vision - west branch schools a future focused ... it is the policy of the west branch community...

VISION A Future Focused Community of Learners

MISSION Preparing Students to Live and Learn

with Passion and Purpose

DESTINATION All Students will be Career and College Ready

BOARD OF DIRECTORSREGULAR MEETING

March 7, 2016 6:00 P.M.

It is the policy of the West Branch Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status

(for programs) in its educational programs and its employment practices.

There is a grievance procedure for processing complaints of discrimination. If you have any questions or a grievance related to this policy please contact the district’s Equity Coordinator, Kevin Hatfield, Superintendent, 148 North Oliphant St., West Branch, IA 52358, 319‐643‐

7213, khatfield@west‐branch.k12.ia.us.

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, March 7, 2016 Hoover Elementary Library 6:00 p.m. Meeting

Agenda 1. Call to Order/Open Forum/Calendar Hearing

2. Approval of Agenda

3. 15 Year Master Facilities Plan – Phase III

A. Facility Footprint Design Updates

B. Funding Scenario Samples

4. Technology Presentation

5. Honors, Commendations and Success Stories

6. District Leadership Team Book Study

7. Budget Preview

8. Budget Guarantee Language

9. Class of 2016 Graduation List

10. High School Program of Studies 2016-2017

11. 2016-2017 School Calendar

12. Termination of Athletic Director/Dean of Students Contract

13. Board Policy Review Process/Committee

14. Board Policy Review

15. Administrative Report

16. Personnel

17. Volunteer Approval

18. Consent Items

A. Approval of Minutes

B. Approval of Monthly Bills

C. Approval of Financial Reports

19. Adjournment

*Anyone wishing to speak to the Board of Directors and is not on the agenda should contact the superintendent prior to the meeting to indicate the nature of the matter to be discussed. Citizens with questions about the operation of the schools are encouraged to first contact the teacher or staff member closest to the situation. The next step is to communicate with the building administrator. Then, if it is necessary, concerns can be brought to the attention of the superintendent. At this point, the Board of Directors may address unresolved concerns.

WEST BRANCH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS MEETING

Date: March 7, 2016

AGENDA ITEM 1

CALL TO ORDER/OPEN FORUM A. Call to Order Time _______ p.m. B. Board Members Present Absent

Mike Colbert _____ _____ Julie Sexton _____ _____ Mike Owen _____ _____ Keith Schultes _____ _____ Jodi Yeggy _____ _____

C. Administrators Present Absent

Kevin Hatfield ______ ______ Shannon Bucknell ______ ______ Sara Oswald ______ ______ Jess Burger ______ ______

D. Visitors

E. Notes


Date: March 7, 2016

AGENDA ITEM 2 APPROVAL OF AGENDA

A. Motion to Approve Agenda

By _____________________________________

Second _________________________________

Roll Call Aye Nay Mike Colbert _____ _____ Julie Sexton _____ _____ Mike Owen _____ _____ Keith Schultes _____ _____ Jodi Yeggy _____ _____

B. Motion to Amend Agenda as Follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Agenda as Amended

By ______________________________________

Second __________________________________



Date: March 7, 2016

AGENDA ITEM 3 15 YEAR MASTER FACILITIES PLAN – PHASE III

FACILITY FOOTPRINT DESIGN UPDATES

A. SUMMARY:

Presenters: Craig Schwerdtfeger, Struxture Architects & Brian Boelk, HBK Engineering Footprint Design Updates: Struxture Architects and HBK Engineering have been asked to study, reassess and incorporate updated information gathered from staff and community input, as well as, student and staff visits to new facilities. The original facilities footprint designs were completed in the spring of 2014 after 18 months of surveys, focus group interviews and architectural and engineering assessments. In the winter of 2014, the Facilities Advisory Committee (FAC) made the following recommendations to the West Branch Board of Education (summary, 2014) • Develop a two-campus (two-building) school district that includes 21st Century teaching

and learning • Incorporate 21st Century teaching, learning and energy efficiency designs • Develop a phased-in funding time line utilizing a combination of District PPEL and

SSAVE funds to begin phased-in projects that are aligned to long-term facilities goals. • Continue communications and planning with City (traffic studies, housing, road planning)

and local housing developers • The District should plan for a bond referendum vote in the spring or fall of 2016 or 2017 • The long-term building improvements should have an immediate impact on student and

staff safety. • The long-term building plans should create flexible learning spaces that support 21st

Century programming. • The elimination of the current middle school is needed to create a safe parental drop-off,

pick-up and general parking that are aligned to the repositioning of Hoover Elementary School’s building entries.

• The District’s plan should include the eventual elimination of the outdated, aging maintenance and supplies buildings located north of the football field

• Any relocation of the District’s Transportation Center (Bus Barn) should be done as in the later phases of the long-term plan.

Communities that invest in their public schools receive the valued-added benefits of: increased community pride and relationships, stable property valuations, strong housing markets, reductions in crime and social services, improved community amenities, as well as steady growth spurred by the interests of future families and businesses.

B. RECOMMENDATION: For Board discussion and review.


Date: March 7, 2016

AGENDA ITEM 4 TECHNOLOGY PRESENTATION

A. SUMMARY:

Presenters: Doug Cummings, Technology Director & Kelsey Strope, PreK-12 STEAM/PBL Instructional Coach The District’s Technology Committee has been assessing and developing a plan to for the District's next level of student-centered technology integration plans. Mr. Doug Cummings and Mrs. Kelsey Strope will present an overview of the Technology Committee’s findings. They will provide the Board with updated cost information regarding the replacement of our current technology solution with a 1:1 Chromebooks (laptops) plan for grades 4 - 12 and a 2:1 iPad solution for grades PK-3. Mr. Hatfield challenged the District’s Technology Committee to provide s student-centered technology solution that 1) provides additional student access, and 2) is completed at a reduced overall investment from the District's PPEL and SILO/SAVE funds when compared District's 2011, grades 5-12, 1:1 laptop investment. Ultimately, we know a complete 1:1 learning environment would be idea; however, we also know that is not about necessarily about the number of machines, but access to the right technology tools. As a district, we have learned that it isn’t always about the device, but how multiple devices might be used to provide students (and staff) the best opportunity to share, research, design, create and seek out information. We have also learned of the need to put technology away when appropriate. Students have learned that a device is an avenue for learning and discovery, but it cannot replace their own ability to think critically and question. Technology-oriented professional development has been design to be differentiated for staff this year. The process is allowing teachers time to grow and learn and to incorporate multiple forms of technology. Mr. Cumming’s and Mrs. Strope will also review an itemized summary of the proposed plans cost factors with the Board. With approval of the proposed integration plan, Mr. Hatfield will bring final purchase contracts/bids before the Board at an upcoming Board of Education meeting.

B. RECOMMENDATION:

For Board discussion and review.


Date: March 7, 2016

AGENDA ITEM 5

HONORS, COMMENDATIONS AND SUCCESS STORIES

Mary Gates – "Using PBL in the Music Classroom" is an opportunity for the music teacher to provide questions and opportunities for learning that will engage students and inspire them to obtain a deeper knowledge and understanding of the subject. The 5th Graders just completed a Composer Project where each student made a presentation to the class highlighting a classical composer. Presentations included the use of technology (Prezi), interviews, a skit, a puppet show, and posters. Kelsey Strope was very helpful in helping me to get started with PBL, especially in locating good websites and articles pertaining to general music. Kelsey even came to see the 5th graders in action for their presentations! Joan Donovan - Our Live Healthy Iowa participants have over 81,313 minutes of exercise in the first 5 weeks of the program! That's almost 1,000 minutes average per person!!! YIPPEE SKIPPEE!! TLC Instructional Coaches – The Teacher Leadership and Compensation System (TLC) coaches have been able to surpass the thousand mark in regard to staff interactions since the beginning of the school year. Total staff interactions as of February 29th is 1,096. Those interactions total 806 coaching hours. We are truly honored that our staff has embraced our coaching model and as a TLC coaching team we plan to continue to foster productive dialogue that remains solution focused. The TLC Instructional Coaches will host a TLC Conference for Round III TLC Districts on June 7th here at West Branch. Carolyn Colbow - Summer Saylor, 11 years old (will be 12 in March!), of West Branch, a student at West Branch Middle School, has been honored for her exemplary volunteer service with a President’s Volunteer Service Award. This award, which recognizes Americans of all ages who have volunteered significant amounts of their time to serve their communities and their country, was granted by The Prudential Spirit of Community Awards program on behalf of President Barack Obama. West Branch Middle School nominated Summer for national honors this fall in recognition of her volunteer service. The Prudential Spirit of Community Awards, sponsored by Prudential Financial in partnership with the National Association of Secondary School Principals (NASSP), recognizes middle level and high school students across America for outstanding volunteer service. One of Summer’s most notable accomplishments has been the fundraising for and installation of a “buddy bench” on the Hoover Elementary/West Branch Middle School playgrounds. Buddy benches are in place to encourage students to reach out to other children that are alone or needing a friend.

“The recipients of these awards demonstrate that young people across America are making remarkable contributions to the health and vitality of their communities,” said John Strangfeld, chairman and CEO of Prudential Financial. “By recognizing these students and placing a spotlight on their volunteer activities, we hope to motivate others to consider how they can also contribute to the community.” “Demonstrating civic responsibility through volunteerism is an important part of life,” said NASSP Executive Director JoAnn Bartoletti. “These honorees practice a lesson we hope all young people, as well as adults, will emulate.” Prudential Spirit of Community Award applications were distributed nationwide last September through middle level and high schools, Girl Scout councils, county 4-H organizations, American Red Cross chapters, YMCAs and HandsOn Network affiliates. These schools and officially-designated local organizations nominated Local Honorees, whose applications were advances for state-level judging. In addition to granting President’s Volunteer Services Awards on behavior of President Barack Obama, The Prudential Spirit of Community Award selected State Honorees, Distinguished Finalists and Certificate of Excellence recipients. Volunteer activities were judged on criteria including personal initiative, creativity, effort, impact and personal growth. West Branch Schools – We would like to thank our local churches, food pantry, and volunteers for their generous support of Operation Backpack to assist even more students.


Date: March 7, 2016

AGENDA ITEM 6 DISTRICT LEADERSHIP TEAM BOOK STUDY

DISTRICT LEADERSHIP THAT WORKS A. SUMMARY:

The West Branch Community Schools Board of Education will discuss chapter 5: “Collaborative Goal Setting, Board Alignment and Allocation of Resources,” pp. 71-85 of District Leadership That Works: Striking the Right Balance by Robert J. Marzano and Timothy Waters.

