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World Ploughing OrganisationGeneral Secretary Anna Marie McHughAltona, Fallaghmore, Athy, Co KildareIrelandEmail [email protected] 00 353 (0) 59 8625172

Minutes of 2015 World Ploughing Governing Board Meetings

62nd World Ploughing Contest

At WPO Headquarters, Holiday Centre, Vigsø

Tuesday 29th September 2015 at 13.30am

Board Members Present:

Australia - Peter Gladwell Nth. Ireland - Richard GillAustria - Bernhard Altmann Norway - Rasmus MjølhusBelgium - Johan Merckx Rep.Ireland - Anna May McHughCanada - James Sache Russia - Roman IvanovCroatia - Tugomir Majdak Scotland - William A.GordonCzech Rep. - Jan Cholensky Slovenia - Marjan KardinarDenmark - Lars Gammelvind Spain - Fernanda PastorEngland - Ken Chappell Sweden - Christer RosenbergEstonia - Margus Ameerikas Switzerland - Christian Rubin (substitute)Finland - Ismo Nakki USA - Richard Pedersen (substitute)France - Bernard Lavire Wales - John NixonKenya - Richard Aiyabei England - David Johnston (Treasurer)Germany - Gebhard Betz Rep.Ireland - Anna Marie McHugh (G. Sec.)Kosovo - Emrullah Spahiu Rep.Ireland - Ann O’Shea (Asst. Gen. Sec.)Lithuania - Vaclovas Boguzas Netherlands - Remmelt Panman New Zealand - Colin Millar

Minutes 2015 World Ploughing Organization

mailto:[email protected]


PART I: In the Chair - Chairman – Tugomir Majdak

Chairman asked that the Agenda for the Board meeting would be proposed and seconded by the Board. Proposed - Anna May McHugh, Republic of Ireland Seconded - Jim Sache, Canada seconded.

Jim Sache asked if the meeting would agree to move item 9 on Agenda (Judges Panels) to item 13 on Agenda.

Proposed - Bernard Lavire, FranceSeconded - Ricard Pederson USA

1. Apologies for Absence:Sandor Soos, HungaryPero Mitrev, MacedoniaWilli Zollinger-Konig, Switzerland – a substitute sentBekim Hoxha, Kosovo – a substitute sentAbsent:Arie Stehouwer, Netherlands, Honorary Board Member

2. Chairman’s Opening Remarks:

Chairman asked for a minute’s silence in respect of all those associated with the WPO and family members of the WPO that have passed away since the last world ploughing contest.

The Chairman said that we have 29 countries competing in the 62nd World Ploughing Contest and 57 competitors which is a very good entry. Unfortunately Macedonia had to cancel at the last minute and Hungary cancelled a few months earlier.

He thanked the landowner for preparing the land for the contest for the past 5 years and the organising committee for their great efforts in preparing for this contest.

He spoke about how active the WPO Executive have been over the past 12 months and said that the General Secretary would give a detailed report on these activities.

He said that he hoped that the co-operation during the board meetings would create good confidence and understanding of each country.

He said that the standard of competition promised to be high in Denmark as the land was good and the conditions were excellent.




3. Minutes of Governing Board Meeting held in Merignac, France

Chairman asked for a proposer and seconder for the Minutes of the World Ploughing Board Meetings in France 2014.

One amendment pointed out – under (13) Reports from Board Members on preparations for future World Ploughing Contests. 2033 should be listed as Spain.

Minutes were

Proposed - Ken Chappell, England

Seconded - Vaclovas Boguzas, Lithuania

4. General Secretary’s Report (2014/2015)

Prepare and distribute minutes of 2014 World Ploughing Contest in Bordeaux, France and conclude arrangements with France Labour.

Consult with Denmark Organisers in preparing Information Booklet for 2015.

WPO Executive Meetings:

11th December 2014

10th February 2015

22nd April 2015

27th July 2015

26th September 2015

Report Attached

BEREAVEMENT:Two former board members have passed away during the year and Jim Sache lost his brother recently, I have extended the sympathy of the World Ploughing Organization to all the families.CORRESPONDENCE:I have made a particular effort to reply to every email received within as short a timeframe as possible – depending on the query and follow-up required.




WEBSITE AND FACEBOOK PAGESThese are being maintained on a regular basis and I have the installed of online chat with anyone who visits the website. However I would really like if countries were more active on social media, sending me messages, making suggestions of how to improve our online presence. I am still concerned that a number of countries are having difficulty in submitting entries online and I have to carefully watch this.NORTHERN IRELAND INTERNATIONAL PLOUGHINGVisited Northern Ireland Ploughing Contest in October at new venue – very well organised.KENYA 2017Initiated follow up with Kenyan Ploughing in preparation for World Ploughing in Kenya 2017. New Board Member. Identified Irish contacts in Kenya including Irish Ambassador and started correspondence. Meeting with Kenyan Ambassador to Ireland.Meeting with former Irish Army representative from Regiment in Kenya.Meeting with Missionary Priest co-ordinating conflict resolution across Africa including Kenya. Continuous consultation with Kenya during the year. Decision to visit Kenya in October/November with Chairman of WPO.GERMANY 2018Consultation initiated by German Board Member Gebhard Betz.ENGLAND 2016Liaising with Society of Ploughmen re: schedule of information required for WPO, information booklet, venue details, dates. Visited site in York in June – accommodation, racecourse where Gala Evening will take place and location for Church Service. Organization is well underway and it will be a good contest. Airport Leeds/Bradford.RUSSIAIn May I was invited by Roman Ivanov to visit the Russian National Ploughing Championships. I received an excellent reception and was taken care of very well in Russia. I was invited to Judge the National Contest. The Government were very interested to understand the WPO and how Russia could prepare for World Ploughing Contest 2020. There are many aspects of the Russian National Contest that are very good but still some work necessary to prepare for a World Ploughing Contest and Roman will be working closely with GS in association with sponsors to make sure that Russia is ready in 2020. It will be necessary to make a couple of visits to Russia to make sure that this is the case.




