wales and borders rail service and south wales metro · confidential 30/11/2017 wales and borders...

Audience Bidders

Confidentiality CONFIDENTIAL

Version Conformed

Date 30 November 2017

Wales and Borders Rail Service and

South Wales Metro

Invitation to Submit Final Tender

Volume 9: Core Valley Lines

Infrastructure Management Requirements

Issue Date 30 November 2017

Contents

1. INTRODUCTION 1

2. GENERAL REQUIREMENTS 2

3. RESPONSIBILITIES 7

4. RESOURCING AND EFFICIENCY

IMPROVEMENT 9

5. APPENDIX 9.A – ASSET MANAGEMENT

PLAN 12

6. APPENDIX 9.B – ASSET KNOWLEDGE

MANAGEMENT PLAN 13

7. APPENDIX 9.C – STANDARDS AND

DEROGATIONS MANAGEMENT

ARRANGEMENTS 15

8. APPENDIX 9.D – DISCOVERY PLAN 16

9. APPENDIX 9.E – IM MOBILISATION AND

CVL ASSET TRANSFER PLAN 17

10. APPENDIX 9.F – DAY TO DAY ASSET

MANAGEMENT EXECUTION PLAN 18

11. APPENDIX 9.G CVL ASSET STATEMENT 20

12. APPENDIX 9.H - TABLE OF INDICATIVE

CVL INFRASTRUCTURE MANAGER YEAR

ONE RENEWALS 34

13. APPENDIX 9.I SUMMARY METHOD

STATEMENT REQUIREMENTS FOR EACH

CVL INFRASTRUCTURE MANAGER YEAR

ONE RENEWAL EXAMPLE 38

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30/11/2017 Wales and Borders Rail Service and South Wales Metro 1

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1. Introduction

1.1 The Infrastructure Manager (“IM”) has a discrete set of responsibilities within

the wider responsibilities of the ODP. In this Volume 9, the term IM is used in

place of ODP, except where reference is being made to responsibilities that

are wider than those simply of the IM.

1.2 In this Volume 9 you are asked to explain:

a) How you will execute these IM responsibilities;

b) How you will discover new information on CVL Assets and

c) Your proposal for IM Mobilisation and CVL Asset Transfer at the

beginning of the ODP Grant Agreement.

1.3 The following table summarises the terminology used for IM responsibilities.

Full definitions of defined terms are in Schedule 3A to the ODP Grant

Agreement

Asset Operational

Management

Train and power control

Performance reporting

Regulatory and legal duties and responsibilities 1

Compliance and standards

Tota

l A

sset

Man

agem

ent

Day to Day

Asset

Management

Fault management

Weather and season related interventions

Inspection: routine and periodic

Maintenance

Asset Knowledge Management

Renewals Excludes renewals that are being undertaken for

CVL Transformation.

Future Enhancements All enhancements other than those delivered by

CVL Transformation

CVL Asset Statement

1.4 The Authority has released a CVL Asset Statement providing information on

the nature, condition and other characteristics of the CVL Assets which the

1 This includes capacity allocation and charging. At bid stage, the level of activity relating to this responsibility throughout

the term of the contract is unknown, therefore you should price for the level of Asset Operational Management effort

that will be needed to develop the capacity allocation and charging regime for access of third party freight operators

operating the services specified in the document ‘170224 - Future Freight on CVL V1.1 for bidders.pdf’. This pricing will

form the basis of any pricing for planning different levels of third party access

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ODP will manage. The data, databases and Network Rail systems that

comprise the CVL Asset Statement are defined in Appendix 9.G of this

Volume 9. You should use this information to shape Responses in this Volume

9, referencing data in the CVL Asset Statement as appropriate.

2. General Requirements

Health, Safety and Environmental Management

2.1 You will be required to put in place health and safety management

arrangements to meet your statutory and regulatory obligations. Approval of

the railway safety management arrangements are the responsibility of the

ORR. The Authority seeks confidence that your plans for health and safety

will be mature and approved.

2.2 You will be required to put in place environmental and stakeholder

management arrangements to meet your statutory and regulatory obligations

and also to meet the additional Requirements set out in Schedule 13.3 of the

ODP Grant Agreement.

R9.1 Describe how your health and safety management arrangements will ensure

and exceed compliance with your statutory and regulatory obligations and

how your safety management arrangements will integrate with wider rail and

other industry safety initiatives, such as the Reporting Systems and Protocols

operated by the RSSB.

R9.2 Describe how you will act as a ‘good neighbour’ throughout the ODP Grant

Agreement Term, maintaining a clean environment and minimising

inconvenience for those adjacent to CVL Assets.

Asset Management Approach

2.3 Your Response to Questions R9.3 to R9.9 below should be linked to

resourcing described in Volume 11.

R9.3 Set out your asset management strategy, describing how it will:

a. Efficiently and economically deliver a safe and high-performing railway

within a live operational environment within the annually defined

budgetary ceiling;

b. Use a whole life cost approach in which the condition of CVL Assets

should not be allowed to decline inappropriately nor should premature

renewal occur solely to reduce maintenance;

c. Ensure that capital investment decisions taken for the implementation of

the CVL Transformation works take proper account of the whole asset

management cost consequences; and

d. Allow efficient handback at the end of the ODP Grant Agreement Term of

the CVL Assets in a condition that meets the condition requirements

detailed in the ODP Grant Agreement.

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R9.4 Describe how your asset management approach will address the different

characteristics of each of the following classes of asset, describing the

expected balance of maintenance and renewals:

a. Track;

b. Signalling, Control Systems and Passenger Information Systems;

c. Power distribution, electricity and plant;

d. Earthworks;

e. Structures;

f. Buildings and property;

g. Off track;

h. Telecommunications, Overhead Line Equipment (“OLE”);

i. Level crossings; and

j. Other assets.

R9.5 Describe how you will exploit the benefits of vertical integration, taking full

advantage your control of both asset management and rail service delivery, to

improve operational performance and reliability and reduce cost for the

Authority. Your Response should include vehicle/infrastructure interface

management and how you will balance operational/infrastructure investment

decisions.

R9.6 Describe how you will use possessions and blockades for CVL Transformation

works (as described in your Volume 8 Responses) for Total Asset

Management activities (i.e. both Day to Day Asset Management and also

Renewals) to maximise the utilisation of those possessions and blockades.

R9.7 Define what asset condition monitoring systems you will implement, including

remote condition monitoring and other asset data collection systems e.g.

CCTV recording vehicles, and describe how you will use the information they

provide to enable continuous improvement of the asset systems and their

asset management over the ODP Grant Agreement Term.

R9.8 Explain how your spares and special tools strategy, including spares held

directly and relationships with spares suppliers, will avoid delays to asset

replacement that could affect operational railway performance.

R9.9 List all material2 Support Contracts, >£20,000 per annum which you plan to

establish for asset management by asset class, over the ODP Grant Agreement

Term. For each, demonstrate how you will ensure that;

a. each sub-contractor has the appropriate skills and competencies; and

2 Where ‘material’ means substantial

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b. that appropriate commercial terms are included in your sub-contractors

to enable you to meet your commitments to the Authority and gain best

value.

Asset Management Plan

2.4 The rolling 5 year Asset Management Plan (AMP) will be renewed annually and

will set out how the IM will meet its asset management obligations.

R9.10 Provide a draft Asset Management Plan as defined in Appendix 9.A of this

Volume 9.