B. RECOMMENDATION:

For Board discussion and review.


Date: March 7, 2016

AGENDA ITEM 7

BUDGET PREVIEW A. SUMMARY:

Business Manager, Angie Klinkkammer, and Superintendent, Kevin Hatfield, will provide an overview of the 2016-17 budget and possible scenarios. The budget will then be published and an in-depth presentation will be presented at the April 11, 2016 Board meeting.

B. RECOMMENDATION: For Board discussion and review.


Date: March 7, 2016

AGENDA ITEM 8

BUDGET GUARANTEE LANGUAGE A. SUMMARY:

Due to a drop in enrollment and unknown supplemental state aid, it is possible the West Branch Community School District will be on budget guarantee for FY2017. In order to be eligible for the regular program budget adjustment (101%), the Board must adopt a resolution. The budget guarantee will allow the District to receive 101% of prior years regular program district cost, regardless of enrollment changes.

B. RECOMMENDATION: Approve the Budget Guarantee Language as presented.

C. Motion to Approve Recommendation as Presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay


D. Action Delayed as Follows:

Budget Adjustment (Guarantee) Resolution

Summary: Due to a drop in enrollment and unknown supplemental state aid, it is possible the West Branch Community School District will be on budget guarantee for FY2017. In order to be eligible for the regular program budget adjustment (101%), the Board must adopt a resolution. The budget guarantee will allow the District to receive 101% of prior years regular program district cost, regardless of enrollment changes.

RESOLVED, that the Board of Directors of West Branch Community School District, will levy property tax for fiscal year 2016-17 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

Approved this 7th day of March, 2016.

_______________________________

Board President

_______________________________

Board Secretary/Treasurer


Date: March 7, 2016

AGENDA ITEM 9 CLASS OF 2016 GRADUATION LIST

A. SUMMARY:

We are extremely proud of the Class of 2016! The following students are expected to have completed the necessary credits to fulfill the graduation requirements from West Branch High School. The students who fulfill the requirements will receive a diploma from the West Branch Community School District on May 29th at 2:00PM.

B. RECOMMENDATION:

Approve the list of students, provided they have completed the necessary requirements, to graduate and receive a 2016 West Branch Community School District diploma.





Date: March 7, 2016

AGENDA ITEM 10

HIGH SCHOOL PROGRAM OF STUDIES 2016-2017 A. SUMMARY:

Mr. Bucknell and Mr. Larson will present an overview of the 2016–2017 high school program of studies. The course selections include Kirkwood Regional Center academy offerings.

B. RECOMMENDATION: Approve the 2016–2017 High School Program of Studies.

C. Motion to approve Recommendation as presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay

Kathy Knoop _____ _____ Mike Colbert _____ _____ Mike Owen _____ _____ Richard Paulus _____ _____ Deb Schreiber _____ _____



Date: March 7, 2016

AGENDA ITEM 11

2016-2017 SCHOOL CALENDAR A. SUMMARY:

In February, the Board was presented with a proposed 2016-2017 school calendar.

B. RECOMMENDATION: Approve the 2016–2017 calendar as presented.

C. Motion to approve Recommendation as presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay



DRAFT

Summary of the Calendar M T W Th F Calendar Based on Instructional HoursAugust wk sem yr

Days/Hours in the Classroom: 1 2 3 4 5 0 0 0 Aug 1 Online Registration OpensFirst Semester 8 9 10 11 12 0 0 0 Aug 10 Walk-in RegistrationSecond Semester 15 16 17 18 19 0 0 0 Aug 17 New Teacher OrientationStaff Development * 22 23 24 25 26 4 4 4 Aug 18-19, 22 Prof. Development/Teacher WorkdaysTotal Days 29 30 31 3 7 7 Aug 22 Back to School Night

September Aug 23 School Begins* Staff Development 1 2 2 9 9 Aug 24, 31 NO early releaseState Sponsored 2 5 6 7 8 9 4 13 13

Self Designated 3 12 13 14 15 16 5 18 18 Sep 5 Labor Day (No School)19 20 21 22 23 5 23 23 Sep 7 Early release begins

Calendar Legend 26 27 28 29 30 5 28 28

OctoberStart of Semester 3 4 5 6 7 5 33 33 Oct 21 End of First Quarter

10 11 12 13 14 5 38 38

End of Quarter 17 18 19 20 21 5 43 43

24 25 26 27 28 5 48 48

Holiday 31 1 49 49

NovemberPT Conferences 1 2 3 4 4 53 53 Nov 2-3 K-12 P/T Conferences

7 8 9 10 11 5 58 58 Nov 4 Comp Day (No School)Early Outs 14 15 16 17 18 5 63 63 Nov 23-25 Thanksgiving Break

21 22 23 24 25 2 65 65

No School 28 29 30 3 68 68

DecemberStaff Development 1 2 2 70 70 Dec 21 Early Release at 11:30 am

5 6 7 8 9 5 75 75 Dec 21 End of 1st SemesterNew Teacher Orientation 12 13 14 15 16 5 80 80 Dec 22-Jan 3 Winter Break

19 20 21 22 23 3 83 83

26 27 28 29 30 0 0 83

J

5185

St t/E d Ti

West Branch Community SchoolSchool Year 2016-17

Student Days

8397

January2 3 4 5 6 3 3 86 Jan 3 Professional Development (No School)

Regular Start End 9 10 11 12 13 5 8 91 Jan 4 School Resumes - Full day, NO EARLY RELEASEHoover/Middle School 8:20 am 3:20 pm 16 17 18 19 20 5 13 96 Jan 4 Start of 2nd SemesterHigh School 8:10 am 3:15 pm 23 24 25 26 27 5 18 101 Jan 13 End of 2nd Quarter (Middle School Exploratories)

30 31 2 20 103

Wednesday FebruaryHoover/Middle School 8:20 am 1:45 pm 1 2 3 3 23 106

High School 8:10 am 1:40 pm 6 7 8 9 10 5 28 111

13 14 15 16 17 5 33 116

20 21 22 23 24 5 38 121

27 28 2 40 123

March1 2 3 3 43 126 Mar 10 End of Third Quarter

6 7 8 9 10 5 48 131 Mar 13-17 Spring Break13 14 15 16 17 0 48 131 Mar 29-30 K-12 P/T Conferences20 21 22 23 24 5 53 136 Mar 31 Comp Day (No School)27 28 29 30 31 5 58 141

April0 58 141 Apr 17 Professional Development (No School)

3 4 5 6 7 5 63 146 Apr 17 Possible Snow Make-Up10 11 12 13 14 5 68 151

17 18 19 20 21 4 72 155

24 25 26 27 28 5 77 160

May1 2 3 4 5 5 82 165 May 19 Last Day for Seniors8 9 10 11 12 5 87 170 May 26 Last Day of School (Release at 11 a.m.) 15 16 17 18 19 5 92 175 May 26 Possible Snow Make-Up22 23 24 25 26 5 97 180 May 28 Graduation 2:00 p.m.29 30 31 May 29 Memorial Day (No School)

June May 30-31 Possible Snow Make-Up1 2

5 6 7 8 9 Jun 1-2 Possible Snow Make-Up

* Iowa law requires 1080 hours of instructional time

Start/End Times

Notice - Make-up Days

Any snow days/instructional hours which occur during the year may be made up on April 17 . Additional days/hours may be

made up on early release days in May or at the end of the year.

Notice - Late Start Times

Any late starts which occur on Wednesdays will convert to regular dismissal times.

2:21 PM3/2/20162:21 PM3/2/2016


Date: March 7, 2016

AGENDA ITEM 12

TERMINATION OF ATHLETIC DIRECTOR/DEAN OF STUDENTS CONTRACT A. SUMMARY:

A decline in enrollment of 32 students this year coupled with the enrollment decline of 11 students last year, has forced the district to make difficult budget reduction moves. For good cause we are eliminating the Dean of Students/Activity Director position for 2016–2017 school year.

B. RECOMMENDATION: Recommendation for termination of Dean of Students/Activity Director position for 2016–2017 school year.





Date: March 7, 2016

AGENDA ITEM 13 BOARD POLICY REVIEW PROCESS/COMMITTEE

A. SUMMARY:

The review of Board policies is an important Board function and process. Mr. Hatfield will provide the board with options and considerations designed to streamline the traditional policy review process utilized by our team.

B. RECOMMENDATION:

Discuss and begin implementation of a new Board policy review process in April.


Date: March 7, 2016

AGENDA ITEM 14

BOARD POLICY REVIEW

A. SUMMARY: We will begin our policy reviews for the 2015-16 school year with Sections 700-1004.04. This month, we will cover Policies 902.05-1001.02. As before, we’ll have each member present their assigned policies and any suggestions that they may have. We will also need a second reading on Policies 803.07-902.04 and 505.09. The following policy was updated to reflect requested changes:

Policy 805.01 Care, Maintenance and Disposal of School District Records • Updated to reflect IASB (Iowa Association of School Boards) recommended

language. This month we will also review Policy 505.09 which must be reviewed annually.

Policy 505.09 Parental Involvement • The board will review this policy annually. The superintendent is responsible for

notifying parents of this policy annually or within a reasonable time after it has been amended during the school year. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

NOTE: This is a mandatory policy and includes the information required byfederal law.

B. RECOMMENDATION:

Approve the first reading of Policies 902.05-1001.02 in addition to approving the second reading of 803.07-902.04 and Policy 505.09.

C. Motion to Approve first and second readings for policies:

By Second Roll Call Aye Nay


D. Motion to Amend/Reject first and second reading of policies as follows:

By Second


E. Motion to Approve first and second readings of policies as amended: By Second

Roll Call Aye Nay


Board Policy Review2015-16

Students and Educational ProgramsSections 700, 800, 900 and 1000

Oct Nov Dec Jan Feb March April May June

Mike C700

701.-02

7070

2.07-2.08

802.01-802.03

803.07-803.09

900901.

-02

90290

.05-2.07 1001.03 1002.01-

1002.02 1003.02

Julie701.701.

03-04

7070

2.09-2.10

802.04-802.06

803.10-803.12

901.0901.

3-05

90290

.08-3.01 1001.04 1002.03-

1002.04 1003.03

Mike O702.702.

01-02

7070

2.11-2.12

802.07-802.09

804.01-804.03

901.0901.

6-09 1000 1001.05 1002.05-

1002.06 1004.01

Jodi702.702.

