· web view6.2 cllr read explained that along holt road they were proposing a resident permit...

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CLEY PARISH COUNCILMinutes of the Meeting held on Tuesday 3rd April 2018 at 7.30 p.m. in the Social

Club of the Village Hall

Attending: Cllr M Randell (Chairman), Cllr Richard Allen (Vice- Chairman), Cllr Tim

Baker, Cllr Bruno High, Cllr Victoria Holliday, Cllr Judith Holman and Cllr Simon

Read.

NCC Cllr S Butikofer, NNDC Cllr David Young, Acting Parish Clerk Di Dann, Parish

Clerk Gemma Harrison

1. Welcome, apologies and reasons for absence.

Apologies received from P.C. Pegden.

2. To receive declarations of Interest and requests for dispensations

Cllr Read lives along The High Street and therefore declared his interest in the Draft

Traffic Management Plan which he has written with Cllr Holliday, the plan looks to

tackle a number of traffic and parking issues along The High Street.

3. Minutes of the Parish Council meeting held on 6th March 2018

On a PROPOSAL by Cllr Holliday the minutes were agreed and signed.

4. Matters Arising on the Minutes (for information only and not included on the Agenda)

Item 11.1 Cllr Allen had no further update on the contractor’s damage to Newgate

Green.

5. Receive Reports

5.1 Police. There was no crime reported last month, P.C. Pegden reminded

everyone to be aware of marine crime now the new season approaches.

5.2. NNDC Cllr David Young reported that “Following the recent by-election, the

make-up of the council is now;

CPC Minutes April 20188 pages 2 attachmentsDRAFT until agreed at meeting following

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Conservative 22

Lib. Dem. 18

Independent 8

Following the review by the Boundaries Commission, the next election in May

2019, the number of councillors will be reduced from 48 to 40. A new Coastal

Ward will cover parishes from Weybourne to Stiffkey.

The Overview and Scrutiny Committee has supported the new Asset

Management Plan, which includes a £2m fund for the acquisition of commercial

property. The Committee will have oversight of the Plan and one of its first tasks

will be to look at the policy regarding concessions where a number of proposed

concessions had to be aborted late in the day when concerns were raised

concerning competition with existing businesses.

A motion at Full council was passed to the effect that the council should seek to

eliminate the use of single-use plastics wherever possible and to educate and

encourage other organisations to do the same.

The review of the Conservation Areas of Cley and other parishes along the

Glaven Valley has commenced. A representative of the Consultants, Purcell,

recently had an initial meeting with members of the Friends of North Norfolk.

Meetings with parish councils are expected to be undertaken in due course.”

5.3 NCC Cllr S Butikofer reported that Highways still haven’t been able to fix the

track, Highways are still particularly busy due to the recent heavy snow.

The Manor House works which was initially proposed as 2 weeks is now going to

take 5 weeks, the works are now taking place from 16th April – 25th May. Traffic

lights will be in place during this time.

The Coasthopper bus has been confirmed and will be extended to now go as far

as Mundesley.

Three police officers have been re-deployed to target anti-social behaviour.


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A new chestnut fence has been erected adjacent to the Highway in Newgate

Green, Cllr Butikofer will check with Highways to ensure they are happy and no

encroachment has taken place.

5.4 Village Hall and Play area. “Finances continue to be healthy at the village hall.

The quiz night was well attended and a profit of £594 made – helpful assistance

as usual from the bar. The Eastern Angles will re-appear with their 2018

theatrical offering “Guesthouse” on Saturday 7th April, tickets are £10 each. The

Feast Theatre Company will appear on Friday 4th May with “Salt”. The Lighters

Band are appearing on Friday 12th May.

The driveway repair begins on 10th April. The repair to the main floor starts on 26th

April and will take a week. It would be appreciated if those who have parked their

boat trailers in the car park could provide a name and a contact number, as may

be necessary to confine the trailers to a specific area.

The cellar ventilation seems to be slowly curing the damp problem.

Sad news – after 38 years CADS is folding but very generously are donating to

the village hall; the lighting, the stage extension, the hut and a £1000 for village

hall funds.”

5.5 Allotments. Cllr Judith Holman read out the allotment report. “There was an

allotment meeting on 24th March, there was a good turn out and some useful

ideas put forward. A working party was arranged for 29th April 9am – noon. After

talking to a couple of another allotment holders it was also suggested to run it on

28th April 9am – noon. The social room will be open and refreshments available.

There was also a suggestion of creating an allotment association.

