Volunteer Booklet

Version: 1September 2019 – August 2020

Introduction

“For even the Son of Man did not come to be served, but to serve, and to give his life as a ransom for many.”

Mark 10:45

Thank you for being involved in the life and ministries of Cornerstone Evangelical Church. As we serve let us remember that we do not serve out of debt or obligation, but because God in Christ has drawn near to us. He died and rose again to make us His children and friends. He continues to serve us by praying for us and by the presence of His Holy Spirit. We can now serve freely, united to Him, out of the love and joy he has poured into our hearts.

In serving in the church we are taking our place in the mission of God. He is the One who has a plan for the entire world and each one in it. In His goodness, wisdom, and grace, He has designed the church and gifted each member of that church, to have a vital and important role (1 Corinthians 12:4-31). A famous secular acronym is TEAM – Together Everyone Achieves More. For us, this is only part of the truth. Rather, for us, we have been sent as Jesus was sent, in the power of the Holy Spirit (John 20:21-22). Together, with God and one another, we can achieve far more!

I trust this booklet will help you serve more effectively.

God Bless,

Jonathan ThomasPastor

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Contents Page

Statement of Faith p 4-5

Data Protection Policy p 6-9

Health & Safety Policy p 10-11

Safeguarding Policy p 12-23

Role Descriptions p 24-29

Appendix 1: Organisational Chart p 30

Appendix 2: Safeguarding Report Form p 31-34

Appendix 3: Data Breach Policy p 35-36

Appendix 4: Health & Safety Report Form p 37-38

Volunteer Agreement (to sign & send) p 39

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Statement of Faith

1. GOD

There is one God, who exists eternally in three distinct but equal persons: the Father, the Son, and the Holy Spirit. God is unchangeable in his holiness, justice, wisdom and love. He is the almighty Creator; Saviour and Judge who sustains and governs all things according to his sovereign will for his own glory.

2. THE BIBLE

God has revealed himself in the Bible, which consists of the Old and New Testaments alone. Every word was inspired by God through human authors, so that the Bible as originally given is in its entirety the Word of God, without error and fully reliable in fact and doctrine. The Bible alone speaks with final authority and is always sufficient for all matters of belief and practice.

3. THE HUMAN RACE

All men and women, being created in the image of God, have inherent and equal dignity and worth. Their greatest purpose is to obey, worship and love God. As a result of the fall of our first parents, every aspect of human nature has been corrupted and all men and women are without spiritual life, guilty sinners and hostile to God. Every person is therefore under the just condemnation of God and needs to be born again, forgiven and reconciled to God in order to know and please him.

4. THE LORD JESUS CHRIST

The Lord Jesus Christ is fully God and fully man. He was conceived by the Holy Spirit, born of a virgin, and lived a sinless life in obedience to the Father. He taught with authority and all his words are true. On the cross he died in the place of sinners, bearing God’s punishment for their sin, redeeming them by his blood. He rose from the dead and in his resurrection body ascended into heaven where he is exalted as Lord of all. He intercedes for his people in the presence of the Father.

5. SALVATION

Salvation is entirely a work of God’s grace and cannot be earned or deserved. It has been accomplished by the Lord Jesus Christ and is offered to all in the gospel. God in his love forgives sinners whom he calls, granting them repentance and faith. All who believe in Christ are justified by faith alone, adopted into the family of God and receive eternal life.

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6. THE HOLY SPIRIT

The Holy Spirit has been sent from heaven to glorify Christ and to apply his work of salvation. He convicts sinners, imparts spiritual life and gives a true understanding of the Scriptures. He indwells all believers, brings assurance of salvation and produces increasing likeness to Christ. He builds up the Church and empowers its members for worship, service and mission.

7. THE CHURCH

The universal Church is the body of which Christ is the head and to which all who are saved belong. It is made visible in local churches, which are congregations of believers who are committed to each other for the worship of God, the preaching of the Word, the administering of Baptism and the Lord’s Supper; for pastoral care and discipline, and for evangelism. The unity of the body of Christ is expressed within and between churches by mutual love, care and encouragement. True fellowship between churches exists only where they are faithful to the gospel.

8. BAPTISM AND THE LORD’S SUPPER

Baptism and the Lord’s Supper have been given to the churches by Christ as visible signs of the gospel. Baptism is a symbol of union with Christ and entry into his Church but does not impart spiritual life. The Lord’s Supper is a commemoration of Christ’s sacrifice offered once for all and involves no change in the bread and wine. All its blessings are received by faith.

9. THE FUTURE

The Lord Jesus Christ will return in glory. He will raise the dead and judge the world in righteousness. The wicked will be sent to eternal punishment and the righteous will be welcomed into a life of eternal joy in fellowship with God. God will make all things new and will be glorified forever.

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Data Protection Policy

“Data Protection Legislation”

means the Data Protection Act 1998, the Privacy and Electronic Communications Regulations (EC Directive) Regulations 2003 (SI 2426/2003 as amended), and all applicable laws and regulations, including any replacement UK or EU data protection legislation relating to the Processing of Personal Data, including, where applicable, the guidance and codes of practice issued by the Information Commissioner’s Office.

The Data Protection Legislation (“the Legislation”) is concerned with the protection of human rights in relation to personal data. The aim of the Legislation is to ensure that personal data is used fairly and lawfully and that where necessary the privacy of individuals is respected. During the course of the activities of Abergavenny Cornerstone Church (“the Church”), the Church Trustees (“we”) will collect, store and process personal data about our members, people who attend our services and activities, suppliers and other third parties and we recognise that the correct and lawful treatment of this data will maintain confidence in the Church. This policy sets out the basis on which we will process any personal data we collect from data subjects, or that is provided to us by data subjects or other sources.

The Data Protection Compliance Manager is responsible for ensuring compliance with the Legislation and with this policy. The post is held by the Church Secretary, Anne Brown.

Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to the Data Protection Compliance Manager.

Processing personal data

All personal data should be processed in accordance with the Legislation and this policy. Any breach of this policy may result in disciplinary action.

Processing includes obtaining, holding, maintaining, storing, erasing, blocking and destroying data.

Personal data is data relating to a living individual. It includes employee data. It will not include data relating to a company or organisation, although any data relating to individuals within companies or organisations may be covered. Personal data can be factual (for example a name, address or date of birth) or it can be an opinion about that person, their actions and behaviour.

Examples of personal data are employee details, including employment records, names and addresses and other information relating to individuals, including supplier details, any third-party data and any recorded information including any recorded telephone conversations, emails or CCTV images.

