visa info and facilitation agreements

VISA APPLICATION SHEET

Regulation 810/2009 (REGULAR VISA)

Applicable for the next AEGEE COUNTRIES: Turkey, Azerbeijan, Belarus, Kosovo

TYPES Visa for all MS

Visa a (up to 90 days each 6 months)

Visa B ( Transit visa max 5 days, each transit) May be valid for two entries

Part 1: Authorities

Who issues Consulate

(art 4) Exception: At border

Deciding Consulate (visa A) 1. One destination = MS of Destination

(art 5(1)) 2. More than one destination = MS of main destination. Decided on terms of length or purpose

3. No main destinaton = MS of Entry in Union

Purpose of transit (visa B) one MS, the MS concerned

Art 5(2) More MS, the MS who's border the applicant intends to cross to start transit

Cooperation Clause When a MS is not present/represented in the third countries, other consulates have to fill in the gap

art 5(4)

Where Competent MS, where applicant resides. E.g. spanish consulate in Turkey

EX:TCN is legally present but not residing, and if it provided a justification for lodging application at that consulate, it may apply at that consulate.

TCN TCN that is legally present in a third country and needs a visa for EU, shall logg an application according to the normal rules.

representing agreements (

Part 2: Application

Applications time no more than 3 months in advance

art. 9 EX: Holders Multi entri visa, apply before the expire of this.

May request appointment the consulate. Appontment shall take place within two weeks

Urgency, exempted appointment, or immediatly

may be lodged by commercial intermediar etc. (not important)

General Rules

Art. 10 applications must be made in person

Consulates may waive this requirement for persons well know about rialbility and integrety

Following Documents shall be provided.

Artilce 11 X Present the application Form

# Completely filled in and signed.

article 12 X present a travel document (passport)

#with still a three moths validity after the intended date of departure from the territory of the MS

# more visits, after last intended date of departure from the territory.

# Exceptional cases of emergency, may be waived

# Issued within the previous 10 years.

# two blank pages

X Present a photograph

# static and clear picture

# taken when loding an application

X allow the collection of fingerprints (article 13)

# collection of 10 fingerprints digitally and flat

# if already provided 59 moths before the date of new application they shall be copied to the subsequent application

Article 15 travel medical insurance

travel medical insurance valid for the entire period and covers all necessary medical costs

Valid in the territory of the MS

X Pay Visa Fee (art 16)

# 60 Euro (all visa's including the transit visa)

# visa fee shall be waived for applictnt belonging to the following categories

Shall be waived for 16(b) school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training ;

Shall be waived for 16(d) ^Representatives of non-profit organisations aged 25 years or less, participating in seminars, conferencees, ports, culturral or educational events organised by non-profit organisations. ( LOOK WHAT IS AN REPRESENTATIVE)

May be waived for participants aged 25 years or less in seminars, conferences, sports, cultural or educational events, organised by nonprofit organisations

Article 14

Shall require

# documents indicationg purpose of journey

# Documents to accomodation, or proof of sufficient means to cover this

# Documents indication sufficietn measn for duration of stay and travel back

# Information enabling an assessment of the applicatns intention to leave territory before Visa expires

May require

# proof of sponsorship and/or accomodation

# host is individual, company or organisation

# identity and contact details

# invited applicant (s)

# adress of accomodation

# length and puropose

# possible family ties with host

Non-exhaustive list of possible documents: Annex II Regulation

X Where applicate proof op adequate and valid travel medical insurance.

# provide for a valid travel medical insurance to cover any expenses which might arise in connection for medical reasons

# insureance shall be valid troughout the territory of MS /EU

# Minimum coverage 30,000

Refusal of visa A visa is refused if the applicant:

presents a false travel document;

gives no justification for the purpose and conditions of the intended stay;

provides no proof of sufficient means of subsistence for the duration of the stay nor for the return to his/her country of origin/residence;

has already exhausted the three months of the current six-month period;

has been issued an alert in the Schengen Information System (SIS) for the purpose of refusing entry;

is considered to be a threat to the public policy, internal security or public health of one of the Member States;

provides no proof of travel medical insurance, if applicable;

presents supporting documents or statements whose authenticity or reliability is doubtful.

