Phi Beta Sigma Fraternity, IncorporatedState of Georgia Executive Board and

2017 State Conference Planning CommitteePRESENTS:

The 2017 Georgia Miss Phi Beta SigmaScholarship Pageant

Preliminary to the 2017 Southern Region Miss Phi Beta Sigma Scholarship Pageant

APPLICATION PACKETFriday, March 3, 2017 – 8:14 PM

Savannah State University

Dear Pageant Contestants:

We would like to thank you for your interest in becoming a part of a long-standing tradition with Phi Beta Sigma Fraternity, Incorporated and the state of Georgia Executive Board and the 2017 State Conference Planning Committee. We are currently seeking ladies that exemplify the qualities of scholarship, elegance, style and grace to represent the state of Georgia as our Miss Georgia Phi Beta Sigma 2017-2019.

We are now accepting applications for the 2017 Miss Phi Beta Sigma Scholarship Pageant. In order to be eligible to participate in the 2017 Miss Phi Beta Sigma Scholarship Pageant, the following criteria apply:

- Must currently hold the title of Miss Phi Beta Sigma or Chapter’s Homecoming Queen for a collegiate chapter in the state of Georgia.

- Must be presently enrolled as a student at a post-secondary institution in the state of Georgia and must NOT be older than 25 years of age.

- Must be unwed and without child(ren) at the time of the pageant. If chosen as Miss Georgia Phi Beta Sigma, she must remain unwed and without child(ren) during her reign.

- Must NOT have held or currently hold any pageant competition title representing any other Fraternity (i.e. Miss Black & Gold, Miss Krimson & Kreme, etc.).

- Should be a responsible, supportive, self-disciplined, positive and energetic individual who is interested in the welfare of the community.

Enclosed you will find the 2017 Miss Phi Beta Sigma Scholarship Pageant application with forms, pageant guidelines and rules attached. The pageant application must be submitted by Friday, February 24, 201. Please make sure the following forms and documents are turned in:

- COMPLETED 2017-2019 Miss Phi Beta Sigma Scholarship Pageant Application and Signed Disclaimer (Attached to Application Packet)

- Current Resume- One (1) 4x6 Color Photo (Full Body Length)- One (1) 4x6 Black and White Photo (Head Shot)- Personal Biography (no more than one page)- $50.00 Entry Fee (Non-Refundable Certified Check or Money Order – NO

PERSONAL CHECKS; made payable to Phi Beta Sigma Fraternity, Inc.)o Entry Fee must be paid by the local chapter.

Once we receive your application, you will receive an email confirming we have received your application package. Incomplete or late applications will not be accepted! NO EXCEPTIONS!

If you have any questions about the pageant application or the pageant guidelines and rules, please contact me at mirby1996@yahoo.com or acmorman@gmail.com. Thank you for your time and good luck with the process!

Sincerely,

Bro. Monaleto C. IrbyEvent ChairmanMiss Phi Beta Sigma GA Scholarship Pageant

Mission Statement

The mission of the Miss Phi Beta Sigma Scholarship Pageant is to develop women that will embody principles of self-confidence and self-worth, and to publicly recognize women who have obtained personal, professional and community achievements; to provide unique opportunities for young women to win scholarship awards; to create and maintain a system of competition which will enhance career opportunities and produce role models representing positive values; to utilize the Miss Phi Beta Sigma name to promote issues of concern and to encourage and promote the role of women in all aspects of our society.

We believe that involvement in community service should be encouraged and in order to be a strong female leader, a young woman must be a well-rounded individual. Not only should she be able to challenge herself scholastically, but she must also be poised and comfortable with herself in learned and natural talents.

Pageant Guidelines and QualificationsIn order to be eligible to participate in the 2017-2019 Miss Phi Beta Sigma Scholarship Pageant – State of Georgia, the following rules apply:

1. Contestants must currently hold the title of Miss Phi Beta Sigma or chapter’s Homecoming Queen Title for a collegiate chapter in the state of Georgia.

2. Contestants must be presently enrolled as a student at a post-secondary institution in the state of Georgia.

3. Contestants must NOT be older than 25 years of age.4. Contestants must be unwed and without child(ren) at the time of the pageant. If chosen

as Miss Phi Beta Sigma, she must remain unwed and without child(ren) during her reign.5. Contestants must NOT have held or currently hold any pageant competition title

representing any other Fraternity (i.e. Miss Black & Gold, Miss Krimson & Kreme, etc.) in the past three (3) years.

