Audio Visual | Video Conferencing | AV Show Solutions | Managed Services

www.cenero.com

Video Conferencing Options: On-Site or Cloud-Based?

• Hardware based solutions

• Video calls primarily room-to-room

Early Video Conferencing: Room-to-Room

• Majority of calls were point-to-point

• Endpoints or 3rd party service bridged

multiparty calls

• Business trend is more with less

• Any device connectivity

• iOS, Droid, laptop, CPU, Legacy VTC

• Any location connectivity

• Home office, collaborative room, etc.

• Any network connectivity

• LAN/WAN, Internet, Wifi, Cellular

• New requirement is MULTI-PARTY

Current Video Conferencing: Beyond the Conference Room

How do you connect multiple locations and platforms?

Solution Depends on Business Size & Culture

• Use Scenarios

• Meeting Rooms

• Mobile

• Executive

• Capital Expenditure

• Infrastructure & Endpoints

• Operating Expenses

• Annual Support Contract

• Service and Support

• In-House, Outsourced or Hybrid

Typical Video Solutions: Large, Multi-Office Corporations

Business Size Solutions: Small-Medium Sized Companies

• Use Scenarios

• Meeting Rooms

• Mobile

• Executive

• Capital Expenditure

• Endpoints

• Operating Expenses

• Infrastructure (Possibly Hybrid)

• Service and Support

• Trend to Outsource or Hybrid

Video Conferencing: On-Site or Cloud-Based Solution?

Things to Consider

Budget

On-Site Solution Cloud-Based Solution

• Capital expenditure

• Service maintenance required

• Must maintain hardware & software

licenses

• Large bandwidth required, need to hire

resource

• $18,000-$100,000 infrastructure

investment

• Ongoing operating investment

• Minimal capital expense

• All service maintenance and software

licenses included in service

• Starting at $400/month for 5 concurrent

users

Resources

On-Site Solution Cloud-Based Solution

• Requires support staff to monitor and

maintain all systems

• Many different types of infrastructure

and systems to manage – power,

network, codec, camera, etc.

• 24 hour US-based service engineers

available to immediately help with any

issues

• All aspects of video conferencing

managed by outsourced service

• Reduces strain on internal staff, can

focus on core initiatives

Flexibility/Scalability

On-Site Solution Cloud-Based Solution

• Requires on-site technology

• Purchase licenses or hardware to add

attendees

• Purchase licenses or hardware for

added features

• Users can connect securely and

reliably from any device, anywhere –

laptop, desktop, tablet, smart phone

• Can bridge up to 50 voice and video

participants in a call

• Can record calls for future playback

Hybrid solutions may also be a good option

Technology

On-Site Solution Cloud-Based Solution

• Infrastructure needs to be updated on a

frequent basis – quickly becomes

obsolete

• Must look forward to evaluate new

technology and upgrade to latest

versions

• Service Contracts can be costly

• Cloud-based platform ensures technology

is always up-to-date

• Latest technology options are consistently

evaluated and upgrades are made as

needed

• Cloud-based solutions can be customized

and integrated with client applications

• Cloud-based can scale very inexpensively

For More Information

sight. sound. success

Audiovisual | Videoconferencing | AV Show Solutions | Managed Services

Rob Gilfillan – 610-368-3119

rgilfillan@cenero.com