R9.11 Describe how you will proactively engage with the Authority and Independent

Reporter to achieve continuous improvement in best value for the Authority,

balancing capital, revenue and operational elements and working within the

constraints of the Authority’s annual priorities and spending objectives.

R9.12 Describe how you will revise the Asset Management Plan annually to address

the Material Discoveries made since the last Asset Management Plan.

R9.13 Describe how, in the last three years of the ODP Grant Agreement Term, the

AMP will prepare for the smooth transfer for IM responsibilities to a

successor in satisfactory manner and condition as set out in the ODP Grant

Agreement.

R9.14 Set out the process you would go through to amend the AMP to align to a

significant change in the Authority’s spending priorities that results in a

hypothetical 10% cut in annual funding for Total Asset Management.

Risk Based Management Framework

2.5 You will adopt a Risk Based Management Framework for the execution of your

IM responsibilities. An example of good practice in risk based management is

Network Rail’s Business Critical Rules programme.

R9.15 Describe and illustrate with examples, how you will ensure a consistent and

proactive approach so that:

a) Roles, responsibilities and risk controls are transparent;

b) Derogation treatment of non-compliances properly balances consideration

of the local conditions and the applicable standards in order to maintain

safety and avoid unnecessary expenditure and disruption; and

c) There is a clear ‘line of sight’ from risks to the way in which they are

managed.

Asset Knowledge Management

2.6 The Authority requires that you adopt best practice in Asset Knowledge

Management (“AKM”). Schedule 3A of the ODP Grant Agreement sets out

minimum standards for AKM.

R9.16 Provide a draft Asset Knowledge Management Plan (“AKMP”) as set out in

Appendix 9.B of this Volume 9:

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2.7 The rolling five-year AKMP will be renewed annually and will set out how the

IM will meet AKM obligations.

2.8 You are expected to use web-based collaborative IT platforms to maintain high

levels of ‘live’ transparency, providing the Authority with real-time access to all

asset data, data systems, decision support tools, the IM’s resources plans, the

standards derogations database and other relevant systems.

R9.17 Summarise key systems, and highlight how your AKMP will enable you to gain,

maintain and use accurate asset information to support economic and efficient

asset management.

Compliance, Standards and Derogation Management

2.9 You will be responsible for developing and implementing a standards and

derogations management process that will form part of the supporting

framework for attainment of your safety case and other regulatory approvals.

This will operate within the principles of your Risk Based Management

Framework to provide a long term framework for safe and efficient asset

management.

R9.18 Set out your standards and derogations management arrangements as

described in Appendix 9.C of this Volume 9.

R9.19 Set out the relationship between your proposed standards derogation

management arrangement and NR/L2/CSG/STP001, Module 04, ‘Managing

variations to Network Rail Standards and Control Documents and Railway

Group Standards’, explaining how the relationship changes during CVL

Transformation.

R9.20 Provide a schedule of the standards you anticipate changing to deliver cost

reductions or to improve the value delivered by the assets, including those

resulting from your CVL Concept Design. Detail the anticipated associated

cost reductions or improvements in the value delivered.

Temporary Operating Restrictions, track access, possessions

and blockades

2.10 The extent of blockades and possessions during CVL Transformation is set out

in your Responses to Volume 8. This section seeks information about the

planning and management of possessions and blockades.

2.11 Applying your Risk Based Management Framework you will be responsible for

identifying, planning, implementing and managing:

a) All possessions and blockades on the CVL; and

b) Any temporary operating restrictions, such as temporary speed

restrictions, needed whilst assets are operating in a state of reduced

capability, to ensure continued safe operation of the CVL whilst minimising

the operational impact on the CVL.

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2.12 You will also be responsible for setting up commercial arrangements, and

managing those arrangements, for the safe access of third parties to maintain

and renew third party owned assets on the CVL.

2.13 The Rail Delivery Group’s report ‘Planning and Timing of Engineering Works

on the GB Rail Network’ sets out a number of examples of good practice in

possessions and blockade management.

R9.21 Outline your proposed process for planning and managing track access,

possessions and blockades for the access of the ODP, other parties delivering

the CVL Transformation, Renewals and Future Enhancements, those

maintaining or renewing third party owned assets on CVL land and other

parties that may legitimately require access from time to time such as

emergency services, RAIB, ORR and others with a statutory right to require

emergency access. Your Response should include:

a. How the planning of possessions and blockades will be integrated with

operational forward planning such as timetable alignment and amendment

and detail your proposed classes of possessions and their planning

horizons; and

b. How possessions or blockades will be managed including:

i. Management of route section handover and handback and of an OLE

isolation;

ii. Access management;

iii. Arrangements for control of engineering trains;

iv. Discharge of CDM and Safety file responsibilities;

v. Updating asset knowledge to reflect the changes during the

possession or blockade;

vi. Managing the impact on passengers (refer to Volume 8, Section 4)

and

vii. A description of your balanced approach to providing reasonable

access for the maintenance and renewal of third party owned assets

whilst avoiding disruption to CVL operations.

R9.22 Describe how your approach to possessions and blockade management takes

full advantage of the vertical integration of asset management and rail service

delivery to exceed the efficiency and effectiveness of Network Rail’s

possession and blockade arrangements.

R9.23 Detail your arrangements for managing Temporary and Emergency Operating

Restrictions, including:

a. The Temporary Operating Restrictions you anticipate may be required;

b. How you will effectively communicate restrictions to operational

personnel, including drivers and signallers/train controllers; and

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c. Any supporting arrangements that may be required such as trackside

signage.

3. Responsibilities

Discovery

3.1 During the Preliminary Design and Discovery Phase, you will be responsible

for effective review and survey of the CVL Assets and reporting of

Discoveries. Network Rail will be the IM during this period.

3.2 Your Interim Asset Knowledge Management arrangement will be a key

facilitator of the success of the asset discovery process, capturing the

knowledge this provides.

R9.24 Provide a Discovery Plan as described in Appendix 9.D of this Volume 9.

R9.25 Summarise:

a. The key elements of your approach which maximise the Discoveries that

are made in the Preliminary Design and Discovery Phase and enable

effective revision of the Asset Management Plan and other required

responses to Discoveries; and

b. How you will work with Network Rail through this phase, including key

risks and contingency plans if Network Rail dependencies lead to delay or

other issues.

IM Mobilisation and CVL Asset Transfer

3.3 The Preliminary Design and Discovery Phase provides a valuable opportunity

to plan in detail IM Mobilisation and the CVL Asset Transfer. The Authority

expects the ODP to take full advantage of the opportunity so that risks are

minimised and the process is smooth.

3.4 Questions R8.36 and R8.37 cover the statutory approvals and third party

dependencies for IM Mobilisation, CVL Asset Transfer and CVL

Transformation.

R9.26 Provide an Initial IM Mobilisation and CVL Asset Transfer Plan that

demonstrates how you will achieve the required statutory approvals, will

address the third-party dependencies and also provides the detail set out in

Appendix 9.E of this Volume 9. You may cross refer to your Responses to

Questions R8.36 and R8.37.

Asset Operational Management

3.5 As IM, you will be responsible for:

a) Signalling and train control on the CVL, interfacing with Network Rail at

the system boundary; and

b) Operational management of the Train Power Systems on the CVL.

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3.6 When setting out your arrangements for signalling and train control systems

and for train power systems you may cross refer to Volume 8 Responses.

R9.27 Set out your arrangements for operational management of railway control

systems immediately after the IM transfer from Network Rail.