DENMARKI visited the contest site in Denmark in May and I had a meeting with landowner. Progress was very good and land was in excellent condition. All plans for Denmark were going very well, good organisation in place.USA 2019Correspondence with Mike Rhoades during the year and plans are on schedule for 2019. Request for a visit by the WPO General Secretary to sign off if site is suitable.COMPETITORS:I sent a questionnaire to new competitors following contest in France to identify if there was any suggestions they may have for improving the contest, nothing to report.I received some correspondence from time to time from competitors and I try to answer their queries as best I can – I find that some competitors never receive the information booklet and rules booklet from their Board Members – this must improve. If you wish to give me the address of the competitor to send directly I can arrange this.Before the contest this year I emailed the competitors that had submitted their email addresses and I have asked them to submit any questions they would like answered at the briefings. This combined with the questions submitted on Saturday night presents interesting reading.NEW AREAS OF INTEREST IN PLOUGHING:

POLAND:I have had a meeting last week at Irish National Contest with a delegation from Poland who already organise Regional Ploughing Competitions and are now interested in organising a National Ploughing Contest.CHINA:I have had a discussion with a Chinese delegation about the possibility of starting ploughing contests in China. I have also met with a Chinese Young Ploughman in Ireland and will try to develop this idea.EUROPEAN FUNDINGThe Executive have discussed at some length the possibility of finding some financial opportunities at European Level. I have been in contact with the European Commission on this subject and I have explained the WPO Structure and Financial Situation. Last week at the Irish National Championships I had a meeting with the European Minister for Agriculture, Phil Hogan and he was very positive about the possibility of finding a funding opportunity. He has invited me to Brussels in October/November to discuss further. Any suggestions for that meeting would be greatly appreciated.




UPDATING WORLD RECORDSI am trying to update World Records and I would appreciate if any board members have Minutes of Meetings pre-2010 to submit a copy to me for my records. Important decisions have been made by the WPO over the years and we must have the records of these decisions.SOUTH AFRICAThe South African Ploughing Association have had some turmoil in the last few months but I am trying to assist Rudi and his associates on behalf of the WPO as we are very anxious that South Africa will remain an affiliate of the World Ploughing Organization.On my own behalf I would like to say thank you to the Board for your continued co-operation especially the executive team that I have worked closely with since my inauguration as General Secretary – they have been a huge source of support and assistance to me and I wish them well in the future. I hope the outgoing Chairman Tugomir will remain on the Board as his knowledge and experience of European Parliament is very important as we try to find support.I look forward to the coming year in WPO and I encourage you to correspond with me during the year with your ideas, suggestions and observations as we are all working towards the improvement of the WPO for all involved.

Pax Arva Colat

Anna Marie McHugh, General Secretary

RE: request for previous minutes

Jim Sache said that Bob Timbers, Canada would have some of the minutes from previous years and GS was to follow-up with him on this.

Jan Cholensky, Czech Republic said that he had arranged a meeting with Fuchs Oil, Ukraine during World Programme with a view to setting up a National Ploughing Association in Ukraine.

He also said that the Czech Republic Match would take place on the 10/10/15 and he could invite the Polish delegation.

General Secretary’s Report

Marjan Kardinar, Slovenia - Proposed

Jan Cholensky, Czech Republic - Seconded




5. Treasurers Report 2015 (David E. Johnson)(a) Accounts 2015 were presented by Treasurer and explained.

He said that the accounts were presented on a cash flow basis, he said that the Swiss Account had been closed so all transactions were now in Sterling.

Chairman asked for the accounts to be proposed and seconded.

Proposed - John Nixon, WalesSeconded - Richard Pedersen, USACarried

Treasurer said that travel claims are being presented very late. Executive have concluded that travel claims must be submitted one month after World Contest.

Jim Sache, Canada asked why travel claim forms state that they must be returned within one month but the treasurer says within 3 months. He said it should be decided that it is one month only.

CONTEST FEE: after a trial period to not charge a contest fee. Reintroduce fee? Dick Pedersen, USA proposed to leave contest fee until further funds are needed. Seconded by Vaclovas Boguzas, Lithuania and carried.

AFFILIATIONS:Peter Gladwell, Australia asked for confirmation that Affiliations were now being paid in Sterling – confirmation was given.

At the moment affiliates are invoiced in October and a reminder is sent in January.

Colin asked if everyone has paid then why is that not written in accounts, where is the affiliation fee for 2015?Treasurer explained that usually due to late payments some affiliations do not appear on the same year’s accounts.Executive propose that because affiliates not paying affiliations on time – a surcharge for late payment should be introduced.

8 – 10 affiliates are not paid by year end.

David Johnston, Treasurer said that WPO is a registered charity – changes to constitution will need to be ratified by Charities Act.




