Module Handbook

MST2017Graduate Employability Skills for

Marine Scientists

Module LeaderDr Sara Marsham School of Marine Science and TechnologyDove Marine LaboratoryNewcastle UniversityCullercoatsNorth Shields NE30 4PZ

e-mail: sara.marsham@ncl.ac.uk Telephone: 0191 222 3056 (Dove) 0191 222 5868 (Campus)

Contents Page1 Module Introduction1.1 The Module1.2 Training and Support1.3 What are you required to do?1.4 What are staff at the placement expected to do? (for information only)1.5 What will University staff do?1.6 Personal Development1.7 Safeguarding and Child Protection1.8 Tell us what you think

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2 Your Placement2.1 Preparing for Your Placement2.2 Attending Your Placement2.3 Academic Year Planner

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3 Skills Development, Assessment and Feedback3.1 Graduate Skills Framework3.2 Explanation of Documents3.3 Assessment Overview3.4 Assessment Guidance and Regulations3.5 Assessment Criteria3.6 Assessment Glossary

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4 Working documents4.1 Placement Preparation Form (including Health and Safety Checklist)4.2 e-Portfolio4.3 Action Plan4.4 Learning Log4.5 Placement Supervisor Evaluation Form (additional copy)4.6 Evaluation criteria for placement supervisor evaluation form4.7 Record of Activities Form4.8 Record of Attendance Form (Careers Skills Sessions)

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1 Module Introduction

This module handbook, together with Blackboard, provides the information you need to get started and help you throughout the module. In all placements, you will be working with others in an effort to achieve the aims of the organisation hosting your placement. In this Handbook you will find assessment guidelines and the criteria and important documents for and about submissions.

1.1 The ModuleAll University modules are designed to incorporate directed and self-directed study totalling 100 hours for 10 credits. This module requires students to undertake about 18 hours of directed study (training, workshops, seminars and tutorials), a minimum of 35 hours of placement visits and up to 47 hours of self-directed learning.

1.2 Training and SupportThere are several different modes of support available that will help you to perform effectively at your placement and in assessment for the module. We recommend that you make the most of the support available to you.

BlackboardAdditional resources for the module can be found in the MST2017 folder on Blackboard. You should take time to fully explore what is available to you in Blackboard.

TutorialsThere will be seven formal opportunities to meet the teaching team for a tutorial. You are strongly encouraged to prepare for these and attend as they will complement other learning and development activities. You should bring along any relevant documents, and make your own notes about the main points discussed. There are also additional tutorials timetabled that you can sign up to if required. You are welcome to see the teaching team at any other time during the academic year by emailing them and booking an appointment.

Careers WorkshopsCareers Workshops provided by the Careers Service are run repeatedly during the academic year. These are designed to help you to develop your skills, and prepare you for assessment. Attending at least three of these sessions is a requirement of this module, and you must have your attendance registered. A list of suggested workshops is available on Blackboard and you should keep an eye on the Careers Service website and attend the ones you think will support your purposes best http://www.ncl.ac.uk/careers/events/workshops.htm

Independent ResearchIn addition to the support we offer, you should use resources from the Library, the Careers Service and elsewhere. Use the research skills you have developed in other modules such as MST1012 Research Skills, but now employ them to find the resources you need to underpin your career skills development on the placement. Your own research is needed to support your learning and development on this module, for example with regards to CVs, interview techniques, and reflective thinking and writing.

e-PortfolioYou will undertake a training session to learn how to use e-Portfolio. Regular use of e-Portfolio to record training, meetings, activities and to reflect on progress is an essential requirement of the module and integral to all aspects of module assessment.

1.1 What are you required to do?You should have completed pre-requisites for particular routes e.g. ISA/CRB application for work within schools, and any other placement which involves working with children or vulnerable adults.

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Semester 1Undertake all pre-requisites for work placement: Attend an induction training session Attend at least three Careers Service Skills workshops Attend tutorials with the Module Leader and Teaching Team to gain feedback on CV and cover letter

writing Make applications for positions with preferred providers Attend interviews as requested Begin using e-Portfolio to monitor progress Secure a placement position Undertake research into issues relevant to the host organisation Arrange an initial visit to the placement to discuss goals and expectations, health and safety, and other

legal requirements with your supervisor (See Section 2 for details)

