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REGULAR MEETING AND PUBLIC HEARING OF THE HENEFER TOWN COUNCILCouncil Meeting Room

November 14, 2017150 W Center Street

Minutes of the Regular Council Meeting of the Henefer Town council held November 14, 2017 in the Council Meeting Room at 150 W Center Street, Henefer, UT.

Roll Call: Brent G. Ovard, Ryan K. Mosher, Robin K. Riches, Kay H. Richins, Earleen T. Paskett, Shelley D. Richins, Detton Fawcett, Dan Compton, Kaden Vernon, Ashley Vernon, Richard Butler, Carolyn Ovard, Ashley Fawcett, Mandy Fawcett, Matt Shill, Leta Shepherd, Joyce Housley, Yvonne Judd, Ben Carreno

Councilman Brent G. Ovard, acting as Mayor Pro Tem, opened the meeting at 7:00 P.M. The prayer was offered by Detton Fawcett and the Pledge of Allegiance was led by Kay H. Richins.

Minutes of the October 3, 2017 meeting were reviewed. Corrections suggested were: On page 3, The word evening in the 7th paragraph was misspelled, on page 4,1st paragraph “last water share that Dave Holland has to sale” is changed to “for sale”, on page 4, 3rd paragraph, “Jason Stolle will still have to pay the $1600.00 for sewer hook –up” was deleted, on page 4, 3rd paragraph, “The citizens that have the remaining free water share hook-ups are Scott Richins, Faye Dearden, Courtney Richins, and Grant Richins, was deleted, on page 5, 1st paragraph, “sewer light upgrade” was changed to” sewer UV light upgrade.” Brent G. Ovard called for a motion to approve the October 3, 2017 minutes. Ryan K. Mosher made a motion to approve the October 3, 2017 minutes after corrections are made. Robin K. Riches seconded the motion. Vote: AYE: Brent G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard.

The first item on the agenda was Leta Shepherd inquiring about progress on the Donald Passey abandoned property at 30 S 200 W. Leta Shepherd informed the town council that the property is still a safety hazard to the community. Brent G. Ovard informed Leta Shepherd that a certified letter was sent to Donald Passey stating that the property needed to be fenced and that if there was structural damage to the home that it needed to be torn down. Donald Passey responded by installing a fence around the property. Brent G. Ovard suggested that Kent Trussell, Henefer Building Inspector, inspect the property to see if it was structurally sound. Brent G. Ovard informed Leta Shepherd that the Summit County Health Department requires a fence around the property and openings in the home to be boarded up Brent informed Leta Shepherd that Kent Trussell would be contacted as soon as he was available to inspect the property. A letter will be sent to Donald Passey informing him that an inspection will be performed to see what further action is necessary to secure the premises.

Next on the agenda was Carolyn Ovard for a business license. Carolyn Ovard is starting a foot zoning business in her home. The business will be Sole Healing. There will be no parking, sewer, or water impact. Brent G. Ovard called for a motion to approve a business license for Sole Healing. Robin K. Riches made a motion to approve a business license for Sole Healing. Kay H. Richins seconded the motion. Vote: AYE: Brent G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard.

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Next on the agenda was Kaden Vernon for a business license. Kaden Vernon explained to the town council that he was starting a mobile livestock slaughtering business called Vernon Mobile Slaughtering. Kaden Vernon explained that he will have a mobile truck that will be parked at 60 N Main Street. Kaden will travel to job sites to slaughter livestock for customers. There will be no impact on parking, sewer, or water. Kaden Vernon will be starting the business at the first of 2018. Brent G. Ovard asked what Kaden Vernon would do with all the waste. Kaden Vernon explained that a company would come a couple times a week to pick up waste. Brent G. Ovard called for a motion to approve a business license for Vernon Mobile Slaughtering. Kay H. Richins made a motion approve a business license for Vernon Mobile Slaughtering. Ryan K. Mosher seconded the motion. Vote: AYE: Brent G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard.

Next on the agenda was the November 7, 2017 Henefer Town Election Canvass. Henefer Town Clerk, Shelley Richins read the official results of the election.

Earleen T. Paskett explained the ballot counting procedure. Brent G. Ovard called for a motion to accept the results of the canvass as the official election results. Ryan K. Mosher made a motion to accept the results of the canvass and declare it an official election. Robin K. Riches seconded the motion. Vote: AYE: Brent G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard.

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Brent G. Ovard relinquished the chair to the Mayor-elect, Kay H. Richins, who then acted as Mayor Pro Tem.

Albert & Aaron Gooch were next on the agenda, but did not attend the meeting.