R9.28 Set out ‘steady state’ arrangements for operational management of railway

control systems after CVL Transformation, clearly setting out the efficiencies

CVL Transformation will deliver.

R9.29 Describe clearly the ‘steady state’ (after CVL Transformation) interface

between railway control systems in CVL where you are IM and the wider

network which Network Rail will manage, with responsibilities clearly

identified, your reasons for confidence that Network Rail will be willing to

accept these arrangements and contingency plans for delay/issues.

R9.30 Set out key transitional arrangements for railway control systems during CVL

Transformation to provide confidence that transition is achievable as planned.

Include any proposed arrangements and agreements for subcontracting to

Network Rail, and highlight confidence and contingency plans for Network Rail

arrangements.

R9.31 Describe how you will provide signalling and other Asset Operational

Management Duties on a day-to-day basis to support the Rail Service

requirements during maintenance and any major planned refurbishment or

modification periods.

R9.32 Describe your disaster management and recovery arrangements to ensure

that Rail Services can continue to operate in failure scenarios, including:

a. Where the command and control centre is unavailable due to incident;

and

b. Where there is a major power failure.

R9.33 Set out your arrangements for operational management of train power

systems and the interface with DNOs and other sub-contractors.

Day to Day Asset Management

3.7 Day to Day Asset Management comprises the following activities and

responsibilities; fault management, weather and season related interventions,

inspections (routine, periodic and arising) and maintenance. Asset Knowledge

Management, also part of Day to Day Asset Management, is considered

separately in this Volume 9.

R9.34 Provide a Day-to-Day Asset Management Execution Plan as described in

Appendix 9.F.

3.8 You should base your Day-to-Day Asset Management Plan on:

a) The CVL Asset Statement;

b) Other information provided by Network Rail and the Authority during the

procurement; and

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c) The Indicative CVL Infrastructure Manager Year One Renewals Volumes

in Appendix 9.H of this Volume 9.

Renewals

3.9 Appendix 9.H sets out indicative CVL Infrastructure Manager Year One

Renewals for which a summary method statement is required.

R9.35 Provide a Summary Method Statement for each of the CVL Infrastructure

Manager Year One Renewals as set out in Appendix 9.I of this Volume 9.

4. Resourcing and Efficiency Improvement

Discovery and IM Transfer Resourcing

R9.36 Summarise the resources you propose to deliver the Discovery Plan and effect

IM Transfer and demonstrate how this is consistent with the relevant financial

model information you have provided in response to Volume 12 and the CVL

Concept Design.

Asset Operational Management Resourcing

4.1 In the Questions below, you should set out your assumptions for the CVL

Transformation works to a level of detail that clearly justifies the decisions you

have made about the approach to Asset Operational Management, and which

provides a basis for adjusting the Asset Operational Management cost, should

the Authority chooses to change any aspect of the CVL Transformation works

from your stated assumptions. If no assumption is stated about an aspect of

the CVL Transformation, it will be assumed that all possible CVL

Transformation solutions can be accommodated by your Asset Operational

Management solution and pricing.

4.2 Resource information you provide below should have a similar level of

granularity as the Day to Day Asset Management schedule, but be structured

to reflect your Asset Operational Management solution, including;

a) The organisational structure that you will adopt, the numbers of personnel

their competencies and CVs for key personnel, noting where these are to

be subcontracted, and using the grade descriptions set out in Appendix

12.B in Volume 12 where not;

b) Responsibilities of Asset Operational Management for example Crowd

Management, Security, CCTV, Fault Management;

c) Working patterns and shift arrangements that dictate the numbers of

personnel;

d) Location of control centers and the effect of this on resourcing; and

e) All other requirements, other than personnel, that are attributable to

Asset Operational Management, such as vehicles.

4.3 In Responses to the Questions following, resourcing should be consistent with

your Volume 11 Responses. Highlight and justify any differences.

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R9.37 Provide resource information for each year below in respect of Asset

Operational Management duties, for:

a. Each of Infrastructure Manager Years One, Two, Three, Four and Five,

reflecting the completed and under construction CVL Transformation

works (see next full paragraph) in each of those years;

b. Infrastructure Manager Year Six when the CVL Transformation works are

complete.

R9.38 Relate the resourcing for Asset Operational Management duties to the

relevant financial model templates provided in response to Volume 12 for

your Asset Operational Management responsibilities for each of Years One to

Six.

Day to Day Asset Management Resourcing

4.4 You should set out your resourcing assumptions for the CVL Transformation

works to a level of detail that clearly justifies the decisions you have made

about the approach to Day to Day Asset Management, and which provides a

basis for adjusting the Day to Day Asset Management cost, should the

Authority chooses to change any aspect of the CVL Transformation works

from your stated assumptions. If no assumption is stated about an aspect of

the CVL Transformation, it will be assumed that all possible CVL

Transformation solutions can be accommodated by your Day to Day Asset

Management solution and pricing. Resourcing information you provide below

should include:

a) Organisation structure and staff numbers, noting where responsibilities

are to be subcontracted, and where not, referencing the grade

descriptions set out in Appendix 12.B in Volume 12

b) Working patterns and shift arrangements that dictate the numbers of

personnel;

c) Details of plant and equipment, including on track plant

d) Infrastructure Depots and material and plant storage

R9.39 Set out the resources you require to undertake Day to Day Asset

Management, for:

a. Each of IM Years One, two, three, four and five, reflecting the completed

and under construction Transformation works (see next full paragraph) in

each of those years;

b. IM Year Six when the Transformation works are complete.

R9.40 Relate the resourcing for Day to Day Asset Management duties to the

relevant financial model templates provided in response to Volume 12 for

your Day to Day Asset Management responsibilities for each of Years One to

Six.

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Renewals Resourcing

R9.41 For each of the eight Renewals highlighted in Appendix 9.H set out the

resourcing you require to undertake:

a. The design of renewals to TfW Plan of work Stage C;

b. The implementation management of the Renewals; and

c. Relate this resourcing to the relevant financial model templates provided in

response to Volume 12.

Efficiency Improvement

4.5 By the end of CVL Transformation, the CVL will be a stable system which is

well understood and on which any change is likely to be small and incremental.

In this stable environment, you will be able to apply good operational and asset

management practice to achieve annual efficiency improvements.

4.6 Candidate areas for delivering efficiency improvement include:

a) Continuous Improvement through techniques as ‘lean management’;

a) Improved supply chain management;

b) Adoption of more flexible working practices, including multiskilling;

c) Adoption of new technologies; and

d) Adoption of advancements in best practice.

R9.42 Explain how you will deliver the efficiency improvement commitments for

Asset Operational Management for each of years 7 through to 15 that you

have set out in the financial model templates in response to Volume 12.

R9.43 Explain how you will deliver the cumulative efficiency improvement

commitment for Day to Day Asset Management for each of years 7 through to

15 that you have set out in the financial model templates in response to

Volume 12.

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5. Appendix 9.A – Asset Management Plan

5.1 This appendix sets out key items which the Authority expects to see in your Draft Asset Management Plan

(AMP).