COMMENTS:Colin Millar, New Zealand went through some details about affiliations in relation to increasing fees – went through accounts from 2010 put facts together so Board would know exact details.

Peter Gladwell, Australia asked the question - Should those who do not pay, not plough? Yes, this is already in motion if not paid within 3 months of contest.Vaclovas Boguzas, Lithuania said there was no possibility to pay on time, can only pay in JulyAnna May McHugh, Rep. Ireland: must meet countries half way and have some consideration. Must be accommodated.Richard Pedersen, USA – agrees with Anna May and said that the Executive need to be involved in the decision to increase affiliation fees if they are not being paid on time.Gebhard Betz, Germany said that surcharge is to push government departments to provide funds earlier.

PROPOSAL:Affiliation fee to remain at €2,300 annually if paid by 31st March

Late payment: April – June charge €2,600

June – September €2,900 If not paid by September: not eligible to plough

Proposed - Gebhard Betz, Germany Seconded - Dick Pedersen, USA

Proposal not carried

Richard Gill, Northern Ireland said he was finding it difficult to understand why countries were having problems making payment but he felt that the proposed late payment fee was too much.

FRANCE – paid by Young Farmers in Euro. The Euro rate is a problem

Rasmus Mjolhus requested that the meeting take a 5 minute recess which was agreed.

Discussion was continuing about Affiliations and Chairman finished the discussion as proposal had been made and was lost.




6. Report on 2015 World Ploughing Contest, Denmark (Lars Gammelvind)Lars said preparations were going well and weather was good. He said that the organising committee were prepared to take challenges, the co-ordinator of the assembly yard had not yet arrived due to harvest but everything was under control.The Host farmer is very dedicated and expects the same in return. The workshop is very good and Lars asked that teams put no rubbish in the assembly yard and park correctly.

7. Review Board Members Duties 2015

DEPTH MEASURING: Sándor Soós not present.

Gebhard Betz, Germany was proposed as replacement Depth Measuring Instructor

Proposer - Marjan Kardinar, SloveniaSeconder - Vaclovas Boguzas, Lithuania

Proposal carried.

PARADE MARSHALLS:Pere Mitrev, Macedonia and Sandor Soos, Hungary not present – it was agreed that one replacement would be enough.

Colin Millar, New Zealand was proposed as the replacement.

Proposer - William Gordan, ScotlandSeconder - Marjan Kardinar, Slovenia

Proposal carried

PRACTICE MARSHALLS:It was proposed that Christer Rosenberg be taken off the Practice Marshall as he already was a Head Steward and a Plough Inspector/Safety Inspector.

Proposer - Lars GammelvindSeconder - Gebhard Betz

Proposal carried




BREAKDOWN ASSISTANCE:Richard Gill was proposed.

Proposer - Jim Sache, CanadaSeconder - Colin Millar, New Zealand

Proposal carried

Board available for duties: to be dispersed to other panels. Approved by Board.

8. Introduction & Welcome of New Board Members as visitors to Board Meeting

William Gordan, Scotland and Fernanda Pastor, Spain would be retiring at the last meeting.

Richard Aiyabei, Kenya was already attending meetings as new Kenyan Board Member

Part II IN THE CHAIR – VICE CHAIRPERSON – COLIN MILLAR

9. Judges Panels moved to Item 13. on Agenda.

10.Plot Stewards and Depth Measuring Stewards

A listing of proposed plot stewards and measuring stewards was circulated and authority given to the Head Stewards to set up teams of stewards.

Jim Sache requested additional plot steward volunteers and Bernhard Altmann requested additional Depth Measuring Steward volunteers.




11.Rules Committee

a.Report

Ken Chappell explained that all the proposals were discussed and said that he would give their conclusions.

Jim Sache, Canada wanted clarification on rule 7 (b) 2 and 3.

Rolling of split.

RULES COMMITTEE CONCLUSION: The furrow is not rolled in the normal course of ploughing. Points stay as previously.

Peter Gladwell, Australia asked – When is something a wheel? When is it a roller?

b. Recommendations to the board, to be implemented in 2016 – there were none.

Proposals from each country submitted

BRIEFING OF BOARD MEMBERS:

Proposal from Rules Committee –

Board Members must be available for WPO duties at all times during World Programme.

Board Members cannot take up any other duties during World Programme other than that delegated by the WPO. Create a – duties of board members which includes this.

RULE 2. PLOUGHS - PAGE 4 - POINT G

Plough wheels

On the field some people have 4 wheels but using 3.

The Rules Committee propose that the following clarification should be added to the rule book.

Add: (additional wheels over the 3 (conventional) and over 6 (reversible) must be in the plough box

RULE 7. INFRINGEMENTS - PAGE 7 – point 8

Add: (additional wheels over the 3 (conventional) and over 6 (reversible) must be in the plough box




RULE 5. TIME FOR PLOUGHING – PAGE 6 E.

Does the competitor that ploughs the 60 minutes and then is still late at the end – is he allowed to finish ploughing or does he have to stop?

Clarification that competitor does not have to stop ploughing but any ground ploughed after the 60 extra minutes will not be judged.

Page 13 point (12) – Total maximum is 130 per panel per day. – make this change.

Page 21 – Sketch of Approved Tailpiece

Previously there was a drawing of the extension at end of mouldboard – it was a picture with an x –

can this picture be re-re-introduced for clarity?

The Rules Committee requested that the General Secretary show Board Members how the Draw for Judges takes place.

