VIEP VIEP CONFERENCECONFERENCE

PHILOSOPHYPHILOSOPHY

• INTERDISCIPLINARY INTERDISCIPLINARY • AFFORDABLEAFFORDABLE• QUALITY AND VALUEQUALITY AND VALUE• FUNFUN

INTERDISCIPLINARYINTERDISCIPLINARY

• In terms of committee team and program, In terms of committee team and program, noting EP streams (SAR, Communications, noting EP streams (SAR, Communications, ESS, Neighbourhood, and levels i.e. ESS, Neighbourhood, and levels i.e. introductory, intermediate, experienced. introductory, intermediate, experienced.

• Ensure planning committee has Ensure planning committee has representation from as many of the representation from as many of the partners as possible. Key is to ensure that partners as possible. Key is to ensure that all aspects have value in the program and all aspects have value in the program and that messaging gets out to all. that messaging gets out to all.

AFFORDABLEAFFORDABLE• SPONSORSHIPS – this is a key area to SPONSORSHIPS – this is a key area to

allow the committee the freedom to allow the committee the freedom to operate the conference without raising operate the conference without raising the registration fee, and profiles the registration fee, and profiles support organizations and businessessupport organizations and businesses

• DONATIONS – assist in keeping cost DONATIONS – assist in keeping cost down, as well as adding to the fun and down, as well as adding to the fun and enjoyment of the conference enjoyment of the conference participants and profiling local participants and profiling local supporters supporters

AFFORDABLEAFFORDABLE

• GROUP LODGING – in addition to GROUP LODGING – in addition to the learning experience this allows the learning experience this allows some participants a very affordable some participants a very affordable way to attend the conferenceway to attend the conference

• COST – the fees are kept to a very COST – the fees are kept to a very reasonable level to ensure as broad reasonable level to ensure as broad a participation as possible.a participation as possible.

QUALITY AND VALUEQUALITY AND VALUE

• The intent of the conference is The intent of the conference is always to offer a top notch program always to offer a top notch program with exceptional value to people of with exceptional value to people of all experience levels and to people of all experience levels and to people of all disciplinary teams, keeping a fair all disciplinary teams, keeping a fair and reasonable price and and reasonable price and highlighting Island talent. highlighting Island talent.

BCERMSBCERMS

• BCERMS has been used as the BCERMS has been used as the organizational platform, which has organizational platform, which has served the conference well, both in served the conference well, both in planning and execution, as well as planning and execution, as well as promoting a clear understanding of promoting a clear understanding of this system. this system.

IC /Chair

OperationsSection Chief

(General Staff)Planning Section

Logistics Section Chief

Deputy ICCommunications

Officer

Safety & Security Officer

Finance / Admin Section Chief

Liaison (Media)Officer

IC’s Scribe

Vancouver Island Emergency Preparedness Conference Organization Chart

For Front Line Volunteers and Staff

Command & General Staff

FUN – for CommitteeFUN – for Committee

• ““If this is not fun, I’m not If this is not fun, I’m not playing.” If folks are not playing.” If folks are not having fun, you are only having fun, you are only burning them outburning them out

• Worker care - At meetings Worker care - At meetings and at the eventand at the event

• Windup event for Windup event for committeecommittee

• Formal and informal thank Formal and informal thank yous to the committee yous to the committee

FUN for ParticipantsFUN for Participants

• Conference social Conference social time time

• Door prizesDoor prizes• Networking time Networking time • Friday night finger Friday night finger

foodfood• Infuse appropriate Infuse appropriate

humour into humour into announcementsannouncements

WHAT THE SOCIEY WHAT THE SOCIEY PROVIDESPROVIDES

• Disc of templates and job descriptions Disc of templates and job descriptions • Mentoring Mentoring • Bank Account Management Bank Account Management • Start up loan - floatStart up loan - float• Registration assistanceRegistration assistance• Website managementWebsite management• Management of list of prior participantsManagement of list of prior participants• Sponsorship mentorship Sponsorship mentorship • Vivian Robinson Award administration Vivian Robinson Award administration

and presentationand presentation

WHAT THE HOSTING WHAT THE HOSTING COMMUNITY PROVIDES COMMUNITY PROVIDES

• Enthusiasm and Enthusiasm and commitment commitment

• A team of 22-24 A team of 22-24 interested interested interdisciplinary interdisciplinary teamteam workers workers willing to devote willing to devote their time and their time and energy to being part energy to being part of the Conference of the Conference CommitteeCommittee

WHAT THE HOSTING WHAT THE HOSTING COMMUNITY PROVIDESCOMMUNITY PROVIDES

• A venue to hold the conference consisting A venue to hold the conference consisting of at least:of at least:– A facility able to accommodate up to 200 to 350 A facility able to accommodate up to 200 to 350

participants, including a large general participants, including a large general assembly area with seating for participants plus assembly area with seating for participants plus organizing committeeorganizing committee

– 4 individual meeting rooms to accommodate 80-4 individual meeting rooms to accommodate 80-90 people 90 people or some sort of equivalencyor some sort of equivalency

– a large room for reception and meet & greet a large room for reception and meet & greet – some type of group lodging accommodationsome type of group lodging accommodation– R.V. parking (if possible)R.V. parking (if possible)– close access to local hotels/motelsclose access to local hotels/motels– tables, chairs, video projectors, laptops tables, chairs, video projectors, laptops

microphones as neededmicrophones as needed– facilities for food prep or dinning facilities for food prep or dinning

WHAT THE COMMUNITY WHAT THE COMMUNITY GAINSGAINS

• Excellent exercise for your Excellent exercise for your communitycommunity

• Strengthening local networks Strengthening local networks • Interdisciplinary team building Interdisciplinary team building • Great Local training opportunityGreat Local training opportunity• Surplus funds to benefit local Surplus funds to benefit local

community programscommunity programs

NEXT STEPNEXT STEP

• Take this back for further Take this back for further consideration by your consideration by your interdisciplinary teaminterdisciplinary team

• Thank you for your interestThank you for your interest