Next on the agenda was Dan Compton, director of the Summit County Library. Kay H. Richins welcomed Dan Compton to the meeting. Dan Compton introduced himself as well as Joyce Housley, member of the Summit County Library Board, and Yvonne Judd, the Coalville branch manager. Dan Compton explained that the Summit County Library would like to expand library services to Henefer. Dan explained the current services offered by the Summit County library to our area. Coalville and Morgan Libraries are available, the book mobile is at the North Summit Elementary and also the North Summit Seniors building, the book mobile stops every other Tuesday from 2:30 – 4:00 at the DUP building in Henefer, occasionally the book mobile makes home stops, and there are electronic resources available to the public. There are currently 270 active card holders in the Henefer area with over 6,000 books checked out this year. The Summit County Library is exploring the option of a remote locker system. This would allow patrons to pick up books on hold and also return books any time. This remote locker system would need approximately 5’ x 5’8” x 18” of space and would need to be placed in an internal building. Dan presented a slide show explaining how the remote locker system would work. The Summit County Library is asking for donated space somewhere in Henefer to put in the system. The system would be paid for with grants and would be no expense to Henefer. The town council explained that they would explore options in Henefer and contact Dan Compton if any space was available.

Kay H. Richins called for a motion to open the public hearing for the Kent Fawcett subdivision. Brent G. Ovard made a motion to open the public hearing for the Kent Fawcett subdivision. Robin K. Riches seconded the motion. Vote: AYE: Brent G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard.

PUBLIC HEARING

Kay H. Richins asked the town planner, Bob Richins, for his input on the Kent Fawcett subdivision. Bob Richins explained that Ashley and Mandy Fawcett have been through the annexation process to annex a part of this property before it could be subdivided. This annexation was approved by Henefer Town and the State of Utah. They would now like to subdivide the property located in Section 4, Township 4 North, Range 4 East, Salt Lake Base and Meridian. Bob Richins presented the council with a map of the property showing the proposed parcels in the subdivision. The property would be divided into two lots. One lot would be approximately 13,000 sq. feet and the other would be approximately 16,000 sq. feet. Robin K. Riches asked if sidewalks would be required for this subdivision. Bob Richins told the council that sidewalks would not be required. Kay H. Richins asked for public input on the proposed subdivision. Matt Shill asked if there would be any concerns about building along 300 W due to the narrow street width? Bob Richins explained that nothing could be done about the street width due to homes on both sides. Richard Butler asked which zone this parcel is in? Bob Richins explained that this parcel is in the RA1 zone. Richard Butler asked if the driveway would go off of Memorial Park Road? Ashley Fawcett told the council that the driveway would be off of Memorial Park Road. Richard Butler asked about animal restrictions for a platted subdivision in the RA1 zone. Bob Richins read Chapter 8.05 - 6.b from the planning and zoning book regarding livestock in the RA1 zone.

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Robert Richins explained that a livestock shed could be built on this property without planning commission approval. Ashley and Mandy Fawcett would need to obtain a conditional use permit from the planning commission to house pigs in the shed. Mandy Fawcett asked if this conditional use permit would have to be renewed each year. Bob Richins explained that it would have to be renewed each year. Matt Shill asked if it could be stipulated that the driveway for lot 2 exit onto Memorial Park Road. Kay H. Richins explained that the driveway would be addressed when a building permit is issued. Richard Butler asked Ashley Fawcett if he would be hooking on to existing sewer and water lines on the other side of Memorial Park Road. Richard Butler also asked if there was still a protection strip that required citizens hooking on to participate in the cost of installing the line. Ashley Fawcett explained that no one has ever paid that fee and due to the fact that the lines have been in for more than 15 years, Henefer Town now owns them. Ashley Fawcett told the council that he would acquire required permits from Summit County to bore through the road. Brent G. Ovard asked if building would start this winter. Ashley Fawcett told the council that building would begin in the spring. Kay H. Richins called for a motion to close the public hearing. Ryan K. Mosher made a motion to close the public hearing for the Kent Fawcett Subdivision. Brent G. Ovard seconded the motion. Vote: AYE: Brent G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard.

COUNCIL MEETING RESUMES

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Kay H. Richins called for a motion to accept the Kent Fawcett subdivision. Robin K. Riches made a motion to accept the Kent Fawcett Subdivision. Ryan K. Mosher seconded the motion. Vote: AYE: Brent

G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard.

Robin K. Riches informed the council that Summit Roofing has repaired the roof on the council building. A large crack in the brick wall was discovered during roof repair. This crack needs to be repaired immediately. Ryan K. Mosher will purchase wet patch and repair the crack. Robin K. Riches also informed the council that the drywall in the restrooms is almost complete and the rotted plywood in the concession area has been removed and drywall is complete. The cost of these repairs should not exceed the insurance estimate. Robin K. Riches also informed the council that the flag on the pole at the Heritage Park has come unhooked. Robin K. Riches will contact Christian Northrup regarding the flag. Robin K. Riches reported that all signs at the Town Park have been installed on the fences. Robin K. Riches and Ryan K. Mosher met at John’s Park to examine needed repairs. Two sewer pipe vents on the East side of the roof have been broken off and will need to be replaced. Summit Roofing will install flashing and roof materials. The sink will need to be moved for new window installation and the plumbing will need to be redone. Earleen T. Paskett suggested that the Henefer building inspector be used to inspect work on city buildings. Earleen T. Paskett also explained that it is essential to install a snow guard above the entry door at the town office to prevent slip and falls in the winter. Robin K. Riches informed the council that the town tree lighting would be December 1 at 7:00 at the Heritage Park. The DUP building will be open and popcorn balls and hot chocolate will be served. Santa will be coming to the Henefer Fire Station on December 2 from 10:00 – 12:00. Robin K. Riches will pick up the candy for the Santa visit and also decorate the fire station. Brent G. Ovard and Ryan K. Mosher will make hot chocolate and Kay H. Richins will pick up 21 dozen doughnuts. Flyers for these events will be posted at Grumps, Post Office, and Town Building. Robin K. Riches explained the Henefer Christmas House Contest. Registrations for the contest will need to be submitted by December 12 and voting will be December 21.