DENMARK COMPETITOR HAS PLOUGH LISTED AS KVERNELAND/MOLBRO

Rules Committee wondered if Kverneland have a problem with that?

Decided to await reaction from Kverneland. It is an un-written rule that a competitor cannot list 2 ploughs.

If Kverneland comment then make a change and get country to pick one or the other.

COMPETITORS QUESTIONS FROM BRIEFING:

Oval disk – was there a rule to say that you could not have on plough – any extraneous attachments not allowed

ANSWER: this rule is in place under where it says no extraneous attachments are allowed – the plough inspectors take off the oval disk. Page 6 Rule 7 b. 3

Rolling the Openings – the tractor wheels cannot roll but the plough may in the normal course of ploughing.

Back lifting – is allowed.




Rules Committee had following conclusions on Affiliate Proposals:

Denmark proposal for 4 competitors in World Contest – NO

Denmark proposal for briefing – inconclusive

Republic of Ireland/South Africa Proposal re: judging panels – inconclusive

Republic of Ireland proposal re: communicating with Competitor - YES

French Proposal RE: Judging - NO

12.Proposals to the World Board

France Proposal – about Judging

Bernard Lavire explained the proposal and the reasoning behind it.Richard Pedersen, USA wanted to know who is targeting who? Competitors should be friendly to one another.

Gebhard Betz, Germany said judges shouldn’t be questioned. Judges bring their own ideas to the contest. We should accept the judges each country sends and accept their decisions.Rasmus Mjolhus, Norway said that announcing of the results has two major challenges. WPO is such a big event. Need to deal with pressure. Sponsorship by Host, they wish to be displayed. Demand results, spectators require same. Need results as soon as possible. Concealing first day results is not ideal. Recommends we continue with the current system.

Each part of the French Proposal was voted on.

Item (1) Performing test on judges – not carriedItem (2) Proposal not to display results – not carriedItem (3) Giving the scrutineers the directive to report lack of consistency – not carried

Propose that Scrutineers analyse last few years.

Rules Committee proposed that a table be prepared after the World Contest showing the scoring levels of each panel – this is to be investigated.

Denmark Proposal – RE: Number of competitors from host country competing in World Contest- not carried 9 in favour17 againstNot carried




Denmark Proposal – RE: Briefing of Judges and Score Card - carriedBriefing Manual to be WPO manual Rules Committee: Not final copy needs more work and improvement

South Africa Proposal-RE: Judging Panels - not carried

Bernhard Altmann explained the Austrian system and said that each country should have a say. He also asked why this proposal came up. Jim Sache, Canada said he thought there was merit in the proposal.Peter Gladwell agreed with the current system.

VOTE: PART 1 – 15 against/10 in favour - proposal not carriedPART 2 – 18 against/9 in favour - proposal not carried

Rep. Ireland Proposal – RE: Judging Panels

Judge should not know panel until morning of competition – Carried 15 in favour/10 against

Panels to be changed on Day 2 to improve transparency – not carried9 in favour10 against

Rep. Ireland Proposal – RE: Communicating with Competitors during Contest.

An official communicating with a competitor – amendment from Rules Committee– carried

Amendment: Any necessary contact with the competitors during the contest must be made through the Head Steward and is then communicated to the competitor on the headland.

The depth measuring stewards should communicate with the competitor only if the first measurement is incorrect.

Extra time consideration – carriedTo be implemented immediately




Scotland Proposal – RE: Information on Entry Form– carried

Only name – age – home town and country should now be included on official documents.

Executive Proposal about Constitution Update

Rules for Executive CommitteeRules for Board ProcedureTo be voted on tomorrow

Executive Proposal and Discussion document on accounts

Richard Pedersen, USA having worked in investment banking all his life asked the question could we improve our investment options.Executive Committee assume responsibility to know how much we need to keep in the bank. Balance should be used to earn money.Jim Sache, Canada – constitution – asked where can we invest, how much of the finances do we need on a day to day basis.Gebhard Betz, Germany agreed with question.Lars Gammelvind, Denmark asked how much should it cost to run the WPO.

Executive committee to address and put forward sub-committee to investigate investment opportunities

Any Other Business

The question was asked what is the guideline on Judges Teams walking the plots.Some teams walk all across the ploughing while others don’t walk on ploughing at all.

AOB to be brought forward to today/tomorrow

Colin Millar, New Zealand presented the Questionnaire he had prepared for Wednesday’s meeting and gave affiliates a copy to complete overnight and return the next day. He said that he would distribute copies of the last WPO Constitution.

The Rules of Procedure for Board and Rules of Procedure for the Executive were distributed for consideration.

Peter Gladwell asked for any suggestions on how he should now brief Judges since he would not be putting them into their Judging Teams during Judges Briefings.

Rasmus commented on the fact that some Board Members would be leaving before end of meeting on 5th October.Lars reminded Board that there would be a workshop that evening and asked for everyone to participate.






