w e l c o m e t o. feature list of online payroll & hrms system for growing businesses prepared...
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W e l c o m e t o
Feature List Of
Online Payroll & HRMS System For growing businesses
Prepared By:
Orange Web Technologies
Online payroll & HRMS Software will reduce the work load of HR, employees of company
and other staff.
In addition to that it also facilitate confidentiality, produce error-free information
automatically and faster access of HR related information of various branches.
It manages the entire information of the Employees from the time they are recruited till the
time they leave the company.Orange Techno lab will be deployed in Desktop/ Server with the features mentioned below.
Web space will be created which will be on unique URL.
There will be facility to create multiple company and multiple branches and use same
Data base for all.
There will be three login penal
oMain Administrator
oBranch Administrator
oEmployee self service
Admin will have the permission to create bulk users at a time and give rights for manage modules. Exp. HR Manager,
Supervisor ,account manager
Introduction
Online Payroll & HRMS For growing businesses
As we understood from the market, Main objective to handle Online browser based
application that automates processes employee life-cycle.
• Employee life-cycle: Résumé handling, Induction and on-boarding, promotions, transfers,
appraisals and salaries, skills mapping and training.
• Employee online attendance and late mark detail and effected in salary as per company rule
• Employees should be able to view their Salaries, Loans, Leave on line
• Employees need to apply for Leave on line and the sanction happen on line and the summary
should be considered for salary calculation
• Employees need to have the facility to enter the reimbursement details on line and
that data to be updated in Salary Calculation Package.
• Employees will mark the change in their detail; Utility should be able to update such records.
Objective of Software
Online Payroll & HRMS For growing businesses
Online Payroll & HRMS For growing businesses
Employee Information
Employee Appraisal /Transfer / Promotion track
Leave Management
Loan Management
Claim Management
Employee In/out Summary
Salary Details
Recruitment
Employee Training
Reports
Key Module
Online Payroll & HRMS For growing businesses
Online Payroll & HRMS Process Cycle
All HR processes from candidate entry till employee exit are fully automated
Do HR & Payroll activities and employee self service functions from wherever, whenever in a few
clicks
System provides to create multiple companies.
System provides to create Multiple branches and data of various branches can be accessed
according to branch wise.
Administrator can give access rights of add, update, view and delete of information to different
user like HR, Supervisor or branch Manager.
Employees have their own user Id and password to access their account. (Employee Self Service
Module)
System provided online attendance facility for multiple Locations.
Attendance device (RF / Biometric) can be integrated for getting attendance records of employee.
Key Features
Online Payroll & HRMS For growing businesses
Week off, late marks and Overtime can be done through general setting.
Various alerts are also provided Dash board when user or admin logs into system.
User defines Allowance, Reimbursement, claim, leave, loan & advances and other HR policy can
be handled through software.
System also provides generation of various reports and allows export & Import via excel / third
party software.
Reports are generated according to Company’s rules.
System also provides Email and SMS notification facility.
As per assign user rights and branch login & admin login history should be maintain and display to
admin user
Key Features
Online Payroll & HRMS For growing businesses
Staffing Request form (request send by manager only)
Approval of Vacancies from HR and post it throw email
Publishing Requirements to Website/ Newspaper
Save data of Applied candidates/ Resume Repository
** Online Resume Submission & Resume Filtering
Interview Scheduling data and auto mail & reminder
Interview Call of filtered candidate send via email
Appointment Letter Printing / email
Automatically generates acknowledgment letters, interview invitations etc.
Selected candidate get appointment letter and HR/admin get reminder and branch admin if
authority of branch manager Maintain Skill sheet for each employee Allows identification of key positions in the organization and their mapping to required skills, competencies, job descriptions, qualifications and experience profiles
Recruitment Module
Online Payroll & HRMS For growing businesses
Training Request from Employee/
Department and Approval
Trainer Database Management
Training Scheduling
Informing Trainer and Trainee on mail
360° feedback Training Performance Tracking
(Trainer and Trainee, manager)
Track Training Costs by type - department-
wise cost allocations
Training History maintenance
Recruitment Module
Online Payroll & HRMS For growing businesses
Maintains a Skill sheet for each employee
Allows identification of key positions in the organization and their mapping to required skills, competencies, job descriptions, qualifications and experience profiles
Training Request from Employee/ Department and Approval
Trainer Database Management
Training Scheduling
Informing Trainer and Trainee on mail
360° feedback Training Performance Tracking (Trainer and Trainee , manager)
Track Training Costs by type - department-wise cost allocations
Training History maintenance
Training Management
Online Payroll & HRMS For growing businesses
Training Management
Online Payroll & HRMS For growing businesses
After RecruitmentOf Employee
Measurement OfSkill
ManagerFeedback
TrainingRequirementGeneration?