Semester 2 Attend taught sessions and tutorials with the Module Leader, Teaching Team and Careers Service staff to

develop relevant skills Ongoing use of e-Portfolio to monitor progress, and for continuous reflection, analysis and development

of your own competences and skills Agree activities, timeline and deliverables with your work placement provider Complete at least 35 hours of direct engagement with the organisation hosting the work placement Act as an extra resource alongside the placement supervisor and/or others at the placement to help to

achieve the aims of the organisation hosting the placement Complete three formal assessment tasks, Work Placement Plan, Presentation, Final Report, and undergo

evaluation by the workplace provider

1.2 What are staff at the placement provider expected to do? (for information only) Arrange an initial meeting before the start of the placement to discuss students’ personal goals,

placement organisation’s aims and objectives, key issues, visit details, procedures, placement tasks, communication (see Section 2 for further guidance)

Arrange a formal induction for students to discuss health and safety, safeguarding and/or other legal requirements. At the end of the induction, complete and sign the Health and Safety Checklist relating to these matters that the student will bring with them

Provide support and feedback for the student and re-negotiate their role as appropriate. The student should be proactive in identifying any problems, issues and needs that arise during their placement

Sign the student’s Record of Activities Form (see Section 4) to verify their attendance and completion of the required number of hours (this may be completed retrospectively during review meetings)

Contact the Module Leader if there is anything that cannot be resolved through discussion with the student

Ideally, discuss the formal Placement Provider Evaluation Form with the student during and at the end of the placement. Provide a formal evaluation of the work by the student at the end of the placement period

1.3 What will University staff do? Liaise with placement supervisors to create and support suitable placement opportunities for students Ensure that all students and providers are given relevant information about what they need to do to

prepare for the placement e.g. health and safety processes, ISA/CRB application Train students, match with appropriate placements and provide relevant information to students and

placements Support students to enable them to develop personally and to be successful in the assessment for the

module Establish and maintain a working partnership with individual placement providers to resolve issues and

maximise benefits for both parties Provide formative feedback, assess and moderate students’ work Use feedback from all participants to evaluate and improve procedures and administration

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1.6 Personal DevelopmentThis module will introduce you to concepts, techniques and resources that will help you to define and achieve your career goals, and improve the skills you are developing now in order to open up opportunities in the future. Recent research has highlighted that workplace success is more likely if individuals are equipped to understand and meet their personal and professional development needs1. Employees that are able to proactively develop and deploy their own skills will be in a better position to take advantage of the opportunities presented within the global economy. Individuals are expected to: Analyse and define the requirements of their job Assess whether their current skill set is appropriate Acquire skills development training through attending Careers Skills sessions Seek and respond to feedback about their performance

Personal Development Planning will be documented in e-Portfolio.

1.7 Safeguarding2 (including Child Protection)Within your placement you may work with individuals, including children and/or vulnerable adults (‘others’). Children and vulnerable adults have a right to protection, and everyone working with these people, in whatever capacity, has a responsibility for their protection. Safeguarding issues are to be regarded as a top priority and everyone is reminded that the welfare of children and vulnerable adults are of primary concern.

To protect others and yourself, Newcastle University and all placements where students work with children and/or vulnerable adults have Safeguarding and Child Protection policies. If your placement requires this you should seek advice and guidance related to Safeguarding and Child Protection, and you should ensure that you discuss these issues during your initial visit to your placement. However, in summary:

To protect others:If an individual discloses something to you: If it indicates harm to the individual or someone else, it’s a Child Protection matter DO NOT promise confidentiality as Child Protection overrides data protection You MUST make this a TOP PRIORITY You are effectively a member of staff and must pass information on to us and your placement supervisor

To protect you: Avoid one-on-one situations and conduct all conversations in a public place Avoid physical contact at all times Seek further advice from your placement supervisor and/or Designated Safeguarding Officers Do not make social networking contact or exchange mobile phone numbersDesignated Senior Person for Safeguarding Children:You should discuss any issues with the Designated Person for Safeguarding Children at your placement in the first instance, but otherwise for information and advice contact:Newcastle University: Gayle Leach, Development Officer, Student and Academic Services, gayle.leach@ncl.ac.uk, 0191 222 5563

1.8 Tell us what you thinkYou should complete the module questionnaire on line as requested at the end of the year as your feedback helps us to review procedures currently in place and to improve the module in the future.