At WPO Headquarters, Holiday Centre, VigsøWednesday 30th September, 2015 at 9 am

BOARD MEMBERS PRESENT:

Australia - Peter Gladwell Nth. Ireland - Richard GillAustria - Bernhard Altmann Norway - Rasmus MjølhusBelgium - Johan Merckx Rep.Ireland - Anna May McHughCanada - James Sache Russia - Roman IvanovCroatia - Tugomir Majdak Scotland - William A.GordonCzech Rep. - Jan Cholensky Slovenia - Marjan KardinarDenmark - Lars Gammelvind Spain - Fernanda PastorEngland - Ken Chappell Sweden - Christer RosenbergEstonia - Margus Ameerikas Switzerland - Christian Rubin (substitute)Finland - Ismo Nakki USA - Richard Pedersen (substitute)France - Bernard Lavire Wales - John NixonKenya - Richard Aiyabei England - David Johnston (Treasurer)Germany - Gebhard Betz Rep.Ireland - Anna Marie McHugh (G. Sec.)Kosovo - Emrullah Spahiu Rep.Ireland - Ann O’Shea (Asst. Gen. Sec.)Lithuania - Vaclovas Boguzas South Africa - Rudi du ToitNetherlands - Remmelt Panman New Zealand - Colin Millar

PART III: In the Chair - Deputy Vice Chairman – Rasmus Mjolhus

(13) Reports from Board Members on preparation for future World Ploughing Contests

CONFIRMED FUTURE HOST COUNTRIES

2016 England (Ken Chappell)Saturday 10th and Sunday 11th September 2016Official arrival date for delegates Monday 5th SeptemberDeparture Monday 12th SeptemberAccommodation at Agricultural College.




Single En-suite Rooms available but not all have en-suite600 acres: Barley Stubble and Rye Grass (grass was sown in August 2015)Official Practice ground will be exactly the same as contest in the next field.Pre-practice is still in negotiation but will be available and will cost only what the Society of Ploughmen are charged. World Vintage Ploughing run independent of WPO.Accommodation will be 10 minutes away from site.

2017 Kenya (Richard Aiyabei)Egerton University – Nakuru.Richard introduced his colleagues who made a presentation about the 2017 Contest.

Prof. Mwangi– Deputy Vice Chancellor of Egerton UniversityMr. Camillus Ahuya – Managing Director of Egerton UniversityDr. Chepkwony – Minister in charge of Agriculture in Nakuru County

General Secretary to report on findings following visit to Kenya.

Anna May McHugh, Republic of Ireland expressed concern about taking world contest to Kenya.Bernard Lavire, France also expressed concerns about Security.Rudi du Toit, South Africa said that Kenya would not be a dangerous place to visit.

PROVISIONAL FUTURE HOST COUNTRIES

2018 Germany (Gebhard Betz)August 26th – September 2nd

320 hectares Estate Farm within a forest25km from Stuttgart Airport4,000 beds within vicinitySoil is heavyPre-practice – on different farms in the areaGebhard Betz proposed that Germany be confirmed as venue for 2018 at final meeting on 5th October – meeting agreed.

2019 USA (Richard Pedersen)Ready to go – Ohio – the proposed venue is due for a visit from WPO Officials.

2020 Russia 200km from Moscow in the Susdal Area3 – 4 km between site and accommodationContest would be held between (June – October)

2021 Republic of IrelandVenue is ready - Contest will be held in September2022 Lithuania – event will be held in August/September




2023 Macedonia (Pere Mitrev)2024 Norway (Rasmus Mjølhus)2025 Czech Republic (Jan Cholensky)2026 Estonia (Margus Ameerikas) – end of July2027 Slovenia (Marjan Kardinar)2028 New Zealand (Colin Millar) 75th World Contest2029 South Africa (Rudi du Toit) – end of November2030 Croatia (Tugomir Majdak) – September/October2031 Austria (Bernhard Altmann) – end August/mid September2032 Hungary (Sandor Soos)2033 Spain (Fernanda Pastor)2034 France (Bernard Lavire)

CONSTITUTION

Article 1 General Secretary Treasurer“employee” to be removed?

Article 2.3 Chair PersonsPropose to change 2 non-office holders who are elected annually

Article 5 General Secretary not responsible for book keeping Articles need to be renumbered Article 14 Rules “Board” not Executive Committee Jim Sache, Canada proposed that Vice Chairman and Deputy Vice Chairman terms be

used.

Richard Gill, Northern Ireland wanted to consult his National Ploughing Association before commenting.

Colin Millar, New Zealand said that he is representing NZ at meetings and sometimes he agrees with Executive but then at the Board Meetings he is the NZ representative.

Richard Pedersen, USA said he will make the decisions for the US as he is the elected representative.

Jim Sache, Canada agreed with Richard.

Bernard Altmann, Austria proposed that it be deferred until Monday.

Chairman asked for proposal to accept the amendments.

Proposer - Colin Millar, New Zealand

Seconder - Richard Pedersen

Carried by 22 votes




QUESTIONNAIRE

Chairman divided affiliates into groups and asked them to complete the questionnaire he presented with different questions about the working of the WPO, they discussed and completed questionnaires and returned for assessment.

14.Any Other Business

FRENCH TROPHYTugomir Majdak explained that he was invited back to St. Jean D’Illac during the year to receive a trophy on behalf of the WPO. He said the ceremony was a very nice gesture.Executive Committee to look for ideas. Trophy should follow competition. Name of host to be on trophy. Rasmus Mjolhus, Norway proposed that trophy be part of Executive Committee plan and Board Members can submit ideas to General Secretary.WORLD TROPHIESRose Bowl. Friendship. No places for winning names - Matter to be dealt with by the Executive Committee.BRIEFING SYSTEMPeter Gladwell, Australia asked that with the new briefing system did anyone want to be involved. Conclusion was that briefing of judges to be left to Briefing Team. Monday’s meeting will need to be brief due to time pressures.UNWRITTEN RULESRichard Gill, Northern Ireland asked about – “Unwritten rules” stating that they should be written down e.g two board members on a panel and there is an unwritten Rule since 1998 about board members only being allowed to Judge on one day.It was proposed that this un-written rule could not be implemented at this late stage for 2015 and the 2 Board Members would be permitted to Judge 2 days in 2015.Proposer - Jim Sache, CanadaSeconder - Richard Gill, Northern IrelandProposal carried

It was proposed that going forward the Rules Committee recommend that Board Members do not take up the duty of Judging at the World Contest.