Regulation 810/2009

Consular instructions http://www.europa-nu.nl/id/viez6zgtpey6/common_consular_instructions_on_visas#p2

Visa for one or more MS, but not all (exception)

Visa B ( Transit visa max 5 days, each transit) May be valid for two entries

2. More than one destination = MS of main destination. Decided on terms of length or purpose

More MS, the MS who's border the applicant intends to cross to start transit

When a MS is not present/represented in the third countries, other consulates have to fill in the gap

Competent MS, where applicant resides. E.g. spanish consulate in Turkey

EX:TCN is legally present but not residing, and if it provided a justification for lodging application at that consulate, it may apply at that consulate.

TCN that is legally present in a third country and needs a visa for EU, shall logg an application according to the normal rules.

May request appointment the consulate. Appontment shall take place within two weeks q: Who may request consulate

may be lodged by commercial intermediar etc. (not important)

Consulates may waive this requirement for persons well know about rialbility and integrety

#with still a three moths validity after the intended date of departure from the territory of the MS

# more visits, after last intended date of departure from the territory.

# if already provided 59 moths before the date of new application they shall be copied to the subsequent application

travel medical insurance valid for the entire period and covers all necessary medical costs

# visa fee shall be waived for applictnt belonging to the following categories

school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training ;

^Representatives of non-profit organisations aged 25 years or less, participating in seminars, conferencees, ports, culturral or educational events organised by non-profit organisations. ( LOOK WHAT IS AN REPRESENTATIVE)

participants aged 25 years or less in seminars, conferences, sports, cultural or educational events, organised by nonprofit organisations

# Documents to accomodation, or proof of sufficient means to cover this

# Documents indication sufficietn measn for duration of stay and travel back

# Information enabling an assessment of the applicatns intention to leave territory before Visa expires

Non-exhaustive list of possible documents: Annex II Regulation

X Where applicate proof op adequate and valid travel medical insurance.

# provide for a valid travel medical insurance to cover any expenses which might arise in connection for medical reasons

# insureance shall be valid troughout the territory of MS /EU

gives no justification for the purpose and conditions of the intended stay;

provides no proof of sufficient means of subsistence for the duration of the stay nor for the return to his/her country of origin/residence;

has already exhausted the three months of the current six-month period;

has been issued an alert in the Schengen Information System (SIS) for the purpose of refusing entry;

is considered to be a threat to the public policy, internal security or public health of one of the Member States;

provides no proof of travel medical insurance, if applicable;

presents supporting documents or statements whose authenticity or reliability is doubtful.

Consular instructions http://www.europa-nu.nl/id/viez6zgtpey6/common_consular_instructions_on_visas#p2

Visa for one or more MS, but not all (exception)

^Representatives of non-profit organisations aged 25 years or less, participating in seminars, conferencees, ports, culturral or educational events organised by non-profit organisations. ( LOOK WHAT IS AN REPRESENTATIVE)

WORKSHEET VFA – RUSSIAN FEDERATIONArticle 1

Purpose and scope of application

Article 2

General Clause

Article 3

For the purpose of this Agreement:

Article 4

Documentary evidence regarding the purpose of the journey

2. The written request mentioned in paragraph 1 of this Article shall contain the following items:

3. For the categories of citizens mentioned in paragraph 1 of this Article, all categories of visas are issued

according to the simplified procedure without requiring any other justification, invitation or validation

concerning the purpose of the journey, provided for by the legislation of the Parties.

Article 6

Article 7

Article 8

Article 9

Article 10

Article 12

The purpose of this Agreement is to facilitate, on the basis of

reciprocity, the issuance of visas for an intended stay of no more than

90 days per period of 180 days to the citizens of the European Union

and the Russian Federation.

1. The visa facilitations provided in this Agreement shall apply to

citizens of the European Union and of the Russian Federation only

insofar as they are not exempted from the visa requirement by the laws

and regulations of the Russian Federation, of the Community or the

Member States, the present agreement or other international agreements.