Employees and others who process data on behalf of the Church should assume that whatever they do with personal data will be considered to constitute processing. Individuals should only process data:

If they have consent to do so; or If it is necessary to fulfil a contractual obligation or as part of the

employer/employee relationship; for example, processing the payroll

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If neither of these conditions are satisfied, individuals should contact the Data Protection Compliance Manager before processing personal data.

Compliance with the Legislation

Employees and others who process data on our behalf have a responsibility for processing personal data in accordance with the Legislation. Anyone who has responsibility for processing personal data must ensure that they comply with the data protection principles in the Legislation. These state that personal data must:

be obtained and used fairly and lawfully be obtained for specified lawful purposes and used only for those purposes be adequate, relevant and not excessive for those purposes be accurate and kept up to date not be kept for any longer than required for those purposes be used in a way which complies with the individual’s rights (this includes rights to

prevent the use of personal data which will cause them damage or distress, to prevent use of personal data for direct marketing, and to have inaccurate information deleted or corrected)

be protected by appropriate technical or organisational measures against unauthorised access, processing or accidental loss or destruction

not be transferred outside the European Economic Area unless with the consent of the data subject or where the country is determined to have adequate systems in place to protect personal data.

Monitoring the use of personal data

We are committed to ensuring that this data protection policy is put into practice and that appropriate working practices are being followed. To this end the following steps will be taken:

any employees who deal with personal data are expected to be aware of data protection issues and to work towards continuous improvement of the proper processing of personal data;

employees who handle personal data on a regular basis or who process sensitive or other confidential personal data will be more closely monitored;

All employees must evaluate whether the personal data they hold is being processed in accordance with this policy. Particular regard should be had to ensure inaccurate, excessive or out of date data is disposed of in accordance with this policy;

Spot checks may be carried out; An annual report on the level of compliance with or variance from good data

protection practices will be produced by the Church Secretary, Anne Brown. Data breaches will be recorded and investigated to see what improvements can be made to prevent recurrences.

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Handling personal data and data security

We will take appropriate technical and organisational steps to guard against unauthorised or unlawful processing. Manual records relating to church members or staff will be kept secure in locked cabinets. Access to such records will be restricted. Computer files should be password protected.

We will ensure that staff and members who handle personal data are adequately trained and monitored.

We will ensure that passwords and physical security measures are in place to guard against unauthorised disclosure.

We will take particular care of sensitive data and security measures will reflect the importance of keeping sensitive data secure (definition of sensitive data is set out below).

Security policies and procedures will be regularly monitored and reviewed to ensure data is being kept secure.

Where personal data needs to be deleted or destroyed adequate measures will be taken to ensure data is properly and securely disposed of. This will include destruction of files and back up files and physical destruction of manual files. Particular care should be taken over the destruction of manual sensitive data (written records) including shredding or disposing via specialist contractors.

All data will be stored in a secure location and precautions will be taken to avoid data being accidentally disclosed. Any agent employed to process data on our behalf will be bound to comply with this data protection policy by a written contract. Personal data stored on a laptop should be password protected.

The rights of individuals

The Legislation gives individuals certain rights to know what data is held about them and what it is used for. In principle everyone has the right to see copies of all personal data held about them. There is also a right to have any inaccuracies in data corrected or erased. Data subjects also have the right to prevent the processing of their data for direct marketing purposes.

Any request for access to data under the Legislation should be made to the Church Secretary, Anne Brown, in writing. In accordance with the Legislation we will ensure that written requests for access to personal data are complied with within 30 days of receipt of a valid request.

When a written data subject access request is received the data subject will be given a description of a) the personal data, b) the purposes for which it is being processed, c) those people and organisations to whom the data may be disclosed, d) be provided with a copy of the information in an intelligible form.

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Sensitive data

We will strive to ensure that sensitive data is accurately identified on collection so that proper safeguards can be put in place. Sensitive data means data consisting of information relating to an individual’s

Racial or ethnic origin Political opinions Religious beliefs Trade union membership Physical or mental health Sexual life Criminal offences

Sickness records are likely to include sensitive data and as such should only be held if the explicit consent of each employee is obtained or if one of the other conditions for processing sensitive data is satisfied.

Changes to this policy

We reserve the right to change this policy at any time. Where appropriate we will notify data subjects of those changes by mail or email

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Health and SafetyGeneral Statement of Policy

Our policy, so far as is reasonably practicable, is to provide and maintain safe and healthy premises and environments, equipment and ways of doing things across the full range of Cornerstone’s activities and ministries for all of our workers (i.e. employees, ministry leads, voluntary helpers), deacons and elders/trustees, and to provide such information, training and supervision as they need for this purpose. We will also endeavour to ensure, so far as is reasonably practicable, the health, safety and welfare of all members of the congregation (regardless of age), contractors, visitors and others who may visit church premises, and any associated buildings. The allocation of duties for safety matters and the particular arrangements which we will make to implement our policy are set out in the main Cornerstone Evangelical Church Health and Safety Policy document. The policy will be kept up to date, particularly in the light of any changes to our buildings or activities. To ensure this, the policy and the way in which it has operated will be reviewed regularly and the appropriate changes made.

Church Premises

Cornerstone Evangelical Church’s Health and Safety Policy will apply at all premises where regular church activities take place:

Deri Veiw Primary School, Llwynu Lane, Abergavenny NP7 6AR- Wholly owned and operated by Monmouthshire County Council and rented by

Cornerstone on a formal rental agreement for regular Sunday services and occasional meetings on other days.

Cornerstone Centre, Horsington Yard, Tiverton Lane, Abergavenny- Two 2-storey furnished offices leased under a formal rental agreement. Part of a

suite of offices and accommodation. CEC is responsible for the building, its maintenance and use.

Guides Hall, Fairfield Car Park, Bailey Park, Abergavenny- Wholly owned by Abergavenny Girl Guides Organisation who is responsible for the

building. Cornerstone hire the whole building on a “as when” hire.Abergavenny Community Centre, Park Street, Abergavenny- Wholly owned by Monmouthshire County Council leased to Abergavenny

Community Centre which is responsible for the building, its maintenance and upkeep. Cornerstone sub-lease part of the building for its Foodbank operations, and use the premises for members’ meetings.

Church Management Structure

See appendix 1

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Roles and Responsibilities

Trustees: Overall responsibility for health and safety and ensuring that arrangements are in place to satisfy Health and Safety Regulations/Codes of Practice, and that these arrangements are being implemented by the Elders and Deacons. The Trustee with specific responsibility for Health and Safety is: Tim Beckingsale.

Elders: Responsibility to ensure that the arrangements set out in the Health and Safety Policy are adhered to by the Deacons, Employees, Volunteers and members of the church, and to lead by example.