Proposer - Peter Gladwell, AustraliaSeconder - Ken Chappell, EnglandProposal carried 24 in favour/4 against

Vaclovas Boguzas proposed that Board Member could also be Judge but withdrew proposal.




DRIVE THROUGHSJim Sache, Canada queried – “Drive-throughs” on plot.There should be no more than 7 plots – conventional competitors can take an idle run, reversible cannot.

GERMANY – Any queries to be submitted in writing and it will be dealt with by the rules committee

QUESTIONNAIREQuestionnaire – all though it was constructive and worthwhile

Tugomir: Plot stewards – any volunteers?

KVERNELAND TROPHYChairman explained how Kverneland had decided to introduce a new trophy to be presented to the winner of the Golden Furrows – it is a gold reversible plough and the winner keeps the model. The Board thanked Kverneland for the beautiful presentation.

Richard Gill, Northern Ireland stood down as Breakdown Steward.Remmelt Pannmann, Netherlands was proposed to replace.

Proposer - Jim Sache, CanadaSeconder - Richard Gill, Northern Ireland

Proposal carried

Richard Gill was proposed to join the Plough Inspector team/plot stewards team and observe the scrutineers team.






At WPO Headquarters, Holiday Centre, Vigsø

Monday 5th October 8.30 am

Board Members Present:

Australia - Peter Gladwell Nth. Ireland - Richard GillAustria - Bernhard Altmann Norway - Rasmus MjølhusBelgium - Johan Merckx Rep.Ireland - Anna May McHughCanada - James Sache Russia - Roman IvanovCroatia - Tugomir Majdak Scotland - William A.GordonCzech Rep. - Jan Cholensky Slovenia - Marjan KardinarDenmark - Lars Gammelvind Spain - Fernanda PastorEngland - Ken Chappell Sweden - Christer RosenbergEstonia - Margus Ameerikas Switzerland - Christian Rubin (substitute)Finland - Ismo Nakki USA - Richard Pedersen (substitute)France - Bernard Lavire Wales - John NixonKenya - Richard Aiyabei England - David Johnston (Treasurer)Germany - Gebhard Betz Rep.Ireland - Anna Marie McHugh (G. Sec.)Kosovo - Bekim Hoxha Rep.Ireland - Ann O’Shea (Asst. Gen. Sec.)Lithuania - Vaclovas Boguzas Netherlands - Remmelt Panman New Zealand - Colin Millar

Part IV IN THE CHAIR – CHAIRMAN – TUGOMIR MAJDAK

Fernanda Pastor, Spain asked the Chairman could she address the meeting before it started as she was finishing as Board Member and wished to thank affiliates and wish the WPO the best in the future – Chairman invited her to do so.

Chairman requested that items 4 and 5 were swapped – meeting agreed.




1. HEAD STEWARD’S REPORT – LARS GAMMELVIND

Lars reported that there were No yellow cards in stubble contestLots of time penalties and wheel mark penalties1½ start delay due to fog on second day of contestGood fair Contest - Great weatherThe Head Stewards worked well/the plot stewards worked wellDay 2 – Marjan Kardinar was replaced by Ken Chappell (who was next in line to act as Head Steward) this replacement was due to an accident on site.In grassland there were 2 yellow cards.Deductions for wheel marks

Jim Sache, Canada said all good positive comments about Peter Gladwell, Australia briefing JudgesJudges judging after one or two rounds of crown – which is too early – Judges need to know.Can Head Stewards remind Judges of this?Clarification about judging on your own country – can or can’t?Peter Gladwell explained that Judges are briefed to stand back when their country is being judged, they can then be told the score decided and if they wish to make a case as to why score should be different – they can briefly but do not have a say in final scoring.All countries should be sent notice on how to Judge as part of Head Stewards Report.Rule needs to be clarified.Ken suggested that “Important Points to Remember” could be put on a checklist for Judges

AUSTRIA: thought the new system of not informing Judges of what panel they were on worked.

Judges panel varies from 3 to 4 – it is not ok as there are difficulties in each country having an equal say where there are 4 Judges.

Peter Gladwell, Australia said that on the second day of briefing Judges he divided them into groups of 2 and this worked well, it created lots of interaction. First day was not so good.

He said that the Measuring Sticks were in bad condition and needed to be repaired.

He also said that one set of lights changed to red prematurely and this needed to be checked.The Scrutineer’s Office/General Secretary needs to be in Radio Contact with Head Stewards.Bernard Altmann suggested that the WPO buy radios for the contest – GS suggested that because we only want them once a year it might be better to just hire for the term – she will arrange same. David Johnston said – Measuring sticks should be checked/Equipment to be checked.