6. Contestants are required to sell a minimum of $300.00 in Ad sales for the State Souvenir Journal .

a. Ticket Prices: $7.00 per ticketb. Advertisement Prices:

i. Full Page: $100.00ii. Half Page: $70.00iii. Quarter Page: $40.00iv. Patron: $5.00v. Inside Front/Back Cover: $200.00

c. Contestants will be disqualified from the Pageant competition if the minimum requirements for ads are not sold.

7. Collegiate chapters are responsible for the following for their chapter queens:a. Responsible for the $50.00 entry fee.b. Responsible for the travel and lodging to the State Conference in Savannah, GA.c. Responsible for securing a sash trimmed with their chapter’s name for its queen.d. Responsible for having a brother from the chapter to escort chapter queen

(please dress in a black or navy suit)e. Encouraged to assist their chapter queen with the $300.00 ad sales requirements

for the state pageant. SUGGESTIONS: asking your advising alumni chapter, alumni brothers, businesses and corporations to assist in your chapter queen’s sponsorship.

Please be sure to complete the pageant application form and include ALL attachments listed below. Failure to adhere to the instructions will result in disqualification of your application.

1. COMPLETED 2017-2019 Miss Phi Beta Sigma Scholarship Pageant Application2. Current Resume3. One (1) 4x6 Color Photo (Full Body Length)4. One (1) 4x6 Black and White Photo (Head Shot)

**Photos will be used for publicity and will not be returned.5. Personal Biography (no more than one page)6. $50.00 Entry Fee paid by the local chapter (Non-Refundable Certified Check or Money

Order made payable to Phi Beta Sigma Fraternity, Inc.)7. Signed Miss Phi Beta Sigma Scholarship Pageant Disclaimer Form

Your completed application package should be postmarked no later than February 14, 2017 to:

Miss PBS Scholarship Pageant – State of GeorgiaC/o Bro. Monaleto C. Irby

1006 Marquis WayMorrow, GA 30260

On the day of the pageant, please adhere to the following rules and regulations:

1. Be courteous and professional to all fellow contestants and pageant committee staff.2. Please bring ALL items that you will need during the show. Do not plan to shop the day

of the pageant for items of necessity.3. Be prepared and bring any props needed for your talent during the pageant.4. Contestants are required to check in at the conference registration table by 10:00am on

Friday, March 3, 2017.5. Contestants arriving after the designated check-in time will have 10 points deducted

from their final score.6. Rehearsal is MANDATORY and will begin PROMPTLY at 10:30am.7. Immediately following the mandatory rehearsal, you are allowed to leave the premises

and prepare yourselves for the pageant (hair, makeup, etc.). You MUST be back to the designated location by 6:00pm. Contestants arriving after the designated time will have 10 points deducted from their final score.

*We will be hosting a Pre-Pageant Workshop to answer all of your questions and assist you in your quest in becoming the next Miss Georgia Phi Beta Sigma Queen. This workshop will be conducted by Former Miss International Phi Beta Sigma and Centennial Queen, Kendra Kelly. A Time and Place will be announced in a couple of weeks. Ms. Kelly will reach out to each contestant separately to introduce herself.

Choosing the Queen and Winner AwardsThe Georgia Miss Phi Beta Sigma Queen is selected by a multitude of things. We base our scoring on your pageant application, Ad monies raised. You will also be scored on your performance the night of the show including your pageant introduction, talent, evening gown and on-stage question, and swimsuit portions.

Your attitude is everything, a positive attitude and the ability to be comfortable in stressful situations will allow you to flow through the pageant easier and make this a rewarding experience for all who are involved.

