners, children with developmental delays and disabilities, and children who are advanced learners. It can also be used to plan classroom lessons and activities that will support child learning and development. GOLD supports teachers and promotes appropriate teaching practices that help all children build the foundation they need for success in school. The system enables teachers to capture assessment information quickly, and portfolios allow teachers to view an entire year’s progress at a glance. “The Early Learning Coalition is excited to partner with the Children's Services Council in implementing GOLD,” said Warren Eldridge, Executive Director of the Early Learning Coalition of Palm Beach County. “This tool assists the Coalition to continue its commitment in ensuring that children are ready to successfully enter Kindergarten. I would like to extend my appreciation and thanks to all of our providers who have joined us in executing GOLD.” “We are thrilled to be implementing the GOLD assessment as a tool to help our early care and education teachers help the children they teach to be ready for and to succeed in school,” explained Tana Ebbole, Chief Executive Officer of Children's Services Council of Palm Beach County. “We appreciate all the providers and teachers who have and are embracing GOLD.” As part of a pilot, currently six child care providers in Palm Beach County are using GOLD in their classrooms to assess 300 children. This summer, 10 additional providers will join the GOLD pilot, and the progress of 1,000-1,200 children will be measured, with plans to add providers in the next year and reach a larger scale in the future. About the Early Learning Coalition of Palm Beach County The Early Learning Coalition of Palm Beach County is a nonprofit organization that encompasses a comprehensive, integrated system of early care and education programs for young children from birth to 5 years of age. Programs including Voluntary Pre-Kindergarten and School Readiness help to prepare children for success in school and responds to the needs of children and families of Palm Beach County. All early education and care services will be accessible, affordable, of the highest quality and will support parents in their role as the primary influence in their child's learning and development.

mailto:[email protected]


3

Community Schools and Early Childhood Scaling Up Seminar Recap Marsha Guthrie, Program Officer

On May 2 & 3, 2013 the Children’s Services Council partnered with the Coalition for Community Schools at the Institute for Educational Leadership out of Washington D.C. for a regional seminar which focused on building effective community schools with an early childhood focus. The seminar aimed to target 150 individuals throughout the southeast region, but exceeded expectations attracting 170 participants from Orlando to Miami to include out-of-state representatives from New York, Georgia and South Carolina. There were quite a few elected officials in attendance: we were pleased to have staff from three state legislators office, a County and City Commissioner, Mayors and other representatives for mayoral offices within our county, CSC Board Members, a School Board Member and one of our Assistant Superintendents at the Palm Beach County School District.

Some the key themes discussed throughout the event were: i) the role of building parent leaders and the importance of having parents actively engaged in their child’s education; ii) the vital role that quality early childhood experiences have in later school success beginning prenatally; iii) the critical need to focus on transitions: prenatal to preschool, preschool to K and making strong K-3 linkages especially in the area of grade level reading; and iv) the significance of leadership in planning and implementing this work.

Some of the seminar’s highlights: • We were fortunate to have the Keynote delivered by Helen Blank, Director of the Women’s

Law Center and an expert in child care and early learning • May 2nd Evening Dinner Panel –

o with CSC’s Tana Ebbole, who highlighted CSC’s journey with place-based and early childhood work,

o with Martin Blank, Director of the Coalition for Community Schools who described the community schools strategy as a “Smartphone to meet children’s developmental and academic needs”

o Closing keynote delivered by Brian Killeen, Principal at Highland Elementary Full-Service Community School who provided a picturesque view into our flagship BRIDGES program at Highland Elementary.

• A diverse lunch panel who discussed the success and challenges of doing the work including Principal, Guarn Sims of Village Academy who shared what an early childhood community school looks like in operation---Village is a birth-12th grade continuum

• Excellent topical breakout sessions on subjects such as parent and community engagement, grade-level reading, prenatal to 3rd grade linkages, and expanded learning and afterschool opportunities.

Overall, the seminar, which sought to bring together legislators, educators, community organizations, government and nonprofit service providers interested in strengthening family, school and community partnerships, was a success. Our intent was to broaden the conversation about the benefits of organizing collaborative leadership structures that are essential to successful implementation of family, school and community partnerships and how a community schools strategy with a strong early childhood intention could serve as the vehicle to do so. Participants left, having gained some knowledge about the community schools strategy and had an insight as to how Palm Beach County has built upon this strategy using an early childhood framework. From that participants


4

discussed and created their own plan of action to begin organizing and/or scaling up family, school and community partnerships.

As we move forward, the intent is to draw from the lessons and capitalize on some of the opportunities at the seminar in continuing to develop our BRIDGES work. BRIDGES provides an essential platform to deepen family, school and partnerships, as it seeks to draw the school into the community and the community into the school, thus creating a more unified approach to children’s development and learning. The BRIDGES and our community are excited about the work ahead and we are delighted that the seminar opened doors for some of those conversations to begin. Summary of Legislative Highlights Karen Deringer, Senior Communications Analyst

SUMMARY OF LEGISLATIVE ACTION (contingent on the Governor’s approval) STATE BUDGET HIGHLIGHTS The $74.5 billion budget provided a welcome reprieve from tight budgets and cutting exercises over the past several years. Many children’s programs are level funded. However, some increases occurred:

• $1 billion increase in Education and a $480 million salary increase for teachers • $3 million additional nonrecurring funds for Healthy Families • $1 million included in the budget as recurring that had previously been non-recurring funds for

Healthy Start • $3 million increase for The Early Steps program for young children with disabilities • $5 million addresses reductions to some early learning coalitions made from a school

readiness equity funding formula in 2012-2013. • $3.8 million additional funds for the Guardian ad Litem program • An increase for KidCare to serve an additional 6,900 children • State Employees - a pay raise for all state employees