1 www.palgrave.com/skills4study/pdp/about/index.asp#professional (Accessed 08/06/2010).2 (all sources accessed 08/06/2010) www.safeguardingchildren.org.uk; For Vulnerable Adults see www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_4074544.pdf; see also the Abuse of Trust Act www.teachernet.gov.uk/wholeschool/familyandcommunity/childprotection/usefulinformation/abuseoftrust

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2 Your PlacementAll students should arrange an initial visit to their placement provider to meet with their placement supervisor to discuss their expectations. You should prepare for your initial visit using the guidelines below.Good understanding of a placement’s client group or ‘population characteristics’ can enable you to form better judgements about behaviours, motivations and expectations within the organisation. Understanding the aims and ethos (or ‘spirit’) of an organisation will allow you to improve your knowledge of the services offered by your placement and direct your skills development and creativity accordingly.

2.1 Preparing for Your Placement Before your initial visit you should: Contact any other students attending the same placement as you, then contact your placement and

arrange to make an initial visit together where possible Locate your placement using e.g. http://maps.google.co.uk, http://www.yell.com,

http://www.multimap.com. Travel information is available online e.g. http://www.traveline.org.uk Complete the first section of the Placement Preparation Form (Section 4)

Making your initial visit: Complete Part 1 of the Placement Preparation Form and use this to initiate discussion about experiences

you would like to gain, activities you’d like to try, skills you’d like to develop, and things you are uncertain about

Work through the initial visit agenda (Part 2 of the Placement Preparation Form). Use the Placement Supervisor Handbook to help you to explain your role and what your assessment will involve, and give this to your placement supervisor

Remember to complete the Health and Safety Checklist with your supervisor at the placement (Part 3 of the Placement Preparation Form) and return this promptly to the Module Leader via the School Office

Negotiate when you will be attending your placement, bearing in mind your other timetabled commitments, and any other practicalities you need to know about (e.g. appropriate clothing, access to premises at weekends, dates of Easter Vacation and Public Holidays)

Find out what you can do to be successful on your placement, including identification of key issues and developing an understanding of customers/clients/learners interacting with your placement provider

Tell your placement supervisor and the Module Leader if you have any medical condition that might be relevant to your job or the working environment

2.2 Attending your Placement Carry out at least 35 hours work with your placement provider in Semester 2 to be completed by Friday

19th April 2013. Verify your attendance using the Record of Activities form (see Section 4) Use the documents and tools available to you for this module (see Section 3.2) to help you to perform

more effectively in meeting the aims of your placement, setting and achieving your own personal goals, and developing your graduate skills

Manage your relationship with your placement supervisor so that you receive regular feedback on your performance and re-negotiate your role if appropriate

2.3 Academic Year Planner All assessment deadlines (in bold) are fixed.Placement visits should be made between Monday 28th January 2013 and Friday 19th April 2013. Those in education-based placements should be aware of school holiday closure dates.

Week Planned activity; remindersSemester 1Week 1 (5)01/10/12

Module introduction; introduction to personal/ career developmentPlacement opportunities and operation and assessment of module

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Study session: Introduction to e-PortfolioWeek 2 (6)08/10/12onwards

Careers Service Skills sessions to underpin career development(You must attend three of these sessions and have your attendance recorded signed)Sessions include:How to write a CVHow to write a CV for academia (if you are interested in a career in research/lecturing)How to write winning applicationsHow to write an effective personal statement for PGCE (if you are interested in becoming a teacher after graduation)How to succeed at interviewsHow to choose your future

Week 3 (7)15/10/12

Study session: CV and Covering Letter

Week 4 (8)22/10/12

Tutorial: CV and Covering Letter

Week 5 (9)29/10/12

Reading week

Week 6 (10)05/11/12

Submit CV and Covering Letter with placement description and person specification attachedDeadline: Monday 5 th November 2012 12:00 pm

Study session: Personal and Professional Presentation Techniques and Reflective ThinkingWeek 7 (11)12/11/12

Study session: Interview Techniques and Professional Interaction with Placement Providers

Week 8 (12)12/11/12

Private Study

Christmas break (14th December 2012 to 7th January 2013)

Semester 1 assessment period (14th January to 25th January 2013)

Semester 2Week 1 (22)28/01/13

Study session: How to prepare a Work Placement Plan

Week 1 (22)28/01/13onwards

Initial placement visit to be arrangedAttend initial visit to placement providerComplete Health and Safety checklistDiscussion and preparation of placement planBegin assessment: Work Placement Plan (500 words) (10%)