Deacons: Responsibility to ensure that the arrangements outlined in the Health and Safety Policy are carried out and updated as necessary. Specifically to:

be familiar with Health and Safety Regulations as far as they concern all church premises;

be familiar with the Health and Safety Policy and arrangements and ensure they are observed and implemented;

prepare specific Risk Assessments and Method Statements (RAMS) for all activates under their control;

ensure so far as is reasonably practicable that safe systems of work are in place; ensure premises used by CEC are safe, clean and tidy before and after use; ensure that safety equipment and clothing is provided and used by all personnel where

this is required; ensure that all equipment, tools and plant are properly maintained and in good

condition, and that all operators have received the appropriate training; ensure that adequate access and egress is maintained; ensure adequate fire-fighting equipment is available and maintained; ensure that food hygiene regulations and procedures are observed; ensure the Accident Book and Incident/Near Miss Log is maintained and completed by

the Officers.

Church Workers (employees, ministry leads): Responsibility for supporting the work and duties of the Deacons and carry out the same specific responsibilities as listed for Deacons above.

Voluntary Workers and Church Members: Responsibility to co-operate with the implementation of the Health and Safety Policy and to take reasonable care of themselves and others whilst on church business or premises. Voluntary workers and Church Members must therefore:

comply with RAMS, safety rules, operating instructions and working procedures; use protective clothing and equipment when it is required; report any fault or defect in equipment immediately to the appropriate person; report all accidents (however minor), injuries, near misses or other potential safety

hazards as soon as possible; not misuse anything provided in the interests of health and safety.

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Safeguarding Policy

SECTION 1

ORGANISATION DETAILS

Name of Place of Worship / Organisation:

Cornerstone Evangelical Church, Abergavenny

Address: Cornerstone Centre, 2/3 Horsingtons Yard, Lion Street, Abergavenny, NP7 5PN

Tel No: 01873 737717

Email address: info@abercec.org

Membership of Denomination/Organisation: Fellowship of Independent Evangelical

Churches

Charity Number: 1175258 Company Number:

Regulators details (if any): Charity Commission

Insurance Company: Ansvar Insurance – Employers Liability Policy Number CHF2161765

Limit £10,000,000

Ansvar Insurance – Public/Products Liability Policy Number CHF2161765 Limit £5,000,000

Cornerstone is an independent evangelical church with a formal membership of adults, plus

children/young people and adherents. The church congregation meets for worship/teaching

services at Deri View Primary School, Abergavenny on Sunday mornings and evenings. Many

members belong to Growth Groups which meet midweek for Bible study and prayer in

members’ homes. Cornerstone’s members also undertake activities involving children,

young people and vulnerable adults.

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SECTION 2MISSION STATEMENT

Cornerstone Evangelical Church (CEC) is committed to the physical, emotional and spiritual wellbeing of all children, young people and vulnerable adults who come within its care. We aim to provide a safe and caring environment conducive to meeting these needs. We will provide appropriate experiences including the opportunity to learn of God through the Scriptures.

We will endeavour to ensure that each child or vulnerable adult is respected as an individual and due consideration will be given to their wishes and feelings.

We recognise the importance of the family and will work in co-operation with parents / guardians and carers in meeting children’s and vulnerable adult’s needs.

We will strive to protect children and vulnerable adults from abuse and will take action where abuse is suspected, has occurred, or is likely to occur.

We will give support and supervision to all paid and volunteer workers involved in children’s and young people’s work and those who work with vulnerable adults, and will ensure this policy is adhered to, by providing training on a regular basis.

Safeguarding issues refer to all children and young people up to and including those of 18 years old, and vulnerable adults will also receive the overall care afforded by the Policy.

This Policy has been compiled in accordance with The Children Act (1989), Safe from Harm (Home Office) (1993), Working Together to Safeguard Children (1998), The Protection of Children Act (1999) and Safeguarding Vulnerable Groups Act (2006), and The Social Services and Well-being (Wales) Act (2016). The leadership have adopted the procedures set out in this policy in accordance with statutory guidance and are committed to build constructive links with statutory and voluntary agencies involved in safeguarding.

The policy and attached practice guidelines are based on the ten Safe and Secure safeguarding standards published by thirtyone:eight (previously known as the Churches’ Child Protection Advisory Service (CCPAS)).

The Leadership undertakes to:

endorse and follow all national and local safeguarding legislation and procedures, provide on-going safeguarding training for all its workers and to regularly review the

Safeguarding Policy and the attached Practice Guidelines. support the Safeguarding Coordinator(s) in their work and in any action that may

need to be taken to protect children and vulnerable adults with care and support needs.

The Policy has been agreed by the Trustees of Cornerstone Evangelical Church and is available on request from the Cornerstone Church Office.

The Church is updated on matters of good practice by Thirtyone:eight, an independent Christian safeguarding charity.

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SECTION 3APPOINTMENT OF WORKERS

All workers who have the care, sole charge or supervision of children and vulnerable adults must apply for Enhanced Disclosure through the Church's Registered Body, thirtyone:eight, prior to commencing their role.

The Church complies with the GDPR 2018 regarding confidentiality and storage/ disposal of records.

Paid employees

The Leadership will ensure all employees, whose role involves working with children and young people or vulnerable adults, will be appointed, trained, supported and supervised in accordance with government guidance on safe recruitment. This includes ensuring that:

There is a written job description / person specification for the post The job description will carry references to CEC’s Safeguarding Policy Those applying have completed an application form Those short listed have been interviewed At interview, Safeguarding will be discussed. The applicant will be informed of the

need for Enhanced Disclosure including the possibility of disclosure of confidential information (only disclosed to the Safeguarding Coordinator).

Written references will be obtained, and followed up where appropriate A disclosure and barring check will be completed where necessary. The final

appointment will not be made until the Enhanced disclosure has been made. Qualifications, where relevant, will be verified.

The successful applicant will

be provided with a suitable training programme be provided with safeguarding training and be made aware how to report concerns.

Volunteer Workers

Volunteer workers aged 16 years and over will be interviewed and appointed by the Ministry Lead and the appointment should be approved by a CEC employee and/or one of the elders. References will be sought, one of which, if appropriate, may be from the person's present or past employment. Where necessary, DBS enhanced disclosure will be sought. Volunteers will be informed that any confidential information disclosed will be given only to the Safeguarding Coordinator.

Volunteer workers will be given an Induction and Training booklet and are required to sign a Voluntary Agreement form.

Young people under 16 years of age are not appointed as workers but as helpers and are always supervised, therefore they do not need to undertake the Disclosure Procedure.