EDUCATION BUDGET HIGHLIGHTS Voluntary Pre‐Kindergarten Education Program - $404.9 million The base student allocation per FTE for the school year program is $2,383; the summer program is $2,026. $4.4 million is provided to implement the Florida Voluntary Pre-Kindergarten Assessment developed by the Department of Education with the Florida Center for Reading Research to conduct pre and post-assessments. The VPK allocation translates to $28.4 million for Palm Beach County. School Readiness - $552.5 million This school readiness funding continues to include $15 million statewide for the Child Care Executive Partnership Program. Palm Beach County will receive $33.3 million for school readiness. A variety of items in the K-12 education budget include programs of interest. Mentoring student assistance - the following amounts were provided to mentoring programs:


5

Best Buddies $750,000 Big Brothers Big Sisters $4,030,248 Boys and Girls Clubs $4,002,677 Take Stock in Children $6,000,000 Teen Trendsetters $300,000 YMCA State Alliance/YMCA Reads $764,972 Safer, Smarter Families - $3 million Vetoed Provides funding to school districts to teach a standard kindergarten through grade 5 abuse prevention and education curriculum known as “Safer, Smarter Families”. Learning for Life program - $1.4 million Provides funding to continue to an integrated academic and character development program available for use in any public school. School District Matching Grants - $4 million Provides challenge grants to public school district education foundations for programs that serve low-performing students, technical career education, literacy initiatives, STEM education initiatives, increased teacher quality and graduation rates. Communities in Schools - $1.2 million Vetoed Provides funding for the Communities in Schools program. Supplemental Reading Pilot - $2.5 million Vetoed Provides funding to the FSU Center for Reading Research to coordinate with Istation to conduct a supplemental reading pilot project for at least five independent school districts and open-enrollment charters in the State of Florida. The program will provide academic support to students and teachers to help ensure grade-level achievement in reading by providing an online, interactive reading assessment and research-based intervention program for grades PreK-5. The online program must place students into an individualized on-line curriculum and instruction and provide teachers and administrators with immediate reporting. The program must make available to parents reports on student achievement via a home portal. The program must begin no later than August 15, 2013. A report detailing the results of the program will be submitted to the Department of Education by July 1, 2014, for review and recommendation for statewide implementation. CS/CS/HB 411 - Children’s Initiatives - $500,000 Vetoed Provides funding for the New Town Success Zone. CS/CS/HB 803 Jump Start Literacy Pilot Project - $110,000 Vetoed Provides funding for the literacy program though the related bill didn’t pass. Strategic Statewide initiatives - $1 million Provided funds to issue an RFP to conduct an assessment of security in schools.


6

HEALTH / MENTAL HEALTH BUDGET HIGHLIGHTS Children’s Action Teams for Mental Health and Substance Abuse Services - $6.7 million Provides funds for the department to contract directly with 10 providers across the state to pilot the Community Action Teams (CATs). Palm Beach County was not among those areas selected. The CAT teams will pilot projects providing comprehensive, community-based services to children ages 11 to 21 with a mental health diagnosis or co-occurring substance abuse diagnosis with characteristics such as: being at-risk for out-of-home placement due to repeated failures at less intensive levels of care; having two or more hospitalizations or repeated failures; involvement with The Department of Juvenile Justice or multiple episodes involving law enforcement; or, poor academic performance and/or suspensions. Children younger than age 11 may be candidates if they meet two or more of the characteristics. The department will provide a report by February 2014 on the effectiveness of CATs. Pregnant Women and Newborns Substance Abuse Services - $8.9 million Provides funds for the expansion of substance abuse services for pregnant women and their families identified in the recommendations of the Statewide Task Force on Prescription drug abuse and newborns. The services include expansion of residential treatment, outpatient treatment, and post-partum case management supporting both the mother and child. The funds will go to counties with the greatest need and capacity. CHILD WELFARE BUDGET HIGHLIGHTS Community Based Care - $5.6 million Provides nonrecurring funds to the community based care lead agencies pursuant to the“Equity allocation model” that uses the following factors: 1. Proportion of children in poverty; 2.Proportion of child abuse hotline workload; 3.Proportion of children in care; and 4.Proportion of contribution in the reduction of out-of-home care. Ounce of Prevention - $1.9 million Provides non-recurring funds to fund and evaluate innovative prevention programs for at-risk children and families. A total of $250,000 will be used for a statewide public education campaign on TV and radio to educate the public on critical prevention issues facing children and families. Healthy Families - $3 million Adds recurring funds for the Healthy Families child abuse prevention program. Integrated Substance Abuse/Mental Health/Child Welfare - $5 million Designates nonrecurring funds for a pilot program to integrate substance abuse and mental health treatment services into the case management of families participating in the child welfare system. The Department of Children and Families will award up to eight grants to Community Based Care (CBC) lead agencies through a competitive process, and will procure an evaluation of the pilot programs’ performance outcomes, cost effectiveness, and potential for successful replication. Guardian ad Litem - $3.8 million Provides funding toward the goal of providing a Guardian for all children in the dependency system.