03-04

880

00-1.02

803.01-803.03

804.04-805.02

901.1902.

0-01 1001.01 1001.06 1002.07-

1002.07A1004.02-1004.03

Keith702.702.

05-06

8080

1.03-1.06

803.04-803.06

805.03-807.06

902.0902.

2-04 1001.02 1001.07 1002.08-

1003.01 1004.04

1

BUSINESS PROCEDURES - Series 800 805 Records

805.01 Care, Maintenance and Disposal of School District Records

School district records shall be housed in the central administration office of the school district. Copies of some personnel records may be housed in building level offices. It shall be is the responsibility of the superintendent to oversee the maintenance and accuracy of the records. The following records shall be kept and preserved, according to the schedule below:

• Secretary's financial records Permanently • Treasurer's financial records Permanently • Open meeting Mminutes of the Board of Directors Permanently • Annual audit reports Permanently • Annual budget Permanently • Permanent record of individual pupil Permanently • School election results Permanently • Real property records (e.g., deeds, abstracts) Permanently • Records of payment of judgments against the school district 20 years • Bonds and coupons (after final recall) 10 11 years after maturity, cancellation,

transfer, redemption, and/or replacement • Written contracts 10 years • Cancelled warrants, check stubs, bank statements, bills, 5 years

invoices, payroll records and related record • Recordings and minutes of closed meetings 1 year • Program grants As determined by the grant • Nonpayroll personnel records 7 years • Employment applications 2 years • Payroll records 3 years • School meal programs accounts/records 3 years after submission of the

final claim for reimbursement In the event that any federal or state agency requires a record be retained for a period of time longer than that listed above for audit purposes or otherwise, the record shall be retained beyond the listed period as long as is required for the resolution of the issue by the federal or state agency. Employees' records shall beare housed in the central administration office and building level offices of the school district. The employee's’ records shall beare maintained by the superintendent, the building administrator, the employee's immediate supervisor, and the business manager/ and the board secretary.

An inventory of the furniture, equipment, and other nonconsumable items other than real property of the school district is conducted annually under the supervision of the

Board Policy 805.01

2

superintendent. This report is filed in the central administration office of the school district. The permanent and cumulative records of students currently enrolled in the school district shall beare housed in the building level office of the attendance center where the student attends. Permanent records must be housed in a fire resistant safe or vault or electronically with a secure backup file fireproof vault. The building administrator shall beis responsible for keeping these records current. Permanent Rrecords of students who have graduated or are no longer enrolled in the school district shall beare housed in the high school office and will be etained permanently. These records will be maintained by the high school principal.

Special education records shall be maintained in accordance with law. The superintendent shall, may microfilm, digitize or otherwise electronically retain school district records and may destroy paper copies of the records. after microfilming the board's records, destroy, by burning or shredding, paper records that have been in the superintendent's Acustody. A properly authenticated reproduction of a microfilmed record meets the same legal requirements as the original record. An electronic record which accurately reflects the information set forth in the paper record after it was first generated in its final form as an electronic record, and which remains accessible for later reference meets the same legal requirements for retention as the original paper record

An inventory of the furniture, equipment, and other nonconsumable items other than real property of the school district shall be conducted annually under the supervision of the superintendent. This report shall be on file in the central administration office of the school district.

Adoption Date: August 15, 1994 Review Date: March, 2013 March 7, 2016 Revision Date: June 11, 2001 March 7, 2016 Legal Reference: 7 C.F.R. § 210.23(c). Iowa Code §§ 22.3; 22.7; 91A.6; 279.8; 291.6; 554D.114; 554D.119; 614.1(13). 281 I.A.C. 12.3(4); 41.624. City of Sioux City v. Greater Sioux City Press Club, 421 N.W.2d 895 (Iowa 1988). City of Dubuque v. Telegraph Herald, Inc., 297 N.W.2d 523 (Iowa 1980). Cross Reference: 202.04 Secretary 208.11 Board of Directors’ Records 505.06 Use of Student Records

Board Policy 805.01

3

805.02 Employees Records 1001.07 Public Examination of School District Records

BUSINESS PROCEDURES - Series 800 805 Records

805.01 Care, Maintenance and Disposal of School District Records

School district records shall be housed in the central administration office of the school district. Copies of some personnel records may be housed in building level offices. It is the responsibility of the superintendent to oversee the maintenance and accuracy of the records. The following records shall be kept and preserved, according to the schedule below:

• Secretary's financial records Permanently • Treasurer's financial records Permanently • Open meeting minutes of the Board of Directors Permanently • Annual audit reports Permanently • Annual budget Permanently • Permanent record of individual pupil Permanently • School election results Permanently • Real property records (e.g., deeds, abstracts) Permanently • Records of payment of judgments against the school district 20 years • Bonds and coupons 11 years after maturity, cancellation,

transfer, redemption, and/or replacement • Written contracts 10 years • Cancelled warrants, check stubs, bank statements, bills, 5 years

invoices, and related record • Recordings and minutes of closed meetings 1 year • Program grants As determined by the grant • Nonpayroll personnel records 7 years • Employment applications 2 years • Payroll records 3 years • School meal programs accounts/records 3 years after submission of the

final claim for reimbursement In the event that any federal or state agency requires a record be retained for a period of time longer than that listed above for audit purposes or otherwise, the record shall be retained beyond the listed period as long as is required for the resolution of the issue by the federal or state agency. Employees' records are housed in the central administration office and building level offices of the school district. The employees’ records are maintained by the superintendent, the building administrator, the employee's immediate supervisor, and the business manager/board secretary.

An inventory of the furniture, equipment, and other nonconsumable items other than real property of the school district is conducted annually under the supervision of the superintendent. This report is filed in the central administration office of the school

1

Board Policy 805.01

2

district. The permanent and cumulative records of students currently enrolled in the school district are housed in the building level office of the attendance center where the student attends. Permanent records must be housed in a fire resistant safe or vault or electronically with a secure backup file . The building administrator is responsible for keeping these records current. Permanent records of students who have graduated or are no longer enrolled in the school district are housed in the high school office and will be retained permanently. These records will be maintained by the high school principal.

Special education records shall be maintained in accordance with law. The superintendent may microfilm, digitize or otherwise electronically retain school district records and may destroy paper copies of the records. A properly authenticated reproduction of a microfilmed record meets the same legal requirements as the original record. An electronic record which accurately reflects the information set forth in the paper record after it was first generated in its final form as an electronic record, and which remains accessible for later reference meets the same legal requirements for retention as the original paper record

Adoption Date: August 15, 1994 Review Date: March, 2013 March 7, 2016 Revision Date: June 11, 2001 March 7, 2016 Legal Reference: 7 C.F.R. § 210.23(c). Iowa Code §§ 22.3; 22.7; 91A.6; 279.8; 291.6; 554D.114; 554D.119; 614.1(13). 281 I.A.C. 12.3(4); 41.624. City of Sioux City v. Greater Sioux City Press Club, 421 N.W.2d 895 (Iowa 1988). City of Dubuque v. Telegraph Herald, Inc., 297 N.W.2d 523 (Iowa 1980). Cross Reference: 202.04 Secretary 208.11 Board of Directors’ Records 505.06 Student Records 805.02 Employee Records

1001.07 Public Examination of School District Records

STUDENTS – Series 500 505 Miscellaneous Student-Related Matters

505.09 Parental Involvement

Parental involvement is an important component in a student's success in school. The board encourages parents to become involved in their child's education to ensure the child's academic success. The board will: (In each of the following six items, the board must describe in policy how it will accomplish each of the items.)

(1) how the board will involve parents in the development of the Title I plan, the process for school review of the plan and the process for improvement;

(2) how the board will provide the coordination, technical assistance and other support necessary to assist participating schools in planning and implementing effective parent involvement activities to improve student academic achievement and school performance;

(3) build the schools' and parents' capacity for strong parental involvement;

(4) coordinate and integrate parental involvement strategies under Title I with other programs such as Head Start, Reading First, etc.;

(5) conduct with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the school served including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, minorities, parents with disabilities and parents with low literacy) and use the findings of the evaluation to design strategies for more effective parental involvement and to revise, as necessary, the parental involvement policies; and

(6) involve parents in Title I activities.

The board will review this policy annually. The superintendent is responsible for notifying parents of this policy annually or within a reasonable time after it has been amended during the school year. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Adoption Date: December 2003 Review Date: April 9, 2012 March 9, 2015 March 7, 2016

1

Board Policy 505.09

2

Revision Date: Legal References: No Child Left Behind, Title I, Sec. 1118, P.L. 107-110. Cross References: 903.02 Community Resource Persons and Volunteers


Date: March 7, 2016

AGENDA ITEM 15

ADMINISTRATIVE REPORTS Open Enrollment The following applications were received and approved to open enroll into our district for the 2015-2016 school year: Michaela Swiernik, grade 11. The following applications were received and approved to open enroll into our district for the 2016-2017 school year: Delaney Holthaus, grade 9. The following applications were received and approved to open enroll out of our district for the 2016-2017 school year: Kenzen Holland, grade K; Michael Ransford, grade 3; Andrew Ransford, grade 7; Ephraim West, grade 6; and Raven Harmon, grade 10. Superintendent’s Report Standard #1: (Shared Vision) An educational leader promotes the success of all students by facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community. Joint School Board / City Meeting: On Thursday, Feb. 25, 2016, the West Branch Board of Education and the West Branch Mayor and City Council met to share updates regarding the important work that both entities are doing to support our community. It was encouraging to hear the latest information regarding potential affordable house developments, sidewalk and street improvements, as well as, being able to share regarding school facilities updates and planning aspects. School Budget: Mrs. Klinkkammer and I attended the ISFIS Budget Workshop on Wednesday, February 17, 2016. The workshop allows superintendents and business managers to update school budget aspects related to: Aid & Levy information, tax certifications, taxable valuations updates, enrollments, debt obligations, cash and management calculations, revenue and expense information, income surtax calculations and unspent authorized budget information. The work provides district leaders with an estimate (preliminary) calculation for the following year’s school tax rate. Using a 2.45% Supplemental State Aid (SSA), which may or may not happen, and based on adjustments to our cash, management funds, as well as, our ongoing efforts to reduced expenses, we feel may be able to maintain a total rate around our current levy rate of about $14.17 per assessed $1,000 of valuation. Reducing expenses is the right work, albeit difficult. I am happy to report that as of the time of this note, it is highly likely that we will not need to pink slip teachers or reduce programming. Adjust will still be needed. We are grateful for the communications we have had with our staff and appreciate their work to suggest and / make adjustments.