Training Planning
Yes
Assign Faculty orCost for it
Give Review to theManager
If TrainingProvide
Flow Chart for Training Process
No
Employee Profile
Contact
Emergency Contacts
Dependants
Immigration
Jobs & Assets
Reporting
Experience
Education
Employee Information
Skills
Language
Attachment
Allowance
Salary
Insurance
Staff accommodation module
Online Payroll & HRMS For growing businesses
Login Screen
Online Payroll & HRMS For growing businesses
Online Payroll & HRMS For growing businesses
It keeps tracks of all necessary details of employee such as Employee Code, Grade,
Designation, Joining Date, Contact Details, Immigration Information, Job task, Skills, Basic
Salary.
In addition to that it also maintains record of Week off, Probation period, Shift & Late
mark of every employee.
Tracking past employee information : It also takes into consideration of Notice
period, Asset issue, Pending Loans & Leaves and prepares Full & Final settlement, Feed
Back for company, Salary History & Reason of leaving the company.
Employee Information
Online Payroll & HRMS For growing businesses
Employee Appraisal & Transfer Module
Online Payroll & HRMS For growing businesses
How do we asses Employee?
• The promotions in the organization are usually governed by the following factors:
How well an employee performed in his / her present job.
How much potential an employee has for future responsibilities.
How much additional knowledge he / she have acquired for further advancement.
Personal attribute, work habits, attitude towards self and others, ability to get
along with the team, leadership qualities, personal contribution to the success of the
company determines his / her competence for promotion.
Feedback given by all those who work with the employee such as his / her
superiors, subordinates, peers and the customers.
These All Points Covered by Online HRMS & Payroll and make it easy for HR.
All relevant data (such as job descriptions, past appraisals, self appraisals, third-party
assessments, goals and objectives, journal notes, etc.) is accessible through a single, secure,
convenient portal.
Employee at various location , department, grade, qualification
Details of Employee Completing Probation period, Maximum grade limit
List of employees process wise
List of employees project wise
List of employees team wise
Promotion / Transfer Details
Warning letters details
Employee Appraisal & Transfer Module
Online Payroll & HRMS For growing businesses
360° feedback Training Performance Tracking
This leads to dramatically more useful and actionable feedback for the appraise, with resultant
hugely enhanced behavior and Performance improvement.
PEERS: Questions about teamwork (and related).
CUSTOMERS: Questions about customer service (and related).
MANAGER/S: Questions about the employee's job competency and behaviors.
DIRECT REPORTS: Questions about the manager's management style and practices.
(Post Salary, grade, Effective Date ,new designation,% increase in salary, Reason for
Promotion - Demotion)
Next revision date & reminders
Appraiser can post comments and set objectives for those appraised. Follow up on these
objectives can be done through the system.
User defined Competencies for different levels of appraisal
User defined appraisal reasons and ratings
Employee Appraisal & Transfer Module
Online Payroll & HRMS For growing businesses
Online Payroll & HRMS For growing businesses
Online Payroll & HRMS For growing businesses
360 Feed Back Of Employee
Company wise Leave Policy – user define leave Grade-wise Paid / Unpaid.
Leave Application: Employee can apply for leave online & HR/Authorized user will get alert
notification for same.
Employee Leave Approval : it can be approved by the Supervisor or admin or hr manager –
on the basis of leave balance of employee and availability of alternate employee
Employee Leave Carry Forward: leave carry forward process done automatically as defined
period in leave master.
Leave Cancellation: if leave is approved incase if employee remain present on that day then
admin can cancel the leave.
Leave Encashment: employee can put request of leave Encashment after define period of
that leave and admin get alert for that and also save all records.
Leave Management
Online Payroll & HRMS For growing businesses
Online Payroll & HRMS For growing businesses
Loan Master: Here admin or any authorized person can define the type of loan/Advance
and define the maximum limit that is to be approved for that particular Grade of Employee.
Loan Application: Employee can apply for loan through loan application and the
authorized user or admin will get alert for new application.
Loan Approval: Admin has rights to approve the loan requested by any employee.
Loan Payment: Admin will maintain the record and make the entry of loan installment or
loan payment by the employee and can be directly deducted from salary in installment.
Advance/Loan Management
Online Payroll & HRMS For growing businesses
Claim Master: Here admin or any authorized person can define the type of claim and the
maximum limit that is to be approved for that particular claim like travel expense, Medical
expense, Mobile bills or Accommodation.