7

Place of Hope at the Haven Campus (PBC) - $1.2 million Provides non-recurring general revenue funds for the residential program. Child Advocacy Centers – $3.5 million Provides funding for enhanced services at Child Advocacy Centers serving victims of abuse JUVENILE JUSTICE PREVENTION BUDGET HIGHLIGHTS PACE Center for Girls expansion- $2 million Provides additional funding for the non-residential delinquency prevention programs targeting females 12 to 18 who are identified as dependent, truant, runaway, delinquent, or in need of academic skills. Boys and Girls Clubs - $5 million Big Brothers/Big Sisters - $1.5 million

LEGISLATION HEALTH LEGISLATION HIGHLIGHTS Health Care - Multiple proposals emerged regarding health care reform with none passing. The main difference in the proposals was between those that expanded Medicaid eligibility and accepted federal dollars and those that didn’t. If expanded, the first three years would be fully covered by the federal government with the cost to the state over 10 years estimated at $3.5 billion (News Service of Florida, 3/20/2013). One proposal that included expansion would address a key concern regarding accepting federal dollars providing that the program would expire if the federal match contribution fell below 90%. Debate occurred on the proposals mostly along party lines, and they were voted down. Some are hoping the matter will be taken up by the Governor in a special session. However, because none of the proposals garnered enough support, it is unlikely a special session would accomplish an agreement. Federal Health Care reform is due to kick in in 2014. Two existing laws were amended in part to come into compliance with the Affordable Care Act: HB 1157 Health Flex Plans, is designed to provide affordable, alternative health care coverage for low-income individuals, and CS/SB 1844 amends statutes and expands the current Florida Health Choices Program eligibility guidelines by modifying the participation criteria for individuals and employers as long as other program criteria are met. CS/SB 56 Infant Death replaces Sudden Infant Death Syndrome (SIDS) with Sudden Unexplained Infant Death (SUID), defines the term and changes the requirements for training first responders and protocols for medical examiners to reflect this change. References to the SIDS hotline and local SIDS alliances are deleted. Revises the education and orientation requirements for birth centers and their families to incorporate safe sleep practices and causes of Sudden Unexpected Infant Death into the training. Effective Date: July 1, 2013.


8

Two KidCare expansion bills did not pass: HB 689/SB 548 KidCare - presumptive eligibility - would have provided that a child younger than 19 who applies for eligibility in any component of the Florida KidCare program, including the Medicaid program, be offered the opportunity to be made presumptively eligible for the Florida KidCare program. HB 4023/SB 704 KidCare - legal immigrant children - would have allowed lawfully residing immigrant children to enroll in KidCare instead of having to wait five years as required in current law. SAFETY LEGISLATION HIGHLIGHTS CS/CS/CS/SB 52 Florida Ban on Texting While Driving The bill prohibits the operation of a motor vehicle while manually typing or entering text in a handheld wireless communication device, or sending or reading data in the device. The bill makes exceptions for various emergencies and for communications that can be conducted without manually typing the message or without reading the message. The law is enforceable as a secondary offense. A first violation is punishable as a nonmoving violation, with a fine of $30 plus court costs. A second violation committed within 5 years is a moving violation punishable by a $60 fine plus court costs. The bill allows for the admissibility of a person’s wireless communications device billing records as evidence in the event of a crash resulting in death or personal injury. In addition to the fines, a violation of the unlawful use of a cell phone that results in a crash will result in 6 points added to the offender’s driver license record and the unlawful use of a cell phone while committing a moving violation within a school safety zone will result in an additional 2 points added to the offender’s driver license record. Takes effect October 1, 2013. SB 0284 Relating to School Emergencies Requires the district school board policies to list the emergency response agencies that are responsible for notifying the school district of emergencies. It authorizes a public school to purchase and maintain a supply of epinephrine auto-injectors and requires the emergency response agencies to notify private schools in the school district of emergencies under certain circumstances. Effective Date: July 1, 2013. Key Safety Measures didn’t move SB 630/HB 0591 Bills requiring licensure of summer day camps and summer 24-hour camps and requiring background checks didn’t move beyond the first committee. SB66/HB 003 Booster Seats requiring children 7 and younger to be restrained in a booster seat did not move to committee. CHILD WELFARE/FOSTER CARE LEGISLATION HIGHLIGHTS CS/HB215 Quality Parenting for Children in Foster Care Act - signed by the Governor. The bill, effective July 1, 2013, is an effort to normalize the lives of children in out-of home care and empower caregivers to make decisions about their participation in activities. Caregivers must use a reasonable and prudent parent standard in determining whether to allow a child to participate in


9

activities. The bill requires the department and Community Based Care agencies to verify that agencies providing services to dependent children have policies that promote the ability of dependent children to participate in age-appropriate activities. The bill provides that a caregiver is not liable for harm caused to a child in care who participates in an activity approved by the caregiver who has acted as a reasonable and prudent parent. It also requires that goals and objectives for participation in activities be incorporated into the agency’s judicial social study report and reviewed by the court at each hearing. The bill also addresses cases before the court when the issue is whether the child in the custody of a parent should be reunited with the other parent who has substantially complied with the case plan. The standard would be that the safety, well-being, and physical, mental and emotional health of the child would not be endangered by reunification and would be in the best interest of the child. CS/SB 1036 Independent Living The bill expands the age of foster care to 21 for those children who have not reached permanency. It requires the Department of Children and Families and Community Based Care lead agencies to develop a transition plan for young adults in extended foster care and also requires continuation of case management, service delivery and judicial review for the young adults. The bills transfers the responsibility of providing independent living skills for children from age 13 through 17 to foster and group home parents and relieves caseworkers from some responsibilities associated with independent living services for children age 13 through 17. It directs the Department of Children and Families to work in collaboration with the Board of Governors, the Florida College System, and the Department of Education to help address the need for a comprehensive support structure in the academic arena to assist young adults who have been or remain in the foster care system. Effective January 1, 2014. CS/HB 7129 Relating to Residential Services for Children Provides accreditation requirements for boarding schools and authorizes DCF to impose administrative sanctions or civil remedies when residential group care is being provided without a license. It also requires Level II background screening for certain boarding school personnel and requires boarding schools to follow standard school schedules. Effective Date: July 1, 2013. The bill also contains the following appropriations (1) $3 million is appropriated to the Department of Health beginning in the 2013-2014 fiscal year to provide for a rural primary care residency program at Sacred Heart Hospital in Pensacola to include family physicians and pediatricians; (2) $250,000 is appropriated to the Department of Health in the 2013-2014 fiscal year for A Safe Haven for Newborns; (3) $200,000 is appropriated to the Department of Health in the 2013-2014 fiscal year for St. John Bosco Clinic in Miami. SB 1518 DCF - Managing Entities and Community Based Care Lead Agencies Allows a managing entity to carry forward unexpended state funds from one fiscal year to the next as long as the carry forward doesn’t exceed 8 percent of the total contract. Any unexpended state funds in excess of that percentage must be returned to the department. The funds carried forward may not be used in a way that would create increased recurring future obligations.


