VPA Quarterly “Howgozit”

Second Quarter 2010

July 1, 2009 – December 31, 2009

Metric Assessments of Key Operating AreasMetric Assessments of Key Operating Areas

Why Measure/Evaluate Data?

• “If you’re not keeping score, you’re just practicing”…..Vince Lombardi

• Metrics to assess “how we’re doing”– Outcomes, measures of merit, completed tasks– Identify areas that need training, better guidance or process

changes– ‘Continuous Process Improvement’, mission

accomplishment and institutional effectiveness– Provide the data assessment for Program Review at year’s

end

• Evaluate division level performance, where possible– “Nothing personal….. just business”!

• Feedback and data analysis are essential parts of the College Planning Cycle

Classified Staffing Levels(less Child Development Center)

As of 12/31/09

95%93%91%89%

95%93%91%94%91%91%

0

50

100

150

200

250

300

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

20%

30%

40%

50%

60%

70%

80%

90%

100%

Authorized FTE Filled FTE % Filled Positions

Classified HiringYear to Date

12/31/09

31

22 21 1921

37 4134 32

35

0

10

20

30

40

50

Application Deadline Hiring Decision

FY/07 FY/08 FY/09

FY/10 1st Qtr FY/10 2nd Qtr

Classified EvaluationsYear to Date 11/30/09

Division / Unit FY 2009

Evals on Time*

# Evals DueFY 10 / 1st

Quarter

# Evals DueFY 10 / 2nd

Quarter

# Evals DueFY 10 / 3rd

Quarter

# Evals DueFY 10 / 4th

Quarter

Number Percentage

President 100% 1 1 1 50%PIO 100% 0 0 0 100%PRIE 100% 2 1 3 100%IT 89% 5 4 4 44%CCR 100% 1 1 2 100%

VPA 100% 0 0 0 100%Business Office 100% 4 1 4 80%Operations 10% 6 6 10 83%Bookstore 100% 1 1 2 100%City Café 100% 1 1 0 0%

VPI 50% 1 1 2 100%Davis Center 100% 1 0 1 100%Downtown & W. Sac 100% 2 2 4 100%

AVP- Rick Ida 100% 0 0 0 100%AT 83% 3 2 3 60%BSS 86% 2 2 4 100%Business 100% 1 3 4 100%LRC 93% 5 10 15 100%SAH 0% 4 4 7 88%

AVP- Julia Jolly 100% 0 0 0 100%HFA 80% 2 3 0 0%L&L 100% 0 3 3 100%MSE 100% 1 2 3 100%P.E., Health & Athletics 100% 1 2 3 100%

VPSS 100% 0 0 0 100%Counseling & Student Success 88% 2 1 2 67%Matric. & Student Development 48% 4 3 2 29%Student Services & Enrollment 48% 7 11 8 44%

*On Time= Close-Out + 25 days90-100%= green70-89%= yellow69% or below= red

Evals on Time*

29

18

26

20

35

29

0

5

10

15

20

25

30

35

Feb-07 Feb-08 Jan-09

Eligible to Attend Attended

4.9 4.94.5

0

1

2

3

4

5

Feb-07 Feb-08 Jan-09

Overall Program Quality

Good

Classified New Hires Orientation

Administrative Services Workshops

48

4447

34

41

33

49

40

0

10

20

30

40

50

Sep-06

Mar-07

Aug-07

Dec-07

May-08

Dec-08

Apr-09

Dec-09

Number of Attendees

Apr 09 Topics• End of Year Program Close-Out• Budget Carry-Overs• White Paper Requisition Process• New Postal Service Procedures• Classified Evaluations

Dec 09 Topics• Budget• Construction Update• Fund Types• Facilities Use• Evaluations• White Paper

College Discretionary Fund (CDF) Burn Rate2nd Quarter: 1 Jul 09 – 31 Dec 09

Division / Unit Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

President 37,134 11,255 30% 50%PIO 10,923 4,034 37% 50%PRIE 17,231 6,133 36% 56%IT 22,730 10,594 47% 60%CCR 7,335 1,247 17% 56%