5.2 Your Asset Management Plan should address years one to five of the CVL Transformation Stage, setting

out all periodic and discrete Total Asset Management activities that the IM will undertake in each year (this

should set out clearly how your CVL works, both completed and under construction, are reflected in each

year’s plan)3. It should:

1. Set out policies for the principal asset classes;

2. Detail the reliability requirements for asset sub-systems;

3. Set out how the sub-system reliability and availability requirements combine to provide the whole

system reliability and availability needed to deliver the operational performance outputs;

4. Set out how decision support tools and analysis of asset trends will help you to meet the Authority’s

Asset Management requirements;

5. Link to Risk Based Management Framework and Asset Knowledge Management Plan, described

elsewhere;

6. How you will scan and assess the emerging technology landscape so if new or improved technology

emerges that can be deployed to deliver a whole life asset management cost savings, this is identified

and considered as part of Asset Management Planning process;

7. Set out your IM Acceptance process for new infrastructure delivered by CVL Transformation,

Renewal and other Enhancements; and

8. Set out how the effects of the introduction of the new Train Fleet on the existing assets will be

planned for, monitored and understood; so that strategies to manage these affects can be developed

in a proactive timely way.

3 Should you be unable to give the same level detail for years two to five as you have provided for year one, the level

should still be of sufficient detail for pricing.

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6. Appendix 9.B – Asset Knowledge Management Plan

6.1 This appendix sets out key items which the Authority expects to see in your Draft AKMP. It should

include:

1. Your Interim Asset Knowledge Plan setting out how you will manage Asset Knowledge during the

Discovery Stage;

2. Arrangements for the control and management of the asset data, stating for each key class of data

whether it will be:

a. Retained and managed in whole or in large part by Network Rail;

b. A full migration into the IM’s own systems; or

c. A combination of retention and management of some data by Network Rail with the remaining

data to be migrated to, and managed in, the IM’s own systems.

3. Description of systems which you will implement to hold asset knowledge, and the decision support

applications that will utilise the data:

a. Explaining how they will support economic and efficient asset management;

b. Setting out the suppliers and anticipated hosting/maintenance arrangements;

4. Description of summary processes to ensure that asset data is maintained intact, complete and

current throughout the life of the ODP Grant Agreement, including:

a. Summary arrangements for secure and successful migration of any data that is to transferred

from Network Rail’s systems to the IM’s systems;

b. Summary arrangements for system and data security that comply with the principles set out in

the ISO/IEC 27000 standards series;

c. The data architecture solution, including systems into which each data set that is to be migrated,

will be migrated;

d. Metadata and data dictionary management arrangements;

e. How data duplication will be avoided where practical and where it does exist how it will be

rigorously managed to avoid deterioration in asset quality and ambiguity of asset currency;

f. The use of all Total Asset Management, CVL Transformation and Future Enhancement

transactions (inspection observation or change through fault response, maintenance, renewal and

enhancement) to maintain and improve the currency of the data; and

g. The arrangements that will ensure transfer of the data back to the Authority’s own system, or

the successor IM’s system, in a way that the data remains intact and complete.

5. How the Bidder will make good Asset Knowledge Management a core part of its IM culture, its wider

ODP culture and the culture of the IDPs;

6. How the IM will ensure that new innovations in asset data management will be adopted over the life

of the ODP Grant Agreement to improve efficiency and effectiveness of asset data management and

asset management;

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7. A description of how it will allow the Authority real-time access to all the IM’s asset data and data

systems and platforms;

8. A description of how AKM will play a part in, and support, the maintenance of contemporaneous

records to support:

a. The management of change resulting from Discoveries;

b. Agreement of such change and all other contractual matters with the Authority and the

Independent Reporter.

9. Details of the annual reporting arrangements for data accuracy and system reliability using the grading

systems set out on page 290 to 293 of Network Rail’s 2016 Annual Return4.

4 Available here: https://www.networkrail.co.uk/wp-content/uploads/2016/11/Network-Rail-Infrastructure-Limited_Annual-

Return-2016.pdf

https://www.networkrail.co.uk/wp-content/uploads/2016/11/Network-Rail-Infrastructure-Limited_Annual-Return-2016.pdf

https://www.networkrail.co.uk/wp-content/uploads/2016/11/Network-Rail-Infrastructure-Limited_Annual-Return-2016.pdf

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7. Appendix 9.C – Standards and derogations management arrangements

7.1 This appendix sets out key items which the Authority expects to see in your standards and derogations

arrangements. You should summarise:

1. A high level programme plan to set up compliance, standards and derogations management

arrangements;

2. Your proposed engineering authorities for each core asset category and supporting evidence for their

selection;

3. The process for considering changes to standards;

4. The process for issuing and controlling agreed standards;

5. The process for considering, agreeing, managing mitigation and communicating a derogation to a

standard; and

6. The process for transferring existing Network Rail derogations, actual or implied, to your

management and control.

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8. Appendix 9.D – Discovery Plan

8.1 Describe discovery activities you will undertake during the Preliminary Design and Discovery Phase such

as:

1. A desk top analysis of the CVL Asset Statement;

a. Inspections and walkthroughs;

b. Non-intrusive surveys;

c. Intrusive surveys; and

d. Analysis of Network Rail’s asset knowledge management and wider asset management systems.

e. Provide a high level programme plan (Gantt chart) showing key elements of implementation of

your Discovery activities;

2. Explain how you will apply your derogations process to Material Discoveries and to existing Network

Rail derogations, actual or implied;

3. Explain how you will develop, maintain and communicate to the Authority; an assessment of the

cumulative impact of Discoveries, including derogations, Temporary Operational Restrictions, changes

to Day to Day Asset Management activities and changes to the identified Renewals;

4. Set out the support needed from on Network Rail to enable you to undertake these activities, how

you will procure this support from Network Rail and contingency plans for delay/non co-operation.

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9. Appendix 9.E – IM Mobilisation and CVL Asset Transfer Plan

9.1 This appendix sets out key items which the Authority expects to see in your IM Mobilisation and CVL

Asset Transfer Plan:

1. Key milestones

2. Activities of both the ODP and other parties to the process

3. Assumptions made about durations for both activities and approvals by others and explain why those

assumptions are considered to be reasonable

4. Authority Dependencies

5. Other Third Party Dependencies

6. Key IT activities

7. HR, TUPE and IR activities and milestones

8. Dependencies on other Preliminary Design and Discovery Phase activities such as Asset

Characteristic discovery activities and derogation development

9. Other activities that the Bidder considers key to the successful delivery of their Solution.

10. Network Rail issues including;

a. Agreements

b. Plant and materials transfer; and

c. TUPE, IR and other personnel matter

11. Regulatory approvals

12. Stakeholder management plan

13. Safety and Risk Management Transition

14. Proposals for progress reporting

9.2 Include your ODP CVL Asset Assumptions. These are to be provided as a separate annexed document

to the Draft Asset Management Plan. The annexed document will not count as part of the page limit

guidance for the Draft Asset Management Plan.

CONFIDENTIAL


10. Appendix 9.F – Day to Day Asset Management Execution Plan

10.1 This appendix sets out key items that the Authority expects to see in your Day to Day Asset Management

Execution Plan for years one to six inclusive.

1. You are to develop this plan on the basis of the following assumptions:

a. The CVL asset system and its Asset characteristics, including age and condition, being as defined

by the combination of:

i. The CVL Asset Statement (CAS); and

ii. Additional information to that given in the CAS, which has been provided by Network Rail

and the Authority in the dialogue and bid periods.

b. The year one Known Renewals should be assumed for year one; and

c. A volume of renewals equal to the volume of year one Known Renewals, should be assumed for

subsequent years for pricing ITSFT Day to Day Asset Management Planning purposes;

2. Each year’s execution plan is to reflect the then:

a. CVL system configuration, which changes through the CVL Transformation stage;

b. CVL operational arrangements, which change through the CVL Transformation stage; and

c. IM arrangements which your Solution may change during CVL Transformation.