Week 2 (23)04/02/13

Tutorial

Week 3 (24)11/02/13

Mock interview

Week 4 (25)18/02/13

Submit Work Placement Plan (500 words) (10%)Deadline: Monday 18 th February 2013 12:00 pm Work placement may NOT commence until this Plan has been submitted and agreed by the Module Leader and the Placement Supervisor

Week 5 (26)25/02/13

Tutorial: Interviews

Week 7 (28)11/03/13

Tutorial: Preparation for Work Placement

Submit Health and Safety Checklist

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Deadline: Monday 11 th March 2013 12:00 pm Work placement may NOT commence until this checklist has been completed and submitted

Easter Vacation: Monday 12th March 2013 to Friday 12th April 2013

Complete Work PlacementWeek 8 (33)15/04/13

Tutorial: Placement reflection and evaluationStudy session: Reflective Log and Presentation Assessment

Week 9 (34)22/04/13

Tutorial: Reflective Log

Week 11 (36)06/05/13

Submit Reflective Log (1,000 words) (30%)Deadline: Tuesday 7 th May 2013 12:00 pm

Week 12 (37)13/05/13

Submit Placement Provider Assessment (20%)Deadline: Friday 17 th May 2013 12:00 pm

Exam Period Oral Presentation (15 minutes) (10%)Written Examination (1 hour) (30%)

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3 Skills Development, Assessment and Feedback

3.1 Graduate Skills Framework http://www.ncl.ac.uk/quilt/assets/documents/str-gsf-framework.pdf Graduate employers usually ask for appropriate knowledge, technical competence and general or specific personal transferable skills. The particular skills (also known as competences or competencies) identified by employers may vary. The Graduate Skills presented here represent a range of skills that are relevant as learning outcomes for undergraduate work experience programmes, but which are also directly transferable into a wide range of graduate employment contexts. Check out http://www.prospects.ac.uk for more information on graduate skills, careers advice and guidance.

The areas of competence you will be concerned with are: Personal Enterprise Planning and Organising Communication Team Working Self-awareness Reflection

These skills/competences are part of the Newcastle University Graduate Skills Framework. For the purposes of assessment, you are expected to provide specific examples of how you have demonstrated these graduate skills at a high level whilst on placement. You should use e-Portfolio to record examples of your development of the graduate skills throughout your placement.

Graduate Skills Framework

Skill/competence Definition

Self Awareness & Reflection

Engage in reflective activities in order to understand own knowledge, values, qualities and skills and to inform and guide personal and professional development

Planning & Organising

Set objectives, plan actions and manage time and resources effectively in order to achieve personal and organisational goals

1 Goal Setting & Action Planning Set objectives, schedule resources and manage time

2 Decision Making Be aware of and choose between opportunities/solutions that achieve goals, having gathered and evaluated relevant information

Personal Enterprise Respond to opportunities and initiate change in order to drive continuous improvement

1 Innovation & Creativity Generate and visualise novel ideas and concepts

2 Initiative Identify and make effective use of material, financial and human resources. Initiate activities and ideas and bring to completion

3 Adaptability Respond readily to changing situations and priorities

4 Problem-Solving Critically evaluate complex information and identify key issues for action and appropriate solutions

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Skill/competence Definition

Communication Effectively use speech, writing, technology and behaviour in order to present and exchange opinions, ideas and information

1 Oral Use styles and content of spoken language that are appropriate for the context and the purpose

2 Interpersonal Use and respond to non-verbal behaviour, including active listening techniques

3 Written/other Use written and other appropriate tools and resources to support and enhance other forms of communication

Team Working Work with others in order to establish and achieve common goals

1 Collaboration Recognise and make best use of the knowledge, values, qualities and skills of individuals

2 Relationship-building Create and maintain an environment in which risks and rewards are shared by all

3 Leadership Set direction, win the commitment of others and take responsibility for actions and decisions

3.2 Explanation of Documents UsedThere are various documents associated with this module which will help you plan and reflect upon what you are doing at your placement. Regular use of these documents will provide evidence that you can then talk about when you meet the Module Leader and during your assessments. You will find electronic copies of all of these documents on Blackboard and some sample copies within Section 4 of this Handbook.

Placement Preparation FormThis document is designed to help you think about the range of opportunities arising from this module. You complete Section 1 before attending your initial visit to your placement and Section 2 during that meeting.

Work Placement Plan A Work Placement Plan is used to help you undertake detailed planning to work towards the goals that you have set and recorded in e-Portfolio.

Learning LogYou will use this on e-Portfolio, to record examples of your use and development of graduate skills. You should ensure that each skill is written up in the STAR (Situation, Task, Action, Result) format so when creating a learning log summary, all the information is clear and complete.

