visualizing interactions between standards for electronic records; and choosing indiana’s erms...
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Visualizing Interactions Between Standards for Electronic Records;
And Choosing Indiana’s ERMS Standard
August 2014Presented by Tibaut Houzanme, Electronic Records Specialist.Indiana Commission on Public [email protected]
Background
My Internship at ICPR (2012)
Electronic Records Policy
Subset on ERMS Requirements
Requirements to impact 100+ State and
3500+ government Agencies
Email Policy Research
Realizations:1. No front runner
standard 2. Individual review
daunting 3. Mgmt: “Why MOREQ
and not DOD?” 4. How to recommend
and justify a standard 5. How to do it more
quickly6. How to share results?
Process 1 : Questions
How do we know if a
standard is
Complete or well
documented?
Influentialor
Authoritative?Relevant
orCurrent?
How do we know if a standard is
Process 2 : Domain and Method
Completeness
• Better documented resources seem of better quality
Authority
• Authoritative and/or more cited documents appear more respected/influential
Citation Analysis +
Network visualization
• Network Visualization story?
• What will we learn?
Process 3: Collecting and preparing the data
Prep
•1 week: collection of references in standards
•2 project members
Start
•2 columns in Excel: 1 for source and 1 for target
•Citations led to discovery of other documents
End
•Harmonized some titles (e.g. MOREQ 2001)
•Excel converted to csv for network creation
Issues: - Standards
versions- country
versions- blind trust in
use/citation- shortening
names
Process 4: Choosing an Output FormatThough Gephi and other applications were used initially, we decided for
Google Fusion Table this time for the following reasons:
Distributed data collection and cleansing
Visualization can be more easily shared
Visualization can be embedded into web applications
Collective work might be easier improved and curated
Result 1: Visualizing the network – top 196
Result 2: Visualizing the network – top 100
Result 3: Visualizing the network - top 50
Result 4: Visualizing the network - top 5
Result 5: Visualizing the network - top 2
Analysis and decision
ICA-Req
Novelty/currency
completeness
Authority/Influence
Choice:
ICA-Req plus
- qualitative content analysis and comparison
- ICA seems to have covered MOREQ 2008
- DOD 5015.02-STD has helped add some content
- ICPR-Specific needs added to standard
Perspectives
You can do it yourselfCollaborate
to
Analyze policies
Analyze metadata standards
Contribute and use this network
http://goo.gl/cbuz0i
Communally curate data collection &
visualization
Add/view year, location and other
attributes
OR
Access this Viz online at http://goo.gl/cbuz0iTo view the network, select
1. “Help” and “Back to Classic Look”2. “Labs” and “Network Graph” and 3. Chose any settings for color, weight, zoom,
and voila!