version 2.0 february 2014 · you can change status from a visa/ residence type into another visa /...

Copyright 2013 emaratech. All rights reserved

Version 2.0

February 2014


Table of Content1. Introduction

2. Log in eForm

3. Change Password

4.

Create Application

4.1. Service Selection

4.2. Fill Application4.2.1 Search & Fill Sponsor Details4.2.2 Search & fill Applicant Details

4.3. Attach Documents4.3.1 Scan Documents4.3.2 Upload Documents

5. Quota

6. Application Management

7. Ministry of Labour Applications

8. Change Status

9. Violation

10. Family Group

11. Print

12. Online Deposit Refund


INTRODUCTION

“General Directorate of Residency and ForeignersAffairs – Dubai” In collaboration with “emaratech”have developed the Vision eForm system to allowusers submitting the entry permit and residencyapplications online.


What is Vision EForm?

Vision Eform is get way to apply for entry permit or residencyfrom GDRFA-D for typing centers or online (individual) withthe following features:1. Electronically payment of the fees2. Ability to check application status


Log in eForm

After completing the registration process, normal users can login using theprovided username and password in order to create applications in Vision eForm.


Change Password


Create Application.

Enter User Name and Password.

Click on “ Login ”.

The Home Page will Allow you to select from many services.

Click on “ Create Application from top Menu”.


Service Selection

Select the Department, Transaction and Service OR you can also search byservice name.Click “Next” System will generate a form based on your service selection.


In order to fill Sponsor data, you can either read from emirates ID or search sponsorType.

Fill Application


Search & Fill Sponsor Details

If you select Establishment, enter establishment card No and the Establishment Card Expiry Date.


If you select Resident, enter Residence File No. , Date of Birth and Nationality.


If you select Sponsor File No. , enter Sponsor File No., Sponsor Year of Birth and Sponsor Nationality.


Search & Fill Applicant Details

After selecting one sponsor type as above, There are two option to fill the applicant details the first option is upload applicant passport to auto fill data. the second option manually data entry , you can choose to “upload passport” from existing file on your computer or to directly scan passport from scanner.


If you select “ Upload & Read passport”, select passport image from your computer and click on “ Add Files”, then click on “ Start Upload.


If you select “ Upload & Read Passport” select passport image from your computer and click on “ Add Files”, then click on “Start Upload”


If the passport doesn’t have MRZ code or the page you scanned is not the page with the MRZ code, then the below message will show, in this case you need to fill all the passport details manually.


When you attach or scan the passport, system will try to read the MRZ. If it is successful then most of the passport data will be filled. The remaining fields need to be filled manually, so please fill all the mandatory field with”*”


In case the service Residence (NEW, RENEW, CANCEL………….etc.), it should be used the search & fill applicant detail to retrieve the file number from the old residency if renew, if new residence service enter entry permit number.


Add accompany data if any


You need to read the submitter’s (Sponsor or PRO ) Emirates ID card data to continue.


Enter address details outside and inside UAE. You can click on “Save” tocontinue the application later or you can proceed to the next step by clickingon “Save & Attach Documents”.


Attach Documents

After entering all the application mandatory fields, you need to attach the requireddocuments. You can either upload or scan each mandatory document as below.


Scan Documents

If you select “Scan”, then scan the document and then click on Upload.


Upload Documents

If you select “Upload” then keep in mind that JPG is the attachment format with specificrequired specifications which are written beside each attachment. After adding all files,click on “Start Upload”.


You can click on “Edit Application” to go back to application data page.

Click on proceed to payment to pay the application fees.


Pay Fees

The third step is to pay the application fees. You can select Urgent or Normal. Youneed a Noqodi active account with sufficient balance to pay fees, please visitwww.noqodi.com , or call 04-2376100 to complete the registration process. Check “I accept to pay the above mentioned fees” checkbox in order to enable the“Pay” button.

http://www.noqodi.com/


Click on “Post” to send your application to GDRFA-D.


After you post the application, you can print the receipt and the application for your own reference.

The application will be processed and you can check the status from Application Management, once your application is approved, you will received the issued Visa / Residency.


Quota

If you see the below message in any payment page, this means that you can’t post your application to GDRFA-D as you have exceeded the allowed quota. Please check with GDRFA-D of what can be done to resolve this Issue.


Application Management

The search engine will allow you to find your application, know the status andperform actions such as edit data, edit attachments, pay fees, post applications andprint application and receipts for the posted applications.


One of the ways to search for the application is to select at least a date range by using the date picker as below and click “Search”.


You can also filter the search results by selecting Application Status.


Ministry of Labour Application

You can apply for the Ministry of Labour Applications by choosing the application type as below.


Entry Permit - New - Mission - 90 days.Enter Work Permit Number and click on “Search”.

Based on your input the system will retrieve the application data as below, click on “Attachment” to upload documents.


Upload the mandatory documents.


If you select scan, then scan the document then click on Upload.

If you select “Upload” then keep in mind that JPG is the attachment format with specific required specifications which are written beside each attachment. After adding all files, click on “Start Upload”.


The third step is to pay the application fees, you need a Noqodi active account with sufficient balance to pay fees, please visit www.noqodi.com , or call 04-2376100 to complete the registration process.

You can click on “Edit Application” to go back to application data page or move to the next step by clicking on “Next”. Check “I accept to pay the above mentioned fees” checkbox in order to enable

the “Pay” button.


Click on “Post” to send your application to The General Directorate of residency and foreigners affairs.


After you post the application, you can print the receipt for your own reference.

The application will be processed, once your application is approved you will received the issued Visa or Residency.


Change Status

You can change status from a visa/ residence type into another visa / residence type by choosing “Change status” from the top menu.

Enter New File number in the below format, Click on “Next


Based on your input the system will retrieve the application data as below, complete any missing data.


Violation

You can pay Violation by Vision eForm (you can’t pay any application until you pay the Violations).

When you get the above message in red, it means that you have violations click on “Click here”.


You can also access Violation by clicking on “Violation Management” from the top menu, Select Individual or sponsor Violation.


Enter sponsor number and click “Check Violation”.

Select Violations to be paid, Click “Pay Violation”.


When you get the above message, it means that applicant has violation click on “OK” & pay the violation to proceed the further.


Checkbox & click the “pay violation” in bottom.


Check “I accept to pay the above mentioned fees” check box in order to enable the “Pay” button.


Family Group

You can create and mange family group by choosing “Family Group” from the top menu.


Create Family Group

Pre-Requisite for creating family group•All service types being searched should be same

•All service types being searched should have same

sponsor

•Resident & work convertible permits cannot be

grouped

•Only Ready to Post applications can be grouped

•A group must contain more than one application


Enter the transaction number, click add to group & select the relationship “ Head of Family” as mandatory and then click save.


Manage Family Group

Pre-Requisite for creating family group•All service types being searched should be same

•All service types being searched should have same

sponsor

•Resident & work convertible permits cannot be

grouped

•Only Ready to Post applications can be grouped

•A group must contain more than one application


Enter the transaction number & click search, add member of family group and click add to group & click save or save & post.


PrintThe eform vision provides the typing centers to print the maid contract agreement when entering the applicant file number, date of birth & nationality and click search & print. This service only for renewal residence servant only.


Online Deposit Refund

Eform vision provides the typing centers and customers to refund the warranty through using “deposit online refund” as per mentioned below.