2. The national law of the Russian Federation, or of the Member States

or Community law shall apply to issues not covered by the provisions of

this Agreement, such as the refusal to issue a visa, recognition of travel

documents, proof of sufficient means of subsistence and the refusal of

entry and expulsion measures.

(a) ‘Member State’ shall mean any Member State of the European

Union, with the exception of the Kingdom of Denmark , Ireland and

the United Kingdom of Great Britain and Northern Ireland;

(b) ‘Citizen of the European Union’ shall mean a national of a Member

State as defined in point (a);

(c) ‘Citizen of the Russian Federation’ shall mean a person who

possesses or has acquired citizenship of the Russian Federation in

accordance with its national legislation;

(d) ‘Visa’ shall mean an authorisation/permission issued or a decision

taken by a Member State or by the Russian Federation which is required

with a view to:

— entry for an intended stay of no more than 90 days in total in that

Member State or in several Member States or in the Russian Federation,

— entry for transit through the territory of that Member State or

several Member States or of the Russian Federation.

(e) ‘legally residing person’ shall mean:

— for the Russian Federation, a citizen of the European Union who

acquired a permission for temporary residing, a residence permit or an

educational or working visa for a period of more than 90 days in the

Russian Federation,

— for the European Union, a citizen of the Russian Federation

authorised or entitled to stay for more than 90 days in the territory of a

Member State, on the basis of Community or national legislation.

1. For the following categories of citizens of the European Union and of

the Russian Federation, the following documents are sufficient for

justifying the purpose of the journey to the other Party:

(a) for members of official delegations who, following an official

invitation addressed to the Member States, the European Union or the

Russian Federation, shall participate in meetings, consultations,

negotiations or exchange programmes, as well as in events held in the

territory of the Russian Federation or one of the Member States by

intergovernmental organisations:

— a letter issued by a competent authority of a Member State or of

the Russian Federation, or by a European institution confirming

that the applicant is a member of its delegation travelling to the

territory of the other Party to participate in the aforementioned

events, accompanied by a copy of the official invitation;

(f) for persons participating in scientific, cultural and artistic

activities, including university and other exchange programmes:

— a written request from the host organisation to participate in

those activities;

(g) for pupils, students, post-graduate students and accompanying

teachers who undertake trips for the purposes of study or educational

training, including in the framework of exchange programmes as well

as other school related activities:

— a written request or a certificate of enrolment from the host

university, academy, institute, college or school or student cards or

certificates of the courses to be attended;

(i) for participants in official exchange programmes organised by

twin cities:

— a written request of the head of administration/mayor of these

cities;

(a) for the invited person — name and surname, date of birth, sex,

citizenship, number of the identity document, time and purpose of the

journey, number of entries and name of minor children accompanying

the invited person;

(b) for the inviting person — name, surname and address; or

(c) for the inviting legal person, company or organisation — full

name and address: and

— if the request is issued by an organisation, the name and position of

the person who signs the request,

— if the inviting person is a legal person or company or an office or

their branch established in the territory of a Member State, the

registration number as required by the national law of the Member State

concerned,

Fees for processing visa applications

1. The fee for processing visa applications shall amount to EUR 35.

The aforementioned amount may be reviewed in accordance with the

procedure provided for in Article 15(4).

2. The Parties shall charge a fee of EUR 70 for processing visas in

cases where the visa application and the supporting documents have

been submitted by the visa applicant within three days before his/her

envisaged date of departure. This will not apply to cases pursuant to

Article 6(3), (b), (e) and (f) .

Article 7(3).

3. Fees for processing the visa application are waived for the following

categories of persons:

(d) pupils, students, post-graduate students and accompanying teachers

who undertake trips for the purpose of study or educational training;

(e) disabled persons and the person accompanying them, if necessary;

(h) persons participating in scientific, cultural and artistic activities

including university and other exchange programmes;

Length of procedures for processing visa applications

1. Diplomatic missions and consular posts of the Member States and the

Russian Federation shall take a decision on the request to issue a visa

within 10 calendar days of the date of the receipt of the

application and documents required for issuing the visa.