Budget Adoption Reminders: School Boards and superintendent only have a few “budget tools” that can be used to adjust tax rates. They are:

1) Setting revenue and reducing expenses. 2) Adjusting the cash levy 3) Adjusting the management levy 4) Adjusting a surtax levy (If surtax part of PPEL, the minimum is 1%)

Finally, if SSA is not determined by legislation by time of April adoption, it is generally recommended that school boards adopt at 0% SSA, because once a school budget is published, it can’t go up, but it can come down. I have been told by legislators that we would be safe to assume 2%. (I am a little skeptical, so I will likely recommend that we publish at 0%. Once the school budget is published we can’t increase, but we can decrease upon the establishment of an SSA percentage. Legislative Updates: Repeal of the State Penny for School Infrastructure (SILO / SAVE) Sunset Source: Urban Education Network When the State Penny for School Infrastructure was created in 2008, the legislation put in place a December 31, 2029 sunset. That was a legitimate 20-year timeframe that matched the typical bonding period for property-tax backed construction projects. Six years later, schools are starting to feel the pinch of a shortened bonding period:

• With only 15 years of bonding capacity, the shortened bonding stream – already approximately $700 million dollars of borrowing capacity, is unavailable compared to if schools had a full 20 years.

• With low interest rates and unmet needs, this is the wrong time to turn to property taxes rather than sales taxes to continue facilities repair and construction.

• Fallback will always be property taxes. Inequity in valuations means that some districts will utilize PPEL/Debt Service property taxes bearing no relationship to enrollment or need. Iowa will get right back into infrastructure mess we were in with inadequate facilities and unequal student resources.

State penny has helped schools address the age-old problem of equity and adequacy for school facilities. Use of the local option tax from 1998-2008 and the state penny sales tax for school infrastructure since has:

• Funded technology expansions in districts (such as 1:1 initiatives)

• Elevated student learning (such as science labs in middle schools to support STEM)

• Resulted in fewer days lost due to extreme temps and returned saved energy dollars to the program

• Equalized infrastructure funding per student

• Reduced property taxes

Under the Golden Dome (Legislative Updates) Iowa Association of School Boards, Advocacy in Action, 3/3/2016 ….The conference committee cancelled a planned meeting on Wednesday, hopefully signaling that they are close to a deal. The talk in the rotunda suggests that there is agreement to extend the federal coupling tax items for one year which generates more revenue in FY 2017. If this issue is truly resolved, education advocates are hoping that the decision on FY 2017 is just around the corner. Conventional wisdom is that both chambers want to reach an agreement before the March 16 Revenue Estimating Conference meeting. The concern is that the REC will again lower the FY 2017 revenue estimate, putting even more pressure on the ability to provide more resources for K-12education. On the policy side, the battle between flexibility versus mandates on K-12 school districts continues. While each chamber has passed some bills to increase flexibility for local decision making, they have also passed bills that have the potential to be unfunded mandates. For instance, the legislature has sent a bill to the governor that expands a district's ability to utilize different sources of online learning. At the same time, the House passed a bill directing a task force to develop recommendations on requiring computer science classes and certificate or endorsement standards for all teachers teaching computer science. The Senate passed a bill that would require someone trained in emergency medicine or physical therapy at all contact sporting events. In closing, next week is the second funnel deadline by which time a bill has to have passed one chamber and a committee in the other chamber. This deadline does not apply to budget and tax bills. Both chambers spent a considerable amount of time in debate this week, leading to a lot of committee work next week. While a bill is "technically" dead if it does not survive this deadline, nothing is truly off the table until adjournment. The lobbyists have started their pool on whether or not the April 19adjournment date will be met. It's safe to say that the odds are that it won't. Tom Narak, School Administrators of Iowa (SAI), Report (3/4/2016) …The governor is working his water bill very hard, and I know that some of our members are getting frustrated with all of the issues involved. Very important legislation often takes several years to accomplish. There are some people who are studying potential solutions that would be more beneficial to school districts. We know that everyone would like to see the sunset extended. The question right now is: At what price? If we bargain away significant portions of the growth and lock ourselves in with an artificial cap, we anticipate that could be very problematic for many school districts. In addition, the 60 percent supermajority is a huge barrier for success with voter approved Revenue Purpose Statements. Most politicians do not believe anything will happen on the sales tax this year. It is hard to say for sure, but our interest is in seeing that the integrity of what the voters and legislature approved for schools remains intact during the years remaining on the sales tax. Any changes from the current funding model should be discussed and decided on for the next cycle of a sunset extension.

Just to be sure you understood my advice last week on planning for 2 percent, it was referencing as you look at the potential for reductions, not as you work to prepare your budget for publication. Standard #2: (Culture of Learning) An educational leader promotes the success of all students by advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development. District Strategic Plan being supplemented / converted by the District’s “Learning Playbook:” We are currently in the process of re-designing the District Strategic Planning and information document. Part of this strategic plan overhaul will be to produce a one-page info-graphic that captures essential achievement data and goals. 2016 – 2017 Calendar: We will recommend the approval of our jointly developed school calendar for the 2016 – 2017 school year. 2017-2018 Calendar: The administrative team and staff continue to study a calendar that incorporates what we are tentatively calling, a “Bear Term” for the 17-18 school year. We have guests from area schools coming to visit with us in April to advance our thinking and planning. Once a few drafts are complete, we will bring these to our Building Leadership Teams (BLT) for input, as well as our Lead Learning Committee (LLC). The district will take more time to gather staff input regarding the internal processes involved. I am in the process of meeting with and writing regional business for their support on this powerful learning initiative, as well. Standard #3: (Management) An educational leader promotes the success of all students by ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment. It is important that we begin to build a communications plan for important information to community stakeholders regarding developing details of our facilities improvement plans. Sample Q&A Questions for Upcoming Bond Referendum

What construction projects will be funded by the bond issue? (Along with many other questions and answers) A detailed answer will be provided by summer/fall of 2016 How much will the facilities investment cost? A preliminary study indicates that the district would need to bond at between fourteen to sixteen million dollars to fund the scope of needed improvements, but the Board, staff and administrative team will be prioritizing and refining the necessary improvements over the next four to six months.

Sample Bond Consideration for Board of Education (as of March, 2016)

• $2.70 Bond (1 - 60% Ballot Question) = $13,215,000 • Elimination of General Obligation Bonds for Hoover Geothermal, 2018 = (-$1.21) • Options (TBD): Borrowing against PPEL, SILO and / or Cash = approx. $3,000,000

• Project Scope = $16 Million • Net Tax Increase: $1.49 per assessed $1000 of valuation

• Based on Piper Jaffary calculations, 1/1/2016 Assessed Value Change in Annual Tax

Payment Change In Monthly Tax

Payment Residential Property Assessed value X 55.6259% Rollback = Taxable Valuation (-) Homestead Credit = Net Valuation X Rate Change ($1.49)

Annual Residential Assessed value X 55.6259% Rollback = Taxable Valuation (-) Homestead Credit = Net Valuation X Rate Change ($1.49)

Monthly Residential Assessed value X 55.6259% Rollback = Taxable Valuation (-) Homestead Credit = Net Valuation X Rate Change ($1.49)

$100,000 $75.66 $6.30 $200,000 $158.54 $13.80 Multi-Residential Property (APARTMENTS, NURSING, ETC…) Assessed value X 86.2500% Rollback = Net Valuation = Taxable Value X Rate Change ($1.49)

Annual Multi-Residential Assessed value X 86.2500% Rollback = Net Valuation = Taxable Value X Rate Change ($1.49)

Monthly Multi-Residential Assessed Value X 86.2500% Rollback = Net Valuation = Taxable Value X Rate Change ($1.49)

$75,000 $96.38 $8.03 $150,000 $192.77 $16.06 Commercial Property Assessed value X 90.000.% Rollback = Net Taxable Value X Rate Change ($1.49)

Annual Commercial Assessed value X 90.000.% Rollback = Net Taxable Value X Rate Change ($1.49)

Monthly Commercial Assessed value X 90.000.% Rollback = Net Taxable Value X Rate Change ($1.49)

$100,000 $134.10 $11.18 $150,000 $201.15 $16.76 Agriculture Property (land on a per acre basis) Assessed Value X 46.1068% = Net Value X Rate Change ($1.49)

Annual Agriculture (land on a per acre basis) Assessed Value X 46.1068% = Net Value X Rate Change ($1.49)

Monthly Agriculture (land on a per acre basis) Assessed Value X 46.1068% = Net Value X Rate Change ($1.49)

$2,200 $1.51 $0.13 $2,400 $1.65 $0.14 $2,690 (Avg. 1 Acre Tax Val. Cedar Co. 1/1/2015 = $2,690)

$1.85 $0.15

$2,900 $1.99 $0.17 $3,100 $2.13 $0.18

Bonding Capacity: DE “Steps for a Bond Election.” https://www.educateiowa.gov/sites/files/ed/documents/1011_sfin_schoolbond_steps.pdf Iowa School Finance: Iowa Department of Management http://www.dom.state.ia.us/local/schools/index.html West Branch Community School Finance

• District Valuation (FY15-16): Net Taxable: 320,631,896 / TIF Valuation 5,270,278 • School Tax Rate (FY 15-16):14.17879 per $1000 of assessed valuation (virtually

unchanged last 5 years) • District Cost Per Pupil: (FY 15-16) 6,478 (Down 44 students in two years X $6478) • Cash Reserves at End of FY'14: 569,000 • District New Money (FY16-17) (-85,462) • Solvency Ratio: 11% (State recommends that district solvency ratios of 5% - 15%) • Revenue (FY14-15): 8,932,261 • Expenditures (FY14-15) 8,694,186 • Regular Program Cost (Est.’s FY 15-16) 5,203,493

(For Board Overview) 15-Year Master Facilities Planning: As part of the 15-Year Master Facilities plan, the district has developed a five-phase facilities improvement plan. Phase I (2014):

• Replaced older 47 space parking lot (old tennis courts) with a new 98 space parking lot. (complete)

Phase II (2015 – 16): Completed the following identified, Board approved construction projects:

• The new east parking lot expansion will help to alleviate event parking issues experienced by the community, staff, students and guests. (complete)

• Remodeling and redesign of the boys’ and girls’ locker room at Hoover Elementary School (complete)