VPA 13,628 5,428 40% 40%Operations 272,696 134,126 49% 60%

VPI 25,128 6,082 24% 50%Downtown 17,786 11,052 62% 50%West Sacramento Ctr 25,965 10,977 42% 45%Davis Center 28,977 12,363 43% 40%

AVP- Rick Ida 20,996 4,562 22% 50%AT 72,833 30,672 42% 50%Business 21,758 7,060 32% 50%LRC 196,395 82,660 42% 25%Allied Health 35,888 11,711 33% 50%Science 70,480 21,036 30% 60%BSS 44,610 10,836 24% 45%

AVP- Julia Jolly 11,348 7,305 64% 50%MSE 27,271 5,337 20% 50%HFA 84,587 37,759 45% 50%L&L 31,055 8,619 28% 35%P.E., Health & Athletics 111,487 91,204 82% 50%

VPS 8,866 1,560 18% 50%Counseling & Student Success 43,575 14,289 33% 50%Matric. & Student Development - Matric Office 70,044 15,691 22% 50%Matric. & Student Development - Cultural Awareness 12,064 666 6% 30%Matric. & Student Development - Campus Life 9,446 148 2% 50%Matric. & Student Development - RISE 750 500 67% 50%Matric. & Student Development - Voter Registration 5,961 6,794 114% 50%

AVP 7,485 2,263 30% 40%Admissions & Records 45,169 30,302 67% 50%Financial Aid 23,024 1,885 8% 50%

*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Expenditure ComparisonAs of 12/31/09

Budget Year Fund 11 Fund 12 Fund 11 Fund 12 Fund 11 Fund 12 Total

%

Change

2010 36,126 62,234 106,649 209,912 206,940 166,927 788,788

2009 70,797 115,510 144,923 262,062 256,216 268,632 1,118,139

Increase/(Decrease) (34,671) (53,276) (38,274) (52,150) (49,275) (101,704) (329,351) -29%

Travel Classified Temp Student Help

Instructionally-Related Fund (IR) Burn Rate2nd Quarter: 1 Jul 09 – 31 Dec 09

Division/Unit 2010 Approp.Prior Year Carryover

2010 Total Budget Expenditures Percentage

Division Burn Rate

Burn Rate Indicator*

Counseling 6,285 3 6,288 3,154 50% 50%

Davis Outreach 300 6 306 195 64% 33%

Downtown Outreach 0 0 0 0 0% 0%

Campus Development 2,000 3,885 5,885 0 0% 0%

Financial Aid 434 0 434 0 0% 100%

Humanities & Fine Arts 31,834 3,255 35,089 16,244 46% 50%

Language & Literature 16,407 0 16,407 2,485 15% 50%

Math Science Engineering 218 94 312 0 0% 0%

Multicultural Activities 23,931 2 23,933 7,292 30% 40%

P.E., Health, & Athletics 76,395 453 76,848 57,970 75% 50%

Science & Allied Health 0 0 0 0 0% 0%

Student Development 11,696 0 11,696 670 6% 34%West Sacramento Outreach 500 (30) 470 138 29% 60%

Totals 170,000 7,668 177,668 88,148 50% 52%

+/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

Lottery Burn Rate2nd Quarter: 1 Jul 09 – 31 Dec 09

Division Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

AT 45,839 5,744 13% 50%BSS 10,281 0 0% 50%Business 8 0 0% 50%Downtown Ctr 1,502 0 0% 50%HFA 28,762 17,168 60% 50%IT 7,563 6,826 90% 50%L & L 7,450 5,719 77% 50%MSE 66 0 0% 50%P.E., Health & Athletics 80,067 73,283 92% 50%Science 42,132 22,412 53% 50%West Sacramento Ctr 1,928 197 10% 50%

*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Special Activities Fund Burn RateAs of 12/31/09