3. Fault Management including:

a. Integration of fault management with Asset Operational Management and Rail Services Delivery

Management

b. Arrangements for clear and timely fault reporting by both IM and wider ODP personnel

c. Protocols for prioritisation of fault response

d. Fault response team structure and management, including arrangements for

i. Location of personnel, travel arrangement and track access arrangements to facilitate rapid

response

ii. Spares arrangements – strategic spares carried by teams and access to centrally stored

spares

iii. Response to different asset classes

e. Management of faults in systems provided by others, for example NR telecoms

f. How your management of faults will ensure compliance with the asset knowledge capture

requirements of your Asset Knowledge Management Plan

g. How you will continuously improve fault management and reduce disruptive faults

4. Weather and season related interventions to manage the impact of:

a. Snow, ice and extreme cold

b. Extreme heat

CONFIDENTIAL


c. Flooding

d. High wind

e. Leaf fall

5. Management of routine and periodic inspections including:

a. Inspection schedules for each asset class; noting

i. Any key standards and anticipated asset supplier’s that influence these schedules

ii. Any proposed variations (additions or reductions) to the above to improve efficiency

b. Inspection team structure and management;

c. How your management of routine and periodic inspections will ensure compliance with the asset

knowledge capture requirements of your Asset Knowledge Management Plan.

6. Management of Maintenance (the delineation of Maintenance and Renewals is defined in Annex 7 of

Schedule 3A of the ODP Grant Agreement including:

a. Schedule of planned Maintenance by asset class and geographical area

b. Commentary

c. Maintenance team structure and management;

d. How your management of Maintenance will ensure compliance with the asset knowledge capture

requirements of your Asset Knowledge Management Plan.

CONFIDENTIAL


11. Appendix 9.G CVL Asset Statement

11.1 This appendix sets out the data that comprises the CVL Asset Statement. Volumes 1 and 9 set out how

this data is to be treated as a basis for the development of your Final Tender.

11.2 For the avoidance of doubt, should any other asset data in the ITSFT contradict the data set out in this

appendix, the data set out in this appendix shall take priority because it is the most up to date. If you have

any questions regarding data integrity you should submit a RFC to the Authority.

11.3 Access to the following data repositories is provided via access to live Network Rail systems

1. Linear Asset Decision Support (LADS), via the Network Rail laptop and Network Connect login that

has been issued to you;

2. Civil Asset Register and Reporting System (CARRS), via the browser based login with which you have

been provided;

3. GEO RINM for network survey and ‘network model’, via the Network Rail laptop and Network

Intranet login that has been issued to you; and

4. the 065 database, via the browser based login with which you have been provided

11.4 The data contained within the above live LADS, CARRS and 065 systems shall take priority over any

information contained within any other part of the asset statement. Where there is an inconsistency or

discrepancy between any data contained within the LADS, CARRS and 065 systems and any data forming

any other part of the asset statement, the data derived from the LADS, CARRS and 065 systems shall take

precedence.

11.5 The data contained within any part of CVL Asset Statement excluding the GEO RINM system shall take

priority over any information contained within the GEO RINM system.

11.6 For clarity, a discrepancy between the LADS, CARRS and 065 systems and any other part of the CVL

Asset Statement will not be a valid basis for a Discovery. If you have any questions regarding data integrity

you should submit a RFC to the Authority.

11.7 Except for the information provided in the live Network Rail systems noted above, all data repositories,

data sets or databases have been loaded onto the Award System.

11.8 The following tables:

1. Are organised by asset class;

2. State the name of each data repository, data set or database;

3. State whether the data repository, data set or database is in Award or is in one of the four data

repositories noted in paragraph 11.3 of this appendix and in the case of the former where in Award it

is located; and

4. Provide a brief description of the data in data repository, data set or database

11.9 The Authority may provide additional data, to the data provided on issue of the ITSFT in the repositories,

data sets or databases in Award, during the tender period in response to RFCs where it is available.

11.10 Except for additional information provided in accordance with the previous paragraph, all data in Award

will be frozen on the date of issue of the ITSFT.

CONFIDENTIAL


11.11 The arrangements for treating the data in the live Network Rail data repository LADS is:

1. Access to the LADs will be provided for the full tender period;

2. The data in the LADS will be treated as frozen on the day of the 8-week anniversary of the issue of

the ITSFT and any data added after this day:

a. cannot be used as a basis for the preparation of your tender; and

b. may be treated as the basis for a Material Discovery.

3. On the day of the 8-week anniversary of the issue of the ITSFT, the Authority will have a PDF copy

printed of all CVL information in LADS;

4. The Authority will issue the record noted in the previous paragraph to Bidders no later than the day

of the 10-week anniversary of the issue of the ITSFT;

11.12 The arrangements for treating the data in the live Network Rail data repository CARRS is

1. Access to the CARRS database will be provided for the full tender period;

2. The data in the CARRS database will be treated as frozen on the day of the 8-week anniversary of the

issue of the ITSFT and any data added after this day:


b. may be treated as the basis for a Material Discovery.

3. On the day of the 8-week anniversary of the issue of the ITSFT, the Authority will record the date of

the last minor and major inspection reports and any information on additional inspections or

comments for each of the structures on the Core Valley Lines in CARRS;


of the 10-week anniversary of the issue of the ITSFT.

11.13 The arrangements for treating the data in the live Network Rail data repository 065 is:

1. Access to the 065 database will be provided for the full tender period;

2. The data in the 065 database will be treated as frozen on the day of the 8-week anniversary of the

issue of the ITSFT and any data added after this day


b. may be treated as the basis for a Material Discovery

3. On the day of the 8-week anniversary of the issue of the ITSFT, the authority will download a

spreadsheet from the 065-database recording the date of all the Earthworks Inspections, Flood

Warnings and Reports, Historic Unfinished Inspections and Recommendations in the 065 database on

that day;


of the 10-week anniversary of the issue of the ITSFT;

11.14 The arrangements for treating the data in the live GEO-RINM application is:

1. Access to the GEO-RINM application will be provided for the full tender period;

CONFIDENTIAL


2. The nature of GEO-RINM application precludes date freezing of the information it provides;

3. GEO-RINM is provided to assist in the interpretation of data provided in the other CVL Asset

Statement systems and no reliance should be made on data in GEO-RINM unless confirmed by the

Authority as being allowing through a RFC.

4. If, because of referring to GEO-RINM, you have any questions regarding data integrity in other

systems you should submit a RFC to the Authority.

Structures

Tunnels

TfW Ref Name Location (in data room)

File Name Description

T1 CARRS Network Rail Structures

Dashboard

Master Network Rail

Database showing structures

location and inspections

T2 [redacted] [redacted] [redected]

T3 Structures Minor

Works

(7.001)

7.001 Structures Minor

Works.xlsx

Database showing minor

works carried out to

structures

T4 Structures PPM

Works

(7.001)

7.001 Structures PPM

Works.xlsx

Database showing work

carried out by the PPM Team

T5 Structures Cardiff

Valleys Data

(14.001)

Structures Cardiff Valleys

Data.xls

Contains the location of

structures along the Core

Valleys Route.