Head Stewards ReportProposer - Lars Gammelvind, DenmarkSeconder - Marjan Kardinar, Slovenia

2. Experiences of 62nd World Ploughing Contest



World Ploughing OrganisationGeneral Secretary Anna Marie McHughAltona, Fallaghmore, Athy, Co KildareIrelandEmail [email protected] 00 353 (0) 59 8625172Good weather – good ploughing and live stream of contest was very good.David Johnston said there was some confusion about where the lunches were to be got.Procedure needs to be very clear on this and put into the information booklet going forward

Johan Merckx, Belgium said that there should be only one official language of the WPO and that is English – why then were there other languages at the Church Service. General Secretary explained that she and Denmark had asked for other languages just to represent the different countries. He accepted this explanation.

Anna May McHugh, Republic of Ireland said that the Judges teams not all coming back together caused delays and they must adhere to this regulation.General Secretary noted that there was a considerable shortage of product to make sandwiches in the morning at Vigso and future host countries would need to be sure this did not happen.General Secretary thanked Lene, Ninna and Ole for all their excellent co-operation throughout.

3. ACCEPT THE RESULTS OF THE 62ND WORLD PLOUGHING CONTEST

Marjan Kardinar asked about competitor being overtime – big deductions for one competitor 14 minutes overtime, one competitor 10 minutes overtime.

Rudi said that one of the late competitors was from South Africa and it was his own fault for being late. Peter Gladwell, Australia said that each competitor should have his/her own countdown clock. Jim Sache, Canada proposed that a warning 30 minutes before the end might be a good idea.

Acceptance of Results for 62nd World Ploughing Contest

Proposer - Jim Sache, CanadaSeconder - Peter Gladwell, Australia

Chairman Tugomir Majdak spoke about his term as Chairman – he said that he was in the position for 3 years and was very proud of his time as Chairman, working with the best ploughmen and women in the world. He said that it was great that everyone was on the one level and he hoped that he was successful as a Chairman and that everyone was happy with his.He was happy that an Executive Committee was formed during his term allowing the World Ploughing Organization to be more efficient.

He mentioned that good practice of Executive Committee and also other committees were priorities for him and he hoped that some things have improved under his leadership. He said that co-operation in the future is important for the future of ploughing – of agriculture and of farming.

Tugomir said that these were his words to you of the board at the end of an era. He was proud and hoped that the future of the WPO is bright in next year and next decade.



World Ploughing OrganisationGeneral Secretary Anna Marie McHughAltona, Fallaghmore, Athy, Co KildareIrelandEmail [email protected] 00 353 (0) 59 86251725. Elections of the Chairpersons and Officers

POSITION NOMINATION PROPOSER SECONDER RESULT

Chairman Colin Millar Lars Gammelvind Jim Sache Elected 16

Tugomir Majdak

Bernhard Lavire Anna May McHugh

13

When Tugomir Majdak, Croatia was proposed the Treasurer said that the term was 3 years except in exceptional circumstances.

Peter Gladwell, Australia read the Constitution and said that the Chairman could be a 3 year term unless there were any more proposals.

Lars Gammelvind, Denmark said it was tradition that the chair was a 3 year term.

Vote Went Ahead based on the second proposal.


Vice Chair Rasmus Mjølhus

Lars Gammelvind John Nixon Elected18 votes

Tugomir Majdak

Bekim Hoxha Marjan Kardinar

9 votes



Deputy ViceChairman

Jim Sache Gebhard Betz Richard Gill Elected 20 votes

Lars Gammelvind

Rasmus Mjølhus Dick Pedersen

8 votes

Executive Committee

Lars Gammelvind

Richard Gill

Marjan Kardinar

Peter Gladwell

Gebhard Betz

Johan Merckx

Jim Sache

Bekim Hoxha

John Nixon

Bekim Hoxha

Colin Millar

Billy Gordon

Jan Cholenskey

Rudi du Toit

Bernard Lavire

Elected 14 votes

Elected 14 votes

11 votes

8 votes

9 votes

Treasurer David Johnson Colin Millar Lars Gammelvind

General Secretary

Anna Marie McHugh

Deputy General Secretary

Ann O’Shea Elected by General Secretary only



4. Handover from outgoing board members to incoming board members (Spain/Kenya/Scotland)

Billy Gordon, Scotland passed over to Rob Burrell – past Chairman of Scottish Ploughing. Billy addressed the meeting and thanked the board.Rob said he will do his best and would have a hard job to replace Billy Gordon.

Rob Burrell proposed as Scottish Board Member

Proposed - Billy GordonSeconded - Lars GammelvindCarriedFernanda Pastor addressed the meeting and thanked the board and proposedMiguel Angel Triguero as Spanish Board Member

Proposed - Fernando PastorSeconded - Tugomir MajdakFernando Pastor p

Carried




6. Appointments and elections regarding duties during the World Ploughing Contest 2016 in England

Head Stewards:Procedure is as follows – the head steward’s team will be 9 persons elected from the board. Each year two members of the current head steward’s team will not be re-elected.

COUNTRY BOARD MEMBER

2016 VOTE

RANK HEAD STEWARDIN 2015

HEAD STEWARD

2016Canada Jim Sache 20 1 YES YESAustralia Peter Gladwell 19 2 YES YESDenmark Lars Gammelvind 19 2 YES YESNorway Rasmus Mjølhus 19 2 YES YESAustria Bernhard Altmann 18 5 YES YESSweden Christer 18 5 YES YESSlovenia Marjan Kardinar 15 7 YES YESNorthern Ireland Richard Gill 14 8 NO YESSwitzerland Willi Zollinger 9 10 NO YES

Wales John Nixon 12 9 YESNetherlands Remmelt Panman 8 11 NOEstonia Margus Amerikaas 7 12 NOScotland Rob Burrell 7 12 NOBelgium Johan Merkx 6 14 NOEngland Ken Chapell 5 15 ACTINGKenya Richard Aiyabei 5 15 NO

John Nixon, Wales had to be taken off the list as he was a Head Steward in 2015.

