volunteer orientation 1 1
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New Friends
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Global Family
Study Abroad
Volunteer Orientation
Youth for Understanding
Preparing young people for their responsibilities and opportunities in a
changing, interdependent world
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Study Abroad
Welcome to YFU!
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Study Abroad Table of Contents
• History and Mission of YFU• National and District Structures of YFU• Compliance with Regulations • Volunteer Positions • American Overseas (AO) Programs• International Students (IS) • Support/Confidentiality • Using my.yfu.org• Expense Reports• Insurance• Thank You!
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Study Abroad History of YFU
•In 1951 an American minister, John Eberly led a movement that brought teenagers from war-torn Germany to the United States to live with host families and attend high school for a year in an effort to heal the wounds of World War II.
•YFU was officially founded as Youth for Understanding in 1952 by Rachel Andresen, educator and social worker.
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Study Abroad YFU National OfficeBethesda, Maryland
President/CEOMike Finnell
Admissions andRegistration-David Barber
Finance &Administration
-Roberta Hopkins
InformationTechnology
-Jim Edminston
Program Administration/
Education & Training-Margie Ott
HumanResources-Patti Eckels
Development & Corporate Scholarships
Travel- Alex Lopez
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Study AbroadField Organizational Structure
Field Director
AC
AR Field Volunteer
IS/HF/School
AC-Volunteer Area CoordinatorAR-Volunteer Area RepresentativeIS-International StudentHF-Host Family
Specialized tasks & projects
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Study Abroad Contact InformationNortheast District Office
YFU Northeast District Office Ph: (617) 868-36602380 Massachusetts Avenue, Suite 101 Toll Free: (866) 493-8872Cambridge MA 02140 Fax: (617) 868-3774
-Alka Bhaskar -Joseph BandaDistrict Director District Office Coordinator
[email protected], Ext. 1107 [email protected], Ext. 1104
-Marilyn Burgess -Samuel TateSupport Services Manager Volunteer Program [email protected] Coordinator614-792-2396, 1-866-889-2702 [email protected], Ext. 1110
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Study Abroad RegulationsYFU must comply with standards set by:
•YFU Basic StandardsYFU organizations around the world share guidelines with respect to student and host family selection, support, orientations, and organizational management.
•United States Department of State These guidelines are designed to ensure that students are provided with basic services ranging from where they will sleep to how they will be oriented about the exchange experience. The US Dept. of State has designated Youth for Understanding USA as a sponsor for J1 student visas.
•CSIET (Council on Standards for International Educational Travel)Being listed as an accredited program with CSIET provides us with the credibility to place students in local high schools across the country. The Council for International Educational Travel (CSIET) is a private organization, which overseas the administration of foreign exchange programs. CSIET was actually created by a YFU initiative!
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Study Abroad RegulationsImpact of non-compliance of standards:
•Loss of J-1 visa designation•Loss of CSIET listing status (and state
permission)•Sanctions from partners•Legal liability problems (lawsuits)•Insurance risk problems (related to lawsuits or
other damages)
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Study Abroad
YFU is volunteer-based and volunteer supported!
•If you would like to be a part of the International Students’ experience in the US, you can help us:
-recruit and interview host families-provide support to students and host families-coordinate successful orientations for our participants-create marketing materials-project management in social media -plan and facilitate social outings with International Students
•If you are interested in our American Overseas program (AO), you can help us:-recruit students to go overseas-interview students after they apply-help with pre-departure orientation-coordination of AO Alumni events
These are only two areas to which volunteers can contribute. There are many other tasks that need to be accomplished and these can be discussed with your field director.
**We value your experiences and your individuality and believe there is a special way for you to contribute to our YFU team!
Volunteer Positions
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Study Abroad American Overseas (AO) Programs
•Program Options:Students may choose from year, semester, summer, or 13th Year Abroad programs and can pick from over 45 countries
•Eligibility:To be eligible, students must be between 15-19 and maintain a “B” average for year and semester programs and a “C” average for summer programs.
•Description of Programs:Students who select a year or semester program also attend high school, while the summer programs are varied in culture, language, sport, or travel focus.
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Study Abroad
•Host-Stay Experience:All students live with a carefully selected host family.
•Scholarships:We offer over 300 scholarships each year to students who go on program with us and students are encouraged to apply to all for which they are eligible.