3.3 Assessment Overview Your overall mark for this 10 credit module will be derived from a number of assessment components.

CV and Covering LetterFollowing induction, initial training sessions, and one-to-one tutorials, you will submit your CV and present it with an appropriate covering letter to apply for positions that have been identified with one or more preferred providers. This will not be summatively assessed, but you must receive formative feedback on both of these prior to submitting them to any placement providers.Deadline: Monday 5 th November 2012 12:00 pm

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Work Placement Plan (10%)Following a successful interview, you must arrange an initial visit with the employer and develop a Work Placement Plan (500 words).Deadline: Monday 18 th February 2013 12:00 pm

Reflective Log (30%)You will submit a written assessment incorporating information from e-Portfolio (1,000 words). Successful completion of this assessment requires you to maintain a formative reflective record throughout the module using e-Portfolio. You should present and discuss your personal and professional learning and development in relation to the Graduate Skills Framework and incorporate relevant literature on personal development.Deadline: Tuesday 7 th May 2013 12:00 pm

Evaluation by Placement Supervisor (20%)This allows your placement supervisor to comment on your career development performance and how your work has contributed to meeting the aims of their organisation, and will contribute a mark worth 30% of the total module mark. You should ensure that your placement supervisor completes the form and that it is submitted by Friday 17th May 2013. It is expected that your supervisor will complete the form provided in their Supervisor Handbook, however there is a copy in Section 4 of this Handbook. Electronic copies may also be submitted.Deadline: Friday 17 th May 2013 12:00 pm

Assessed Presentation (10%)All students will complete a 15-minute presentation which, along with the completed Record of Activities form, will be awarded a mark worth 10% of the total module mark. This will take place during the Summer Examination Period. The focus of your presentation will be to demonstrate how you have developed your graduate skills and how you plan to continue their development. The presentation will allow practice in oral communication of skills development. The structure will be introduced in a study session in Week 8 (w/c 15/04/13).

Written Examination (30%)You will be required to sit a formal 1 hour written examination that will assess the skills you have acquired during the module, including the work placement. The examination will be held at the end of Semester 2 during the Summer Examination Period under normal examination conditions. A sample examination paper will be available on Blackboard at the start of Semester 2 to help you prepare for assessment.

Assessment Guidance and Regulations You should familiarise yourself with the definitions of the graduate skills and the assessment criteria for

the module (all within this Handbook) You should work proactively throughout your placement to collect evidence that will enable you to

provide examples that meet the assessment criteria at the highest levels. If you are concerned about collecting enough evidence from your placement to discuss at your final assessment you should seek advice from the Module Leader

Formal requests for extension to any assessment deadlines, together with supporting evidence, must be submitted on a PEC form to the School Office

If you fail this module, but have successfully attended a placement, you will be required to re submit components of the assessment as specified by the Module Leader

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3.5 Assessment criteria 2012/13Fail 40-49 50-59 60-69 70-79 80+

Situation and Task: goal setting and action planning

Fails to show self-awareness or placement awareness or to set clear personal goals.

You will show self-awareness or placement awareness to set personal goals that are related to your performance in your role at your placement or to exploring your career aspirations.

You will show self and placement awareness by setting personal goals and developing action plans to become more effective in your role at your placement and to explore your career aspirations.

In addition, you will discuss how your planned actions: were achievable by relating them to the specific policies and practice of your placement; were realistic by relating them to your own strengths and weaknesses; will improve your performance in specific duties at your placement or develop your career aspirations.

You will also establish the significance of your goals and planned actions by aligning improved performance with placement and occupational standards nos.ukces.org.uk.You will discuss how your planned actions will improve your performance and develop your career aspirations.

You will evaluate personally challenging goals and planned actions.Your goals plan to enhance and diversify your role at your placement and develop your career ambitions.

Action: competence in graduate skills

Describes behaviour at your placement that is unrelated to personal goals.Behaviour at your placement indicates unsatisfactory competence in the majority of the graduate skills.

You will discuss your behaviour at your placement in relation to your personal goals.Your behaviour at your placement will indicate weak competence in the majority of graduate skills.

You will discuss actions taken to progress personal goals.Your actions will evidence good competence in the majority of graduate skills.

In addition, you will relate your actions to what you have learned from either observing others at your placement or researching graduate skills techniques and theory.Your actions will be completed within an appropriate timescale and evidence very good competence in the majority of graduate skills.