Unit Appropriations Expenditures Percentage

PRESIDENT 14,500 3,912 27%

Vice President Administration 7,500 598 8%

Vice President Instruction 15,000 1,501 10%

Vice President Student Services 18,000 4,729 26%

TOTAL 55,000 10,741 20%

Categorical Program Burn Rate2nd Quarter: 1 Jul 09 – 31 Dec 09

Categorical OPR Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

ATT AT 114,258 18,500 16% 50%DOL GreenForce Initiative AT 423,463 58,506 14% 16%Basic Skills 08-09 AVPI 276,808 87,018 31% 50%Basic Skills 09-10 AVPI 153,403 0 0% 50%CTE Sac-Yolo Partner Project Yr 1 AVPI 325,366 173,009 53% 100%CTE Sac-Yolo Partner Project Yr 2 AVPI 400,000 0 0% 50%Regional Cons VTEA IB AVPI 8,000 4,684 59% 50%VTEA AVPI 1,114,630 469,063 42% 50%Matriculation AVPS 798,059 367,578 46% 50%Matriculation Extension AVPS 76,641 76,641 100% 100%Child Development Training Consortium BSS 16,250 1,005 6% 50%Local Tech Prep BSS 20,000 0 0% 50%CAHSEE Prep Year 2 LR 354,717 104,565 29% 67%CAHSEE Prep Year 3 LR 100,000 5,053 5% 67%MESA/CCP MSE 55,840 3,383 6% 50%MESA/CCP Extension MSE 25,004 25,004 100% 100%SW Advisory Committee for Health Careers SAH 38,000 10,390 27% 50%ARRA - Dental Hygiene SAH 287,999 0 0% 25%CTE Equip Fund for Nursing SAH 16,758 15,093 90% 100%DS-VTEA Health SAH 300,000 135,935 45% 50%EDP Statewide Health Care SAH 94,481 39,327 42% 50%EDP Statewide Health Care Extension SAH 52,326 52,326 100% 100%FCCC-Wellpoint-Cntr for Nursing SAH 53,704 49,549 92% 50%Health Occup Prep & Ed (HOPE) Yr 2 SAH 80,451 38,707 48% 67%Health Occup Prep & Ed (HOPE) Yr 3 SAH 316,666 139,933 44% 50%Nursing Retention Yr 1 SAH 59,060 55,934 95% 100%Nursing Retention Yr 2 SAH 135,950 61,190 45% 50%Responsive Training Fund SAH 1,189,448 817,209 69% 50%WIA Center for Nursing SAH 274,993 118,702 43% 50%BOG BFAP SSE 846,031 371,365 44% 50%BOG BFAP Extension SSE 44,894 44,894 100% 100%CalWORKs SSE 465,084 277,163 60% 50%CARE SSE 178,888 32,248 18% 50%CARE Extension SSE 11,333 11,333 100% 100%DSPS SSE 1,143,054 656,177 57% 50%DSPS Extension SSE 4,684 4,684 100% 100%EOPS SSE 1,084,065 611,265 56% 50%EOPS Extension SSE 125,914 125,914 100% 100%TANF SSE 113,523 39,857 35% 50%WorkAbility SSE 211,465 99,577 47% 50%ARRA - Workability SSE 40,144 0 0% 50%Early College High School (Gates Fdn) VPI 130,591 26,614 20% 50%

*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Categorical Program Burn Rate2nd Quarter: 1 Jul 09 – 31 Dec 09

Categorical OPR Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

Basic Skills 08-09 AVPI 276,808 87,018 31% 50%VTEA AVPI 1,114,630 469,063 42% 50%CalWORKs/TANF MSD 578,607 317,020 55% 50%DSPS MSD 1,143,054 656,177 57% 50%Matriculation MSD 753,573 367,578 49% 50%BOG BFAP SSE 846,031 371,365 44% 50%CARE SSE 178,888 32,248 18% 50%EOPS SSE 1,084,065 611,265 56% 50%