2. The period of time for taking a decision on a visa application may

be extended up to 30 calendar days in individual cases, notably when

further scrutiny of the application is needed.

3. The period of time for taking a decision on a visa application may be

reduced to three working days or less in urgent cases.

Departure in case of lost or stolen documents

Citizens of the European Union and of the Russian Federation who have

lost their identity documents, or from whom these documents have been

stolen while staying in the territory of the Russian Federation or the

Member States, may leave that territory on the grounds of valid identity

documents entitling to cross the border issued by diplomatic missions or

consular posts of the Member States or of the Russian Federation

without any visa or other authorisation.

Extension of visa in exceptional circumstances

The citizens of the European Union and of the Russian Federation who

do not have the possibility to leave the territory of the Russian

Federation and of the Member States by the time stated in their visas for

reasons offorce majeure shall have the term of their visas extended free

of charge in accordance with the legislation applied by the receiving

State for the period required for their return to the State of their

residence.

Registration procedures

The Parties agree to undertake measures as soon as possible to simplify

the procedures of registration, with the view to entitle the citizens of the

Russian Federation and citizens of the European Union to the equal

treatment regarding registration procedures while staying in the territory

of the Russian Federation or of the Member States, respectively.

Territorial validity of visas

Subject to the national rules and regulations concerning national

security of the Russian Federation and of the Member States and subject

to EU rules on visas with limited territorial validity, the citizens of the

Russian Federation and of the European Union shall be entitled to travel

within the territory of the Member States and of the Russian Federation

on equal basis with European Union and Russian citizen

European Community Visa

Party= Ukraine (UA)

DM = diplomatic missions

CP = consular posts

MS= EU members, except UK, IR and DK

VISA= entry for no more than 90 days or transit through the teritorry of that MS

art. 1. Purpose 1. facilitate visas for UA citizens for up to 90 days within 6 months

art. 2.Gral clause 2. National(UA), MS or C rules shall apply for issues not covered in the agreement

art. 4. Supporting documents 1f. for participants in cultural activities, including university and other exchange programmes: a written request from the host organization to participate in those activities

2.the written request should contain the following: name, birth date, sex, citizenship, ID no, time and purpose of journey, number of entries for the invited person; if the request is issued by an organization, the name and position who signs; if it is issued by a legal person (hm, can't an organization be a legal person as well since it has statutes??), the registration number !

3.these visas will be issued following the simplified procedure, w/o any other justification

art. 6.Fees 1. fee for processing visas for UA citizens shall be 35 eur

3. MS shall charge 70 EUR if the visa application has been submitted within 3 days prior to departure

art. 6 (4) 4. Fee waivers!: h – participants in scientific, cultural and artistic act. Including university and other exchange programmes

7.Length of visa procedures 1. Diplomatic missions and consular posts of the MC shall take a decision within 10 calendar days within the recipt of the visa application and required documents

2.Decision may be extended up to 1 month for special issues

3. Lengh may be reduced to 2 working days or less in urgent cases

8. Lost/stolen documents needed valid ID's issued by DM or CP, without other visa

9. Visa extension for exceptional circumstancesin case of ”force majeure”, visa might be extended free of chanrge according to the regulation of the MS

10. Dilpomatic passports visas not needed for up to 90 days

11. Territorial validity equal basis with EU citizens

Protocol for the MS that do not fully apply the schengen acquisfor MS that don't issue schengen visas, shall issue national visas with a validity limited to their own territory; tyhese MS may unilaterally recognize schengen visas and residence permits for the purpose of transit through their territory

Declaration for UK, IR, DK, NO, IS, SW decisions are made according to bilateral agreements.