The aim of the working party is to clear up all the rubbish that has accumulated

on unused plots and tidy up to make presentable and encourage some new

holders. The plots that are just inside the gate, need to be cleared of rubbish and

get cut and to also sort out the hedges. My aim is to get to know all the allotment

holders if possible. I am currently in the process of getting some signs for

keeping dogs on leads. I have also sorted out someone to repair the latch on the


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gates at the front. I also aim to get a new up to date plan of allotments and plots

drawn out, but this will take some time. ”

5.6 Harbour Project. Cllr Read reported that a meeting was held on Friday 23rd

March, and that they are hoping to confirm sponsors for the Harbour Day soon

and thought has been given to a new logo. Cllr Read reminded everyone to add

their e-mails to the mailing list in order to be kept up to date with all that is

happening with the harbor. The Harbour Project Twitter page now has 250

followers and will soon have an Instagram account. On 24th and 25th March there

was a working party where 20 people turned up to cut the reed beds and remove

litter. Cllr Read reported that the silver birch tree in the quay area behind the

concrete wall needs looking at, the Clerk will contact the Tree Officer at NNDC

and asked for it to be looked at.

5.7 Norse Contract. Cllr Randell reported that the Norse Contract had now been

signed and started on 24th March. Due to escalating costs a number of the lokes

were removed from the contract and will now be cut by volunteers. This has

made a saving of around £900 with the contract now costing around £2000. The

contract has only been signed for a year with the hope that more volunteers will

be found to enable the contract to be cut further. Any volunteers to get in touch

with the clerk.

6. Consider Traffic Management Report

6.1 Cllr Holliday and Cllr Read presented their Draft Traffic Management Report (Full

report found at Appendix 1) which looks at improving traffic and parking in Cley.

The focus of the report was around the main pinch area of the village which is

along Holt Road and The High Street.

6.2 Cllr Read explained that along Holt Road they were proposing a resident permit

scheme, there are approximately 16 car parking spaces along this stretch (Point

G on the plan at Appendix 1) which would be made available to residents with

the option of any remaining spaces being offered to visitors with a maximum 2

hour stay. It was acknowledged that parked cars do serve a purpose as they do

slow traffic down. A loading bay has also been considered along Holt Road

(Point F on the attached plan) which will provide a safe unloading area for


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businesses, currently vans park on the corner of New Road which has

implications for pedestrian access/safety. A number of other locations (Point A, E

and H) are marked as having other parking restrictions in place, such as yellow

lines.

6.3 The Traffic Management Report is only a draft at this stage and Cllr Holliday and

Cllr Read will be presenting the report to Highways shortly. County Councilor S.

Butikofer stated that although she fully supported the plan she did think that the

council may struggle to get support from Highways to implement it, due to the

cost of the required traffic management orders. Cllr Butikofer offered to make

contact with Highway Officers and arrange a site visit whereby they can meet

with representatives from the Parish Council and walk through the village to look

at the areas highlighted in the Traffic Management Report together.

6.4 A member of the public commented on how bad the traffic was during the Easter

Bank Holiday weekend and also raised the possibility of using police notices

which had been previously provided by P.C. Pegden. The clerk to make contact

with P.C.Pegden to obtain some more notices.

7. Planning

To discuss any planning applications received. Members needed the opportunity

to study planning documents, therefore planning was discussed at the end of the

meeting, (see item 14).

8. To discuss correspondence received (Appendix 2)

8.1 Refer attached list. There were no comments

8.2 Items received after the agenda closed on 26th March.

8.2.1 Letter received from Geoff Lyon from NNDC, dated 27th March, stating that

NNDC would be happy to add a note to all decision notices for

development/works in Cley drawing developer’s attention to Cley’s Code of

Construction Practice, and providing a link to the full document on the parish

website. Mr Lyon also provided Cley with the option for a representative from the

Council and Purcell (heritage consultants) to attend one of our Parish meetings


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to discuss the review of the Cley conservation area. Clerk to contact Mr Lyon to

agree a date.

8.2.2 E-mail received dated 27th March from John Archibald, CEO from Victory

Housing, stated that one of their properties in Cley will shortly be released on the

open market but having taken the views of Cley residents on board it will be

listed as shared ownership (minimum 50%) and only being offered to Cley

residents in the first instance. If there is no interest then it will be offered as a

shared ownership property to adjacent parishes before offering it as an outright

sale. This is being done as a pilot study and if successful they will consider this

method with any future Cley properties. A question from the public was asked in

regards to Mr Archibald’s proposed timescale between offering the property on a

shared ownership basis and offering it as an outright sale. Clerk to ask Mr

Archibald to clarify timescales and to ensure a notice is put on the Parish

Noticeboard.

9. Financial Matters

9.1 Agree the Monthly Financial Statement (7th March – 3rd April)

The monthly statement was presented.

Receipts: £934 in receipts from VAT refund, received 16th March.

Payments: £466.96 payment to the Acting Clerk, £45 training for new clerk, water

bill for the allotment £17.26.

Two outstanding payments to be paid in May (once precept has been received)

are £570 Brown & Co for allotment rent and £1114.40 to NNDC Election Bill.

Cllr Baker PROPOSED that the statement was agreed and accepted.

9.2 Governance matters – policies and DP matters.

Cllr Randell PROPOSED adoption for all policies.