*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

VTEAAVP

Categorical Program Burn Rate2nd Quarter: 1 Jul 09 – 31 Dec 09

Division Budgeted Encumbered Expended Total Burn Rate

Advanced Technology 342,382.00 6,420.12 198,002.61 204,422.73 60%

Business 149,822.00 17,112.70 60,494.54 77,607.24 52%

Behavioral and Social Sciences 131,604.00 0.00 26,332.20 26,332.20 20%

Counseling 43,124.00 106.40 34,632.78 34,739.18 81%

Learning Resources 197,372.00 0.00 50,513.43 50,513.43 26%

Matriculation and Student Development 92,001.00 0.00 41,750.20 41,750.20 45%

Science and Allied Health 74,715.00 2,380.68 31,877.04 34,257.72 46%

Budget Committee/Reserve 83,610.00 0.00 -560.00 -560.00 -1%

Total 1,114,630.00 26,019.90 443,042.80 469,062.70 42%

Basic SkillsAVPI

Categorical Program Burn Rate2nd Quarter: 1 Jul 09 – 31 Dec 09

Budgeted Expended Burn Rate

Writing Center 153,560.00 61,040.13 40%

Mathematics 18,730.00 5,557.23 30%

Language and Literature 29,059.00 1,550.44 5%

Basic Skills Coordinator 40,089.00 18,869.97 47%

Unallocated 35,370.00 0.00 0%

Total 276,808.00 87,017.77 31%

Absence ReportsYear to Date 12/31/09

Division

Submit'd 1st Qtr

Late 2nd Qtr

Late 3rd Qtr

Late 4th Qtr

Late Late Rate

Late Indicator*

President 33 0%PIO 6 1 17%PRIE 21 1 5%IT 45 0%CCR 21 1 5%

President Totals 126 2 1 0 0 2%VPA 76 0% Bookstore 48 0%

Business Office 36 0%Operations 278 1 0%

VPA Totals 438 1 0 0 0 0%VPI 36 0%

Davis Center 18 0%Downtown & W. Sac 24 1 1 8%

AVP- Rick Ida 48 1 2%AT 51 0%BSS 99 0%Business 42 0%LRC 180 0%SAH 84 1 1%

AVP- Julia Jolly 42 0%HFA 42 1 2%L&L 30 0%MSE 22 1 5%P.E., Health & Athletics 36 2 5 19%

AVP- Jim Comins 3 1 0%VPI Totals 757 7 7 0 0 2%

VPSS 21 1 1 10%AVP-Greene 6 0%Student Services & Enrollment 220 5 1 3%Counseling & Student Success 87 3 3 7%Matriculation & Student Development 147 2 3 3%

VPSS Totals 481 11 8 0 0 4%

TOTALS 1,802 21 16 0 0 2%

*Expected error rate =0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

IntentsYear to Date 12/31/09

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate Indicator*

President 0%PIO 0%PRIE 0%IT 0%CCR 0%

President Totals 0 0 0 0 0 0%VPA 0%

Business Office 0%Operations 0%

VPA Totals 0 0 0 0 0 0%VPI 0%

Davis Center 0%Downtown & W. Sac 0%

AVP- Rick Ida 0%AT 1 1 0%BSS 10 9 90%Business 0%LRC 4 1 25%SAH 3 0%

AVP- Julia Jolly 0%HFA 5 2 40%L&L 0%MSE 0%P.E., Health & Athletics 5 3 60%

AVP- Jim Comins 0%VPI Totals 28 15 1 0 0 57%

VPSS 0%Student Services & Enrollment 2 1 1 100%Counseling & Student Success 0%Matriculation & Student Dev. 6 1 1 33%

VPSS Totals 8 2 2 0 0 50%

TOTALS 36 17 3 0 0 56%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

Travel AuthorizationsYear to Date 12/31/09

Division Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate Indicator*

President 7 1 14%PIO 0%PRIE 1 0%IT 3 1 33%CCR 0%

President Totals 11 0 2 0 0 18%VPA 0%

Business Office 0%Operations 0%

VPA Totals 0 0 0 0 0 0%VPI 2 0%

Davis Center 0%Downtown & W. Sac 8 0%

AVP- Rick Ida 3 0%AT 4 0%BSS 13 0%Business 6 0%LRC 4 3 75%SAH 5 1 1 40%

AVP- Julia Jolly 4 0%HFA 1 1 100%L&L 2 0%MSE 3 0%P.E., Health & Athletics 9 1 11%