You will explain how your actions were based on what you have learned from observing others at your placement and researching graduate skills techniques and theory.Your actions will evidence excellent competence in the majority of graduate skills.

In addition, you will contrast your actions with past behaviour to establish your progression to excellent competence in all graduate skills.

Results Describes actions without identifying results that benefit self or placement.

You will discuss how the results of your actions benefitted you or your placement.

You will discuss how the results of your actions benefitted you and your placement.

In addition, you will discuss how you have measured the results of your actions and discuss why they were important for you and your placement.

You will also explain why the results of your actions brought improvement for you and your placement.

You will also explain why the results of your actions brought substantial improvement for you and your placement.

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3.6 Assessment Glossary Term Definition Analysis Considering a range of aspects, solutions and/or approaches to a problem,

situation or actionApplied Learning or knowledge used in placement or personal developmentAppropriate At an undergraduate or postgraduate level, and suitable for the placement,

including people at the placementBenefit Enhances, improves or continues the work of the placement and may also

include benefits to self-relating to personal developmentCompetence Ability to use more than one element of a (specific) graduate skill in practiceConsistently Evident in all responsesCriterion A standard for judging the quality of evidenceCritically The rational and reflective process of making judgments incorporating

clarity, accuracy, evidence, and thoroughnessEffective Producing a desirable result or outcomeEngagement Active participation throughout the module and positive attitude towards

placement, staff, other students and assessmentEvaluation Present an appraisal of the situation/your actions stressing the pros, cons,

advantages and limitations.Evidence Concise information demonstrating competence Expertise Exceptional level of specific knowledge related to subject or situationExplicit Precise and clearly expressedFormative assessment Assessment tasks which help you improve your skills and knowledge but

which may not be awarded a markKey Issues Matters that directly guide, enable or inhibit the setting and achievement of

personal and/or organisational goalsNew Knowledge Primary or secondary research undertaken to support and enhance your

learningNon-verbal Communication skills including use of eye contact, body language and

expressive gesturesOutcomes Results of work, actions, interventions, and/or researchPrimary source Data that does not already exist, that you uncover through research (e.g.

interviews with your supervisor; questionnaires)Reflection Carefully considering an experience that you have hadSecondary Source A record or document that analyses or builds on an original source or

another secondary sourceSignificant Important, of high value, may be unique within the placementSkills The graduate skills, personal attributes and abilitiesSubstantial Result of sustained input or research, wide scale, or in depthSynthesise Include and combine all the individual component partsUnderstanding Demonstration of underpinning knowledge related to issues affecting the

placement, people or personal developmentValid Reliable, relevant and appropriate

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4 Working Documents

4.1 Placement Preparation Form

Part 1: Preparation for initial visit

This document is designed to help you think about the range of opportunities arising from this module. Think about: How this module will benefit your future career What you want to experience The skills and knowledge you want to develop How you can contribute to the placement using all of your abilities and talentsThese ideas should then be discussed with your placement supervisor during your initial visit as you explore and agree your role.

Use the space below to record your initial thoughts on what you would like to achieve from this vocational placement and what your career aspirations are?

Prior to your initial visit, you should undertake research into your placement and attempt to identify and record some aims and objectives to complete the task successfully. Consider this information alongside your own aspirations before and during your initial visit to inform your discussions

Practical considerations for initial visit (e.g. key contacts and phone numbers, other students, travel arrangements, basic placement information)

Prepare any questions for you to take to your initial visit

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Part 2: Initial Visit Agenda

You should ensure that your discussions at your initial visit address the issues below:

Key issues for yourself and your placement Discussed Documents seen(as appropriate)

What you would like to achieve from the module

What your role will be

How your role relates to placement aims and objectives

Hand over Supervisor Handbook and Placement Provider Evaluation FormScheduled placement visits

Complete Health and Safety Checklist (and copies obtained)

Specific Risk assessments for work role

Workplace specific, e.g. Employment terms and conditions................................................................................................Other – please specify................................................................................................

Please record any other important information here (e.g. appropriate clothing, access arrangements, direction for appropriate facilities for changing/toilet etc).

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Part 3: Health and Safety Checklist MST2017 Graduate Employability Skills for Marine Scientists

All students are required to complete with their work/placement supervisorWe are required to ensure that all of our students are working in a safe and healthy environment. Please complete this checklist for the academic year 2012/13, and return it to the address listed below.