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Public Participation

An opportunity for members of the public to raise questions or concerns

Parishioners concerned about the amount of litter in the dog bins in the village. Clerk

to ask NNDC whether there are any stickers available which can make it clear the

bins are only for dog waste.

A parishioner reported that paint tins had been left in the recycling.

Ewan introduced himself as the new Cley Marshes Manager, he confirmed that

residents were still able to use the beach car park for free parking but that he would

be posting cards out to residents for them to display in their car. His details if anyone

has any queries on this or on any other matters relating to Cley marshes are;

[email protected] and the visitor centre number is 01263 740008.

The cutting of the allotment hedge was raised and Cllr Randell confirmed that he

had been chasing the contractor on this.

There was a request for clearer signage on the road closure on Church Lane,

residents were keen for it to be clear that access to houses was still available. Cllr

Holliday will contact Highways.

10. Items for inclusion on the next agenda

Traffic Management, Community Toilet.

11. To note the date of the Next Parish Council meeting Tuesday 1st May 2018

12. Under Public Bodies (Admissions to Meetings) Act 1960

Close the meeting for a personnel matter

13. Clerks appointment and employment terms

Clerks contract was accepted and signed by Cllr Randell.


mailto:[email protected]

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14. Planning matters continued

14.1 Ref LA/18/0407 Well Cottage, Newgate Green. Addition of internal door to

existing opening to larder room. There were no objections

14.2 Ref PF/2018/0444 Swallow Cottage, Newgate Green. Erection of part single

storey and part two storey rear extension. No objections on the extension,

however concerns were raised on the larger driveway and the loss of the wall

giving regard to the fact Cley sits within a conservation area.

14.3 Ref PF/2018/0266 Spring Villas, dormer window. Application withdrawn and

then re-submitted Ref PF/18/0584 2 Spring Villas, installation of dormer window

on rear elevation. There were no objections.

14.4 To receive any decision notices (refer correspondence list)

There were none.

There being no further matters the meeting closed at 9 p.m.

……………………….. ………………………

Chairman Date


Appendix 1

DRAFT

Pro posal for Traffic Management, Cley next the Sea

Aim

To improve traffic flow through village To increase pedestrian safety To provide dedicated parking for residents where possible To preserve heritage buildings and walls from traffic damage

OPTIONS

To Improve Traffic Flow and Provide Resident Parking restrictions could be seasonal as with Wells and Sheringham

Resident parking available from Hunters to Brynfield under a permit scheme. Total of sixteen available spaces on average. Possibility of permits for holiday home owners if space allows.

2hr parking from Hunters to Brynfield for local shopping for non residents Forge house loading space for business deliveries on High Street General parking spaces from Carisbrooke to Rocket Lodge, outside Old Town Hall and

Millers house, a total of nine spaces on average (demarcated by replacing asphalt with flint cobbles)

Restricted parking outside Bowling Green and Flanders Restricted parking from Hunters to beyond Town Yard

Already Implemented

Restricted parking for contractors already in C o P Restricted delivery times for contractors already in C o P

To Increase Pedestrian Safety

Traffic calming devices at entrance to village ? village gates, speed sensor Priority passing chicanes at sluice: priority out of village, footpath made over sluice to join

footpath Another priority passing chicane before Beach Road: priority out of village Redirect HGV or large tourist coaches inland or implement weight restriction

To Preserve Heritage Buildings and Walls from Traffic Damage

Use of bollards or kerbs outside heritage buildings or walls where close to road to prevent lorries mounting verges when turning causing structural damage eg corner of Town Yard and Church Lane

Weight restriction along roads close to heritage buildings or walls eg the wall along the church field down Church Lane


Other Options we Have Considered but Felt Less Appropriate

One way system via Old Woman’s Lane – probably too long a way round, would increase speed through village and along OWL

More extensive use of restricted parking eg Pinkfoot Gallery to George, George to Zetland House

Remove centre lines to High St to slow traffic down


Appendix 2

Cley Parish Council

Correspondence for April Meeting 2018

From Subject

12th Mar E mail NNDC Planning re Ref LA/18/0407 Addition of internal door to existing opening to larder room

E mail Norfolk Police Cluster News for the Holt Area

13th Mar Invoice Treasury For Election held

Letter NNDC - Electoral review Re finalisation of the Boundary Commission review. One NNDC Cllr for Coastal Ward

19th Mar E mail Police Unlicensed Music events - concern raised by police about Village Halls

E mail NCC re Norfolk Draft Access Imporvement Plan consultation 16th March - 15th June

E mail NCC PTS re Coasthopper Service - Note that this is not for general discussion as yet

20th Mar Letter NCC Highways Parish Partnership 50% award for Newgate Green

21st Mar E mail NNDC Planning re Ref PF/18/0444 Swallow Cottage, Newgate Green rear extension

NNDC Planning re Ref PF/18/0266 Spring Villa, Dormer Window - Withdrawn

Items received after 26th March 2018 will be reported to the meeting


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