AVP- Jim Comins 46 2 4%VPI Totals 110 1 8 0 0 8%

VPSS 11 1 9%AVP-Greene 1 0%Student Services & Enrollment 33 2 6%Counseling & Student Success 11 3 5 73%Matriculation & Student Dev 7 0%

VPSS Totals 62 4 8 0 0 19%

TOTALS 183 5 18 0 0 13%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

Budget EntriesYear to Date 12/31/09

Division Submitted 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate

Indicator

President 2 0%PIO 0%PRIE 2 0%IT 6 0%CCR 3 0%

President Totals 13 0 0 0 0 0%VPA 208 0%

Business Office 0%Operations 1 0%

VPA Totals 209 0 0 0 0 0%VPI 1 0%

Davis Center 3 0%Downtown & W. Sac 5 1 20%

AVP- Rick Ida 8 1 2 38%AT 56 1 2%BSS 4 0%Business 9 0%LRC 17 3 18%SAH 49 0%

AVP- Julia Jolly 6 1 17%HFA 10 0%L&L 3 1 1 67%MSE 6 1 17%P.E., Health & Athletics 17 1 6%

AVP- Jim Comins 8 0%VPI Totals 202 5 8 0 0 6%

VPSS 4 0%AVP-Greene 14 4 29%Student Services & Enrollment 24 2 7 38%Counseling & Student Success 7 1 14%Matriculation & Student Devel. 13 1 3 31%

VPSS Totals 62 7 11 0 0 29%

TOTALS 486 12 19 0 0 6%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

RequisitionsYear to Date 12/31/09

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate Indicator*

President 11 0%PIO 0%PRIE 2 0%IT 40 0%CCR 3 1 33%

President Totals 56 0 1 0 0 2%VPA 10 0%

Business Office 2 0%Operations 124 1 2 2%

VPA Totals 136 1 2 0 0 2%VPI 4 0%

Davis Center 9 0%Downtown & W. Sac 24 0%

AVP- Rick Ida 4 1 25%AT 67 0%BSS 23 0%Business 13 0%LRC 95 2 2%SAH 146 4 3%

AVP- Julia Jolly 3 0%HFA 25 2 1 12%L&L 18 0%MSE 13 1 1 15%P.E., Health & Athletics 65 0%

AVP- Jim Comins 38 0%VPI Totals 547 7 5 0 0 2%

VPSS 0%AVP-Greene 5 0%Student Services & Enrollment 88 1 3 5%Counseling & Student Success 15 1 7%Matriculation & Student Dev 32 0%

VPSS Totals 140 1 4 0 0 4%

TOTALS 879 9 12 0 0 2%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

College TotalsYear to Date 12/31/09

Procedure Submitted 1st Qtr Errors

2nd Qtr

Errors

3rd Qtr

Errors 4th Qtr Errors

Error Rate

Error Rate

Indicator*

Absence Reports 1,802 21 16 2%

Budget Entries 486 12 19 6%

Intents 36 17 3 56%

Requisitions 879 9 12 2%

Travel Authorizations 183 5 18 13%

Textbook RequisitionsYear to Date 12/31/09

Division Number of Sections Received 1/07/2010 Completed

Advanced Technology 138 128 93%

Behavioral and Social Science 403 399 99%

Business 219 219 100%

Counseling 68 55 82%

Humanities and Fine Arts 452 452 100%

Language and Literature 337 329 98%

Learning Resources 20 18 90%

Math and Engineering 180 180 100%

PE, Health & Athletics 35 24 69%

Science and Allied Health 180 180 100%

Total Textbook Requistions 2032 1981 97% 90-100% = Green70-90% = Yellow 0-70% = Red