• Remodeling and redesign of the north end (primary) hallway restrooms (complete) • Remodeling and tiling of the classroom restrooms in one preschool room and all three

kindergarten classrooms. (complete) • Upgrading the District’s Greenhouse with new panels (Fall, 2015 / Summer, 2016)

Phase III (2016 – 2018)

• Possible spring 2017 bond referendum o Preparations for and updates to “facility footprints” have begun. (Sharing at January

and February Board meetings and project final designs completed by May, 2016) o “Enrollment Projection Study” to be shared, January 2016 (completed) o Funding Planning / (Board Work Session, Piper Jaffray) Feb / March (completed) o Bond / Marketing Communications Team (*Investment for Students / Community)

https://www.educateiowa.gov/sites/files/ed/documents/1011_sfin_schoolbond_steps.pdf

http://www.dom.state.ia.us/local/schools/index.html

Standard #4: (Family and Community) An educational leader promotes the success of all students by collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources. Listening Posts and Q & A for the West Branch Community School District (WB Times Article) The vision of the WBCSD is to be a “Future Focused Community of Learners.” In support of this goal, I have established stakeholder “listening posts” to continue our work of being open, transparent and available for community input. The “Superintendent’s Listening Posts” for this year will be held at:

• Hoover Elementary, Monday, Nov. 2nd (Thank you!) • Reid’s Beans, Friday, November 13, 2015, at 9:00 A.M (Thank you!) • Main Street Sweets, Monday, November 16, at Noon (Thank you!) • Town Hall Morning Group, Tuesday, November 24, at 6:30 A.M. (Thank you!) • High School on Monday, November 30 (Thank you!) • Lions’ Club - Wednesday, January 27, 2016, at 6:30 P.M. (Thank you!) • West Branch American Legion - TBA • Masonic Lodge – TBA • High School – April 2016, Elementary – April 2016, MS – April 2016

The West Branch School Foundation (WBSF): The January 29, 2016 Foundation Awareness Kickoff was a success! The Foundation next meeting will be Feb. 29th with Mr. Hatfield and Mrs. Klinkkammer. The team will be reviewing additional fundraising ideas, designing communications letters for the public regarding tax information for donors, and putting the finishing touches on “Teacher Mini-Grant” application and presentation timelines. The purpose of the West Branch School Foundation is to develop, maintain, increase and enhance educational opportunities to benefit the future focused community of learners in the school district. The West Branch School Foundation (WBSF) is 501(c) (3) tax-exempt charitable organization. Your donations, contributions or gifts to support the school district and our children are deductible under IRC Section 170. The purpose of the West Branch School Foundation is to develop, maintain, increase and enhance educational opportunities to benefit the future focused community of learners in the school district. The WBSF Board of Trustees are; Mr. John Hierseman, Mrs. Kathy Knoop, Mrs. Kami Poppen, Mrs. Marisa Stout and Mr. Chris Bower. Standard #5: (Ethics) An educational leader promotes the success of all students by acting with integrity, fairness and in an ethical manner. Legislative Communications: I will continue ongoing communications with Sen. Robert Dvorsky (D) and Rep. Bobby Kaufmann (R) regarding legislative decisions that impact our public schools.

• I will continue to communicate with legislators regarding equity issues in School Foundation Formula.

• I will continue my communications with legislators regarding the impact of poverty on learning and the cost of not proving equal access and additional learning supports.

• I will continue to communications with legislators regarding the need to fund ELL and students entitled to special services appropriately.

• I will continue to communicate with legislators regarding the need to fund early childhood intervention supports and summer school programming.

• I will continue to communicate with legislators and the public regarding the need to support 21st Century, safe learning environment that meet the needs of all students.

• I will continue to communicate with legislators regarding the need to provide food security and access to nutrition during on school hours.

• I will continue to communicate to legislators regarding the need to provide a “living wage” for Iowa’s families and children.

Standard #6: (Societal Context) An educational leader promotes the success of all students by understanding the profile of the community and responding to, and influencing the larger political, social, economic, legal and cultural context. School Administrators of Iowa Executive Leaders Committee: As President of SAI Executive Leaders Committee, I have worked to produce the “letters of invite” to hundreds of businesses, workforce development leaders, college and university leaders and Iowa’s superintendents. At recent meetings, I have provided the welcome around a theme titled, “A Different Conversation” designed to sit down at table with business leaders and post-secondary institutions to gather what their needs are regarding the graduates leaving our high schools. We have done this now in two settings with partners from around the state. I am currently working on a regional communications strategy with area business, post-secondary institutions and community service agencies, as well as, a few area superintendents to enhance partnerships and communications that will benefit teachers and students over time. It has been an honor to share about the West Branch Community School District and the City of West Branch at these events and with influential leaders from Iowa. Building Principals’ Reports Jess Burger, Elementary Principal

1. One School One Book Family night on March 1st was a huge success! We had over 180 student participants. All of the events not only connected to the book, A Snicker of Magic but also represented the 7 Habits (one included writing a family mission statement). A special thanks to the members of the literacy committee: Jenni Olson, Erin McFarland, Sarah Hetrick, Sara Kinney, Lacey Becker, Amber Marsh, and Shelby King. (ISSL #4 Family & Community)

2. The Kindergarten Round Up Parent Meeting will be taking place Tues. Mar. 22nd at 6:30pm. At this time, we are aware of 58 students eligible for kindergarten. Although some may stay back, there will be others that come forward once it's advertised in the newspaper. This is a very strong number for this point in the year. (ISSL #3 Management)

3. The 4th grade National Park Fair will take place Friday, March 11th in the Hoover Gym from 2:00-3:00pm. Students will be sharing what they've learned from researching a wide variety of National Parks. (ISSL #2 Culture of Learning)

Sara Oswald, Middle School Principal

1. On Friday, February 12th, Mrs. Colbow and her student SuperHEROs planned and executed a successful No One Eats Alone day for our 5-8 students. http://www.nooneeatsalone.org/ Special thanks to the WB PTO for sharing their sound system so we could rock out in the cafeteria. (ISSL #6 Societal Context)

2. As a district, we are focusing our professional development on personalized learning. After participating in a GWAEA PD, Jessica Taylor and I chose to incorporate some review/remind/refresh PD with WBMS teachers about differentiated instruction. The teachers have a wealth of information in their toolboxes - sometimes we just need to remind them to use all of the tools. (ISSL #2 Culture of Learning)

3. In a response to student need, Barb Wilcox and Jan Cretin are working with WBMS and WBHS to provide a food pantry and toiletry items for our secondary students who are too old for the K-6 Project Backpack participation. Family response has been phenomenal - especial for the toiletry items that are not covered by food stamps (SNAP). (ISSL #4 Family and Community)

4. Thursday, March 3rd will be the spring 5-12 band concert. Mrs. Schrock and Mr. Copeland have collaborated for a great program! (ISSL #4 Family and Community)

5. WBMS and WBHS continue to be a resource for schools incorporating standards based grading. In the past month, I have had 4 requests from individual districts wanting to visit and learn from our teachers. Additionally, six WBCSD teachers will be presenting at a breakout session for the GWAEA SBG conference. The conference has 300 attendees registered and a waiting list. Our teachers should be commended for taking the lead on this difficult, but meaningful, transition. (ISSL #1: Shared Vision; ISSL #2: Culture of Learning)

Shannon Bucknell, High School Principal

1. Congrats to the following student athletes on making academic all conference for the winter seasons: Girl's Basketball....Boy's Basketball....Wrestling.... Congrats to Hunter Wargo, Cooper Koenig, and Matt Shawver on being named to the Academic All-District Team.

2. Students are in the process of signing up for classes for the 2016-2017 school year. The classes that are offered are contingent on the requests made by students. We will still offer a wide variety of electives and dual credit courses.

3. We have had a large number of applicants for our open positions at the high school. We will be conducting interviews in the next couple of weeks.

4. WBHS has been contacted by three Iowa high schools to come and visit WBHS to discuss standards based grading. Montezuma High School staff will be visiting this Friday. We are looking forward to this discussion as they also utilize SBG. New Hampton and North Fayette also want to visit West Branch. Our staff and students do a great job of promoting what we do at at West Branch as we still strive for continuous improvement.

http://www.nooneeatsalone.org/

5. Congrats to the West Branch Girl's Basketball team in representing the entire community at the State Basketball Tournament. They were al lot of fun to watch. Drew Finnegan had a great State Wrestling Tournament by placing 4th in the 220 lb weight class. Congrats Drew. The Boy's Basketball Team had a great season that was cut short by a buzzer beater. The WBHS Jazz Band had performed well all year. This past weekend was their last competition on attempting to qualify for State Jazz Band. The WB Show Choirs have had a great year. They have qualified for multiple finals and the Show Choir Band, Nick and the Lemon Heads, has been named the Best Band three times. We have a great group of students, directors, and coaches that promote students being involved in many activities.


Date: March 7, 2016

AGENDA ITEM 16 PERSONNEL ITEMS

A. SUMMARY:

The following are personnel items have transpired since the February meeting.

B. RECOMMENDATION:

Approve the personnel items as presented.

C. Motion to approve the Extra Duty Contract as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


D. Motion to approve the Letter of Assignment as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


E. Motion to approve the Resignations as presented:

Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


Extra Duty Contract John Walsh, HS Asst. Golf Coach, step 5 Letter of Assignment Sherry Van De Woestyne, Kitchen Staff, step 0 Resignation Christa Diemer, Football Cheerleading Glenda Moreno, Kitchen Staff

WEST BRANCH COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS MEETING Date: March 7, 2016

AGENDA ITEM 17

VOLUNTEER APPROVAL

A. SUMMARY:

The following individuals will be volunteering in the district on a regular basis. Elementary – Rhoda Barnhart & Nancy Lathrop

Middle School –

High School – Joyce Koppes, Terry Koppes, Jose Gongora, Stephen Hoffman &

Briana Hoffman

B. RECOMMENDATION:

Approve the volunteers as listed for the 2015-16 school year.