2. National(UA), MS or C rules shall apply for issues not covered in the agreement

1f. for participants in cultural activities, including university and other exchange programmes: a written request from the host organization to participate in those activities


3.these visas will be issued following the simplified procedure, w/o any other justification

3. MS shall charge 70 EUR if the visa application has been submitted within 3 days prior to departure

4. Fee waivers!: h – participants in scientific, cultural and artistic act. Including university and other exchange programmes

1. Diplomatic missions and consular posts of the MC shall take a decision within 10 calendar days within the recipt of the visa application and required documents

in case of ”force majeure”, visa might be extended free of chanrge according to the regulation of the MS

for MS that don't issue schengen visas, shall issue national visas with a validity limited to their own territory; tyhese MS may unilaterally recognize schengen visas and residence permits for the purpose of transit through their territory


for MS that don't issue schengen visas, shall issue national visas with a validity limited to their own territory; tyhese MS may unilaterally recognize schengen visas and residence permits for the purpose of transit through their territory

Georgia

Visa for all MS except UK, Ireland, Denmark

for no more than 90 days per period of 190 days

Single-Entry Visa

Justification of the journey for persons participating in scientific, cultural, artistic activities, including university and other exchange programmes.

Document needed written request from the host organisation

shall include for invited person: name, surname, date of birth, sex, citizenship, passport number, time and purpose of the jurney, number of entries

for inviting organisation: full name and address, name and position of the person who signs the request

Multy-Entry Visa validity up to 1 year

previous year they have obtained at least 1 visa

the total period of stay shall not exceed 90 days per 180 day period

for persons participating in scientific, cultural, artistic activities, including university and other exchange programmes.

Fee 35 Euro

waived for persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;

Duration of application procedure 10 calendar days

maybe extended up to 30 calendar days in individual cases

can be reduced to 2 working days or less in urgent cases

In case of lost/stolen documents the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts


for invited person: name, surname, date of birth, sex, citizenship, passport number, time and purpose of the jurney, number of entries

for inviting organisation: full name and address, name and position of the person who signs the request

previous year they have obtained at least 1 visa

the total period of stay shall not exceed 90 days per 180 day period


persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;



the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts

Visa for all MS except UK, Ireland, Denmark

for no more than 90 days per period of 180 days

Single-Entry Visa

for persons participating in scientific, cultural and artistic activities, including university and other exchange programmes:

Document needed – a written request from the host organisation to participate in those activities;

shall include for the invited person: name and surname, date of birth, sex, citizenship, number of the

passport, time and purpose of the journey, number of entries and where relevant the name of

the spouse and children accompanying the invited person;

Multy-Entry Visa term of validity of up to one year

during the previous year they have obtained at least one visa and have made use of it in accordance with the laws on entry and stay of the visited State

The total period of stay shall not exceed 90 days per 180 day period in the territory of the Member States.

Fee 35 Euro

waived for persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;

Duration of application procedure 10 calendar days



In case of lost/stolen documents the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts

Extension of visa in exceptional circumstancesCitizens who are not able to leave the territory of the Member States by

the time stated in their visas for reasons of force majeure shall have the term of their visas extended

free of charge

for persons participating in scientific, cultural and artistic activities, including university and other exchange programmes:

– a written request from the host organisation to participate in those activities;

for the invited person: name and surname, date of birth, sex, citizenship, number of the

passport, time and purpose of the journey, number of entries and where relevant the name of

during the previous year they have obtained at least one visa and have made use of it in accordance with the laws on entry and stay of the visited State

The total period of stay shall not exceed 90 days per 180 day period in the territory of the Member States.

persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;


Citizens who are not able to leave the territory of the Member States by

the time stated in their visas for reasons of force majeure shall have the term of their visas extended

Bosnia biometric passports

Albania

Macedonia

Montenegro

Serbia

Croatia

http://www.consilium.europa.eu/uedocs/cms_data/docs/pressdata/en/jha/117555.pdf

http://www.consilium.europa.eu/uedocs/cms_data/docs/pressdata/en/jha/117555.pdf

VFA numbering for the Invitation Letter providers:

UKR Article 6 (point 4 (h))

RF Article 7 (point 3 (h))

MOL Article 6 (point 2 (h))

GEO Article 6 (point 3 (j), (k))