volunteer, driver, chaperone explanations

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ScSchool Volunteer Explanations and Requirementshool Volunteer Explanations and Requirements(Keeping Our Children Safe)(Keeping Our Children Safe)

Created: Oct. 2006Created: Oct. 2006Revised: Sept. 2008Revised: Sept. 2008

The following requirements and explanations are intended tofurther clarify how Apostles Lutheran School protects youth, workers, and

volunteers. All of the following fall within the guidelines of the Youth Worker Policyof Apostles Lutheran Church.

Volunteers at Apostles Lutheran School fall into three categories:

1. Volunteer a person who donates time to Apostles to assist in accomplishingits mission, but who may or may not work with children directly.

2. Driver a volunteer who donates time to Apostles and provides a personalvehicle to transport students to and from school activities.

3. Chaperone or Child Supervisor-- a volunteer who has a supervisory roleover school children either on or off campus. A supervisory role could includeany interaction with children out of the view of the supervising teacher.

Situational Applications The fourth part of this documentfurther explains the procedures for special school events and activities.

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The following give further explanations of the different volunteer responsibilities.

1. Volunteer

A volunteer is a person who donates time to Apostles to assist in accomplishing itsmission. A volunteer may or may not work with children.

Volunteer Qualifications

Volunteers must:

Be approved by a teacher, pastor, or Apostles staff member

Be qualified and physically able to do the task

Display appropriate attire

Annually take the Keeping our Children Safe (formerly Youth Worker) TrainingClass conducted by Apostles Lutheran Church and School

Volunteer Responsibilities / Guidelines

Volunteers will:

Adhere to the teachers direction

Be in the vision and presence of a teacher or Apostles employee whenworking with children.

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Insure childs safety at all times.

Conduct themselves in a Christian manner.

Not discipline children, but should report discipline issues to the supervisingteacher, administrator, or staff member.

Volunteer Activities (Sample)

Classroom help such as assisting students, tutoring, classroom dcor etc.

Office and clerical help such as copying, etc

Extra Curricular assistance such as musical set design, costume creation, andathletic tournament assistance.

Running errands for teachers or administration

Cleaning and/or classroom maintenance.

Food preparation including baking for fellowship events.

2. Driver

A driver is a volunteer who donates time to Apostles and provides a personal orrented vehicle to transport students to a field trip.

Driver Qualifications

Drivers must:

Have a valid drivers license, registration, insurance.

Be approved by church leadership

Be physically and emotionally able to defensively drive in all kinds ofsituations.

Abide by all the driving policies of Apostles Lutheran Church.

Driver Responsibilities / Guidelines

Drivers will. . .

Adhere to all the driving policies of the Youth Worker Policy of ApostlesLutheran Church including completing the Youth Worker Driver Form.

Obey all traffic laws, including but not limited to speed limit.

Refrain from cell phone use while driving to and from and during the field trip.

Monitor students behavior in the vehicle and notify teacher of any concerns.

Be aware of and respect the time line for the field trip, including return times

. Not make any unauthorized, non-emergency stops including fast food drive-

thru.

Gain approval for sibling participation from the teacher.

Use good Christian discretion in music selection and volume.

Not transport only 1 child in a car unless it is your own child,

Transport only students assigned to him or her by the supervising teacher oradministrator.

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Not drop off children at their homes.

In an attempt to keep the class together, follow the route directed by theteacher.

Not smoke, use tobacco, alcohol, or inappropriate language.

Take emergency info provided by the teacher.

Ensure the vehicle is safe and in proper condition to transport children.

Understand that being a driver does not qualify a person for being achaperone.

3. Chaperone/ Child Supervisor

A chaperone or child supervisor is a volunteer who has a supervisory role overschool children either on or off campus. A supervisory role could include anyinteraction with children out of the view of the supervising teacher.

Chaperone Qualifications

Chaperones must: Be a member of Apostles Lutheran Church who has taken the Keeping our

Children Safe Training Course.

Be 18 years old or older. (Apostles Elders have approved the hiring of 17 year oldsas homeroom workers July 2007)

Chaperone Responsibilities / Guidelines

Chaperones will:

Consider safety their number one concern.

Remember that maintaining safety means maintaining discipline.

Remember the importance of confidentiality. Model acceptable behavior, such as paying close attention while a leader is

speaking.

Dress appropriately.

Be prompt.

Report any safety concerns or emergency situations to Apostles staff

immediately.

Not bring other family members or friends on the trip or event without the

expressed permission of the supervising teacher.

Not allow students to leave the group.

Not ask other chaperones to supervise their group. Not buy drinks, snacks, treats, or souvenirs for his or her group unless it is a

planned part of the trip.

Abstain from smoking and the consumption of alcoholic beverages.

Work to know the names of the children in his or her group and regularly

check attendance.

Understand that being a chaperone does not qualify a person to be a driver.

In addition and as a reminder Chaperones on overnight trips will

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Consider themselves on-duty 24 hours.

Attend all pre-trip informational meetings.

Remember not to smoke or consume alcoholic beverages while on the trip atany time.

Chaperone Activities (Sample)

Supervise a group of children during a field trip off campus.

Lead a group of children to and from different areas of our campus during

school events and activities.

4. Special Situational Applications

Field Trips

1. When the field trip participants are divided into groups:a. Each group should have a minimum of two adults.b. A chaperone must be the leader of each group.

c. With teacher approval a volunteer or driver may serve as the secondadult in a group if it is not possible to have two chaperones with eachgroup.

i. Volunteers and Drivers are asked to ensure the safety of eachchild, but not to carry out discipline. They should reportdiscipline issues to the chaperone and/or the classroom teacher.

ii. In this case, the major responsibility of the volunteer or driver isto act as another set of eyes for the chaperone.

2. When the field trip participants are in one large group the teacher is

considered the leader. All adults accompanying the field trip should follow thedirections of the teacher.

CoachingCoaches should follow the same qualifications of that as a chaperone.

Piano Instructors

1. Piano instructors are not called, hired, or volunteers of Apostles LutheranSchool. They are private instructors who are allowed to use our facilities as aconvenience to our parents and students interested in piano lessons.

2. Every precaution is made to ensure the protection of our youth and theseworkers, but they will have relatively unsupervised contact with children. Yet,Apostles Lutheran School organizes those lessons in such a way that they areviewable by others including the administration.

Washington D.C. Trip

1. The biannual Washington D.C. Trip is facilitated through Apostles LutheranSchool for 7-8th graders, but is organized, operated, and supervised by anoutside touring company.

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2. Every precaution is taken for the safety of youth, but an outside company isnot bound by any policies or procedures of Apostles Lutheran Church andSchool.

3. Chaperones should attend all organizational and informational meetings andbecome familiar will all policies and procedures pertaining to the trip.

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Safety and Protection are Our First Priority

The end goal of this document is to explain procedures necessary to protect ourstudents, volunteers and workers and still accomplish the important goals we havefor faith and learning at Apostles Lutheran School. If during a certain event oractivity, it is clear that the safety or protection of children is compromised, every

precaution should be taken to maintain the safest possible environment, even if itseems to contradict one of the procedures in this document.

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volunteer, driver, chaperone explanations

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