0.0

5.0

10.0

15.0

20.0

25.0

30.0

Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09

Tons

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Goal

Mixed Recycle Green Waste Trash % Diversion

Waste Diversion ReportYear-to-Date 12/31/09

Copier UsageJul 08 – Dec 08 vs Jul 09 - Dec 09

DEPARTMENTOPTIMAL IMPRESSIONS

PER MONTH Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09

ADMISSIONS 32K 3,450 5,101 6,405 5,468 5,334 6,130 6,197 6,661 3,353 2,864 2,948 3,840ADV TECHNOLOGY 70K 4,658 23,504 34,592 25,194 20,270 22,856 1,768 9,417 10,032 11,737 12,441 7,217ALLIED HEALTH-NURSING 45K 28,184 25,323 65,695 50,978 44,616 31,481 22,471 10,537 20,779 25,103 16,820 11,294ASSESMENT 45K 3,698 2,967 2,813 1,613 2,037 3,477 3,907 4,299 747 1,205 2,009 2,691ATHLETICS-NORTH 70K 5,055 16,434 19,581 14,311 13,255 7,337 4,946 12,252 12,702 12,252 8,672 6,362ATHLETICS-SOUTH 60K 3,324 13,117 13,816 19,649 11,800 9,752 3,317 3,520 10,067 8,112 5,566 6,002AVPSS 32K 536 1,123 3,878 4,361 562 44 193 147 108 756 581 191BEHAV & SOC SCI 70K 44,669 48,366 86,499 110,629 79,896 62,210 41,814 19,866 30,889 52,372 28,356 25,440BUSINESS DIVISION 70K 15,928 13,411 31,539 34,159 29,988 24,430 11,815 12,294 11,089 12,184 9,322 9,885BUSINESS OFFICE 60K - - - - - - 1,428 2,236 1,670 3,650 2,675 2,318

CAMPUS POLICE 40K 2,403 3,393 2,896 2,773 5,324 3,295 2,923 2,157 2,342 2,953 2,460 1,360CDC-FRONT OFFICE 36K 0 0 0 0 0 0 2,620 4,450 6,731 4,268 3,792 3,045COLLEGE RELATIONS 30K 452 761 1,625 836 501 877 551 375 467 527 378 361COUNSELING 100K 11,167 14,134 24,619 17,641 13,078 8,957 4,297 9,596 9,796 8,216 4,657 3,839DAVIS OUTREACH 110K 29,269 30,919 40,220 60,016 52,646 37,845 27,762 16,287 29,078 48,934 42,728 13,083DISABILITY RESOURCES CTR. 110K - - - - - - 8,333 14,060 7,353 10,548 6,048 7,588DOWNTOWN CTR. 45K 4,039 4,476 11,502 11,768 8,423 5,044 5,403 2,702 7,877 8,977 5,057 2,223DUPLICATING ( 2 MACHINES) 1M 221,117 519,584 371,998 425,535 302,735 298,534 266,958 567,514 623,222 534,572 591,535 329,464EOPS 75K - - - - - - 8,493 10,336 5,129 5,809 6,375 3,706EWD (Inst. Related Grants) 32K 193 102 2,121 187 564 109 127 107 992 131 268 56FINANCIAL AID 60K - - - - - - 1,504 1,607 1,032 1,224 1,207 991HUMANTIES & FINE ARTS 60K 38,365 42,930 82,515 71,909 52,222 52,810 25,058 24,481 43,403 57,199 36,309 22,917LANGUAGE & LIT. DIVISION 70K 43,498 35,201 73,470 82,421 64,609 48,458 31,376 16,981 44,860 48,639 39,836 26,292LEARNING DISABILTIY CTR. 110K 7,051 4,694 6,341 7,353 4,854 4,788 2,152 8,727 4,995 3,214 2,631 3,307LEARNING RESOURCES 32K 2,256 7,683 11,123 16,424 9,382 6,490 1,465 2,116 3,624 4419 3,219 3,073MATH WORKROOM 110K 71,357 39,271 87,355 50,726 86,226 57,492 70,644 19,914 44,034 44,515 35,338 35,810MATH/STAT/ENG 45K 12,026 17,734 37,870 33,167 22,017 24,490 6,860 4,559 17,780 17,116 13,442 14,093ONE STOP/ CALWORKS 100K 12,637 20,666 22,936 36,489 10,849 13,245 12,547 14,041 5,633 10,645 2,364 3,371OPERATIONS 40K 2,987 3,974 3,022 2,747 1,983 2,476 1,904 2,105 2,341 2,289 1,987 1,820ORIENTATION (B&W only) 80K 7,316 16,352 11,518 10,287 8,282 2,268 6,083 4,248 4,082 4,829 6,945 2,701SCC PRES. COPY RM 250K - - - - - - 4,694 4,776 8,167 16,605 4,366 5,280SCIENCE & ALLIED HEALTH 110K 57,037 42,442 97,608 138,429 97,335 103,869 43,898 18,252 42,845 54,683 52,829 44,325SLD 36K - - - - - - 1,601 236 - 5,590 - -STAFF RESOURCE CTR. (Toshiba) 60K - - - - - - 1,380 222 - - - -STAFF RESOURCE CTR. (Ricoh) 50K - - - - - - - 1,550 3,004 1,623 2,617 1,494STUDENT DEV (2 MACHINES) 240K 41,121 40,580 33,094 39,440 37,104 15,819 36,676 42,364 18,038 43,179 30,354 4,452VP ADMINISTRATION SERVICES 30K 1,093 811 740 703 632 989 900 601 753 434 684 495WEST SACRAMENTO CTR 100K 11,088 11,698 44,354 33,913 31,088 24,448 16,102 12,516 12,326 14,729 15,559 12,328TOTAL 685,974 1,006,751 1,231,745 1,309,126 1,017,612 880,020 690,167 888,109 1,051,340 1,086,102 1,002,375 622,714

