visitor information system abstract

VISITOR’S INFORMATION SYSTEM

SYNOPSIS

The basic idea behind this project is to computerize the communication between the

reception section and the internal office. This Project provides an efficient way of implementing

the security system. Using this system, it is possible to send the information about the visitors to

the higher authority of the organization. The message of the visitor is taken and sends to another

system which is usually kept on the table of the higher authority, along with the additional

information such as visitor name, designation etc.

The higher authority takes the decision whether to allow the visitor or not. This system

can be established and worked only in front office. It is not only a security system, which passes

the information to the higher authority but also stores the snapshot of the visitor for the future

reference.

MODULES

Login Module

User Manager Module

Visitor Information Module

Waiting List Module

Message Module

Employee Module

Report

MODULE DESCRIPTION

Login Module

The Login Module holds the details of the user login and the user to Registered

for accessing the Process.

User Manager Module

The user manager module is the admin of the system it control all the process in

the system. It holds the details of the users to access the process and the data that stored

in the system.

Visitor Information Module

The visitor information module is to store the details of the visitor who coming

and going out of the premises. It stores the all the details regarding the individual visitors

who came inside the organization.

Waiting List Module

The Waiting List Module holds the details of the visitor waiting to visit the

employees or any other persons in the concern. It contains the details of the visitor detail,

timing and the appointment for the person whom they want to meet.

Message Module

The Message module contains the details of the message which want to send to a

particular person in the concern, It contains the message given by the visitor is send to the

person through the IP to view the message directly through their system.

Employee Module

It contains the details of the employees working in the concern. It holds the details

about the employee personal detail, contact detail, designation, department and their

system IP address.

Report

The report module is to give the report details for,

1. Waiting List Report

2. Message Report

3. Visitor Information Report

EXISTING SYSTEM:

The existing traditional system provides only a person-to-person communication. The

person who receives the visitor obtain information such as name, whom to meet, coming from

where and it is informed to the higher authority. Based on the decision made by the higher

authority the visitor is allowed or not allowed. In the above case, it is possible to pass and record

only the name and some additional information about the persons in a text format. In addition,

any bogus information given by the visitor cannot be used for further future reference.

DRAWBACKS

Storage of manual or semi computerized Visitor Records

Duplicate booking

Complete visitor movement cannot be tracked

Unauthorized visitor entry makes Issues

PROPOSED SYSTEM:

This System can be used an alternate for this. It stores the snapshot of the visitor as

an image file, along with the textual information. So, it can be used for future reference. Based

on the organization storing of information can be customized so that information can be

periodically deleted.

ADVANTAGES

Improves efficiency of the visitor Check IN Process

Monitors visitor traffic and waiting times

Effective Verification of visitors

Helps in Prior Planning for Resource booking

Better control over visitor movements

Restricted accessibility to Unauthorized visitors

SYSTEM SPECIFICATION

SOFTWARE REQUIREMENTS:

Operating system : Windows XP Profession

Front End : Visual Basic.Net

Back End : SQL Server 2005

HARDWARE REQUIREMENTS:

System : Intel Core (2) Due

Hard Disk : 250 GB

Ram : 2 GB

ABOUT ORGANIZATION

I Science IT Solutions was established in 2005 by experienced IT professionals with a

primary focus on Microsoft Platforms, Database and ERP Products. We have retained a few

MNC's and leading industries as our successful clients. We have a strong Functional and

Technical backup from experienced entrepreneur.

We are also having integrated training establishment to pool our extensive technical

resources. We have been adopting object-oriented methodology in handling the software

development making it more productive, versatile, maintainable and extensible. Code Standards

are uniform and thus the development is handled easily.

TABLE DESIGN

Table name: User Manager Primary key: log_id

Field name Data type Width Description

log_id Varchar 5 Login ID

Uname Varchar 15 Username

Pwd nvarchar 15 Password

emp_id varchar 10 Employee ID

dept varchar 15 Department

cno Integer 12 Contact No

Table name: Login Foreign key: Log_id


log_id Varchar 5 Login ID

Uname Varchar 15 Username

Pwd nvarchar 15 Password

Table name: Visitor Primary key: v_id


v_id Varchar 5 Visitor ID

v_name Varchar 15 Visitor Name

Cno Integer 10 Contact Number

Emailid varchar 15 Email ID

Addr varchar 12 Address

reas varchar 12 Reason for visiting

date Date/time Date of visiting

time Time Time of visiting

parti varchar 15 Particular bring with them

app varchar 15 Appointment Timing

vemp varchar 15 Visiting Employee Name

Table name: Waiting List


v_id Varchar 5 Visitor ID

v_name Varchar 15 Visitor Name

date Date/time Date

time Time Time

app varchar 15 Appointment Timing

Table name: Message

Foreign Key: emp_id


emp_id Varchar 5 Employee ID

Ename Varchar 15 Employee Name

IP nvarchar 15 IP Address of the System

msg nvarchar 50 Message for Employee

Table name: Employee

Primary key: emp_id


emp_id Varchar 5 Employee ID

Ename Varchar 15 Employee Name

IP nvarchar 15 IP Address of the System

Cno Integer 10 Contact Number

Emailid varchar 15 Email ID

Desg varchar 12 Designation Detail

dept varchar 12 Department

sid varchar 10 System ID

visitor information system abstract

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