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Responsible people within CEC for child protection and safeguarding:

Trustee with responsibility: Martin Brown

Safeguarding Coordinator: Rebecca Beckingsale

Deputy Safeguarding Coordinators: Vacancy

Lead Recruiter: Anne Brown

Identity checker: Sarah Langton

SECTION 4

TRAINING, SUPERVISION AND SUPPORT

Safeguarding training

The Leadership is committed to on-going safeguarding training and development opportunities for all workers, developing a culture of awareness of safeguarding issues to help protect everyone.

All workers will receive an induction, an Induction and Training booklet, and undertake safeguarding training.

The church will also ensure that children and adults with care and support needs are provided with information on where to get help and advice in relation to abuse, discrimination, bullying or any other matter where they have a concern. Information may be obtained from the Safeguarding Officer or Children and Young People’s Worker.

All those who work directly with children and vulnerable adults are:

known to the Children and Young People’s Worker or Ministry Lead made aware of the Church's Safeguarding Policy required to participate in the ‘Introduction to Safeguarding in CEC’ training before

commencing their volunteer role required to attend full safeguarding training sessions when appropriate but as a

minimum, on an annual basis required to apply for Enhanced DBS if their roles involve the care, sole charge or

supervision of children and vulnerable adults

Training must cover the contents of this Policy. Any worker who is more than 12 months out of date from annual safeguarding training will be unable to continue in their role until the training is completed.

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Supervision of training

The Safeguarding Coordinator(s) and /or one of the Trustees will provide overall guidance and supervision of the safeguarding training.

Ministry Leads and the Children and Young People’s worker will be responsible for notifying their team of the requirements to be trained and to ensure this is completed. Together with the Safeguarding Coordinator they are responsible to the Trustees for maintaining and assuring policy and practice.

Pastoral Support

The Leadership is committed to supporting all workers and ensuring they receive support and supervision.

Supporting those affected by abuse

The Leadership is committed to offering pastoral care and support, working with statutory agencies as appropriate, to all those who have been affected by abuse who have contact with or are part of the place of worship/organisation.

Should a worker have a complaint or allegation made against them they will be required to suspend their activity until the matter has been resolved. Circumstances will dictate if advice is to be sought from appropriate organizations before the worker is approached / suspended from their role. The Safeguarding Coordinator, in consultation with an appropriate Trustee, will make the decisions. Support for the worker as required will be provided by a member of the Leadership.

Similarly, should a worker receive information or a disclosure which is distressing, pastoral support will be arranged by the Leadership. In all instances of pastoral support, the personal details of the child/young person or vulnerable adult will not be disclosed.

Working with offenders

When someone attending the place of worship / organisation is known to have abused children or is known to be a risk to adults with care and support needs, the Leadership will supervise the individual concerned and offer pastoral care, but in its safeguarding commitment to the protection of children and adults with care and support needs, set boundaries for that person, which they will be expected to keep.

This Policy is designed for the safety and protection of children/young people and vulnerable adults as well as for the security and protection of workers by providing a framework for practice. A policy does not preclude the need for common sense, which must always prevail.

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SECTION 5GUIDELINES FOR WORKERS

1) General Care and Safety

All children, young people and vulnerable adults will be treated with respect and not be subject to derisory comments or treatment particularly in relation to gender, race, religion or disability.

Ministry Leads must ensure there is adequate supervision by their fellow workers otherwise the activity should not take place. Recommended adult to child ratios are:

Age Group Indoor activities Outdoor activities

0 - 2 years 1:3 1:3

2 - 3 years 1:4 1:4

4 - 8 years 1:8 1:6

8 - 13 years 2:20 (M & F) 2:15 (M & F)

14 – 17 years 2: 20 (M & F) 2: 20 (M & F)

Where children (in the care of the church) must be collected by someone other than the recognised parent / guardian a simple password system should be used.

The Ministry Lead must know the whereabouts of the First Aid Kit.

Physical force of any kind must not be used to discipline.

Great care must be exercised if physical restraint is required to prevent a young person harming him / herself or others, and only the minimum force necessary should be used. A minimum of two workers should be involved in any restraint.

Bullying and discriminatory behaviour by the children / young people and vulnerable adults will not be tolerated but dealt with appropriately by church workers.

Workers wishing to undertake activities outside those of the whole groups must have the consent of the Children and Young People’s Worker/Ministry Lead and the parents, guardians or carers.

Parents or other adults and older children helping on an occasional basis must be supervised by the Leader in charge of the activity, until they have completed Safeguarding Training/DBS as appropriate.

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Workers who become concerned about the behaviour of another worker must report their concern to the Children and Young People’s worker, or the Safeguarding Co-ordinator or Trustee. The Safeguarding Coordinator and Trustee will decide on the appropriate action. Confidentiality must be observed, and names and details of the incident will not be shared with anyone other than those directly involved.

2) Transport

Drivers and vehicles must be properly insured.

Seatbelts must be worn by all children and young people in workers' cars and wherever provided in coaches / minibuses. Children should be transported in suitable seating as required by law for their age.

Workers should try to avoid long periods in transit with children / young people or vulnerable adults. Should the rare occasion require them to transport one child or vulnerable adult alone, the worker should record the start and end times and mileage of the journey - and report these to the paid Children and Young People’s Worker/Ministry Lead as soon as possible after the occurrence.

Where a parent or non-leader/ worker is asked to transport children or vulnerable adults on a regular basis (e.g. weekly) Enhanced Disclosure must be applied for. Where parents make their own private arrangements, the Church has no responsibility.

Children and vulnerable adults should travel in the rear of a vehicle driven by a worker, where possible.

3) Photography

Ministry Leads must ensure that parents are given the opportunity of refusing permission for their children /young people to be photographed, i.e. opportunity to opt-out. Permission should be sought annually from all parents / guardians concerning the taking of and use of photographs for publicity purposes. Consent or refusal for children to be photographed by the church should be made annually via the general consent form.

The church will not upload images, video or any other media of children/young people to the internet or allow photographs of children/young people to be made available for downloading / copying or printing, without specific permission from the child/young person and parent/guardian. Children/young people choosing to upload images or videos themselves on their own devices is not the Church’s responsibility.

4) Communication Technology

Permission should be sought annually from parents/guardians and from the child /young person themselves before using electronic communication methods for church purposes.

Electronic communication should primarily be used for factual / administrative matters.

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Where there is electronic communication by a church employee, this should be copied in to a parent or another CEC employee.

There may be occasions where it is appropriate to print a record of communications.

CEC workers should not use electronic communication with children under 13 years of age.

5) Residential Situations

Written consent of parents / guardians must be obtained prior to residential activities taking place. A specific consent form for the residential activity should be used. In addition, any medical problems the child / young person may have should be enquired of and responses recorded. Anyone aged 18 years or over must be accommodated separately, as legally they are adults.