Bridges



B1 CARRS Network Rail Structures

Dashboard

Master Network Rail



B2 MA1 4 CAM

(17.006)

17.006 - MA1_4_CAM-02206T-

DK1_Redacted.pdf

Level 0 Inspection for Bridge

at CAM 22.0148

https://award.bravosolution.co.uk/tfw/web/project/document/file/4475/7.001%20Structures%20PPM%20Works.xlsx

https://award.bravosolution.co.uk/tfw/web/project/document/file/5248/17.006%20-%20MA1_4_CAM-02206T-DK1_Redacted.pdf

CONFIDENTIAL




B3 MS1 ST3 (including

bridge strikes)

(17.006)

17.006 - MS1 ST3 (Inc Bridge

Strikes) UPDATED.xlsx

Incident database including

structure failure and bridge

strikes

B4 Reduced Interval

Inspections

(17.006)

17.006 - Reduced Interval

Examinations.xlsx

Databases showing

structures that are on a

reduced interval inspection

regime

B5 ST4 Scour 17.006

17.006 - ST4 - Scour.xlsx

Database of structures

considered to be at risk of

scour

B6 THT 01233 Asset Calcs

(17.006)

17.006 - THT 02133½ Asst

Calcs 19890806 001.pdf

17.006 - THT 02133½ Asst

Calcs 19890806 002.pdf

17.006 - THT 02133½ Asst

Notes 19960000 001.pdf

Inspection reports for Bridge

at THT 21.331/2

B7 UMB15 THT 02207

(17.006)

17.006 - UBM1_5_THT-

02207H-DK1-

REV2_Redacted.pdf

Level 0 Inspection for Bridge

at THT 22.0165

B8

UMB2 0 THT 02111

(17.006)

17.006 - UBM1_5_THT-02309-

DK1.REV4 TL1 Apr 2016.pdf

17.006 - UBM1_5_THT-02309-

DK1.REV4.pdf

17.006 - UBM2_0_THT-

02111T-DK2 -

Outputs_Redacted.pdf

Inspection Report for Bridge

at THT 21.0259

B9 ST5 LONG TIMBERS

(17.006)

17.006 - ST5 - LONG

TIMBERS.xlsx

List of long timber bridges

B10 Structures Cardiff

Valleys Data

(14.001)


Data.xls



Valleys Route.

https://award.bravosolution.co.uk/tfw/web/project/document/file/5322/17.006%20-%20MS1%20ST3%20%28Inc%20Bridge%20Strikes%29%20UPDATED.xlsx

https://award.bravosolution.co.uk/tfw/web/project/document/file/5249/17.006%20-%20Reduced%20Interval%20Examinations.xlsx

https://award.bravosolution.co.uk/tfw/web/project/document/file/5250/17.006%20-%20ST4%20-%20Scour.xlsx

CONFIDENTIAL




B11

Structures Minor

Works

(7.001)


Works.xlsx

Database showing minor

works carried out to

structures

B12 Structures PPM Works

(7.001)


Works.xlsx

Database showing work

carried out by the PPM

Team

B13 [redacted] [redacted] [redacted]




B17 Off Track Asset

Download Ellipse

14.001

Off Track Asset Download

Ellipse.xls

Download from the

Network Rail Ellipse

database showing low value

off track structures assets

including any inspections or

maintenance.

B18 Structures – Wales

17.003

17.003 - Structures - Wales (10)

_redacted.pdf

Engineering Verification

Report on Structures

Buildings

https://award.bravosolution.co.uk/tfw/web/project/document/file/4475/7.001%20Structures%20PPM%20Works.xlsx

https://award.bravosolution.co.uk/tfw/web/project/document/file/2297/Off%20Track%20Asset%20Download%20Ellipse.xls

CONFIDENTIAL




BD1 CARRS Network Rail Structures

Dashboard

Master Network Rail



BD2 Buildings Minor

Works Altrium

(7.001)

7.001 Buildings Minor Works

Atrium (reactive).xlsx

Spreadsheet showing minor

works instances for

Network Rail buildings

BD3 Buildings Property

Examinations

(7.001)

7.001 Buildings Property

Examinations.xlsx

Spreadsheet showing

stations along the route and

station cost codes.

BD4 Building Asset List

(14.001)

Buildings asset list.xls

A database showing the

buildings associated with the

Core Valleys Route.

Minor structures



MS1 CARRS Network Rail Structures

Dashboard

Master Network Rail Database

showing structures location

and inspections

MS2 Structures Minor

Works

(7.001)


Works.xlsx

Database showing minor works

carried out to structures

MS3 Structures PPM

Works

(7.001)


Works.xlsx

Database showing work carried

out by the PPM Team

MS4 Structures Cardiff

Valleys Data

(14.001)


Data.xls



Valleys Route.

MS5 MS1 ST3 (including

bridge strikes)

(17.006)

17.006 - MS1 ST3 (Inc Bridge

Strikes) UPDATED.xlsx

Incident database including

structure failure and bridge

strikes

MS6 Reduced Interval

Inspections

(17.006)

17.006 - Reduced Interval

Examinations.xlsx

Databases showing structures

that are on a reduced interval

inspection regime

MS7 Structures – Wales

(17.003)

17.003 - Structures - Wales

(10)_redacted.pdf

Engineering Verification Report

on Structures

https://award.bravosolution.co.uk/tfw/web/project/document/file/4472/7.001%20Buildings%20Minor%20Works%20Atrium%20%28reactive%29.xlsx

https://award.bravosolution.co.uk/tfw/web/project/document/file/4473/7.001%20Buildings%20Property%20Examinations.xlsx

https://award.bravosolution.co.uk/tfw/web/project/document/file/2290/Buildings%20asset%20list.xls

CONFIDENTIAL


Track



T1 LADS (Linear Asset Data

Store)

Access provided via

Network Rail Laptop

LADS provides a rich data

on track age, condition and

defects.

T2 Metro Track Quality

(2.001)

2.001 - Metro Track

Quality.xlsx

A database showing WT35,

AL35, MT70 and AL70 data

T3 Steel Sleepers

(2.001)

Steel Sleepers- Metro Track

Assets Detailed Age of Road

April 2016.xlsx

A database showing the

location of Steel Sleepers

T4 Ellipse

(All asset types inc track)

(9.019)

9.019 CVL Ellipse data

cut.xlsx

Ellipse Data.zip

An asset database used to

raise and record

maintenance work

T5 GEOGIS

(9.030)

9.030 - GEOGIS Age of

Road Track Asset Wales

April 2017.xlsx

A database used to record

Network Rail Assets

T6 Age of Road

(14.001)

Detailed Age of Road April

2016.xlsx

A database showing the age

and specification of track

along the route

T7 Rail Defects Database

(17.008)

17.008 - TfW request

Defects and Breaks Cardiff

Valleys.xlsx

A database showing

recorded rail defects

T8 Broken Rails Register

(17.008)

17.008 - TfW request

Defects and Breaks Cardiff

Valleys.xlsx

A cut from the rail defect

management system showing

the location and status of

broken rails

T9 Broken Rail Incident

Reports (x5)

[redacted]

[redacted]

T10 Email

17.008 - T4&T9 -

BACKGOUND E-

MAIL.docx

Background email

concerning the provision of

broken rail information.

T11 Level 2 Exceedances

(17.008)

17.008 - Level 2

Exceedences.xlsx

A database showing

instances of Level 2

Exceedance

T12 Sidewear Records (17.008) Records of rail side wear

CONFIDENTIAL


17.008 - Sidewear

Records.zip

T13 Switches and Crossing

Drawings

(17.008)

17.008 - Switches and

Crossing Drawings.zip

Digital drawings of switches

and crossings across the

route, where available.