Date: March 7, 2016

AGENDA ITEM 18 CONSENT ITEMS

APPROVAL OF MINUTES

February 8, 2016 Regular Meeting

AUTHORIZATION FOR PAYMENT OF MONTHLY BILLS

APPROVAL OF FINANCIAL REPORTS

A. Motion to Approve Consent Items

By _____________________________________

Second _________________________________


B. Motion to Amend Consent Items as Follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Consent Items as Amended:

By ______________________________________

Second __________________________________

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, February 8, 2016 City Offices 6:00 p.m. Those present at this meeting included:

Kevin Hatfield, Superintendent Mike Colbert, Board President Julie Sexton, Board Member Mike Owen, Board Member Keith Schultes, Board Member Jodi Yeggy, Board Member Jessica Burger, Elementary School Principal Sara Oswald, Middle School Principal/Director of Curriculum, Instruction & Innovation Shannon Bucknell, High School Principal Angie Klinkkammer, Business Manager/Board Secretary Gregory Norfleet, Brian Boelck, Kevin Olson, Alex Fitzgerald

Call to Order/Open Forum: Board President Colbert called the meeting to order at 6:10 p.m. West Branch High School Sophomore, Alex Fitzgerald, approached the Board with a petition signed by over fifty students and parents in support of Mr. Jeff Wrede’s Dean of Students/Activities Director Position. Mr. Fitzgerald expressed the student appreciation for Mr. Wrede’s work and what an important figure he is at the high school. Kevin Olson, parent, addressed the Board and public concerning recent comments on budget cuts. He explained there is no easy fix and Districts all over the state are addressing the same problem. He said there a lot of tough decisions to make and you can’t just raise taxes to solve the problems. Mr. Olson also sincerely expressed his appreciation of the Administrators and all the time, effort they put in. He said he understands how schools are funded and there is not an easy way to adhere to the funding. Tough decisions have to be made. In closing he thanked the Board for their time and appreciates all their work. Board Member Schultes commented on attending the Johnson County Conference Board meeting. He said he was extremely impressed with the assessed practices and that the County is at the top in rankings. Approval of Agenda: Motion Schultes, second Yeggy to approve the amended agenda adding PE Requirements and Waviers. Roll call vote. All ayes. 15 Year Master Facilities Plan – Phase II, Updated Facility Footprint Design: Brian Boelck of HBK Engineering presented a new updated footprint design of the high school and surrounding facilities. Mr. Boelck explained that this new design focused on the recommended changes to the fields and parking. Currently there are 244 parking spaces. There are 408 included in the new plan. Mr. Boelck covered the changes that had been made since the last design including a fire lane, additional hydrants and increasing to an eight lane track.. The Board held discussion. Board member Yeggy expressed concern over the entry and exit flow. Mr. Boelck explained that they looked at a number of options but it seemed more efficient to have just one entrance and exit. The Board also asked about costs associated with each design change. Mr. Boelck will bring those back at the next meeting.

District Leadership Team Book Study: The Board of Education is reading the book District Leadership That Works: Striking the Right Balance by Robert J. Marzano and Timothy Waters. The Board held discussion on Chapter 3: “Setting and Monitoring Non-Negotiable Goals for Achievement.” The Chapter related to Standards Based Grading and setting non negotiable goals. Honors, Commendations and Success Stories: Several success stories were shared. At-Risk/Dropout Application 2016-17: Each year the District renews the Dropout Prevention application for funding. Dropout prevention interventions are school- and community-based initiatives that aim to keep students in school and encourage them to complete their high school education. Each district should focus their resources in outcomes in the following three domains: 1. staying in school, 2. progressing in school, and 3. completing school. This approval gives the Board the option of levying funding for this program during the budget certification process. The application has been certified but minutes showing Board approval must also be submitted. The amount of modified allowable growth the District can request is $217,293. This amount will help fund our counseling programs, learning strategy programs, after school/summer school tutoring, and Big Brother/Big Sister Program. Motion Owen, second Sexton to

approve the applications the At-Risk Dropout Application and requesting $217,293 as the modified supplemental amount. Roll call vote. All ayes. 2016-2017 School Calendar: Mr. Hatfield commented on the calendar. Internal stakeholders have provided input on the 2016 instructional hour calendar before the Board. Pursuant to Iowa Code § 279.10, as amended by Senate File 227 during the 2015 legislative session, all Iowa districts and accredited nonpublic schools are required to begin the school year no earlier than August 23. Effective July 1, 2014, districts and accredited nonpublic schools have the option to choose between 180 days or 1,080 hours of instruction according to Iowa Code section 256.7(19). Districts and accredited nonpublic schools must meet the 1,080 hours or 180 days requirement. Specially accredited schools are not required to meet this requirement. For districts and accredited nonpublic schools using the 1,080 hours of instruction, the district does not need to meet the 6-hour minimum day. For districts/schools using the 1,080 hours of instruction there is no minimum or maximum day length. Day length is a local district/school decision and may vary. Mr. Hatfield explained the Districts hours calculation. The Board held a short discussion. The end of the semester for the High School, Middle School and Elementary will be noted. Motion Schultes, second Yeggy to approve the 2016-17 instructional hours calendar as presented. Roll call vote. All ayes. Termination of Administrative Contract: The District has provided awareness communications regarding the likely elimination of the position of Dean of Students/Activities Director. A decline in enrollment of 32 students this year coupled with the enrollment decline of 11 students last year, has forced the district to make difficult budget reduction moves. Pursuant to Chapter 279 of Iowa Code an administrator may be discharged at any time during the contract year for just cause, which may include budgetary reasons. The administrator shall be notified in writing that the board has voted to consider termination of the administrator's contract and the applicable procedures of Chapter 279 shall apply. Mr. Hatfield explained the budget reduction process and how they have tried to do due diligence. This process is never easy and it is very difficult to make these decisions. He said we are positioning the District so the students will not see much of an impact from the cuts. He credited Mr. Wrede for all the work he has done, he has worked hard and always had the best interest of the students at heart. Board member Owen commented that he was on the Board when the Board decided to create this position. The Board questioned Mr. Hatfield on adding the position but Owen said in the end he did support it and believes Mr. Wrede has done great work. He said this is totally a budgetary decision and lies on the backs of our legislators. Motion Owen, second Sexton to approve the consideration of terminating the Dean of Students / Activities Director contract for Jeff Wrede. Roll call vote. All ayes. PE Requirements and Waviers: Mr. Bucknell explained the new requirements for PE and waivers. He explained that students are no longer allowed to use outside activities towards a waiver for PE. These activities are outside of school associated programs. Athletic and academic waivers are still allowed. He would like the District to follow the states requirements for PE and waivers. Motion Owen, second Sexton to approve changing the PE and waiver requirements to follow the states requirements. Roll call vote. All ayes. Board Policy Review: Motion Sexton, second Yeggy to approve the first reading of policies 803.07-902.04 and Policy 505.09 in addition to approving the second reading of 802.01-803.06. Roll call vote. All ayes. Administrative Reports: The Administrators highlighted their respective reports. Personnel Items: Motion Schultes, second Yeggy to approve the Letter of Assignment for Michelle Silva, Middle School Associate, Christin Rodgers, Elementary and Middle School Associate, and Resignations for Linda Albrecht, Kitchen Staff and Janice Murry 8th grade Language Arts. Roll call vote. All ayes. Volunteer Approval: Motion Yeggy, second Sexton to approve the volunteers at the Elementary – Anthony D’Ambrose, Kathleen Kelly, Janice Mather and Amy Varguson and at the High School – Jayson Madsen, Kurt Weiland and Melinda Wieland. Roll call vote. All ayes. Consent Items: Motion Sexton, second Owen to approve the consent agenda consisting of Minutes for the January 11, 2016 Regular Meeting and Bills. Roll call vote. All ayes. Adjournment: Motion Yeggy, second Sexton to adjourn at 8:29 p.m. Roll call vote. All ayes.

___________________________________ Date Approved ____________________________________ _________________________________ Board Secretary Board President