The Safeguarding Co-ordinator or a designated deputy must be aware of the residential activity and should provide a contact telephone number to the Leader-in-charge

SECTION 6RECOGNISING AND RESPONDING APPROPRIATELY TO AN ALLEGATION OR SUSPICION

OF ABUSE

1) Understanding abuse

Defining child abuse or abuse against an adult is a difficult and complex issue. A person may abuse by inflicting harm or failing to prevent harm. Children and adults in need of protection may be abused within a family, or a community setting. Very often the abuser is known or in a trusted relationship with the child or adult.

Children and vulnerable adults may be harmed in a variety of ways. Categories are defined in the Children Act 1989, and the Safeguarding Vulnerable Groups Act 2006 which include:

Physical - with signs such as bruises, other marks, fractures Emotional - such as lack of affection, intimidation, threats, humiliating or abusive

language Sexual - where adults use children for sexual satisfaction (children occasionally abuse

other children if they themselves are exposed to abuse) Neglect - when dependency needs are not met, or they are not protected.

Often there may be a combination of the above.

Signs of potential abuse may include; bruising or other trauma, disturbed behaviour (for which there may be many other reasons), significant changes in demeanour or

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behaviour e.g. being withdrawn or aggressive, use of language inappropriate to age, drawing of sexually explicit pictures.

However, caution must be exercised, and ANY suspicion should be discussed only with the Safeguarding Co-ordinator (or Deputy), as outlined in the next section.

2) Responding to concerns/suspected abuse, where the person involved is not in immediate danger

If a Worker is concerned that a child or vulnerable adult is being abused in any way , the following process should be followed:

1. The concern/disclosure should be reported to the Safeguarding Officer (or Deputy). If both are away, then the report should be made to the Trustee with Responsibility. A course of action will then be agreed. The worker must record any conversation with the child / young person or vulnerable adult on the Safeguarding Report Form and include the reasons for their suspicion. This record should be signed and dated and completed within 48 hours of the concern/disclosure. The concern should not be shared with anyone else and not with the parents, guardians or carers at this point.

2. The Worker concerned may be asked to keep a confidential log regarding that child or vulnerable adult and to report any future concern.

3. The Safeguarding Officer may need to inform others depending on the nature and/or circumstances of the concern. Depending on the circumstances, a meeting may be arranged between the Worker, Ministry Lead, Children and Young People’s Worker and the Safeguarding Co-ordinator. Suspicions must not be discussed with anyone other than those nominated above.

4. Where the concern is about a child, the Safeguarding Co-ordinator should contact Children’s Social Services. Where the concern is regarding an adult, Adult Social Services should be contacted. Advice may be sought from thirtyone:eight.

5. The absence of the Safeguarding Coordinator or Deputy should not delay making a referral to Social Services or the police, or to taking advice from thirtyone:eight.

6. Where allegations are made regarding a church worker, the worker will be required to suspend their activity whilst an investigation is carried out and until the matter is resolved.

7. If suspicions involve the Safeguarding and/or Deputy Coordinator, then the report should be made in the first instance to the Trustee with Responsibility. Alternatively, contact thirtyone:eight, Social Services or Police.

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8. Whilst there may be a pressing need for pastoral support, the Safeguarding Co-ordinator must be informed first to decide whether any formal action should precede pastoral care. The Safeguarding Co-ordinator(s) will decide this in discussion with the Trustee(s).

9. The Leadership will support the Safeguarding Co-ordinator/Deputy in their role and accept that any information they may have in their possession will be shared in a strictly limited way on a need to know basis.

10. Safeguarding and child protection is everyone's responsibility and all workers must respond to concerns they may have about a child's or vulnerable adult’s wellbeing. However, strict confidentiality must be maintained, and the following are guidelines to help in the process of dealing with suspected abuse or a disclosure on the part of a child young person or vulnerable adult.

Concerns need to be shared with a limited number of people and workers must not attempt to deal with a problem on their own

CODE OF PRACTICE FOR THE WORKER

A worker should:

Remain calm, listen well and show acceptance Be readier to hear than to speak Allow time for the child or vulnerable adult to speak Be non-judgmentalBe neutral and non-committal in responsesReassure the young person or vulnerable adult they are right to share their concern Tell the child or vulnerable adult that the information will be shared with a limited

number of other people who will be asked to help

A worker should not:

React with outrage or unbeliefAsk any questions, with the possible exception of "have you told anyone else about

this?" Ask the child or vulnerable adult to repeat the accountPromise to keep a secret Speak to anyone other than the those nominated in the previous section, when

appropriate

The worker should then:

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Record in writing their account of the conversation, using the child/vulnerable adult’s own words as much as possible and sign it with the date and time. He/she may include their observation of the child's or vulnerable adult’s behaviour if appropriate.

Speak as soon as possible to the Safeguarding Coordinator who should then countersign the record and date and time their signature. Confidentiality is paramount throughout.

CODE OF PRACTICE FOR THE SAFEGUARDING CO-ORDINATOR

If consulted by a worker regarding suspicion or allegation of a safeguarding issue or child abuse the Safeguarding Co-ordinator will:

elicit from the worker the reasons for concern and discuss the details in confidence ensure a detailed statement is written by the Worker on the report form add to the statement if necessary take advice as necessary from the thirtyone:eight Helpline, without identifying the

young person decide, in discussion with the Trustee, a response and a course of action if necessary advise the Worker of any plans

Responding to a serious allegation/emergency situation

In the event of a serious allegation, the Safeguarding Co-ordinator will immediately discuss with the Trustee and then seek advice from Social Services/ thirtyone:eight as necessary.

If there is reason to suspect an adult or child is at risk, this MUST be reported to the Local Authority Children’s or Adults’ Social Services. There is a LEGAL DUTY to report every disclosure of a safeguarding nature as required by the Social Services and Well-being (Wales) Act (2016). This action should be taken verbally immediately and recorded in writing within 48 hours on the Report Form.

The Safeguarding Officer /deputy should then be informed of the action taken.

If there is an immediate risk, the relevant emergency services (Police/Ambulance) can also be contacted by dialling 999.

The Safeguarding Co-ordinator may then make an appointment with the appropriate officer in Children's Services for a face to face discussion. If it is advised that a formal referral should be made, the Safeguarding Co-ordinator will come back to the Trustee before identities are disclosed. No approach will be made to the family unless Social Services (Children's Services) agree (in accordance with thirtyone:eight guidelines, "Working Together to Safeguard Children (1998), and The All Wales Child Protection Procedures).

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The Trustees will be informed of the nature of the incident and action taken, but names and specific details will not be shared, unless it is necessary to do so for legal reasons.