Yes No

1 We have a written Health and Safety policy

2 The student will undergo an induction and receive other safety-related training necessary to undertake the placement

3 The student will be provided with any necessary safety equipment or protective clothing (e.g. hard hat, high visibility clothing)

4 The student will be supervised during the placement

5 Risk assessments are available that cover the work the student will be undertaking

6 Arrangements are in place in the event of an emergency

7 The University will be informed of any accident involving the student

8 There is a formal procedure for reporting and recording accidents and incidents

9If the role involves working with children or vulnerable adults, then the student will be provided with the relevant Child Protection documentation and briefed on the placement procedures

The above statements are true to the best of my knowledge and belief.

Name of Contact: ………………………………………………………………………………………………………………………

Job Title: ……………………………………………………………………………………………………………………………………

Signed: ………………………………………………………………………………………………………………………………………

Date: ………………………………………………………………………………………………………………………………………….

Thank you for completing the checklist.

You should return this form to:Dr Sara Marsham, School of Marine Science and Technology, Dove Marine Laboratory, Newcastle University, Cullercoats, North Shields, NE30 4PZe-mail: sara.marsham@ncl.ac.uk Please note – Failure to complete and return this document by the latest deadline (Monday 11 th March 2013) will result in suspension or removal from the module

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Placement Name:

Student Name:

4.2 e-Portfolio You should reflect on your personal development throughout the module and record any activities

completed, and aims and objectives for the vocational placement on e-Portfolio You should identify up to five goals for your placement and document them on e-portfolio and link them

to the relevant skills on the Graduate Skills Framework. This should be made available to your Module Leader so they can see your progress throughout the module

At your initial visit you should have agreed your role (which may change over time) and how it relates to your placement task aims and objectives. This document will encourage you to set a series of subsequent goals.

Goal setting is a useful process as it helps you to: Set direction and focus your attention on exactly what you want to achieve Motivate yourself

Goals should be challenging though realistic, and relevant to your current circumstances. When setting personal goals for this module, you should also be aware of key issues and how these might influence the actions you take to achieve each of your goals.The space below will allow you to set yourself personal goals having considered your placement’s aims and objectives, your development needs, including your competence in graduate skills, and any key issues guiding, enabling or inhibiting the setting of your goals.

Once you have identified exactly what you want to achieve, you then need to plan the steps that will result in achieving each goal. This process is known as Action Planning and you should do this to help the complete your Work Placement Plan and Learning Log.

Personal goal to develop competence in graduate skills and meet placement aims and

objectives

Placement/organisational aim Things guiding, enabling or inhibiting goal (key issues)

4.3 Action PlanAction Plans are used to help you undertake detailed planning to help you to work towards the aspirational goals that you have documented on e-Portfolio.

Develop a SMART target, including use of research, which will enable you to address one of your key issues and help you to progress towards your goal. You are likely to be working towards several goals simultaneously, so you will have a number of SMART targets.

For each action plan upload it to e-Portfolio with an appropriate blog and link it to the associated graduate skill (remember to make it public so your Module Leader can assess how you are progressing). The blog should be constantly updated with each event as this will help you write up your learning log. A SMART target should be set for each objective in the Work Placement Plan.SMART targets:

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Specific

Measurable

Achievable

Realistic

Timescale

4.4 Learning LogReview the SMART targets that you have set yourself and ensure that you have considered all three strands of the assessment criteria (see Section 3.5).

Using the summary of evidence in e-Portfolio for the appropriate graduate skill, think about How successful was your planned action in achieving your target and helping you to progress towards

your goal? Reflect upon what you have learned in your placement How the use of wider careers related literature underpinned your development? Remember to try and use the STAR method in answering these questions, (Situation, Task, Action, Result)

Once you have written these for all of your SMART objectives, you can create your learning log by incorporating your goals, your action plans and your summary of evidence of how you achieved your goals.

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4.5 Evaluation by the Placement Host Supervisor – Supervisor Evaluation Form

Student:

Placement Supervisor:

Ideally, the supervisor will discuss this evaluation with the student at the start, in the middle and at the end of the placement.

In the table below: E = Excellent; VG = Very Good; G = Good; W = Weak; U = Unsatisfactory. Please refer back to page 4 of the Placement Supervisor Handbook for full details of Evaluation Criteria and Standards and mark which the student achieved in the table below.

To be assessed as a University First Class performance (70%), a student should have E’s in all four criteria. Similarly, all VG’s would result in an Upper Second (60-69%), GGGG would get 50% etc. Outstanding work by students should be awarded more than 70%.