Level Crossings

TfW Ref Name

Location (in

data room)

File Name

Description

LC1

Level Crossings Risk Detailed

Report

(9.003)

9.003 - Level

Crossings Risk

Details Report

22_05_17.xls

Spreadsheet showing all level

crossings across the Wales Route

with individual risk and collective

risk assessment grading

LC2 Level Crossing Strategy

(9.003)

9.003 Level

Crossings

strategy and

plans.zip

Contains three documents;

1, Planned Level Crossing closures

in CP5 (N.B. None of these are

within the CVL)

2, Network Rail Level Crossing risk

policy

3, Network Rail policy on reducing

risks at Level Crossings

LC3 List of all Level Crossings

(14.001)

List of Level

Crossings.xlsx

Contains a list of all the Level

Crossings on the Core Valley Lines

LC4 Level Crossing Risk

Assessments (17.002)

This folder contains all the detailed

assessments provided by Network

Rail (see note above)

Earthworks

TfW

Ref Name

Location (in data room)


E1 Specification for Invasive

Species Clearance

(2.001)

CAR-1103-B - TO011 -

Specification for Invasive Species

Clearance.pdf

Study conducted by Mott

MacDonald in 2016

concerning or otherwise

regulated species of plant

along the route

CONFIDENTIAL


E2 Earthworks Breakdown (14.001)

Earthworks Breakdown.xlsx

A database showing location,

inspection status and risk

rating of earthworks

E3 065 Database (x10)

Not used as now accessible via

E4.

Record version accessible on

Award is not to be used.

Not used as now accessible

via E4.

Record version accessible on

Award is not to be used.

E4 065 Database Logins provided to an online

based read-only version

Earthworks Examination

Database

E5 WERM2 (17.009)

All content of folder

Water Concentration

Database

E6 GEO-RINM Access provided via Network Rail

Laptop

Aerial Survey viewer with

Utilities and Boundaries

information

Signalling

Signalling Design

TfW

Ref Name



SD1 [redacted] [redacted] [redacted]












Signalling Condition and Maintenance

TfW

Ref

Name Location (in data room)

File Name

Description

SC1 CVL Ellipse Data (all asset

types)

(9.019)

9.019 CVL Ellipse data cut.xlsx

Ellipse Data.zip

Ellipse is the master asset

database for Network Rail for

CONFIDENTIAL


storing and raising maintenance

reports

SC2 CVL SMTH INFO

(2015,2016,2017)

(9.037)

9.037 Cardiff Valleys SMTH

info 2015.xlsx


info 2016.xlsx


info 2017.xlsx

Data on signalling and related

(e.g. points) failures

SC3 S and T Metro Assets

30/03

(14.001)

SandT Metro Assets 30 03

106.xls

Database showing the signalling

and telecom assets

SC4 [redacted] [redacted] [redacted]

SC5 [redacted] [redacted] [redacted]

Telecoms

TfW

Ref Name



T1

CVL Ellipse Data Cut (All

Asset Types)

(9.019)

9.019 CVL Ellipse data cut.xlsx

Ellipse Data.zip

Ellipse is the master asset

database for Network Rail for

storing and raising maintenance

reports

T2

Extract from NR

Decision Support Tool

for Telecoms Assets

(9.021)

9.021 - Extract from NR

Decision Support Tool for

Telecoms Assets.pdf

Extract showing FTN assets in

the South Wales area (not

exclusively CVL)

T3 [redacted] [redacted] [redacted]

T4 [redacted] [redacted] [redacted]

T5

Core Valleys Telecom

Assets V2

(9.021)

9.021 Core Valleys Telecom

Assets V2.xlsx

Database showing the location

of telecoms assets

T6

Wales Metro Telecoms

Assets 190416

(9.021)

9.021 Wales Metro Telecoms

Assets 190416.xlsx

Database showing telecoms

maintenance

T7


Assets 110416

(14.001)

Wales Metro Telecoms Assets

110416.xlsx


of telecoms assets

T8


Maintenance

(14.001)


Maintenance.xlsx


of telecoms assets with some

maintenance information

CONFIDENTIAL


Electricity and Power

TfW

Ref

Name Location (in data room)

File Name

Description

EP1 E and P asset list (9.023)

9.023 EandP asset list.xlsx

A list of the Electricity and

Power assets across the Core

Valleys

EP2 [redacted] [redacted] [redacted]

EP3 [redacted] [redacted] [redacted]

EP4 E and P asset list (14.001)

EandP asset list.xlsx

A list of the Electricity and

Power assets across the Core

Valleys

Stations


File Name

Description

S1 [redacted] [redacted] [redacted]

S2 Listed stations (9.023)

9.023 Listed stations.docx

A document showing listed

stations across the Wales

Route



S5 NR Station Ownership

Plans CVL

(11.002)

11.002 NR Station Ownership

Plans CVL.pdf

Document containing site plans

for each of the stations along

the Core Valley

S6

Station Boundaries

and agreements for

categories

(11.002)

11.002 Station Boundaries and

agreements for categories.zip

Contains more detailed

information on certain stations

CONFIDENTIAL



File Name

Description


S8 Station Maintenance

Plans

(11.008)

11.008 SFO Station

Maintenance Plan Reactive

Station Maintenance for

2016.xlsx

11.008 SFO Station

Maintenance Plan.doc

11.008 Stations Station

Maintenance Plans Part 2

Revised on 31 October

2016.xlsx

- SFO Station Maintenance Plan

Reactive Station Maintenance

for 2016

-SFO Station Maintenance Plan

-Stations Station Maintenance

Plans Part 2 Revised on 31

October 2016

- SFO Station Maintenance

Plan, Annual Water Testing

Cost Clarification

S9 Stations Database (11.013)

11.013 Stations Database.xls

A database of stations across

the Wales Route

S10 Stations Database

Revised March 2017

(11.013)

11.013 – Stations Database

Revised March 2017.xls

Revised version of the database

of stations across the Wales

Route

S11

List of Stations with

Accredited Secure

Station Status

(11.014)

11.014 – List of Stations with

Accredited Secure Station

Status.docx

Document showing all the

stations along the Wales Route

with accredited secure status

Non-compliances and Derogations


File Name

Description

NC1 Copy of NC’s and

TV’S National

(17.003)

17.003 - Copy of NCs

Derogations and

Spreadsheet showing non-

compliance derogations and

temporary variations nationally

CONFIDENTIAL



File Name

Description

TVs_National_2017071

_Redacted.xls

NC2 Copy of NC’s and

TV’s Wales

(17.003)

17.003 - Copy of NCs

Derogations and TVs_ Wales

only_20170710_ Redacted.xls

Spreadsheet showing non-

compliance derogations and

temporary variations on the

Wales route

NC3 Engineering

Verification Tracker

(17.003)

17.003 - SSM Cardiff EV Report

final v2 0_Redacted.doc

Spreadsheet showing reported

non-compliances and remedial

actions

NC4 [redacted] [redacted] [redacted]




NC8 Structures – Wales

(17.003)

17.003 - Structures - Wales

(10)_redacted.pdf


on Structures

NC9 Telecoms Wales

(17.003)

17.003 - Telecoms Engineering

Verification Wales Period 3

Wales ROC-

signed_Redacted.pdf

17.003 - Telecoms Engineering

Verification Wales Period 7_

Redacted.pdf


on Telecoms

Renewals


File Name

Description

R1 Cost and Volumes

handbook

17.004 - Costs & Volumes

Handbook.zip

A handbook used by Network

Rail to define maintenance and

renewals volumes

CONFIDENTIAL


CONFIDENTIAL


12. Appendix 9.H - Table of Indicative CVL Infrastructure Manager Year One Renewals

12.1 This table sets out the Indicative CVL Infrastructure Manager Year One Renewals that are to act at the

basis of the pricing of Maintenance. It also sets out the eight Indicative Year One Renewals for:

1. Design of Renewals to TfW Plan of Works Stage E; and

2. Implementation Management of Renewals, either by the ODP or by an IDP.

12.2 Descriptions of categories are based on Network Rail’s Cost and Volumes Handbook located in Award in

the CVL Asset Statement directory. Routes are defined by Engineering Line References an index of which

is in Award.