The Safeguarding Co-ordinator will keep a record of all discussions including those with Social Services.

SECTION 8

PHONE AND CONTACT NUMBERS

Safeguarding Co-ordinator: Rebecca Beckingsale

Mobile – 07792 513534

Home – 01873 850301

E mail: rebecca.beckingsale@googlemail.com

Deputy Safeguarding Co-ordinator:

Post vacant

If unable to contact either of above, or allegations involve both, then contact:

Martin Brown – 07812 023058

Thirtyone:eight Helpline

Phone - 0845 120 4550

Monmouthshire County Council

Children’s Duty Social Worker - 01291 635669

Adult’s Social Services – 01873 735 855/01291 638928

S.E Wales Emergency Duty Team- out of hours (adults and children) – 0800 328 4432

South East Wales Safeguarding Board: www.sewsg.org.uk

Gwent-wide Adults Safeguarding Board: www.gwasb.org.uk

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Role Descriptions

Open the Book – Judy Moreland (Ministry Lead)

To be able to work closely as a team. To be reliable and consistent. To be able to do both sessions in the 2 schools on a Monday (realistically from 9.30am to 3.15pm – term time only). To meet between sessions (11-12.30) for planning and prayer. To be adaptable and allow others to take principal roles. To enjoy working with children and have a sense of humour! Above all – to see the need and appreciate the opportunity to go into schools to enact the great stories in the Bible; to inspire interest in the children and staff to seek our Saviour for themselves.

Sunday School and Messy Church – Babs Watkins (Ministry Lead)

To let the planning team know of your availability. To arrive in good time for the session and help to set up the venue. To support the Sunday school/ Messy Church leader as required in each session. To ensure you know what to do in each session and have the necessary resources. To be praying for Sunday School/ Messy Church ministries independently. To be welcoming families and children and chatting to them. To help children, as appropriate, under the guidance of the leaders. To assist clearing up at the end of the session and ensure the venue is left clean and tidy. To read all necessary Cornerstone policies and ensure you follow any agreed guidelines. To attend all relevant training. To ensure you know safeguarding procedures and are aware of what to do if an allegation of abuse is made.

As a Sunday school helper, you are in a position of responsibility in the church and as such should act according to its values and aims. The children will see you as a trusted adult and role model – how you live out your faith will have a long lasting effect on theirs. New ‐children and leaders should be encouraged and supported – don’t assume everyone has the same level of knowledge or spiritual maturity. You can ask for support or help at any time. Remember you are not on your own. Have fun! This role requires a DBS with Barring Check. Two references will be taken up for new helpers.

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Tiny Tots and Tiny Tunes – Anthea Price (Ministry Lead)

Tiny Tots Crèche

Held Each Sunday during the morning service in room off the corridor. To help with planning at home including preparing Bible story with props and aids. Helping with equipment which is taken weekly. To help move tables to set out a floor space and to check the whole room for hazards. To help spread the cloths across the floor. To place equipment in the corner ready for the leaders to use and access. To use music on an iPod and speaker with program cards in place.

Tiny Tunes

To help with preparation including: Planning weekly themes using planning sheet with relevant music and songs. Sorting each themes bible story and using accompanying objects. Distribute a weekly helper register and welcome parents and carers as they arrive. To help during the session including: Preparing the venue (Guide’s Hall) 1 hour before session. Place displays in the entrance hall and foyer. Place an invitation banner on outside fence. In the main hall all equipment is placed on tables, with cushions in circle on floor. A payment table is set up with cash box and receipt book. The toilets are also checked. To help after the session finishes: All money received must be counted. Receipts must be filed and register and cash as well as personal data locked away in cupboard.

Belmont Service and Pastoral Visiting – Peter Price (Ministry Lead)

Belmont House

Belmont house is a nursing home for the elderly. A team from Cornerstone Church visits monthly on Monday 6:30-7:00PM Our responsibility as Christian helping with this ministry is as follows. To welcome and pray for residents and staff and demonstrate the love of God to all. To appreciate residents are advanced in years and their background unknown. To help in singing 4 – 6 gospel-centered songs, with hymn books kept in the staff room of the home for this purpose. During the year special emphasis is placed on special occasions such as Easter, Harvest, and Christmas. To include the presentation of God’s word is brought to the residents in simple terms, fitted in where appropriate. To help before leaving the home, by speaking to each resident and occasionally one requests a prayer.

Pastoral Visitor/Worker

Pastoral visitors’ endeavor to serve Cornerstone Church by helping ensure pastoral care is considered with regard to every individual connected to our Church. This caring includes all events that happen sometimes without warning. These include hospital admittance, illness, infirmity, loneliness, accidents or sudden alteration of life. In support of the above situations the pastoral worker seeks to provide the necessary assistance in each situation. Wisdom and sensitivity are required for this task. A relevant reading of God’s Word together with

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prayer is the aim at each visit.

Community Group Leader – Jonathan Thomas (Ministry Lead)

To manage both the organization and communication of the group. To take the lead in running the group week by week and organizing who will lead studies or discussions. To know who the members of their group are and to look out for them, and to feedback any pastoral issues to the elders. To work with the pastor in planning and then delivering the group’s Bible study curriculum. To keep track of when whole church prayer meetings and members meetings are and cancel their group accordingly.

Duty Elder (Sunday) Available to deal with any spiritual matter that may arise. Provide leadership and point of contact to anyone seeking spiritual guidance or

direction. Support the Service lead and Preacher,

Duty Steward (Sunday) The designated responsible Person to manage events in the hire Period, as noted

below:o Lead for the Period, avoiding unplanned events.o Evacuation and Emergency Lead. See below for full role description and

responsibilities.o Support Service lead and Preacher undertaking any duties to allow him or

her to focus on service delivery.The following duties typically describe in greater detail the roles and responsibilities

outlined above. These duties can be nominated to others and varies depending on meeting size and type.

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Check all fire exits and escape routes are clear. Check everything is in place ready for start of the Meeting. If audience exceeds 120 people, then notice is given advising actions if fire alarm sounds. Be aware of the location of the defibrillator & First Aid box.

After the service has started, close all doors to auditorium (including the back door), close front aluminium sliding doors using isolation switch. Remain in reception area to ensure that we know exactly who is on site during the service, and to keep any potential threats outside.

o Unlock the sliding doors as needed (to let late comers in, to let the Sunday School out).

o Monitor anyone arriving/departure. School staff may arrive at any time during the service, entry into the premises is permissible, provided they are identifiable. They should have an ID badge. Pictures of all staff are displayed on corridor wall.

o Visits to toilets, note there are allocated adult and children facilitieso Ready to react to any unplanned evento Monitor corridors, external paths and access, toilets, etc, watching for

trespassers, lost or inquisitive people, intervening or directing as required.o Overseeing movements during transition activities, such as Sunday School

attendees moving from Auditorium to classrooms, congregation moving to refreshment area, after services, etc.