Ryan K. Mosher reported that there have been no issues with the sewer lift station. Ryan K. Mosher inquired if he should still pursue the purchase of new sewer pumps. Kay H. Richins suggested that new pumps still be considered if cost is reasonable. Brent G. Ovard suggested that if new pumps are installed, the pipe that feeds the main line needs to be redone and shut-offs installed.

Brent G. Ovard informed the council that he has sent information on sewer UV lights to Arlin Ovard. The UV lights are only rated for 275 gpm and Arlin Ovard usually runs discharge at 300 gpm, so Brent isn’t sure this unit will work. If it will work, modifications will have to be made to the sewer facility for installation. Any bigger system would require extensive renovations and considerable expense. Brent G. Ovard would like to have an LED flood light installed at the sewer facility before the end of the year. Brent G. Ovard explained that a source protection report has to be completed every 5 years for the springs up Batches and Franklin Canyon. Brent G. Ovard almost has the report completed and explains that a use waiver will need to be signed. This waiver is very important so that additional testing isn’t required on the springs. Brent G. Ovard will renew his certification for water and sewer lagoons until another council member becomes certified. Brent G. Ovard explained that Summit County performs monthly bacterial testing on the water. The sewer requires testing over an 8 hour period and then the samples have to be ran to the lab. These samples help determine the cap for sewer lagoons. Brent G. Ovard would like to submit a letter in January to see if Henefer could get a higher variance on sewer cap

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to allow for future growth. Brent G. Ovard informed the council that a council member needs to be designated to handle Blue Stakes.

Kay H. Richins inquired if the road patches are still in place. Robin K. Riches feels that the road patches are currently holding. Robin K. Riches asked who was responsible for the cul-de-sac at the end of the subdivision. Kay H. Richins explained that it is owned by several property owners.

Kay H. Richins inquired if the fire hydrants in town have been checked and which ones need to be repaired. Brent G. Ovard informed the council that the hydrants in town were checked by Calvin Hunsaker this summer. There are about three that need to be repaired. Several attempts have been made to contact the company that performs hydrant repairs with no success. The top will be pulled off these fire hydrants and if the hydrants can’t be repaired, they will be dug up and new ones will be installed. Kay H. Richins also asked which water valves in town do not work. Brent G. Ovard explained that there is one valve by the Travis Rowser residence, a valve on Center Street, and a valve on East Canyon road that need to be repaired. Brent G. Ovard will make a list of valves that need to be repaired. Kay H. Richins would like a schematic of the water, sewer, and valves in Henefer to be completed and and a copy kept on file at the town office.

Brent G. Ovard will proceed with plans to have an engineer examine the current water requirements of Henefer. Brent G. Ovard explains that Henefer has about 50 acre/ft. of water that has been approved as municipal water. We need to collect all the shares that have been turned in and have them changed from irrigation water to municipal water.

Kay H. Richins called for a motion to adjourn the meeting. Brent G. Ovard made a motion to adjourn the meeting. Ryan K. Mosher seconded the motion. Vote: AYE: Brent G. Ovard, Ryan K. Mosher, Kay H. Richins, Robin K. Riches, NAY: none, ABSTAINING: none, ABSENT: Randy C. Ovard

_____________________________________ _____________________________________

Kay H. Richins, Mayor Pro Tem Shelley D. Richins, Town Clerk

BILLS ORDERED PAID: A COMPANY, $326.94, ACE DISPOSAL, $217.21, ALLWEST, $213.92, CASELLE, $525.00, CHEMTECH, $206.00, DOMINION ENERGY, $129.55, HENEFER IRRIGATION, $535.00, HOE HOE HOE, $150.00, JEFF OVARD, $600.00, MOUNTAIN ALARM, $75.00, MOUNTAINLAND ASSOCIATION OF GOVERNMENTS, $200.00, PUMPERS PLUS, $100.00, ROCKY MOUNTAIN POWER, $1661.87, SUMMIT COUNTY NEWS, $97.88, SUMMIT VALLEY ROOFING, $500.00, TRACTOR SUPPLY, $80.45, WANETA FAWCETT, $135.00, WEBER BASIN WATER, $9030.58, ZIONS BANK CREDIT CARD, $508.58, MOSHER, RYAN, $184.70 NORTHRUP, CHRISTIAN, $456.94, OVARD, ARLIN, $484.84, OVARD, BRENT, $184.70, OVARD, RANDY, $507.92, PASKETT, EARLEEN, $913.78, RICHES, ROBIN, $184.70, RICHINS, KAY, $184.70, RICHINS, SHELLEY, $1228.78, STAPLES, ROZANNE, $92.35