Claim Application: Employee can make a request for claim and can also attach the required
document for claim application and the authorized user or admin will get alert for new
application. Admin can also make the entry for the claim application on the behalf of any
employee.
Claim Approval: Admin has rights to approve the claim requested by any employee by
verifying the document attached by employee at the time of request.
Claim Payment: Admin will manage the record of claim payment.
Claim Management
Online Payroll & HRMS For growing businesses
OT Approve Daily: It will calculate and display the working hours and OT (Over Time) hours of
selected employee on the daily basis. Admin can modify the OT hours that is to be approved and
save the details which will calculated in the salary.
OT Approve Monthly: It will calculate and display the working hours and OT (Over Time)
hours of selected employee as per selected dates. Admin can modify the OT hours and can
approve the details which will effect on salary.
Bonus Details: Admin can give bonus amount to any employee as per company norms. Admin
can set the criteria on the basis of “Basic Salary”, “Gross”, “Consolidated” and “Fix”. Bonus can
also be effective in salary by selecting month and year. Bonus can be given in Fix amount or on
basis of percentage.
Advance Detail: Admin can manage the advance details of any employee based on Monthly
Attendance – present / absent – salary is process.
Salary Details
Online Payroll & HRMS For growing businesses
Monthly Salary: System will automatically calculate salary of employee on basis of In/Out
entries, approved OTs, Loan, Leave Details, Arrears, Deduction, IT Tax and Advance of that
employee for selected month and year. After saving the record, it will display the net amount of
salary that is to be paid to employee.
Manual Salary: System will calculate the salary of selected employee on selected month and
year on the basis of details entered by admin. Auto emailing facility to each employee.
Salary Settlements: Admin will make the salary settlements if required after the appraisal of
the employee.
Full and Final Settlements: System will automatically calculate pending dues, leaves, loan,
assets and any outstanding salary in the case of employee leaving the company or organization.
Salary Management Details
Online Payroll & HRMS For growing businesses
Reports
System will generate the various reports that
can be viewed and export in different formats like
PDF, Word, Excel, XML, and Editable RTF.
Reports can also be generated by selecting
branch, grade, department, designation, status
In addition to that it also provides the facility of
grouping the records.
Online Payroll & HRMS For growing businesses
Following are the some of the important Reports of the system:
Employee Reports
Employee List
Employee CTC Detail
Employee Shift change Report
Left Employee History
Increment Reports- to view increment due list, increment details and Increment
amount reports.
Promotion -to view Promotion details of Employees. Facility to select date Periods.
Re-designation Reports of re-designation of employees.
Transfer Reports on Employee transfers.
Attendance Report
Employee In/Out summary
Late Mark summary Details
Attendance Register
Online Payroll & HRMS For growing businesses
Leave Reports
Leave Approval Report
Leave Balance Report
Yearly Leave Summary Report
Loan / Advance and Salary Report
Loan Reports
Salary Slip
Salary Register with Allowance/Deduction
Yearly Salary summary
Employee Overtime Report
Employee Advance Report
Settlement Report
Statutory Report which contains PF, ESIC, PT, IT reports and Gratuity and
Bonus Report
Online Payroll & HRMS For growing businesses
Recruitment Detail Reports
Recruitment- applicant wise
Extensive Recruitment Related and MIS Reports
Training Reports
Training Calendar Report on Training calendar - list of trainings scheduled date wise.
Training Record Report on Training Details - date, number of employees attended,
cost Involved, employee details etc.
Training Feedback Report on Employee feedback of trainings attended.
Supervisor Feedback
Employee skill
Letters
These are various letters that a company issues to its Employees Offer letters,
Appointment letters, Increment Letter, Disciplinary Letters, Exit letters etc
Online Payroll & HRMS For growing businesses
Mr. ANKUR PATEL(Marketing Director)7th floor 703 Kataria Arcade, Beside Adani School, Makarba, Sarkhej Gandhinagar Highway, Ahmedabad - 380051, Gujarat, INDIA.Mobile - (+91) 94260 68968INDIA -Tel / Fax : +91-79-29706800USA – +1 -973 -388 -6545
URL : www.orangewebtech.com www.payrollsoftware.co.in
Sales Enquiry
Mr. Ankur
+91-9426068968
orangewebtechorangewebtech
Enquiry : [email protected]
Support : Payroll :- +91 79 40068968 / 29706800
Online Payroll & HRMS For growing businesses
Contact Detail