Be aware during period, intervening, assisting, supporting any needs, requests, etc, from Congregation, Elders, Deacons, Team Leaders, Speakers, music group, etc as required. Take directions from Service Chair, and/or Preacher In the event of an unplanned fire alarm, supervise evacuation via all designated fire exits. Ensure a minimum of one Deacon/Steward per exit and at rendezvous zone. Ensure fire doors are closed after everyone has left (providing it is safe to do so). See separate Fire Plan.

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Report to Local Authority Fire Brigade Senior Officer on their arrival and take instruction if required. Supervise rendezvous zone until all-clear, supervising return into Auditorium, or leaving Deri View if Meeting is terminated.

If parents are required to collect their children from the Acorn Centre, they must go around the outside of the school premises via the public footpath.

Oversee any medical/emergency events arising during the period. Ensure 1st Aider/s is supported and Emergency Services are called, if required. When Emergency Services arrive, manage event briefing and hand over to Ambulance or Medical Officer.

Controlled and managed evacuation of affected rooms/auditorium in the event of someone collapsing, if deemed by 1st Aid/1st Responder (the Responsible Person) that relocating casualty is not in their best interest. If agreed then congregation will leave the auditorium (usually to the corridor) to ensure privacy/dignity is maintained and so allow Emergency services access and treat without hindrance.

We have a range of different sized and raked chairs which may need re-arranging to suit individual needs, requirements and preferences. In conjunction with Set Up Team and Welcome Team, escort visitors including those with special needs to auditorium and seated appropriately if required,. Ensure single individuals are welcomed and accommodated. Wheel chair users are supported with assistance, as required.

Other eventualities include the need to clear up broken glass & liquid spillages which may cause a hazard.

Duty Steward must have mobile phone on a liaise with the person in charge of the Acorn Centre so that parents can be contacted in an emergency, and stewards can be notified of intruders or any emergency.

Welcome Team (Sunday Morning) Liaison with Duty Steward and Set Up Team Leaders during setting up by preparing

foyer, ensure toilets are clean and serviced. Set out bibles, books, handouts, leaflets, etc on the Welcome Table, Book Table and Missionary Table. Set up commences at 9:30am

Welcome congregation as they arrive. If its their first time; point out facilities and safety requirements. Ensure visitors and special needs people are accommodated as appropriate, see notes above. Important – all newcomers and visitors must have priority over regulars and members.

This should not be limited to the welcome period, but throughout the whole time they are with us. Making connection, getting them refreshments, ensuring they are not left alone is fundamental to “Caring”.

“Tag” newcomers with designated members for further engagement at the post service refreshments, see note below.

Explain bible readings are NOT displayed on projectors any more so to encourage the use of bibles during the Sermon. If visitors do not appear to have one, offer a CEC bible.

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Explain how differing age groups are catered for during the service, use of clipboards, note taking templates, etc

Report any shortages, breakages, future resource requirements to Service Deacon. (Note, procurement matrix available in store room to record resource usage and stock).

Setting & Packing Up Team (Sunday) Set out auditorium, reception area, refreshment tables, bookstall, etc. Note separate

instructions in Operations Manual relating to fire, health and safety requirements and standards. Set Up Team to be supported by Welcome Team and Refreshments Teams..No-one under 16 is to operate tiered seating jacking trolleys and tugs unsupervised by an adult. No one under 13 is allowed to help in any way moving the tiered seating jacking trolleys. Training is available, see one of the Set Up Team Leaders for training. Instructions on operating the tiered seating are posted at each end of the tiered seating units.

Co-ordinate and liaison with Media Team with any setting up and putting away requirements.

Put away auditorium, foyer, refreshment, etc. Note separate instructions in Operations Manual relating to fire, health and safety requirements and standards.

After clearing away check building ready for hand over the School Caretaker to be secured and alarmed. Agree with Caretaker times to open up for next meeting, if required.

Check with Caretaker if CEC equipment may be left out for the day, or in the event of School Holidays, left out for the week.

Team members should arrange substitutes if unavailable per rota and advise their Set Up Leader

Report any shortages, breakages, future resource requirements to Service Deacon. (Note, procurement matrix available in store room to record resource usage and stock).

Refreshments Team (Sunday) CEC is a Fairtrade partner and endeavours to source Fairtrade products as far as

possible. CEC is also seeking to reduce plastic waste in the environment and look to reducing

one-use plastic throughout. Paper plates and food containers are available in the store cupboard.

Paper cups are expensive; do not allow them to be used as door wedges, cold drinks, stirrer or waste holders or anything other than holding hot drinks. All hot dinks must have fitted lids to minimise burns in the event of spillage.

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Clear plastic cups1 are available for cold drinks. Replacements are available from the Store cupboard.

Assist Set Up, (from 9:30am), lay out tables using equipment provided. Table clothes to be sanitised before laying out. Tables are erected and catering boxes placed by the Set Up Team.

Two manned tables, each having 50% coffee and 50% tea cups; sugar and wooden stirrers, waste bowls, milk jugs and plates for biscuits. Two hot water flasks per table, one each end.

A separate table for cold drinks and biscuits especially for children. This too must be manned to be placed away from the hot drinks tables.

Restock tea, coffee, sugar and squash from Store cupboard. Do not open more than one of each as this leads to waste or spoils and should be avoided

Monitor refreshments periods for spillage, cleaning and ensuring any unplanned events do not occur.

From time to time celebration cakes or food is provided by members, etc. Arrange cutting and displays on plates. Sometimes food has been left over from previous events. Unless there is a written food travel audit report, these foods must not be made available and must be disposed.

Use correct coloured waste disposal containers and segregate all waste. Report any shortages, breakages or future resource requirements to Service Deacon.

Other roles will added

Appendix 1

1 Plastic cups and cutlery is being phased out during 2019 and will be replaced with environmentally acceptable substitutes. Meanwhile all plastic including single use plastic must be disposed off via designated waste bags.

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ELDERS / TRUSTEES

DEACONS MINISTRY LEADS

Ministry Leads

Are accountable to the Elders for their ministry. Their individual role specs should describe that their responsibilities include H&S; Safeguarding; Finance etc for their ministry as determined and guided by the Deacons with this responsibilities.

Deacons

Are accountable to the Elders for ensuring that their area of policy - Health & Safety; Safeguarding; Finance etc - is up to date and implemented across the activities of the Church.

Deacons achieve this implementation mainly through the ministry leads and by the creation of policy; advising on implementation and practice; audit and such support as they are able to provide.