Track Renewals

12.3 Renewal of both rails including re-padding and re-stressing at the following worksites.

1. CAM 13m 990 yards to CAM 13m 1430 yards on the UP line. (*Renewal example 1 of 8 for

which a Summary Method Statement, a Design Statement and an Implementation Management Price is

required)

2. CAR 302 Yards

3. CAR 208 Yards

12.4 Renewal of ballast including formation treatment (demonstrated at track bed investigation).

1. CAR 247 Yards

2. CAM 1,006 Yards

3. CAR 247 Yards

12.5 Renewal of ballast at the following worksites:

1. CAR 302 Yards

2. CAR 402 Yards

3. THT 137 Yards

4. CRY 119 Yards

12.6 Renewal of rail and sleepers and replacing existing sleeper types with concrete sleepers:

1. CAM 262 Yards

12.7 Contiguous Renewals on CAR (*Renewal example 2 of 8 for which a Summary Method Statement, a

Design Price and an Implementation Management Price is required), comprising

1. CAR 23m 732 yards to CAR 23m 1080 yards: Renewal of both rails including re-padding and re-

stressing; and

CONFIDENTIAL


2. CAR 23m 1080 yards to CAR 23m 1215 yards: Complete renewal of Rail Sleepers and Ballast.

Additionally, formation treatment where this is demonstrated to be required through track bed

investigation

12.8 Contiguous Renewals on THT:

1. 398 Yards: Renewal of one rail including re-padding and re-stressing

2. 350 Yards: Renewal of both rails including re-padding and re-stressing

Structures Renewals

12.9 Repair and waterproofing of Tunnel (*Renewal example 3 of 8 for which a Summary Method Statement a

Design Price and an Implementation Management Price is required) comprising:

1. [redacted] repoint 25m2 of tunnel entrance; and

2. [redacted], Re-lining at 18 ¾ chains from the Lisvane Portal 175m2

12.10 Remediation of brick retaining wall including installation of tie bars;

12.11 THT: 575 m2

12.12 Timber Deck Replacement, steelwork repairs and paint of Mill [redacted]: 450m2 (Bridge at VON 23m 192

yards) (*Renewal example 4 of 8 for which a Summary Method Statement, a Design Price and an

Implementation Management Price is required)

12.13 Structural relining of culvert;

12.14 ABD, Unnamed Culvert: 20m2

12.15 Strengthen main girder and paint footbridge;

12.16 CAM, [redacted] Footbridge

12.17 Spot brick repairs and total repointing of retaining wall;

12.18 CAM, Feeder Canal Retaining Wall: 300m2

12.19 Strengthen and Repaint overbridge;

12.20 THT

12.21 Replace culvert;

12.22 ABD: 25m2

12.23 Replace retaining wall starting at CAM 18m 1540 yards for 158m2 in the up (Merthyr) direction. (*Renewal

example 5 of 8 for which a Summary Method Statement, a Design Price and an Implementation Management

Price is required)

Signalling and Control Systems and Passenger Information System Renewals

CONFIDENTIAL


12.24 No signalling and control systems and passenger information system renewals will be funded during the first

ten years of the Grant Agreement Term. Where the OPD wishes to use the existing signalling system

functionality as part of its Transformation solution, but is unable to assure the Authority that parts of the

existing signalling system can be life extended to the end of the first ten years of the Grant Agreement

Term, the ODP is to renewal those parts in the Transformation.

12.25 Schedule 3A Definitions set out the arrangement for Renewals in years eleven to fifteen of the Grant

Agreement Term

Telecommunications Renewals

12.26 The Initial Telecommunications Plan required in accordance with Appendix 8.H of Volume 8 includes the

Requirement that your Solution for CVL Transformation must include all of the telecommunications

renewals and enhancements that are needed to deliver your Rail Services over the ODP Grant

Agreement Term. Accordingly, no renewals are included in Appendix 9.H for Telecommunications.

Earthworks Renewals

12.27 Contiguous Renewals, CAM 15m 880 yards to 5m 1650 yards (*Renewal example 6 of 8 for which a

Summary Method Statement, a Design Price and an Implementation Management Price is required),

comprising:

1. 5chs of Embankment Renewal

2. 20ch of Embankment Refurbish

3. 10ch of Soil Cutting Refurbish

12.28 Not used

12.29 Not used

Property and Buildings (Including Stations) Renewals

12.30 Platform re-construction;

[redacted]250 m2

12.31 Canopy Refurbishment at [redacted]of 657 m2 continuously from the Cardiff end of the station.

(*Renewal example 7 of 8 for which a Summary Method Statement, a Design Price and an Implementation

Management Price is required)

12.32 Footbridge Strengthening and Refurbishment;

[redacted] 111 m2

12.33 Footbridge Refurbishment

[redacted] 75 m2

CONFIDENTIAL


Power Distribution and Electricity and Plant Renewals

12.34 It has been assumed that there will be no renewals during the ODP Grant Agreement Term of any assets

forming part of the OLE system, including any existing assets forming part of the system. You are required

to strengthen or renew any such existing assets as part of the CVL Transformation works.

12.35 The following Infrastructure Manager Year one renewals are for E & P assets that are not directly

associated with the OLE system.

1. Signalling power renewal of 12km of 650kv cable relating to FSP upgrades. Bidders should assume that

the cable troughing has sufficient capacity for the cabling, but should also assume that cabling made

redundant by this renewal is to be removed, or, where this is not practical, clearly labelled as redundant.

(*Renewal example 8 of 8 for which a Summary Method Statement, a Design Price and an Implementation

Management Price is required)

2. UPS mid-life refurbishment: 1 UPS renewal

3. DNO renewal:1 DNO replacement

4. Generator renewal: 1 generator renewal

5. FSP renewals:6 FSP renewals

12.36 Not used

Level Crossing Renewals

12.37 It is assumed that works to level crossings to accommodate any changes needed to facilitate your Solution

for CVL Transformation will be undertaken as part of the CVL Transformation. No renewals work on

Level Crossings is anticipated for the first five Infrastructure Manager Years

Off Track Renewals

12.38 1000m of pipe

12.39 200m of Ditch/Channel

12.40 40 Catch Pits

12.41 11,938m of fencing

12.42 5 Access Points

DRAFT – CONFIDENTIAL


13. Appendix 9.I Summary Method Statement Requirements for each CVL Infrastructure Manager Year One Renewal Example

13.1 This appendix sets out key items which the Authority expects to see in your Methodology for each

Confirmed Known Renewal:

1. Programme and key milestones

2. Third Party dependencies

3. Site and access arrangements

4. Possession, Blockade and Temporary Operational Restriction requirements

5. Management of Neighbours and other Stakeholders

6. Plant and Materials

7. HSQE

8. Interdisciplinary and Systems integration issues

9. Handover, Testing and Commissioning and Handback

10. Risk Management including mitigation of possession and blockage overruns

11. Any additional information required