Miss Georgia Phi Beta Sigma QueenThe Queen will receive the following:

• Crown/Tiara, Sash, Flowers, and Winner Trophy• Free Hotel Room Stay at the Conference Hotel for Saturday Night• Award Banquet Ticket for Saturday Afternoon• Ticket for Blue & White Party for Saturday Night• Financial Assistance to Represent Georgia in the Southern Regional Pageant in

Freeport, Bahamas: Southern Region Conference Dates, April 6-Apri 9, 2017o Travel/Gas Moneyo Two Night Hotel Stay at Regional Conference Host Hotelo Registration Fee at the Southern Regional Conferenceo Full Page Ad in the Southern Regional Conference Journalo Full Page Ad in the International Conclave Journal (if Miss Phi Beta Sigma –

Southern Region)

Miss Georgia Phi Beta Sigma Obligations and Expectations:• Represent the State of Georgia in the Southern Regional Miss Phi Beta Sigma Pageant

in April 2017.• Expected to attend the State of Georgia Awards Luncheon on March 4, 2017.• Expected to serve as Hostess (as needed) at Phi Beta Sigma – State of Georgia Events.• Attend local collegiate chapter pageants with proper notice and approval from the State

Executive Board.• Assist in the promotion of Fraternity events and marketing of future pageants.• Attend the Georgia State Conference in 2019 to relinquish title and crown the new Miss

Georgia Phi Beta Sigma Queen

1ST RUNNER UP (Miss Vanguard State) 2ND RUNNER UP (Miss Blue & White)Trophy TrophyFlowers Flowers

Sash Sash

MISS CONGENIALITY MISS GEORGIA PEACH (voted by Contestants) (Most Photogenic)Trophy Trophy

Pageant CategoriesThe 2017 Miss Phi Beta Sigma Scholarship Pageant judging system is patterned from the International Miss Phi Beta Sigma Pageant and is designed to promote diversity, individuality and overall achievement among contestants and serve as a preliminary to the Miss Phi Beta Sigma Pageant – Southern Region. Judges score the individual contestants immediately following each phase of the competition. Contestants are scored totally on a point scale in whole numbers

ON-STAGE INTRODUCTION (50 Points)

This portion of the pageant is where the pageant contestants formally introduce themselves to the judges and audience. Each contestant will be evaluated on the overall attractiveness, poise, personality and self-expressive introduction to the judges and audience. Points will not be awarded or deducted on the production itself; however, each contestant should display enthusiasm and enjoyment during this category. The on-stage introduction portion will be worth 50 points.

SWIMSUIT (75 Points)

This phase of the competition will highlight posture and physical fitness. Contestants will wear a one-piece bathing suit of personal color choice. Swimsuits should be tasteful and complimentary to the figure. Over exposure of the body will not be tolerated. Each contestant will be responsible for the procurement of her own swimsuit and will bring it to the day of the pageant. The Swimsuit competition will be worth 75 points.

TALENT (100 points)

Talents may not exceed THREE (3) minutes. Consistently, contestants have scored better using one talent rather than a combination of two or more, i.e. singing & dancing, playing two unrelated instruments. Multiple talents tend to leave an audience wondering what the contestant’s real talent was.

Talent presentations MUST be live on stage and not by use of projection. This does not preclude the utilization of taped background music (on CD) as long as you, yourself, are performing live.

For the 2017 pageant, talents involving fire will not be permitted as a talent due to the regulations of Savannah State University.

NO-NO’s: Fire batons, sword and/or knife twirling, bow and arrow skills, or any other talent that would constitute danger to anyone. Props that require excessively large stage areas and complicated setting up and striking will not be permitted. Live animals are not permitted.

Depending on the type of movement a contestant has planned and the limitations of the sound system at Valdosta State University, you should decide upon which type of microphone you will need for your performance (stand microphone, handheld microphone or wireless microphone). You must make these arrangements with the Pageant Event Coordinator well in advance of the day of show.

Taped accompaniment must be on a CD. All talent CDs must be turned in Friday, March 3, 2017 by 1:00pm. Regardless of the type of talent background music cannot have voices, instruments or other noises which mimic the talent of the contestant. (Example: A vocalist may have background vocals with “oohs and aahs” or other background lyrics, but cannot have a tape with a voice singing the melody line for the contestant to sing along with. The same would apply for instrumentalists, dancers and any other talent which could provide for an unfair advantage if a judge could not delineate from the talent on the track versus the live performance of the contestant.)

Any prop you wish to bring on stage with you MUST be absolutely functional. Some non-functional props tend to distract from the contestant. (i.e. If you wish to bring a chair on stage, you must actually NEED it to sit or stand on).