Ministry volunteer

For the purpose of the ministry only, are accountable to the Ministry Lead. In all other regards, ministry volunteers who are members of CEC, are accountable

to the Elders as described in the Church Handbook.Appendix 2 (Please photocopy to use)

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Ministry Volunteer

Cornerstone Evangelical Church, Abergavenny

Safeguarding Report Form

1. Details of the person

Title:

Mr/Mrs/Ms/other

First name: Surname:

Address:

Postcode:

DOB:

Age:

Tel:

2. Details of alleged incident

Brief description including injuries (if any)

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This form should be completed within 48 hours when there is a suspicion of abuse. It must be hand written and then handed to the Safeguarding Co-ordinator. You may want to ring one of us and we can complete the form over the phone for you.

Where a criminal act may have been committed against a vulnerable person, police must also be notified.

Safeguarding Co-ordinator – Rebecca Beckingsale

Mobile – 07792 513534

Home – 01873 850301

Deputy Safeguarding Co-ordinator – Vacant

Mobile –

Home –

If unable to contact either of above, or allegations involve both, then contact Martin Brown

Mobile – 07812 023058

Date: Time: Location of incident:

Any other people in the household/or likely to be involved:

Name(s): Age(s)

Any animals in the household (please specify):

3. Type of abuse (can be more than one)

Physical Financial Sexual Emotional/

Psychological

Neglect/acts of omission

Discriminatory Institutional

Name and contact details of all witnesses:

Statements attached: Yes No

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4. Details of alleged perpetrator

Full name (including nicknames):

Address (if known):

Indicate if known at more than one address

DOB: Age: Gender:

Is perpetrator a vulnerable adult/child? Yes No

Any information relating to perpetrator:

History of violence (weapon, drugs, alcohol, sexual, physical, verbal): (please indicate)

Is alleged perpetrator aware of the alert? Yes No

Does the alleged perpetrator live with the person? Yes No

Is the alleged perpetrator the main family carer? Yes No

5. Details of person making the alert

Full name: Address:

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Tel:

Email:

Relationship to victim:

6. Reported by telephone to

Full name:

Role: Date:

Time:

Signed: Dated:

Appendix 3

Abergavenny Cornerstone Church Data Breach Policy

Introduction

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Abergavenny Cornerstone Church (“we”) hold and process personal data which needs to be protected. Every care is taken to protect the data we hold. Compromise of information, confidentiality, integrity or availability may result in harm to individuals, reputational damage, detrimental effect on service provision, legislative non-compliance and financial penalties.

Purpose

This policy sets out the procedure to be followed to ensure a consistent and effective approach throughout the Church.

Scope

The policy relates to all personal data held by Abergavenny Cornerstone Church, regardless of format. It applies to anyone who handles this personal data, including those working on behalf of the Church. The objective of the policy is to contain any breaches, to minimise the risks associated with the breach and to consider what action is necessary to secure personal data and prevent any further breach.

Types of breach

An incident is an event or action which may compromise the confidentiality, integrity or availability of systems or data, either accidentally or deliberately, and has caused or has the potential to cause damage to data subjects.

An incident includes but is not restricted to:

Loss or theft of personal data or the equipment on which the data is stored e.g. laptop, memory stick, smartphone, or paper record

theft or failure of equipment on which personal data is stored Unauthorised use of or access to personal data Attempts to gain unauthorised access to personal data Unauthorised disclosure of personal data Website defacement Hacking attack

Reporting an incident

Any person using personal data on behalf of Abergavenny Cornerstone Church is responsible for reporting data breach incidents immediately to the Church Secretary, Anne Brown, or in her absence the Pastor. The report should contain the following details:

Date and time of discovery of breach Details of person who discovered the breach The nature of the personal data involved How many individuals’ data is affected

Containment and recovery

The Church Secretary, Anne Brown, will first ascertain if the breach is still occurring. If so, appropriate steps will be taken immediately to minimise the effects of the breach. An assessment will be carried out to establish the severity of the breach and the nature of further investigation required. Consideration will be given as to whether the police should be informed. Advice from appropriate experts will be sought if necessary. A suitable course of action will be taken to ensure a resolution to the breach.

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Investigation and risk assessment

An investigation will be carried out without delay and where possible within 24 hours of the breach being discovered. The Church Secretary, Anne Brown, will assess the risks associated with the breach, the potential consequences for the data subjects, how serious and substantial those are and how likely they are to occur.

The investigation will take into account the following:

The type of data involved and its sensitivity The protections in place (e.g. encryption) What has happened to the data Whether the data could be put to illegal or inappropriate use Who the data subjects are, how many are involved, and the potential effects on them Any wider consequences

Notification

The Church Secretary, Anne Brown, will decide with appropriate advice who needs to be notified of the breach. Every incident will be assessed on a case by case basis. Consideration will be given to notifying the Information Commissioner if a large number of people are affected or the consequences for the data subjects are very serious. Guidance on when and how to notify the ICO is available on their website www.ico.org.uk/media/1536/breach_reporting.pdf

Notification to the data subjects whose personal data has been affected by the incident will include a description of how and when the breach occurred, and the nature of the data involved. Specific and clear advice will be given on what they can do to protect themselves and what has already been done to mitigate the risks.

The Church Secretary, Anne Brown, will keep a record of all actions taken in respect of the breach.

Evaluation and response

Once the incident is contained, the Church Secretary, Anne Brown, will carry out a review of the causes of the breach, the effectiveness of the response, and whether any changes to systems, policies or procedures should be undertaken. Consideration will be given to whether any corrective action is necessary to minimise the risk of similar incidents occurring.

Appendix 4 (Please photocopy to use)

Health and Safety Incident / Near Miss Report Form

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Report conducted on

Report conducted by

Incident Details

What was the individual doing at the time of the incident/near miss?

Date and time of incident/near miss

What was the incident/near miss?

If applicable, give details of any injuries sustained

If applicable, give details of any damage to property or equipment

What caused the incident/near miss?

What actions will be taken to eliminate future repeats of the incident/near miss?

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Further health and safety officer comments

Signed off by health and safety office when corrective actions have been adopted and implemented.

Signed:

Date:

Volunteer agreement

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I have read and affirm Cornerstone Evangelical Church’s Statement of Faith

Signed: Date:

I have read and agree to the relevant role description and agree to follow and act in accordance with all Church policies including GDPR, Health and Safety and Safeguarding as well as all other details listed in this booklet

Signed: Date:

Please scan/photocopy this page and send to Jonathan Thomas:

Jonathanthomas1976@gmail.com

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Cornerstone Church, Abergavenny

www.abercec.org

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