Bills for Approval March 7, 2016

General Fund 207,158.60$

PPEL Fund 11,753.68$

Capitol Projects Fund 3,551.69$

Debt Service Fund ‐$

Management Fund 17,562.25$

Activity Fund 39,852.16$

Nutrition Fund 15,878.97$

Agency Fund 139.59$

295,896.94$

1 10 GENERAL FUNDFund NumberChecking Account ID

ACME TOOLS TOOLS 728.94

ALLIANT UTILITIES UTILITIES 20,855.98

AMSAN SUPPLIES 515.86

ANDERSON ERICKSON DAIRY CO MILK 47.78

ATLAS PEN & PENCIL CORP. SUPPLIES 286.90

BARRON MOTOR SUPPLY SUPPLIES 131.24

BIG COUNTRY SEEDS GROUND SUPPLIES 1,271.03

BIG DANCE, THE ENTRY FEE 600.00

BMO SUPPIES 7,854.74

BUCKNELL, SHANNON TRAVEL 249.02

BUDREAU, AMY MILEAGE REIMB 38.88

BUSINESS RADIO SALES SERVICE 32.50

CAMBIUM LEARNING LICENSE RENEWAL 99.95

CARTER, MICHELLE REIMB SUPPLIES 29.84

CEDAR RAPIDS CSD SEPC ED BILLING 26,974.67

CITY OF WEST BRANCH UTILITIES 2,191.32

CITY TRACTOR CO PARTS 70.33

CLEAR CREEK AMANA SCHOOLS OPEN ENROLLMENT 6,678.68

COMMUNITY STATE BANK LOCK BOX FEE 25.00

CONSUMERS CO-OP SOCIETY FUEL 2,044.70

CONTINUUM RETAIL ENERGY SERVICES, LLC GAS 331.87

DATA MANAGEMENT SUPPLIES 123.60

DE LAGE LANDEN COPIER 2,885.19

DEWEYS JACK & JILL SUPPLIES 185.01

DICK BLICK ART MATERIALS SUPPLIES 381.05

FOLLETT SCHOOL SOLUTIONS, INC. BOOKS 1,084.04

FRANKLIN COVEY PARTICIPANT KIT 622.90

GILLUND ENTERPRISE SUPPLIES 204.96

GOODWILL INDUSTRIES OF THE HEARTLAND CAREER CONNECTION 972.40

GRANT WOOD AEA WORKSHOP 37,597.50

GREENWOOD CLEANING SYSTEMS SUPPLIES 1,423.25

HATFIELD, KEVIN PHONE 64.50

HEARTLAND AEA 11 REGISTRATION 25.00

HEARTLAND SHREDDING INC SHREDDING 60.00

HOLLAND AND ANDERSON LLP LEGAL SERVICE 484.00

HOUGHTON MIFFLIN COMPANY SUPPLIES 191.69

IOWA ASSOC OF SCHOOL BOARDS ANNUAL CONVENTION 1,505.00

IOWA CITY COMMUNITY SCHOOLS HEADPHONES 38,779.58

IOWA HIGH SCHOOL MUSIC ASSOC SOLO REGISTRATIONS 60.00

IOWA TESTING PROGRAMS TESTING 4,212.50

ISFIS WORKSHOP 225.00

J W PEPPER OF MINNEAPOLIS SUPPLIES 15.74

KAY L CHAPMAN CPA PC AUDITING 3,250.00

KIRKWOOD COMMUNITY COLLEGE BOOKS 109.83

KLINKKAMMER, ANGIE TRAVEL 43.20

LEARNING A-Z SUPPLIES 99.95

LIBERTY COMMUNICATIONS PHONE/INTERNET 1,328.41

LOWE'S SUPPLIES 361.35

MARCY, PETER AND MARCY REFUND / LOST PADLOCK 5.00

MARSH, AMBER TRAVEL 329.23

MEDICAL ENTERPRISES SUPPLIES 44.00

MENARD'S SUPPLIES 109.46

MID-PRAIRIE CSD OPEN ENROLLMENT 3,183.00

MIDWEST WHEEL COMPANIES PARTS 82.74

MILSTER, KATHRYN REIMB SUPPLIES 48.81

MINNESOTA CLAY USA SUPPLIES 351.41

West Branch Community School District Page: 1

03/03/2016 01:54 PM

BILLS FOR APPROVAL

User ID: ANGIEK

AmountDetail DescriptionVendor Name

MOORE'S WELDING SERVICE 238.15

MORNING STAR ASSOCIATES PROF SERVICE 340.83

PEDEN, SHANELLE RECORDING 100.00

PHELPS LAUNDRY 38.61

PIERSON, ROD JAZZ BAND CLINICIAN 150.00

PLANK ROAD PUBLISHING INC MUSIC SUPPLIES 124.01

PRO ED SUPPLIES 326.70

QUILL CORPORATION SUPPLIES 139.99

RK DIXON LEASING SUPPLIES 1,306.75

ROBERTSON, RANDY SUPPLIES REIMB 81.07

SCHOLASTIC INC SCIENCE SPIN 303.72

SCHOOL BUS SALES PARTS 256.11

SOCIAL THINKING SUPPLIES 122.23

SOLON COMMUNITY SCHOOLS OPEN ENROLLMENT 6,678.68

SPECIALTY UNDERWRITERS REPAIRS 364.00

STANDARD PEST CONTROL SERVICE 60.00

STAPLES SUPPLIES 365.30

SYRING, HEATHER TRAVEL 36.40

TAYLOR, JESSICA REIMB SUPPLIES 7.50

TIFCO INDUSTRIES SUPPLIES 94.87

TIPTON COMMUNITY SCHOOLS OPEN ENROLLMENT 4,774.50

WASION, JENNIFER TRAVEL 108.00

WASTE MANAGEMENT GARBAGE 1,315.56

WEST BRANCH COMM DAYCARE CTR SWVP 7,785.00

WEST BRANCH FAMILY PRACTICE PHYSICAL 100.00

WEST BRANCH TIMES ADVERTISING 417.16

WEST LIBERTY CSD OPEN ENROLLMENT 9,549.00

WEST MUSIC COMPANY SUPPLIES 258.70

WHITEBOX LEARNING SUPPLIES 139.95

WILLIAM MACGILL AND CO SUPPLIES 67.28

10 207,158.60Fund Number

1 22 MANAGEMENT FUNDFund NumberChecking Account ID

SPECIALTY UNDERWRITERS EQUIP BREAKDOWN INSURANCE 17,562.25


1 33 CAPITAL PROJECTSFund NumberChecking Account ID

RM BOGGS SERVICE 3,551.69


1 36 PHYSICAL PLANT & EQUIPMENTFund NumberChecking Account ID

ALL AMERICAN CONCRETE PHASE 2 PARKING LOT 0.00

BOWER, BRAD LEASE 600.00

LYNCH'S PLUMBING SERVICE 725.96

OASIS ELECTRIC MATERIALS/LABOR 1,021.91

RESILITE SPORTS PRODUCTS, INC. RECONDITIONING 7,897.00

STRUXTURE ARCHITECTS SERVICE 1,508.81


1 240,026.22Checking Account ID

2 61 SCHOOL NUTRITION FUNDFund NumberChecking Account ID


EMS DETERGENT SERVICES SUPPLIES 15.90

MARSHALL, LORI CLOSE LUNCH ACCOUNT 8.48

MARTIN BROTHERS SUPPLIES 5,272.27

US FOODS SUPPLIES 10,559.58



3 21 STUDENT ACTIVITY FUNDFund NumberChecking Account ID

AUTOMOBLOX SUPPLIES 396.01


03/03/2016 01:54 PM

BILLS FOR APPROVAL

User ID: ANGIEK


BAER, JOHN OFFICIAL 60.00

BARTA, BOB OFFICIAL 120.00

BIG DANCE, THE SC COMPETITION 300.00

BIG DANCE, THE SC COMPETITION 300.00

BMO DRAMA SUPPLIES 6,180.37

BSN SPORTS HIGH JUMP BARS 174.99

CARLEY, RAY OFFICIAL 85.00

CENTER STAGE PRODUCTIONS PROM DJ 400.00

CHAPMAN, ALLEN CONSULTING 150.00


ELITE SPORTS GBB STATE CLOTHING 5,513.50

GASTER, KEVIN CHESS CLUB 161.33

GATES, MARY REIMB SUPPLIES 134.66

GRAPHIC EDGE, THE TRACK CLOTHING 3,471.09

GREAT AMERICAN OPPORTUNITIES BBB FUNDRAISER 1,250.00

HAMMES, RICK OFFICIAL 60.00

HAZELHASKY LLC DBA HERB & LOUS SUPPLIES 273.00

HIGHLAND COMMUNITY SCHOOLS WRESTLING INVITATIONAL 90.00

HOLLYWOOD GRAPHICS STATE WRESTLING CLOTHING 689.85

HULING, DAVE OFFICIAL 15.00

HUMPHREYS SOUND AND LIGHT SHOW CHOIR EQUIP 675.00

HUNTZINGER, AL OFFICIAL 120.00

HY VEE BBB SUPPLIES 8,171.39

IDVILLE SUPPLIES 107.00

IFCA MEMBERSHIP 35.00

IOWA CITY COMMUNITY SCHOOLS JV WRESTLING ENTRY FEE 30.00

IOWA GIRLS HS ATHLETIC UNION GBB STATE TICKETS 5,542.00

IOWA HIGH SCHOOL GOLF COACHES ASSOC MEMBERSHIP 45.00

JANS FLOWER YARD INC CORSAGES 283.00

JOHNSON, ROGER OFFICIAL 100.00

LLOYD, KEVIN OFFICIAL 85.00

LORIA, JOE OFFICIAL 120.00

MAIN STREET SWEETS ONE SCHOOL ONE BOOK 100.00

MATZEN, DREW OFFICIAL 100.00

MATZEN, RICH OFFICIAL 0.00

MCMURRAY, SHEA OFFICIAL 60.00

MEDCO COMPANY SUPPLIES 1,219.15

MENARD'S SUPPLIES 85.37

MILLER, JASON MIELAGE 118.80

MNG, INCORPORATED SUPPLIES 334.95

MURPHY, JOHN OFFICIAL 60.00

NATIONAL FFA ORGANIZATION CLOTHING 390.00

PENCE, CASEY MILEAGE REIMB 500.00

PETERSEN, NIC OFFICIAL 60.00

PRESIDENTS CHALLENGE, THE CERTIFICATES 13.95

REBELSKEY, MIKE OFFICIAL 60.00

STONE, TRACY OFFICIAL 60.00

VALENTINE, MICHAEL OFFICIAL 60.00

VANDERHAAR, MARK OFFICIAL 100.00

VINEYARD, GENE OFFICIAL 120.00

WEST BRANCH TIMES ADVERTISING 389.00

WEST MUSIC COMPANY SUPPLIES 85.41

WREDE, ERIC REIMB TRAVEL 539.46


3 91 AGENCY FUND-STUDENT ASSISTANCEFund NumberChecking Account ID

BMO SUPPLIES 65.42

FARMER, RUTH BACKPACKS 29.17


03/03/2016 01:54 PM

BILLS FOR APPROVAL

User ID: ANGIEK


OSWALD, SARA REIMB SUPPLIES 45.00

91 139.59Fund Number



03/03/2016 01:54 PM

BILLS FOR APPROVAL

User ID: ANGIEK


BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

032016 P03/02/2016 1 03/02/201670343PAID03/2016

25.99COMP BATTERY10 0000 2237 100 0000 653COA Number: Description:

200.00SING10 0000 2311 000 0000 322COA Number: Description:

45.95SUPPLIES10 0000 2311 000 0000 611COA Number: Description:

1.04POSTAGE10 0000 2320 000 0000 531COA Number: Description:

41.35POSTAGW10 0000 2320 000 0000 531COA Number: Description:

178.00IASBO SPRING CONF10 0000 2511 000 0000 312COA Number: Description:

128.06IASBO SPRING CONF10 0000 2511 000 0000 580COA Number: Description:

45.63SUPPLIES - SHULTICE10 1900 1100 100 1923 618COA Number: Description:

76.19SUPPLIES - SHULTICE10 1900 1100 100 1923 618COA Number: Description:

432.08GRANT SUPPLIES10 1900 1100 100 1931 618COA Number: Description:




19.54SCIENCE SUPPLIES10 2000 1100 113 0000 612COA Number: Description:

3,366.76STEM GRANT SUPP10 3200 1100 100 3751 618COA Number: Description:


5,002.28

032016 P03/02/2016 1 03/02/201670344PAID03/2016

299.00TLC SUPPLIES10 0000 1100 100 3387 618COA Number: Description:


122.08TRAVEL10 0000 2320 000 0000 580COA Number: Description:


137.32MAINT SUPPLIES10 0000 2720 000 0000 618COA Number: Description:



498.34DAILY 5 COURSE10 1900 1100 420 3342 612COA Number: Description:







444.64TRAVEL10 3200 2410 000 0000 580COA Number: Description:


2,818.43

032016 P03/02/2016 1 03/02/201670345PAID03/2016

34.03SUPPIES10 2000 2120 420 1119 613COA Number: Description:

34.03


03/02/2016 12:16 PM

Vendor Inquiry

User ID: ANGIEK

BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

032016 P03/02/2016 3 03/02/201624639PAID03/2016

90.13STATE WRESTLING21 0000 1400 920 6601 580COA Number: Description:



422.00CLINIC FTBALL21 0000 1400 920 6722 618COA Number: Description:



244.40TRESONA21 2000 1400 950 7417 618COA Number: Description:

142.70DRAMA SUPPLIES21 3200 1400 910 6110 618COA Number: Description:


1,433.77CONF, FFA WEEK EXP21 3200 1400 950 7431 618COA Number: Description:

3,459.00ROBOTICS SUPPLIES21 3200 1400 950 8080 618COA Number: Description:


6,245.79

14,100.53PAIDTotal:


03/02/2016 12:16 PM

Vendor Inquiry

User ID: ANGIEK

$2$ $ $ $ $ $ $ $ $ $ 4$

FINANCIAL CONTROL SHEET

MONTH: February 2016

#10 Operating #22 Management #36 PPEL#33 Capi

Projecttol s

#31Pr

Bond oject

#3B

5 Sales Tax ond Project

#40 Debt Service #21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 2,222$ ,719.31 $ 161,364.26 $ 856,191.55 371,1$ 30.83 $ - $ 500.00 240,216.$ 58 183,$ 403.59 32,464.22$ 92,099.04$ 4,160,089.38$

Receipts (+) 930$ ,277.09 $ 1,554.16 $ 1,580.54 63,9$ 42.58 $ - $ - 1,832.$ 61 15,$ 822.57 300.00$ 26,080.46$ 1,041,390.01$

Expenditures (-) 1,027$ ,687.78 $ - $ 5,453.08 4,9$ 29.93 $ - $ - 1,000.$ 00 36,$ 913.77 -$ 23,175.57$ 1,099,160.13$

OTHER $ - $ - $ - 19,8$ 67.60 $ - $ - -$ $ - -$ 19,867.60$

Ending BalanceEnding Balance 2 125$ ,125 308 62 $,308.62 162 918 42162,918.42 852 319 01852,319.01 410 275$ 410,275 88 $.88 - $ 500 00500.00 241 049$ 241,049. 19 162$19 162, 312 39 32 764 22$ 95 003 93$ 4 102 319 26$312.39 32,764.22 95,003.93 ,102,319.26

Bond payment fund -$ 139,063.11$ 139,063.11$ Investment 212,082.01$ 256,002.50$ 468,084.51$

Balance 2,337$ ,390.63 $ 162,918.42 $ 852,319.01 805,3$ 41.49 $ - $ 500.00 241,049.$ 19 162,$ 312.39 32,764.22$ 95,003.93$ 4,709,466.88$ * * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net19-Feb-16 455$ ,493.94 318,203.75$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $1,960,396.06 $ 162,918.42 $387,634.27 $213,488.88 $0.00 $500.00 $241,049.19 $161,481.37 $32,440.28 $58,654.24 $3,218,562.71 0.50%ISJIT $164,912.56 $464,684.74 $196,787.00 $831.02 $323.94 $36,349.69 $863,888.95 0.01%CD-CSB $212,483.10 $189,109.96 $401,593.06 1.00%

FINANCIAL CONTROL SHEET

MONTH: February 2015

#10 Operating #22 Management #36 PPEL#33 Capi

Projecttol s

#31Pr

Bond oject

#3B

5 Sales Tax ond Project

#40 DebService

t #21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 1,784,$ 330.58 $ 49,638.38 724,203.22$ 780,7$ 46.56 $ - $ 500.00 242,057$ .34 170$ ,449.07 26,618.37$ 107,715.08$ 3,886,258.60$

Receipts (+) 947,$ 477.52 $ 1,102.59 58,977.21$ 26,3$ 96.70 $ - $ - 1,511$ .22 25$ ,183.01 420.00$ 12,088.67$ 1,073,156.92$

Expenditures (-) 1,025,$ 431.88 $ - 600.00$ 21,8$ 54.91 $ - $ - $ - 30$ ,446.86 30.00$ 34,182.77$ 1,112,546.42$

OTHER $ - $ - -$ 20,2$ 03.55 $ - $ - $ - $ - -$ 20,203.55$

Ending Balance 1,706,$ 376.22 $ 50,740.97 782,580.43$ 765,0$ 84.80 $ - $ 500.00 243,568$ .56 165$ ,185.22 27,008.37$ 85,620.98$ 3,846,869.10$

Acct. Receivable 275.25$ 1,100.55$ 1,375.80$ Acct. Payable -$ -$ Bond payment fund -$ 107,907.81$ 107,907.81$ Investment 211,526.08$ 256,002.50$ 467,528.58$

Actual GAAP Bal. 1,918,$ 177.55 $ 50,740.97 782,580.43$ 1,128,9$ 95.11 $ - $ 500.00 243,568$ .56 165$ ,185.22 27,008.37$ 86,721.53$ 4,423,681.29$ * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net20-Feb-15 455,$ 688.09 319,294.07$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $1,082,305.44 $ 50,740.97 $495,893.56 $609,267.03 $0.00 $500.00 $243,568.56 $162,899.36 $27,008.37 $76,992.27 $2,749,175.56 0.50%ISJIT $624,070.78 $286,686.87 $155,817.77 $2,285.86 $8,628.71 $1,077,489.99 0.01%CD-CSB $211,526.08 $188,258.21 $399,784.29 1.00%

E

cy $0 $0 $0 0% 0% (606) 6,8 8

School Finance ReportFebruary 29, 2016

67% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $7,180,000 $520,756 $622,778 $3,422,429 47.7% 8.7% $3,757,5712) Support Services(2000-2999) $3,690,000 $215,621 $234,197 $1,821,257 49.4% 6.3% $1,868,7433) Non-Instructional(3000-3999) $360,000 $22,969 $21,148 $141,926 39.4% 5.9% $218,0744) Other Expenditures((4000-5299) $2,540,764 $340,612 $14,301 $1,732,759 68.2% 0.6% $808,005Total $13,770,764 $ 1,099,959 892,424$ 7,118,3$ 71 51.7% 6.5% $6,652,393

Operating Fund $9,575,764 $5,594,967 $1,028,844 $744,545 $4,986,980 52.1% 7.8% 89% 13% 4,588,784 607,987

PPEL $1,175,000 $355,780 $5,453 $90,597 $386,905 32.9% 7.7% 109% 25% 788,095 (31,126)

Management $370,000 $182,524 $0 $0 $173,753 47.0% 0.0% 95% 0% 196,247 8,771

Activity $440,000 $262,360 $36,914 $33,336 $215,525 49.0% 7.6% 82% 13% 224,476 46,835

Nutrition $375,000 $160,832 $23,176 $21,465 $147,354 39.3% 5.7% 92% 13% 227,646 13,479

Capitol Projects $1,200,000 $484,339 $4,573 $2,481 $960,060 80.0% 0.2% 198% 1% 239,940 (475,721)

Debt Service $635,000 $446,556 $1,000 $0 $247,189 38.9% 0.0% 55% 0% 387,811 199,368

Agencyge $0 $7,454$ , 5 $0 $0 $606 0.0%$606 0 0% 0.00 0%% 0% 0% (606) 6,848

Total $13,770,764 $7,494,812 $1,099,959 $892,424 $7,118,371 51.7% 6.5% 95% 12% 6,652,393 376,441

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $0 $0 $0 $188,721 0.0% 0.0% 0% 0% 0 (188,721)

Total Expenditures $13,770,764 $7,494,812 $1,099,959 $892,424 $7,118,371

E

cy $5, $30 $0 % 0% (59 ) 6

School Finance ReportFebruary 28, 2015

67% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $7,050,000 $464,538 $534,866 $3,394,526 48.1% 7.6% $3,655,4742) Support Services(2000-2999) $3,575,000 $258,320 $206,620 $1,990,520 55.7% 5.8% $1,584,4803) Non-Instructional(3000-3999) $400,000 $27,648 $25,899 $158,498 39.6% 6.5% $241,5024) Other Expenditures((4000-5299) $2,502,403 $356,527 $3,619 $1,450,739 58.0% 0.1% $1,051,664Total $13,527,403 $ 1,107,032 771,004$ 6,994,2$ 83 51.7% 5.7% $6,533,120

Operating Fund $9,507,403 $5,314,996 $1,025,432 $676,187 $4,881,961 51.3% 7.1% 92% 13% 4,625,442 433,035

PPEL $900,000 $393,192 $600 $6,802 $388,419 43.2% 0.8% 99% 2% 511,581 4,774

Management $320,000 $161,949 $0 $41,779 $258,894 80.9% 13.1% 160% 26% 61,106 (96,945)

Activity $440,000 $285,204 $30,447 $17,335 $237,694 54.0% 3.9% 83% 6% 202,306 47,510

Nutrition $415,000 $167,941 $28,669 $26,536 $164,470 39.6% 6.4% 98% 16% 250,530 3,471

Capitol Projects $1,310,000 $401,422 $21,855 $2,365 $810,828 61.9% 0.2% 202% 1% 499,172 (409,407)

Debt Service $635,000 $455,387 $0 $0 $251,424 39.6% 0.0% 55% 0% 383,576 203,962

Agencyge $5,1400 $30 $0 $594 0.0%$59 0 0% 0.00 0%% 12% 0% (594) 4,546,5

Total $13,527,403 $7,185,230 $1,107,032 $771,004 $6,994,283 51.7% 5.7% 97% 11% 6,533,120 190,947

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $190,071 $0 $0 $190,071 0.0% 0.0% 0% 0% 0 0

Total Expenditures $13,527,403 $7,375,301 $1,107,032 $771,004 $7,184,354

Notes from the Business Office, February 2016:

• Participated in IASBO monthly webinar – calendar of critical dates.

• Completed and Certified ERATE Form 470.

• Attended ISFIS Budget Workshop.

• Worked on FY2017 Aid and Levy and Worksheets.

• Attended Foundation meeting.

• Listened in on DE Portal Security Webinar/Security Officer Training.

• Attended TLC meeting.

• Continued working on GASB valuation – due every two years.

• Listened in on Software Unlimited ACA Webinar. Continued work on Form 1095.

• Completed and submitted At Risk/Dropout Prevention Application.

• Met with Rick Jedlicka from Benefit Solutions to discuss Life Insurance Quotes / Renewal.

• Attended Regional IASBO meeting.

• Filed W-2’s and 1099’s with the Internal Revenue Service.

• Submitted monthly nutrition reimbursement reports.

• Monthly payroll and reports.

• Monthly bills and board reports.


Date: March 7, 2016

AGENDA ITEM 19 ADJOURNMENT

A. Motion to Adjourn

By _________________________________________________

Second _____________________________________________


B. Meeting Adjourned Time p.m.

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