0% to 10% Over/Under Max Usage

>10% Over Max Usage

White Paper Usage2nd Quarter: 1 Jul 09 – 31 Dec 09

Description Dept ID Budget Total Cost BalancePercentage

SpentDivision Burn

Rate

Admissions & Records SC.VS.ADMR $1,020 $690 $330 67.65%

Allied Health SC.VI.ALHT $7,185 $2,070 $5,115 28.81%

AVP Student Services SC.VS.AVPS $210 $0 $210 0.00%

Behavioral & Social Sciences SC.VI.BVSS $6,840 $1,050 $5,790 15.35%

Building & Grounds SC.VA.BLDG $3,450 $150 $3,300 4.35%

Business SC.VI.BUSN $3,270 $420 $2,850 12.84%

College & Community Relations SC.CP.CCRO $330 $0 $330 0.00%

Counseling Center SC.VS.COUN $3,485 $540 $2,945 15.49%

Davis Center SC.VI.DAVS $2,330 $690 $1,640 29.61%

Downtown Center SC.VI.DWNT $1,060 $240 $820 22.64%

Financial Aid Office SC.VS.FAOF $1,650 $870 $780 52.73%

Humanities & Fine Arts SC.VI.HFAD $5,505 $870 $4,635 15.80%

Language and Literature SC.VI.LLIT $5,790 $1,200 $4,590 20.73%

Learning Resource Center SC.VI.LRNC $3,135 $60 $3,075 1.91%

Math, Statistics & Engineering SC.VI.MSED $3,825 $1,500 $2,325 39.22%

Matric, Student Dev SC.VS.MSDO $1,980 $690 $1,290 34.85%

Microcomputer Service SC.CP.MICR $615 $0 $615 0.00%

Physical Ed & Athletics SC.VI.PEAT $2,955 $810 $2,145 27.41%

Planning, Research & Dev SC.CP.PRDO $330 $30 $300 9.09%

President's Office SC.CP.OFFC $210 $180 $30 85.71%

Public Info Office SC.CP.PIOF $120 $0 $120 0.00%

RISE SC.VS.RISE $250 $0 $250 0.00%

Staff Development SC.VI.STAF $615 $0 $615 0.00%

Technology SC.VI.TECH $3,435 $480 $2,955 13.97%

VP Administration Office SC.VA.OFFC $1,260 $300 $960 23.81%

VP Instruction Office SC.VI.OFFC $870 $60 $810 6.90%

VP Student Svcs Office SC.VS.OFFC $210 $60 $150 28.57%

West Sac Center SC.VI.WSAC $1,270 $420 $850 33.07%

< 50% = Green

>50% and < 55% = Yellow

> 55% = Red

SCC Building SummaryYear-to-Date 12/31/09

NameYear

Const.TotalASF 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

Total Remodel / New ASF

RemainingASF

Rodda Hall North 1975 36,421 - 152 1,014 1,088 7,995 285 3,023 1,807 2,014 5,623 2,202 - - - 25,203 11,218Rodda Hall South 1975 34,781 - - - - 8,449 10,240 2,239 2,175 8,903 5,308 819 - - 38,133 -3,352