If technical difficulties prevent you from performing any phase of the competition, fairness dictates you will be allowed to restart. The decision for a restart will be made with consultation of the producer, Pageant Event Coordinator and the judges’ panel. The talent competition will be worth 100 points.

EVENING WEAR (100 Points)

For this portion of competition you are allowed to wear evening wear (i.e. pants, cocktail dress, etc.) or the traditional gown. Contestants are responsible for choosing their own evening wear prior to the date of the pageant; the contestant is also responsible for bringing the evening wear fully pressed and ready for the day of the show. Each contestant will be allowed a maximum of (2) two individuals behind stage to assist with dressing. The evening wear competition will be worth 100 points.

ON STAGE QUESTION (100 Points)

You will be asked one question during the competition. The question will most likely relate to a social issue of interest in our world. Your answer should be brief and to the point. You will not be scored on what you wear during this phase but rather on how you respond to the question. Contestants are encouraged to research various topics as well as stay informed through various media. This phase of competition will count 100 points.

POINTS OF INTERESTIn the event that a Contestant is selected Miss Georgia Phi Beta Sigma, she will be required to sign a contract with the State of Georgia Executive Board of Phi Beta Sigma Fraternity, Inc. This will be presented to her, for her signature, immediately following the Pageant.

A Contestant, or any individual related to a Contestant, must not approach Judges with the intent to influence or harass. Action of this type will be reported to the Miss Phi Beta Sigma Board and disqualification of that Contestant could result.

Your attitude is everything, a positive attitude and the ability to be comfortable in stressful situations will allow you to flow through the pageant easier and make this a rewarding experience for all who are involved. The Pageant Committee has the right to dismiss a contestant and/or Queen for showing lack of character or participating in lewd acts.

The queen will be expected to represent the state at the 2017 Southern Regional Conference at the state of Georgia’s expense.

Five Judges will be used to judge all categories related to the day of the show and the pageant committee will score the pre pageant experience.

The services of an independent Auditor will be used to tally the Judge’s scores.

Pageant Officials will not have access to completed judging sheets. The Judges will select from among themselves one person to serve as Head Judge and that Judge will gather the completed score sheets from all of the Judges, put them in a sealed envelope and personally see that the Auditor receives them.

Each Contestant will receive her personal scores in the mail following the Pageant.

Decisions by the Judges are final!

In the event of a tie in the contestants overall score, a tie-breaker will be issued in which the tied contestants will be asked a question on stage selected at random.

Scoring will be based off an average of 5 judge’s scores.

Scoring RubricEach Contestant will be able to achieve a maximum of 900 points throughout the pageant experience with bonus opportunities for additional ad monies raised and additional ticket sales.

We value the pre-pageant experience as much as the on-stage competition, and so you will have 375 points available for the pre-pageant experience and 425 points available for the competition experience.

The pre-pageant experience will be judged by the Pageant Committee based on the following criteria:

APPLICATION (75 Points)

Each Contestant will be assigned points for their applications based off the following criteria:

- Pageant Application (20 points)- Current Resume (10 points)- Overall Presentation (15 points) - Personal Essay (30 points)

o Please attach and bind all materials together and include a cover page.o Presentation will be subject to the applicant’s creativity and overall

carefulness to responses (i.e. grammatical and punctuation, typos, etc.) when evaluating the application packet.

Every application will be reviewed by the members of the Pageant Committee. Incomplete applications will not be considered for entry, and it will result in automatic disqualification.

AD MONIES (300 Points)

Each Contestant is expected to raise $300 in ad revenue. Each contestant will receive 300 points for raising the minimum amount of ad revenue. For contestants who raise more than the required ad revenue, they will receive bonus points added to their final score.

The Competition Experience will be scored solely off the judges’ decision and in no way will be altered by any member of the Pageant Committee, the state of Georgia Executive Board or the 2015 State Conference Planning Committee. Scoring will be based off the following criteria:

Pageant Introduction 50 Points

Swimsuit 75 Points

Talent 100 Points

Evening Wear 100 Points

On-Stage Question 100 Points

Total Points 425 Points

Judges for the Competition experience will be judging each contestant based on confidence in each portion, knowledge of subject area, ability to exude grace in uncomfortable situations and rehearsal in each performance area.

Advertising PolicyAll contestants are required to raise a minimum of $300 through ad sales. If the minimum is not met, the contestant will be disqualified from the Pageant competition. Please note that all submitted money is non-refundable.