10

Beginning in the 2013-2014 fiscal year, 90 % (from 75%) of the core services funding for each Community-Based Care lead agency shall be based on the prior year recurring base of core services funds and 10% (was 25%) shall be based on the equity allocation model. Unless otherwise specified, any new core services funds shall be allocated based on the equity allocation model. The allocations must be proportional to the proportion of funding based on the equity model. Effective Date: July 1, 2013. HOUSING AND HOMELESSNESS LEGISLATION HIGHLIGHTS HB 93 Homelessness Prevention Program The bill allows people to make voluntary $1 contribution to help the homeless when they apply for driver's licenses or register their vehicles. It creates a grant program administered by the State Office on Homelessness in conjunction with the Council on Homelessness to lead agencies for local homeless assistance continuums of care to provide emergency financial assistance to families facing the loss of their current home due to a financial or other crisis. The homelessness prevention program must be included in the continuum of care plan. The maximum grant per lead agency may not exceed $300,000. Effective Date: July 1, 2013 SB 1852 Florida Foreclosure Settlement/ National Mortgage Settlement Provides $200 million from the National Mortgage Settlement to fund a number of initiatives providing housing support including: funding for Take Stock in Children to purchase 2-year dormitory residence advance payment contracts for 10th and 11th grade students through the Florida Prepaid Tuition Scholarship Program; technology solutions to expedite foreclosure cases through the judicial process; legal aid services to low- and moderate-income homeowners facing foreclosure; capital improvement grants to certified domestic violence centers and a grant to Habitat for Humanity of Florida for reconstruction of existing housing stock to provide affordable housing to low-income applicants. Funding is also provided to the Florida Housing Finance Corporation to provide funding to reduce rents for the elderly and very low income people through new or existing rental units through the State Apartment Incentive Loan program. EDUCATION LEGISLATION HIGHLIGHTS CS/HB 7165 Early Learning The bill provides comprehensive changes to the early learning/school readiness statute by removing it from Chapter 411 and placing it as part of the education statute, F.S. 1001. The initial bill was amended to address concerns by a cross-section of advocates who support of the final bill. The House Education Committee chair indicated that review of Early Learning would be a multi-year effort. The bill establishes an Office of Early Learning in the Office of Independent Education and Parental Choice in the Department of Education, administered by an Executive Director accountable to the Commissioner of Education but operating independently and not part of the K-20 education system. It requires the office to adopt a statewide provider contract to be used with Voluntary Pre-Kindergarten Education Program providers and one for School Readiness Program Providers. It


11

must develop and adopt a health and safety checklist to be completed annually by license-exempt providers and that providers must post in a prominent place. School Readiness CS/HB 7165 requires the office to adopt standards and benchmarks that address the age-appropriate progress of children in the development of school readiness skills and be aligned with the performance standards for children in the Voluntary Pre-Kindergarten Education Program addressing:

1. Approaches to learning 2. Cognitive development and general knowledge 3. Numeracy, language and communication 4. Physical development 5. Self-regulation.

The office must establish a single statewide information system that each coalition must use to manage the single point of entry, tracking children's progress, coordinating services among stakeholders, determining eligibility of children, tracking child attendance, and streamlining administrative processes for providers and early learning coalitions. For children ages birth to 5 years, the office must establish an age-appropriate screening of each child's development and an appropriate referral process for children with identified delays. The bill clarifies that participation in the school readiness program does not expand the regulatory authority of the state or an early learning coalition to impose any additional regulation on providers beyond those necessary to enforce the requirements in statute. School readiness program; eligibility and enrollment The bill establishes the following order of priorities effective August 1, 2013, for each early learning coalition to use in determining participation in the school readiness program:

a) a child younger than 13 years of age from a family that includes a parent who is receiving temporary cash assistance and subject to the federal work requirements.

b) an at-risk child younger than 9 years of age. c) a child from birth to kindergarten who is from a working family that is economically

disadvantaged, and may include the child's eligible siblings. If the family income exceeds 200 percent of the federal poverty level, a child ceases to be eligible.

d) an at-risk child who is at least 9 years of age but younger than 13 years of age. An at-risk child whose sibling is enrolled in the school readiness program within an eligibility priority category listed in paragraphs a)-c) shall be given priority over other children who are eligible under this paragraph.

e) a child who is younger than 13 years of age from a working family that is economically disadvantaged. A child who is eligible whose sibling is enrolled in the school readiness program under paragraph c) shall be given priority over other children who are eligible under this paragraph. If the family income exceeds 200 percent of the federal poverty level, a child ceases to be eligible.

f) a child who has special needs, has been determined eligible as a student with a disability, has a current individual education plan with a Florida school district, and is not younger than 3 years of age until the child is eligible for admission to kindergarten.

g) a child of a parent who transitions from the work program into employment.


12

h) priority shall be given last to a child who otherwise meets one of the eligibility criteria in paragraphs a)-d) but who is also enrolled concurrently in the federal Head Start Program and the Voluntary Pre-Kindergarten Education Program.