Lillard Hall 1963 27,319 - - 2,236 1,125 1,214 1,200 6,250 - - 890 - - - - 12,915 14,404Mohr Hall 1963 16,694 - - - - - - 693 - 11,848 - - - - 18,238 18,039 0

Learning Resource Center 1998 56,388 56,388 - - - - - - - - 337 - - - - 56,725 0Campus Operations 1966 5,122 - - - - - - - - 5,122 - - - - - 5,122 0

Buisness 1970 29,217 8,218 154 2,512 - 628 2,315 1,944 - - 1,397 903 - - 18,071 11,146Union Stadium 1990 5,116 - - - - - - - - - - - - - - 0 5,116

South Gym / Student Center 1969 35,469 - 4,567 - 692 - - 1,075 316 625 - - - - - 7,275 28,194Cafeteria 1939 14,723 - - - - 14,723 - - - - - - - - - 14,723 0

North Gym 1937 29,179 - - - - - - - - - 29,179 - - - - 29,179 0Hoos Pool 1953 17,837 - - - - - 15,869 - - - - - - - - 15,869 1,968

Lusk Aero Center / Bookstore 1938 32,374 - - 16,709 - - - 8,175 - - - - - - - 24,884 7,490Fine Arts 1939 8,464 - - - - - - - - - - - 10,941 - - 10,941 0

Auditorium 1936 46,429 - 585 - 279 - 10,000 - - - - - - - 54,240 46,429 0Technology 1957 10,429 - - - - - - 10,429 - - - - - - - 10,429 0

Cosmetology 2005 7,786 - - - - - - - 7,786 - - - - - - 7,786 0Student Services 1957 4,025 4,025 - - - - - - - - - - - - - 4,025 0Admin of Justice 1957 3,975 - - - - - - - 1,230 3,861 - - - - - 3,975 0

Temp 11 2005 1,345 - - - - - - - - - - - - - Demo 0 0Child Dev Ctr 1992 12,115 - - - - - - 5,729 - 2,114 - - - - - 7,843 4,272

Softball Storage Facility 2002 393 - - - 393 - - - - - - - - - - 393 0Temp 2 1963 2,614 - - - - - - - - - - - Demo - - 0 2,614Temp 3 1965 2,477 - - - - - - - - - - - - - - 0 0Temp 4 2005 907 - - - - - - - - - - - - - - 0 907Hangar 1967 7,384 - - - - - - - - - - - - - - 0 7,384Temp 5 1995 899 - - - - - - - - - - - - - - 0 899Temp 6 1976 886 - - - - - - - - - - - - - - 0 886

Reprographics 1998 4,361 4,361 - - - - - - - - 96 - - - - 4,457 -96Temp 7 1976 883 - - - - - - - - - - - - - - 0 883Temp 1 1980 4,049 - - - - - - 2,666 - - - - - - - 2,666 1,383

Hughes Stadium 1929 42,885 - - - - - - - - - - - - - 42,885 42,885 0Parking / Police Facility 2007 0 - - - - - - - - 0 - - - - - 0 0

Davis Outreach Ctr 1982 6,968 - - - - - - - - - - - - - 6,968 6,968 0West Sac Ctr 2010 17,000 - - - - - - - - - - - 17,000 - - 17,000 0

Remodel 526,914 72,992 5,458 22,471 3,577 33,009 39,909 42,223 13,314 34,487 42,830 3,924 27,941 0 431,935 95,316New

Demo

Summary & Closing Thoughts

• Process improvement, better service is the objective– Metric data provides the feedback loop that lets us

target the improvement effort• Additional training sessions planned…at least

one per semester– Informational “how-to” papers developed and kept

online (VPA Public Folder for now but moving to INSIDE SCC web site)

– Additional measurement areas in the works• Integration with College Planning effort is

essential

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