virtual vita/tce site model
DESCRIPTION
Virtual VITA/TCE Site Model. Tax Preparation VITA/TCE. Financial Education & Asset Building. Tax Education. Assisted Self-Help. Virtual. Traditional. SPEC Business Model. Taxpayer and partners are located in remote rural areas Lack of certified volunteers - PowerPoint PPT PresentationTRANSCRIPT
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Virtual VITA/TCE
Site Model
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SPEC Business Model
FinancialEducation &
AssetBuilding
TaxEducation
Virtual Assisted Self-Help
Traditional
TaxPreparation
VITA/TCE
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What are barriers to access traditional VITA/TCE sites?
• Taxpayer and partners are located in remote rural areas
• Lack of certified volunteers• Taxpayers with Disabilities• Transportation barriers• Language barriers• Hours of Availability
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What is Virtual VITA/TCE?
• Two organizations partner through the incorporation of two components: – intake site – preparation site
• SPEC advocates new methods for return prep
– Video Conferencing- SKYPE– More traditional technology- fax, email
• Approval of Territory Manager– Operating Plan– Flexibility– Support
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Taxpayers and Virtual VITA
All taxpayers Taxpayers < 50 Taxpayers > 50
Virtual VITA 4.83 4.89 4.73
Face-to-face 4.85 4.89 4.80
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Rate (5-1) your comfort level with the process used to prepare your return
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Potential Advantages
• Makes services available to more Taxpayers
• Better allocation of volunteer time• Better utilization of equipment• Requires less physical space
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Intake Site Requirements
• Volunteer– Volunteer not required to be certified– Minimal training required– Must sign Volunteer Agreement
• SIDN – Required for Intake Site– Profiled as a virtual site in SPECTRUM
• EFIN– Not required for Intake Site– EFIN assigned to preparation site used on returns
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Intake Site Procedural Overview
• Explains process and secures signed Taxpayer Consent Form• Verifies Taxpayer Identity• Assists with preparation of Intake form• Obtains taxpayer’s required documents• Coordinates appointment schedule • Forwards copies of taxpayer documents to the preparation site• Assists Taxpayers with signing required forms• An IRS-certified volunteer at the Intake site may do the Quality
Review• Faxes, e-mails or mails the 8879s, with required attachments,
to Preparation Site for e-file transmission. • Does not answer tax questions or give tax advice,unless IRS Certified
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Preparation Site Requirements
• Sites– Utilize existing sites as preparation sites– Follow the QSRs in Pub 1084– Conform to the software contract requirements
• Volunteers– Requires Certified volunteers– Conduct an interview with the TPs– Conduct a Quality Review
• SIDN– Use the SIDN of the Intake Site
• EFIN– 1 EFIN whether traditional or virtual
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Preparation Site Procedural Overview
• Coordinate volunteer schedules• Reviews Intake sheet and taxpayer documents• Contacts taxpayer by phone to conduct interview • Prepares the tax return• Contacts taxpayer to conduct a Quality Review of the
return• Sends the tax return back to the Intake Site• E-file tax return upon obtaining signed Form 8879
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Security
Document Exchanges
• Fax• Secured e-Mail• Mail
– UPS – USPS – FED EX
Security Resources
• Fax Vault• File Works
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Benefits
• Expanded Service– Keep one-person sites open– Inner city/urban locations– Underserved areas
• Computer Utilization• Volunteer Utilization
– Solution for “no show” problem or slow time– Better skill matching– Bridge for Certified volunteers at Intake Sites with no
tax preparation
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Pros & Cons
• Cost Savings– Transportation Costs– Training– Computer Utilization
• New Costs– Fax / Postage– Scanner / Copier– Conferencing Cameras
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What is role of SPEC RM?
• Identify areas with low penetration rates
• Reach out to partners in these areas
• Assist in matching and linking partners – Intake Site and,– Preparation Site
• Provide support
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QUESTIONS or COMMENTS?
Ron Smith
Chief Strategic Planning and Development
SPEC
404-338-8512