SGA Finance Committee Meeting

Place: Room 109, Roosevelt Hall Date: Tues. March 7, 2017

Time: 6:00 PM 10:00 PM Minute Writer: Megan Chorusey

Called to order by: Geovanny Cortorreal

Members Present:

Advisor Eunice Ro

Treasurer Geovanny Cortorreal

Senator Megan Chorusey

Senator Jessica Jensen

Senator Raymer Vargas

Senator Sanjida Haque

Late:

Senator Wagner Cepeda (work)

Advisor Eunice Roe met with us, the Finance Committee, to discuss upcoming changes and decisions. We worked together to research other SUNY school SGA budgets and use them to show examples. We pinpointed what definitions, limits, and guidelines needed to be added to the Finance Committee Bylaws. We spoke about the possibility of meeting with Dr. Corti for assistance on gaining cooperation from certain clubs.

She recommends we set guidelines for an Appeals Process for clubs that are unhappy with their budget.

Are we willing to pay things such as assistant coaches, directors, outside assistance that provides a service?

Sports

Wrestling: $3,200

Cheerleading: $500

Ice hockey: $100,000

Roller hockey: $46,800

Starlettes: $1,700

Ski and snow: $36,850

Farmingdale Fusion: $11,000

Total: $200,050

This comes to 12.5% of the overall budget.

Finance Committee agrees to cut sports clubs to receive 7% of the overall budget going forwards.

Finance Committee agrees to deduct 5% of budget for contingency fund before taking anything out.

Operational

ASC Management Fees: $138,026.53

OSA Service Fee: $103,519

Contingency Fund: $70,250.06

Non-Professional Staff Taxes/Disability: $10,000

SGA Directors Liability Insurance: $6,900

FSG Activities Insurance: $70,000

Technical Services: $3,465.00

Conferences/Student Leaders: $12,000

Stipends: $38,000

Concert: $200,000

Attorney Fees: $5,000

Auditing Fees: $10,000

SGA Scholarships: $9,000

Office Expenses: $10,000

Telephone: $1,000

Promotions: $2,000

Co-Sponsorship: $80,000

Total: $698,911.43

This comes to 43% of the overall budget. Finance Committee agrees to allocate 40% of the budget to Operational Fees.

Subsidized programs

Late Night Breakfast Study Session: $3,000

Campus Rec: $4,100

Opening Activities: $30,000

Tutoring Center: $68,000

Visiting Writers Program: $2,125.00

Movie Tickets: $20,000

Campus Life Awards: $4,000

Math Center: $34,000

Total: $165,225.00

This comes to 10.3% of the overall budget. Finance Committee agrees to allocate 10% of the budget to Subsidized Programs.

After these changes to the Finance Committee Bylaws, 62% of our overall budget will go towards these set programs. That leaves 38% of the budget for SGA to allocate to other clubs.

Meeting is adjourned at 10PM.

SGA Finance Committee Meeting

Place: SGA Office, Roosevelt Hall Date: Wed. March 8, 2017

Time: 6:30 PM 12:00 AM Minute Writer: Megan Chorusey

Called to order by: Geovanny Cortorreal

Members Present:

Treasurer Geovanny Cortorreal

Senator Megan Chorusey

Senator Jessica Jensen

Senator Raymer Vargas

Senator Sanjida Haque

VP Messiah Gaymon

Food:

Finance Committee agrees to $350 or 10% of club budget limit per year..

Gifts and Awards:

or more, clubs may exceed the $200 limit and/or the $50 limit with the unanimous approval of the Finance Committee.

shall reimburse the full cost of the gift(s). The club/organization may also be subject to other disciplinary action.

Apparel:

or 10% of the SGA allocated budget on apparel unless the expected attendance is more than 100 students. If the expected attendance is greater than 100 students, you may request to exceed this limit.

Finance Committee met with SGA VP to discuss current financial situations and our ideas on the matter moving forwards.

Meeting is adjourned at 12AM

SGA Finance Committee Meeting

Place: Room 109, Roosevelt Hall Date: Thurs. March 9, 2017

Time: 4:00 PM 8:00 PM Minute Writer: Megan Chorusey

Called to order by: Geovanny Cortorreal

Members Present:

Treasurer Geovanny Cortorreal

Senator Megan Chorusey

Senator Raymer Vargas

Senator Sanjida Haque

Intersession Guidelines

Change everything that says summer to say intersession in order to include both summer and winter terms

Off Campus Trips

Add definition to the first page. Exclude the included but not limited to section.

On Campus Events

Move definition to first page.

Take out included but not limited to

Co Sponsorships:

1. add the before director and SGA

2. take out all of number 2 (unnecessary)

Ticketed Events:

1. sells tickets to their events must process sales online via TouchNet/Market Place or have the ticket seller be approved by the Office of Student Activities in order to sell tickets in person.

Re Formatted Bylaws onto Word Document.