Head Stewards 2016 are listed in RED




DUTIES NOMINATION PROPOSER SECONDER RESULT NOTESScrutineers Anna May McHugh

Dick PedersenIsmo NakkiBekim HoxhaDavid JohnstonBernard Lavire

Marjan Kardinar

Lars Gammelvind

Carried Proposed to keep Scrutineers Team same

Depth Measuring Instructors

Bernhard AltmannRob BurrellSándor Soós

William Gordon retired

Plough Inspectors Willi ZollingerBernhard AltmannPeter GladwellChrister RosenbergRemmelt Panmann

Colin Millar Rasmus Mjølhus

Carried in Block

Bernhard represents plough inspectorson rules committee

Briefing TeamCompetitors

Jim Sache(Chair)

Briefing Team Judges

Peter Gladwell (Chair)

Briefing Team Lars GammelvindKen ChappellMarjan KardinarJohn NixonJohan Merckx

Tugomir Majdak

Bernard Lavire

Carried Proposed to keep Briefing Team

Parade Marshalls

Rasmus MjolhusMarjan KardinarSándor SoósMiguel Angel TrigueroHost Organization

Fernanda Pastor

Carried

Opening/Closing Roman IvanovMargus Amerikas

Tugomir Madjak

Ismo Nakki Carried Proposed to stay in place



World Ploughing OrganisationGeneral Secretary Anna Marie McHughAltona, Fallaghmore, Athy, Co KildareIrelandEmail [email protected] 00 353 (0) 59 8625172DUTIES NOMINATION PROPOSER SECONDER RESULT NOTES

Rules Committee Ken Chappell Rasmus MjølhusLars GammelvindBernhard AltmannRichard GillPeter Gladwell

Peter Gladwell

Colin Millar

Tugomir Majdak

Richard Gill

Electedin block

Bernhard is the ploughinspector on the rules committee

eTime Keepers Rudi du ToitJohan Merckx

Tugomir Majdak

DickPedersen

Electedin block

Cast-offs Richard GillLars GammelvindRasmus MjølhusJim Sache

Jim Sache Bernhard Altmann

Elected in block

Plot Stewards John Nixon

Ken Chappell

Rob Burrell

Anna May McHughBernhard Altmann

Lars Gammelvind

Dick Pedersen, USAJohan MerckxRudi du Toit

Elected

Breakdown Marshalls

Remmelt Panmann

John Nixon

Lars Gammelvind

Jim Sache

Peter Gladwell

Elected

reserve

Practice Marshalls Vaclovas BoguzasMargus AmeerikasMarjan KardinarRudi du Toit

Elected in blockChrister now a Head Steward




7. Any other business that may not require advance notice

Jim – Compliments to Lars

Richard Gill asked about meeting schedule for 2016 as there will not be any tour days in England.

General Secretary said that there were comments on the UK Package being expensive.

Peter Gladwell said that countries were to take back the Governing Board. Constitution and move forward from there.

Head Stewards were advised to stay back after meeting and elect a chair.

General Discussion:

It was suggested that all competitors should be advised that they must wear steel toecap boots during practice and competition.

Should competitors only qualify every second year?

Should panel of judges be divided into number of years they have judged at world level.

Joining fee – Lars Gammelvind asked why there is a joining fee.

He felt that it is a little hard on a new country. Jim explained it is to stop re-joining.

Bernhard Altmann said that he visits Ukraine 5 times a year and that he could assist them in starting up.

Richard Gill said that he did not think a joining fee was fair.

Lars Gammelvind said he did not agree with a re-joing fee because we should be helping those countries that had to drop-out and would like to come back.

Re-joining fee is €1,356 STG.

Gebhard Betz asked that Germany to be added to the Official List as host of World Ploughing Contest in 2018.

Tugomir Madjak proposed that Germany be listed as official.

Rasmus Mjolhus seconded the proposal

Carried




Lars Gammelvind asked that each host country be asked to provide help for new countries that need ploughing instruction.

Lars suggested that there should be 2 coach names listed in the book as many countries now have 2 coaches.

Proposed - Colin Millar

Seconded - Lars Gammelvind

Carried

RULES OF PROCEDUREComments to be sent to General Secretary as soon as possible.QUESTIONNIAREColin Millar gave an overview of results – and asked that if anyone had a view please submit to General Secretary or Chairman.

(8) Chairperson’s closing remarks

Colin Millar remarked on the good cooperation from everybody. He extended his thanks to Denmark Young Farmers and also to the owners of the Host Farmer Bjarne Neilson and his wife Janna. Over 200 volunteers worked on the event and he thanked them also for their co-operation.

He said that there would be positive memories of the World Contest in Denmark.

He proposed a vote of thanks to the outgoing Chairman Tugomir Madjak which was carried.

Meeting closed.

Minutes Proposed by: ___________________________________

Seconded by: ___________________________________

Anna Marie McHugh Colin MillarGeneral Secretary Chairman

__________________________ ___________________________________Date:



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