Acceptable forms of payment for ticket and ad sales:Certified or company checks or money orders (no personal checks)

Checks and money orders should be made payable to Phi Beta Sigma Fraternity, Inc.

All young ladies that raise more than $300 in ad revenue will receive extra points on overall pageant score.

Example: If Contestant #1 sells $376 in ad revenue, she will earn 50 bonus points to her pageant score.

Bonus Points Ad Revenue25 Bonus Points $301 - $35050 Bonus Points $351 - $40075 Bonus Points $401 - $450100 Bonus Points $451+

• All images must be tasteful. No inappropriate gestures.• Ad revenue and forms will be collected on Wednesday, February 3, 2017.• Ad monies and ads will not be accepted after February 18, 2015.• Contestants are responsible for scanning their own ads (loose business cards,

pictures, etc). If you need assistance, please speak with Bro. Darius Wimby or a brother of the chapter you are representing.

• All ads should be CAMERA READY (Ads should be submitted as though they are ready to print).

AD PRICESFull Page $100.00Half Page $70.00Quarter Page $40.00Inside Front/Back Cover $200.00Patron (Name Listed in Souvenir Journal) $5.00 per name

Miss Phi Beta Sigma Scholarship Pageant

Application 2017-2019

Please type or print legibly in blue or black ink and attach a current resume.

Part 1: General InformationName: ________________________________________________________________

Address: ______________________________________________________________

City: ____________________ State: ___________________ Zip Code: ___________

Home Phone: ______________________ Cell Phone: _________________________

Email Address: _________________________________________________________

Date of Birth: ___________________________________________________________

Chapter/School Information

College/University Name: _________________________________________________

Phi Beta Sigma Chapter Name: ____________________________________________

Major: ________________________________________________________________

Minor (if applicable): _____________________________________________________

Classification: __________________________________________________________

GPA: _______________ Anticipated Date of Graduation: _______________________

Personal Information

Hobbies: __________________________________________________________________________________________________________________________________________________________________________________________________________________

Describe yourself in one word: _____________________________________________

Interesting Fact about Yourself: __________________________________________________________________________________________________________________________________________________________________________________________________________________

Previous Pageant, Modeling, or Homecoming Experience: __________________________________________________________________________________________________________________________________________________________________________________________________________________

Part 2: Short AnswerPlease answer the following questions concisely and attach additional sheets if needed.

1. What academic awards, recognitions, or honors have you received during your collegiate career?

Award Name Description Date

2. What community service activities or organizations have you been involved with during your collegiate career?

Activity/Organization Role Date Participated

3. List all your involvement in student organizations. Please include if you have held any leadership positions and years involved.

Activity/Organization Position Dates Participated

4. Why do you deserve the crown of Miss Phi Beta Sigma for the state of Georgia? What type of impact would this scholarship pageant have on your personal and professional growth if you were crowned the Queen?

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Part 3: EssayTopic: “What is your definition of the woman of today? How does your definition compare or contrast to how women are portrayed in the media?”

Essay Criteria:• Your essay should be between 250 to 500 words, double-spaced and typed.• Size 12 font (only Times New Roman or Arial font are accepted)

Part 4: Verification

By signing this application, I affirm that all information contained within this application and accompanying attachments are complete, accurate and all information is truthful.

ApplicantPrinted Name: ________________________________________________________________

Signature: ___________________________________________________________________

Date: _______________________________________________________________________

Your completed application package is due Friday, February 24, 2017.

2017-2019 MISS PHI BETA SIGMA SCHOLARSHIP PAGEANT DISCLAIMER

THE STATE OF GEORGIA MISS PHI BETA SIGMA SCHOLARSHIP PAGEANT IS A NON-DISCRIMINATORY EVENT THAT IS OPEN TO ALL FEMALES REGARDLESS OF:

• Race and/or National Origin • Religion • Undergraduate/Graduate Classification • Organization affiliation

Contestants must NOT be older than 25 years old.Contestants must be presently enrolled at a post-secondary institution in the state of Georgia.Pageant application entry fee is NON-REFUNDABLE.All photos are the property of PHI BETA SIGMA FRATERNITY, INC. – State of Georgia.All contestants are required to sell a minimum of $300.00 in advertisements.If minimum ads requirement are not met, contestants will not be allowed to compete in the pageant.