The bill adds to the definition of economically disadvantaged: a child in the custody of a parent who is a victim of domestic violence residing in a certified domestic violence center and a child in the custody of a parent who is considered homeless as verified by a DCF certified homeless shelter. Other Requirements The bill requires providers working with the early learning coalition to complete an initial screening for each child aged 6 weeks to kindergarten eligibility within 45 days after the child's first or subsequent enrollment to identify a child who may need individualized supports. Also, providers must implement minimum standards for child discipline practices that are age appropriate and provide that children not be subjected to discipline that is severe, humiliating or frightening, or any form of physical punishment. Coalitions may not impose any requirement on a school readiness program provider that exceeds their authority or require a provider to administer a pre-assessment or post-assessment. Funding and Administration • Limits any combination of administrative costs, quality activities and nondirect services to no more

than 22 percent for any fiscal year. • Removes the requirement that the Office of Early Learning submit an annual funding formula. It

provides that beginning in FY 2014-2015, all state-appropriated funding for the school readiness program shall be allocated to early learning coalitions based on the average prior year enrollment and the uniform waiting list as adopted by the Early Learning Programs Estimating Conference and using the average market rate by program care level and provider type.

• Removes the requirement that accrediting associations be “nationally” recognized to participate in the Gold Seal Quality Care program.

• Allows afterschool programs that are excluded from licensure to provide snacks and meals through the federal Afterschool Meal Program administered by the Department of Health anticipated to draw down about $15 million statewide in federal funds.

• Requires the chair of the Early Learning Advisory Council be appointed by the Governor and the members appointed by the Legislature to be from the business community.

• Requires the Office of Early Learning, in collaboration with the Commissioner of Education, to develop a reorganization plan for the office by October 1, 2013. Effective Date: July 1, 2013.

CS/CS/HB 803 Jump Start Literacy Pilot Project – bill died, but funding appropriated Establishes the five-year Jump Start Pilot Project in St. Lucie County to assist low income, at-risk children, ages 2 or 3, in developing emergent literacy skills. Requires the Department of Education, working with organizations in St. Lucie County, to identify a non-profit organization to implement the program and, with the Early Learning Coalition, to select municipalities that have subsidized housing located in the municipality. The program must be provided in a subsidized housing unit. The organization is to coordinate with the Health Department for basic health screening and immunizations services for the children.


13

To be eligible to participate, a child must be eligible for subsidized child care and reside in subsidized housing with a family income that does not exceed 150% of the federal poverty level. By December 31, 2013, the organization must submit an accountability report explaining how state funds are used, other funds received, the municipalities participating, the number of children participating, and the health screening and immunization services provided. CS/CS/HB 0609 Bullying in the Public School System – Cyberbullying Expands the Bullying in the Public School System statute to include cyberbullying- bullying or harassment that is related to computers or that otherwise occurs through the use of technology or electronic communications. Requires each school district to incorporate into policy a prohibition on cyberbullying of any student or employee of a public K-12 educational institution by December 1, 2013. Effective Date: July 1, 2013. SB 0142 Relating to Intellectual Disabilities Substitutes the term “intellectual disability” for the term “mental retardation” and clarifies that the meaning of the terms “intellectual disability” or “intellectually disabled” is the same as the meaning of the terms “mental retardation,” “retarded,” and “mentally retarded” for purposes of matters relating to the criminal laws and court rules. Substitutes the Arc of Florida for the Association for Retarded Citizens. CS/CS/HB 411 — Children’s Initiatives Florida children’s initiatives, previously called Florida Children’s Zones, “assist disadvantaged areas within the state in creating a community-based service network that develops, coordinates, and provides quality education, accessible health care, youth development programs, opportunities for employment, and safe and affordable housing for children and families living within its boundaries.” There are currently three Florida children’s initiatives, the Miami Children’s Initiative, Inc., the New Town Success Zone, and Parramore Kidz Zone. The Miami Children’s Initiative, Inc. is codified in statute. The bill codifies the “New Town Success Zone” in Jacksonville and “Parramore Kidz Zone” in Orlando. Only the Miami Children’s Initiative, Inc. is subject to the evaluation, fiscal management, and oversight by The Department of Children and Families of the not-for-profit corporation. The other initiatives are not subject to control or direction by any department of the state but must be managed by a not-for-profit corporation, which is subject to public records, public meetings and procurement laws. CS/SB 406 Tax Holiday Provides an exemption from sales tax from August 2, 2013, through August 4, 2013, on the sale of: clothing, wallets, or bags, including handbags, backpacks, fanny packs, and diaper bags, but excluding briefcases, suitcases, and other garment bags, having a sales price of $75 or less; school supplies costing $15 or less; and computers costing less than $750.

JUVENILE JUSTICE LEGISLATION HIGHLIGHTS

HB 0407 Relating to Criminal Gang Prevention The bill provides enhanced criminal penalties for certain trespassing offenses in school safety zones by a person convicted of certain gang-related offenses. It also provides enhanced criminal penalties for person who intentionally causes, encourages, solicits, or recruits another person under a specified age to become criminal gang member in certain circumstances. It assigns offense severity rankings for


14

specified violations and revises criteria for application of the sentencing multiplier for offenses related to criminal gangs. Effective Date: October 1, 2013.

HB 0617 Juvenile Justice Circuit Advisory Boards and Juvenile Justice County Councils The bill deletes provisions providing for juvenile justice county councils. It redesignates juvenile justice circuit boards as juvenile justice circuit advisory boards and requires each board to have a county organization representing each county in the circuit. It provides an exception for single-county circuits. It revises provisions relating to duties and responsibilities of boards, board membership and bylaws. The bill requires submission of circuit plans by specified dates. Sources: Online Sunshine, Senate and House Bills, staff bill analyses, Florida Children’s Council, United Way of FL CSC’s Communications Division Honored for Child Safety Work Shana Cooper, Public Information Officer

Children’s Services Council’s Communications Division has been selected by the Traffic Safety Committee of the Palm Beaches to receive a Distinguished Service Award for education in the area of child safety.