Competence Definition U W G VG EPlanning and

OrganisingSet objectives, plan actions and manage time and resources effectively in order to complete placement task successfully and achieve personal and organisational goals.

Communication Use speech, writing, technology and behaviour effectively to present and exchange opinions, ideas and information in order to achieve placement and personal goals.

Team Working Work with others in order to establish and achieve placement and personal goals.

Personal Enterprise

Respond to opportunities and initiate change in order to achieve placement and personal goals.

Please provide additional evidence to justify the scores awarded above and comments overleaf.

Evaluation by the supervisor (continued)

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Evidence and Comments: Please comment on how well (or otherwise) the student carried out their task/project and thereby contributed to meeting the aims of your organisation.

Are you interested in receiving another student next academic year? Yes No

Signed: ____________________ Name (please print): _______________________ Date: _________

This evaluation is worth 20% of the overall module mark.

Please return to Dr Sara Marsham by Friday 17th May 2013.Forms may be returned electronically to sara.marsham@ncl.ac.uk or by post to her at:School of Marine Science and Technology, Dove Marine Laboratory, Newcastle University, Cullercoats, North Shields, NE30 4PZ

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4.6 Evaluation criteria and standards for the Supervisor Evaluation Form3

Planning & OrganisingSet objectives, plan actions and manage time and resources effectively in order to achieve personal and organisational goals

Personal EnterpriseRespond to opportunities and initiate change in order to drive continuous improvement

E Always arrived at agreed time; completed a range of well-researched personal actions independently and/or using appropriate consultation processes

At most times made correct judgement and used effectively skills of innovation & creativity, initiative, adaptability, problem-solving

VG Arrived 75-99% at agreed time; completed some personal actions independently and/or using appropriate consultation processes

Usually used personal enterprise methods appropriately (>50%)

G Arrived 75-99% at agreed time; completed a small number of personal actions, sometimes after asking for assistance

Used personal enterprise methods appropriately some of the time (>30%)

W Arrived <75% at agreed time; completed a small number of personal actions

Showed little evidence of personal enterprise

U Arrived < 75% at agreed time; did not discuss or complete any personal actions

Repeatedly failed to demonstrate any aspect of personal enterprise and/or took inappropriate independent action

Evaluation criteria and standards for the supervisor evaluation form (continued)CommunicationEffectively use speech, writing, technology and behaviour in order to present and exchange opinions, ideas and information

TeamworkingWork with others in order to establish and achieve common goals

E Communicated effectively throughout with everyone using a wide range of appropriate oral, interpersonal and other methods

Formed effective working relationships with all involved through undertaking a variety of roles e.g. collaborative, leadership

VG Usually communicated effectively and with some evidence of a range of appropriate methods used

Was able to form effective working relationships with a range of different people

G Some evidence of effective communication Was able to form a limited number of working relationships

W Inconsistent, ineffective and/or limited range of communication methods used

Was not able to form effective relationships

U Was frequently not able to communicate effectively with people e.g. lacked clarity, did not listen etc.

Was not able to form effective relationships and/or frequently created poor relationships

Outstanding work can be evidenced though e.g. exceptional quality of performance, undertaking additional duties and/or visits/engagement, developing resources, major impact on placement host i.e. achievement against organisational aims.

4.7 Record of Activities Form –placement visitsUse this part of the form to record your placement visits.

3 See Section 3.1 for a detailed breakdown of the components of each skill

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This should include: Initial visit to placement Placement visits Placement supervisor review meetings Final review meeting with placement supervisorIt is your responsibility to ensure that you have completed the required number of hours of placement visits for the module which is 35 hours during Semester 2. Student Name Module Code Placement name

MST2017

Date Start time

End time

Description - brief details about what you did Signed Hours Tally of hours

Date Start time

End time

Description - brief details about what you did Signed Hours Tally of hours

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Date Start time

End time

Description - brief details about what you did Signed Hours Tally of hours

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Total amount of hours completed at placement:35 hours for 10 credits

Careers Service Skills Sessions: Record of Attendance

Attendance at a minimum of three Careers Service Skills sessions is a compulsory requirement of this module, and must be recorded. At the end of a skills session please ensure that the member of Careers Service staff signs this sheet to confirm your attendance.

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Skills session title Date Attended

Careers Service signature Student signature

Attendance at these sessions must be completed by February 2013 prior to commencement of Work Placement.

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