I, ____________________________________ have received and read a copy of the application packet with all rules, guidelines, requirements and pageant score sheet and hereby agree with the rules, terms and conditions of the Miss Phi Beta Sigma Scholarship Pageant.

• I, also agree that the decision of the judges is FINAL and I am entitled to see a copy of my performance results.

• I further understand that if chosen as a contestant for the Miss Phi Beta Sigma Scholarship Pageant – State of Georgia, I must be unwed (single) and without child(ren).

• Furthermore, I must remain unwed and without child(ren) during my reign if chosen as Miss Phi Beta Sigma – State of Georgia.

• I further understand I will represent the State of Georgia at the next Southern Regional Conference. If I cannot represent, I forfeit the title and any awards presented at the time of crowning.

• I further understand that I am NOT an agent for the Miss Phi Beta Sigma Scholarship Pageant – State of Georgia and I am NOT authorized to act on behalf of the Fraternity other than as permitted in my capacity as a contestant or the Miss GA Phi Beta Sigma, if selected.

• I further understand any violation of the pageant rules, regulations, and/or failure to serve in the capacity as the Miss Phi Beta Sigma if selected, may be grounds for removal or the termination of my reign.

• I further understand the awards to be received on the night of the pageant and the financial assistance promised for representation at the Regional Miss Phi Beta Sigma Pageant as set forth in the application package. Once I relinquish the title at the State Conference in 2019, I will receive $50 for relinquishing the tile.

• I further agree to hold harmless Phi Beta Sigma Fraternity, Inc., including and not limited to Phi Beta Sigma – State of Georgia from any liabilities associated with my participation in this contest, except what has been otherwise agreed upon by the parties in writing and signed by both parties.

This disclaimer must accompany the application package, entry fee and photos.

Signature: ___________________________________________________________________

Printed Name: ________________________________________________________________

Date: _______________________________________________________________________

Chapter President Signature: ____________________________________________________

Chapter President Printed Name: _________________________________________________

Dear Sir/Madam:

My name is ______________________, and I am a contestant in the 2017 Miss Phi Beta Sigma Scholarship Pageant for the state of Georgia, sponsored by the gentlemen of Phi Beta Sigma Fraternity, Inc. I am representing the ____________________________ Chapter of Phi Beta Sigma Fraternity, Inc., located at ______________________________________________.

Phi Beta Sigma Fraternity, Inc. is an international organization founded on the principles of Brotherhood, Scholarship and Service. It is the desire of the Fraternity to bring events to the local community that will foster support for educational programs and educational awareness.

It is in the spirit of promoting scholarship that Phi Beta Sigma Fraternity, Inc. is promoting and sponsoring the Miss Georgia Phi Beta Sigma Scholarship Pageant. The pageant is scheduled for Friday, March 3, 2017 at 8:14 p.m., located on the campus of Savannah State University, located in Savannah, GA.

I am soliciting your/your company’s support in this effort by asking you to purchase an ad in the program souvenir journal. The ad rates are as follows:

Full page: $100.00Half page: $70.00Quarter page: $40.00Patron (Name Listed in Souvenir Journal): $5.00

All camera-ready ads and money are due by Wednesday, February 3,2017. Please send ads via email to Rjbrad520@yahoo.com or mail to:

Bro. Richard BradleyP.O. Box 720573

Atlanta, GA 30058

Please include checks or money orders for the appropriate amount and make payable to Phi Beta Sigma Fraternity, Inc. Attn: Richard Bradley

Additionally, I thank you in advance for your support of the Miss Phi Beta Sigma Scholarship Pageant and for supporting me in my efforts.

Sincerely,

________________________________ (Name)Miss GA Phi Beta Sigma Scholarship Pageant Contestant 2017

The 2017 Georgia Miss Phi Beta Sigma Scholarship PageantAd and Patron Summary Form

Pageant Contestant: _____________________________________ Chapter: _________________________________

Ad # Advertisement Name Full Page Half Page Quarter Page Business Card Patron Payment Type/Amount1 Monaleto C. Irby (Example) X Money Order – $40.00

Total Amount Collected: ________________ Pageant Contestant’s Signature: ____________________________________