The Committee is housed at the Palm Beach County Safety Council, which is a member of CSC’s Child Safety Committee. With the support of CSC’s Communications Division, the countywide group – which includes nonprofits, educators, law enforcement, first responders, government agencies and safety advocates – launched a child safety campaign, called What If? The campaign addresses child safety issues from all angles, because CSC and its partners believe one of the best ways to keep children out of harm’s way is to provide parents and caregivers vital, life-saving information.

The What If? Campaign changes its focus quarterly to address child safety in four areas: in and around water, in and around town, in and around the home, and in and around cars.

Two of the campaigns focused on traffic and vehicle safety. The first, which ran in the fall of 2012, included wrapping Palm Tran buses in safety messages to remind drivers that more than 200,000 children were returning to school. The second, which ran in the spring of 2013, used radio PSAs to emphasize how parents can keep their children safe in and around cars.

Both campaigns also included digital banners and social media messaging.


15

United Way Honors CSC for Partnership Role Shana Cooper, Public Information Officer

United Way of Palm Beach County honored Children’s Services Council of Palm Beach County with the “Best Year Round Partnership” award during its 2012-2013 Annual Campaign Recognitions & Awards ceremony on May 14, 2013. More than 65 percent of CSC employees participated in the United Way’s workplace campaign, raising a total of $11,545. And CSC has a long history of partnering with United Way on a number of projects that benefit Palm Beach County’s children and families. Our two organizations recently launched the one-e-app, which streamlines the benefits application process for county residents. And last fall, CSC transferred the Mentor Center and oversight of mentoring programs to United Way.

Tana Ebbole, CEO, and Melinda Cato, Human Resource Generalist with the United Way award.

doc #141821 130523 Prevention Partnerships Agenda

PREVENTION PARTNERSHIPS FOR CHILDREN, INC. May 23, 2013 – (time: upon conclusion of Council Meeting)

2300 High Ridge Road, Boynton Beach, FL

AGENDA

Agenda Item: Reference #: 1. Call to Order 2. Approval of Minutes

A. February 28, 2013 Board Meeting of Prevention Partnerships for Children, Inc. 1

Recommendation: I recommend the Board approve the Minutes of the February 28, 2013 Board Meeting of Prevention Partnerships for Children, Inc. as presented.

3. Business/Consent Agenda

A. Consent Agenda

1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda

B. PPC Funded Programs – Current – N/A C. PPC Funded Programs – Future – N/A

D. Financial 1. Prevention Partnerships for Children, Inc. Payables for Ratification 2

Recommendation: I recommend the Board approve the Payables for Ratification as presented.

E. Administration – N/A

4. Walk-In Items 5. Individual Appearances – Non Agenda Items 6. Miscellaneous

NOTICE: Remaining Board meetings of Prevention Partnerships for Children, Inc. for 2013 will be as follows: September, 2013 (September date not yet determined); December 5, 2013.

7. Adjournment

#1

Prevention Partnerships for Children, Inc. AGENDA

May 23, 2013

doc #141822 130523 Prevention Partnerships Agenda items

AGENDA ITEM: 2(A) TITLE: Minutes February 28, 2013 Board Meeting of Prevention Partnerships for

Children, Inc. RECOMMENDATION: I recommend the Board approve the Minutes of the February 28, 2013 Board Meeting of the Prevention Partnerships for Children, Inc. as presented.

doc #139622 130228 PPC Minutes

PREVENTION PARTNERSHIPS FOR CHILDREN, INC. BOARD MEETING Thursday, February 28, 2013 – Time: (the Council Meeting was recessed to conduct the

Prevention Partnerships for Children, Inc. Board meeting) 2300 High Ridge Road, Boynton Beach, FL

MINUTES

1. Call to Order

Chair Bowman called the meeting to order at 5:34 p.m. Present: Ronald V. Alvarez Dari Bowman E. Wayne Gent Vincent Goodman Shelley Vana Excused: Greg Langowski; Dennis Miles; Willie A. Miller, Jr.; Debra Robinson, M.D. A. Election of Officers Current Officers (2012-present): Chair – Dari Bowman Vice Chair – Greg Langowski Secretary – Judge Ronald V. Alvarez Treasurer – Vince Goodman

A motion by Shelley Vana to elect the current slate of Officers for Prevention Partnerships for Children, Inc. was seconded by Judge Ronald V. Alvarez. Chair Bowman asked for any additional nominations or comments. There were none. Upon being put to a vote to elect the current slate of Officers, the vote was unanimous.

2. Approval of Minutes

A. Minutes of December 13, 2012 Prevention Partnerships for Children, Inc. Board Meeting

A motion by Alvarez/Gent to approve the Minutes of the December 13, 2012 Prevention Partnerships for Children, Inc. Board Meeting was approved by unanimous vote.

3. Business/Consent Agenda

A. Consent Agenda

Prevention Partnerships for Children, Inc. Board Meeting February 28, 2013 Page: 2

doc #139622 130228 PPC Minutes

1. Additions, Deletions, Substitutions - None

2. Items to be pulled for Discussion Purposes – There were no Agenda items pulled for discussion purposes.

3. Adoption of the Consent Agenda

A motion by Goodman/Vana to adopt the Consent Agenda was approved by unanimous vote.

B. PPC Funded Programs – Current – N/A C. PPC Funded Programs – Future – N/A

D. Financial

1. Prevention Partnerships for Children, Inc. Payables for Ratification – Approved by Consent

2. Budget Revision WHIN Dental Program – Approved by Consent

E. Administration – N/A 4. Walk-In Items – none 5. Individual Appearances – Non Agenda Items – none 6. Miscellaneous

Future meetings of Prevention Partnerships for Children, Inc. for 2013 were outlined as follows: May 23, 2013; September, 2012 (date to be determined); December 5, 2013.