•Recruitment:We begin recruiting for AO students in early fall and continue through the deadline in April (through presentations at local high schools, community events, and public service announcements, etc.)
American Overseas (AO) Programs
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Study Abroad American Overseas (AO) ProgramsMost Frequently Asked Questions
• What is Beyond Exchange? • How many YFU countries are there and does YFU USA
exchange with all of them?• What does the tuition price include?• Does YFU offer fundraising tips?
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Study Abroad YFU Hosting programs/International Students
YFU USA sponsors over 2,000 International Students (IS) each year.
• Overview of Program:International Students (IS) arrive in August (some in January) to attend American High Schools and live with carefully selected host families.
• Student Profiles:We receive IS files on a rolling basis beginning in January and begin to edit and format them to show to potential host families. *Profile writing
• Host Families: Application and Interview ProcessWhen we receive host family applications, we schedule an in-home interview with all the family members.
• School Placement:In order for students to be placed in a family, we must have a signed school enrollment for a school within their community.
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Study Abroad Hosting Programs/International StudentsMost Frequently Asked Questions
• What are the requirements of being a host family?• Do YFU students speak English? • How are YFU students and host families matched?• Are families responsible for student’s medical bills or
spending money?• How will YFU prepare and support families to be host
families?• Can families have communication with their host son or
daughter before arrival?
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Study Abroad Volunteer Support and TrainingLines of Communication
• International Student/Host Family• Area Rep/Area Coordinator• SSM
-Consults with Headquarters, District Office,
Counselors, and Field Director• National Partner Office• Area Rep in Home Country• Natural Parents
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Study Abroad Volunteer Support and TrainingEight Simple Rules for “Repping” Your Student
1. Communicate2. Be Impartial/Objective3. Be Accurate-Keep in mind the Whole
Picture4. Confidentiality5. Be Culturally Sensitive6. Follow Policies and Procedure 7. Do Paperwork8. Document, Document, Document—Contact
Reports
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Study Abroad ConfidentialityConfidentiality is a cornerstone of our organization because we
value the privacy of our students and host families.
• YFU works on a “need to know” basis. Information is shared appropriately with others in order to carry out their responsibilities as volunteers and staff.
• YFU prohibits any release of information to non-YFU persons about host families and/or students without their permission.
• We expect host families and their students to show each other mutual respect.
-YFU considers it unethical to examine a student’s personal belongings.
-The student must respect the same rights regarding host family belongings as well as the private life of a host family.
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Study Abroad Using my.yfu.orgYouth for Understanding has created a website to better serve
you as a volunteer and a critical part of our YFU team. my.yfu.org provides valuable resources (paperwork,
documentation, publications, etc.) that will assist you in accomplishing your goals.
How to get started:
• Acquire a username and password• Sign in and verify that you have received New Volunteer Training• What’s available to volunteers at my.yfu.org?
– Volunteer Lounge– Inquiry System– Student Profile System– Monthly Contact Reporting System– Expense Reports
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Study AbroadVolunteer Expense Reports
All volunteer expenses should be submitted for reimbursement
monthly.
• Volunteer mileage will be reimbursed at the rate of $.20 per mile.
• Postage and telephone expenses will be reimbursed for reasonable expenditures.- Please attach the original telephone bill with YFU USA business calls highlighted/noted. Please note business purpose and/or contact where available.
• Call Sam for help completing first expense report and/or contact report
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Study Abroad Liability Insurance
YFU volunteers are covered by the same general liability insurance coverage that
protects Youth for Understanding USA as a non-profit corporation. This coverage is in
effect while volunteers are acting at the direction of staff and within the scope of their
duties for YFU USA.
QUOVADIS SKINNER
C u s t o m e r S e r v i c e R e p r e s e n t a t
i v eRust Insurance
Agency, LLCEst. 1889
910 17th St. NWWashington, DC 20006202.776.5010 Direct
202.776.5035 Faxwww.rustinsurance.com
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Study Abroad Conclusion
Thank you for participating in this YFU USA volunteer orientation workshop. We are pleased to welcome you as a vital part of YFU USA, and we are looking forward to working with you!
“If you could only sense how important you are to the lives of those you meet; how important you can be to the people you
may never even dream of. There is something of yourself that you leave at every meeting with another person.”
~Fred Rogers, The World According to Mister Rogers