7. Adjournment The meeting was adjourned at 5:36 p.m. ________________________________ __________________________________ Ronald V. Alvarez, Secretary Gaetana D. Ebbole, Chief Executive Officer

#2

Prevention Partnerships for Children, Inc. AGENDA

May 23, 2013

doc #141822 130523 Prevention Partnerships Agenda items

AGENDA ITEM: 3D(1) TITLE: Financial

Prevention Partnerships for Children, Inc. Payables for Ratification RECOMMENDATION: I recommend the Board approve the Payables for Ratification as presented.


Prevention Partnership

Payable Ratification

02/21/13 - 05/16/13

Check Date

Check

Number Vendor Name Transaction Description Check Amount

3/28/2013 10693 School District of PBC Specialist in Evaluation and Test Development 7,239.00



Report

Total

21,717.00

EFT Date

EFT

Number Vendor Name Transaction Description Check Amount

2/28/2013 P1238 School District of PBC Reimbursement Gross-Jan-2013Early Learning Coaches 191,909.06

2/28/2013 P1239 School District of PBC Reimbursement Gross-Jan-2013Highland Bridges Beacon 17,123.34

3/14/2013 P1240 PBC Health Dept. Reimbursement Gross-Feb-2013Dental 4,412.49

3/14/2013 P1241 Florida Dept of Health Reimbursement Gross-Feb-2013Healthy Beginnings WHIN 45,283.07

3/21/2013 P1242 School District of PBC Reimbursement Gross-Feb-2013Early Learning Coaches 174,734.23

3/21/2013 P1243 School District of PBC Reimbursement Gross-Feb-2013Highland Bridges Beacon 17,634.10

4/4/2013 P1244 Sickle Cell Reimbursement Gross-Feb-2013Community Voice 45,117.84

4/18/2013 P1245 PBC Health Dept. Reimbursement Gross-Mar-2013 Dental 1,912.24

4/18/2013 P1246 Florida Dept of Health Reimbursement Gross-Mar-2013Healthy Beginnings WHIN 41,166.16

4/25/2013 P1247 School District of PBC Reimbursement Gross-Mar-2013Early Learning Coaches 160,653.12

4/25/2013 P1248 School District of PBC Reimbursement Gross-Mar-2013Highland Bridges Beacon 14,515.42

4/25/2013 P1249 Sickle Cell Reimbursement Gross-Mar-2013Community Voice 63,177.14

5/9/2013 P1250 PBC Health Dept. Reimbursememt Gross-Apr-2013-Dental 1,980.00

5/9/2013 P1251 Sickle Cell Reimbursement Gross-Mar-2013Community Voice 10,759.48

5/9/2013 P1252 Florida Dept of Health Reimbursement Gross-Mar-2013Healthy Beginnings WHIN 19,877.52

Report

Total

810,255.21


Warrant List

May 25, 2013

Walk-In

PO-13-1191 American Express CPC Child First Consultant Meeting $316.00

PO-13-1192 American Express CPC Child First Meeting $121.87

PO-13-1193 Hermione Franklin Mileage Reimbursement $204.79

PO-13-1194 Breton, Lynch, Eubanks PA… Blanket PO Legal Services Evergreen Contract FY 1213 $5,000.00

PO-13-1195 American Express CPC RBazil Airport Parking Shuttle Washington DC 5/19 $82.68

PO-13-1196 American Express CPC Employment Ad $395.00

PO-13-1197 American Express CPC STAR Achievement Training Level 1, Module 4, Session 2 $142.76

PO-13-1198 American Express CPC Strategic Facilitators Meeting $109.96

PO-13-1199 American Express CPC LFleischman ALora Registr Hotel Shuttle Airport Pking Baggage Wash. DC 7/21 $6,763.50

PO-13-1200 Amy Lora Travel Advance $245.34

PO-13-1201 American ExpressBTA LFleischman ALora Airfare Wash. DC 7/21 $883.40

PO-13-1202 Sage Software Sage Fund 100 Silver Care Annual Agreement 5/31/2013 - 5/30/2014 $7,772.00

PO-13-1203 B&H EVERFOCUS 32CH DVD BURNER/480FPS 8TB DVR/REG $3,057.60

PO-13-1204 Laura Fleischman Travel Advance $260.67

PO-13-1205 American Express CPC The ASTD Learning System JReid $449.00

PO-13-1206 Charles Palo Travel Reimbursement $45.24

PO-13-1207 Mabel Q.Cardec Triple P Flyer Make Room For Baby Brochure Spanish Translations $195.32

PO-13-1208 American Express CPC ASTD Membership Renewal LShaw $274.00

PO-13-1209 American Express CPC Training Registration HR PRudzinska $149.00

PO-13-1210 Lori Miller Tuition Reimbursement $2,715.99

PO-13-1211 Sun-Sentinel CareerBuilder Bulk Employment Ads 2013 $1,500.00

PO-13-1212 MDH Graphic 5000 What If Business Cards $110.00

PO-13-1213 Tempera Graham Mileage Reimbursement $25.90

PO-13-1214 News Service of Florida Subscription Renewal News May 2013 - April 2014 $1,976.00

PO-13-1215 Superior Lighting & Electric LED Bulbs & Fluor Ballasts $574.94

PO-13-1216 Waco Filter-Miami HVAC Filters Merv 13 Various Sizes $2,048.04

PO-13-1217 American Express CPC Government Licensing $31.89

PO-13-1218 American Express CPC Computer supplies for IM and one book for Kim Lu $420.62

PO-13-1219 FSU Center Prevention Prevention & Early Intervention Material Prenatal/Partners Healthy Baby Training $8,625.00

PO-13-1220 Office Dymamics ESanchez SCraddock Registration Office Dynamics Louisville KY 7/23 $5,400.00

PO-13-1221 American Express CPC Council Meeting Supplies $25.00

PO-13-1222 Kirk Herbst Mileage Reimbursement $33.30

Pending Unassigned Public Education Reading Campaign Sports Bags ( Pending IFB) 175,000.00

1

TITLE: Financial Statements – April 30, 2013 (Unaudited) STAFF: Bill Cosgrove, Chief Financial Officer, Children’s Services Council

of Palm Beach County SUMMARY: The financial statements are presented reflecting the estimated operating results of the general fund and special revenue fund (Prevention Partnerships for Children, Inc.) for the seven months ending April 30, 2013. The audit of the Council for the fiscal year ended September 30, 2012 has been completed. The numbers reflected on the financial statements are based on these audited financial statements, where applicable. Statement of Revenue and Expenses: The optimum expenditure rate for at April 30, 2013 is 58.33%. The estimated expenditure rate for Children’s Programs at April 30, 2013 for both funds combined is 45.26%. Balance Sheet: As of April 30, 2013 the Council had $110,100,234 held in cash and cash equivalents. The Capital Assets and the Investment in Capital Assets for $22,738,445 represent the costs associated with furniture and fixtures, equipment, and building costs. RECOMMENDATION: I recommend the Board accept the April 30, 2013 Financial Statements as submitted.

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

April 30, 2013

General Fund Total All Funds

Assets

Cash & Investments 110,029,750$ 70,484$ 110,100,234$ Due From Other Governmental Units 61,133 - 61,133 Accounts Receivable 722,958 - 722,958 Advances to Agencies 3,099,574 - 3,099,574 Prepaid Expenses 61,289 - 61,289 Due From - Special Revenue Fund 1,096,177 1,270,050 2,366,227 Capital Assets 22,738,445 - 22,738,445

Total Assets 137,809,326$ 1,340,534$ 139,149,860$

Liabilities & Fund Equity

Liabilities

Allocations to Children's Services Programs 3,911,012$ 229,618$ 4,140,630$ Deferred Revenue 418,713 7,500 426,213 Accounts Payable 229,788 7,239 237,027 Due to - Special Revenue Fund 1,270,050 1,096,177 2,366,227 Total Liabilities 5,829,563 1,340,534 7,170,097

Fund Equity

Reserved for: Encumbrances 4,013,685 - 4,013,685 Prepaid Expenses 61,289 - 61,289 Uncollectable Tax 4,603,595 - 4,603,595 Contingencies 5,500,000 - 5,500,000 Unreserved/designated for: Subsequent year's budget 13,471,718 - 13,471,718 Unreserved 81,591,031 - 81,591,031

Total Fund Equity 109,241,318 - 109,241,318

Investment in Capital Assets 22,738,445 - 22,738,445

Total Liabilities and Fund Equity 137,809,326$ 1,340,534$ 139,149,860$

Special Revenue Fund

Prevention Partnership for Children, Inc.

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE SEVEN MONTHS ENDING APRIL 30, 2013

Approved Actual Approved Actual Approved Actual2012/2013 Through 2012/2013 Through 2012/2013 Through

Revenues Budget 4/30/2013 Budget 4/30/2013 Budget 4/30/2013Ad Valorem Property Taxes - Current Year 91,798,715$ 83,645,756$ -$ -$ 91,798,715$ 83,645,756$ Interest/Dividends Income 750,000 98,533 - - 750,000 98,533 Florida Department of Health (HSC) 3,596,234 1,782,072 - - 3,596,234 1,782,072 U. S. Department of Education 500,000 240,008 - - 500,000 240,008 U. S. Department of H & H S - WHIN - - 875,000 237,453 875,000 237,453 United Way of Palm Beach County 26,250 - - - 26,250 - Mentor and Sponsorship Income 50,000 50,000 - - 50,000 50,000 Income from Tenants - 38,284 - - - 38,284 Misc. Income - 9,877 - - - 9,877 Cash Carryforward 12,403,801 - - - 12,403,801 -

Total Revenues 109,125,000 85,864,530 875,000 237,453 110,000,000 86,101,983

ExpendituresAdministrative Expenditures 5,301,647 2,849,394 - 1,096 5,301,647 2,850,490 Capital Expenditures 374,000 100,514 - - 374,000 100,514 Contingency 500,000 - - - 500,000 -

Non-Operating Expenses 2,609,864 2,237,237 - - 2,609,864 2,237,237 Reserve for Uncollectible Taxes 4,603,595 - - - 4,603,595 -

Children's Services Programs:Direct Services:

Funded Programs & Initiatives 84,150,910 37,103,119 4,174,259 1,973,421 88,325,169 39,076,540 Support Services:

Programmatic Support 8,173,625 4,610,461 112,100 36,195 8,285,725 4,646,656

Total Children's Programs 92,324,535 41,713,580 4,286,359 2,009,616 96,610,894 43,723,196 Total Expenses 105,713,641 46,900,725 4,286,359 2,010,712 110,000,000 48,911,437 Excess Revenues over Expenses 38,963,805 (1,773,259) 37,190,546

Other Financing Sources (Uses)Transfers in (out) (3,411,359) (1,773,259) 3,411,359 1,773,259 -

Net Changes in Fund Balances 37,190,546 - 37,190,546

Fund Balances

October 1, 2012 72,050,772 - 72,050,772 April 30, 2013 109,241,318$ -$ 109,241,318$

General Fund Special Revenue Fund TotalPrevention Partnership for

Children, Inc.

walk-in agenda itemcdn.trustedpartner.com/docs/library...592ff06/13 father flanagan's boys town...

Documents