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Venue Booking Form

Please study the Venue Booking Terms and Conditions before filling the form.

Please complete and return this form by fax 2603 5004 or email: clc@cuhk.edu.hk. Enquiry 3943 6727.

A. Applicant Information

Name of Company/

Organization:

Address:

Contact Person: (Mr./ Ms.)

Email Address:

Tel: Fax:

B. Event Information

Event Name/ Topic:

Event Speakers/ Guests:

Event Date: Day / Month / Year [Mon/ Tue/ Wed/ Thu/ Fri/ Sat]

Event Time: No. of Participants:

Venue Booking Time: Please include event set-up and clear-up time in the venue booking time.

Booking Time (min. 2 hours) From _____________ to ______________

Full-day session** (9 a.m. – 5:30 p.m.) AM session** (9a.m.-1 p.m.) PM session**

(2p.m.-5:30p.m.)

Venue: Tsim Sha Tsui Downtown Learning Centre Classroom. Quantity: ____

Fong Yun Wah Hall (auditorium) Amplifying/ Multi-media projection needed? Yes No

Fong Yun Wah Hall (classroom)

Event Nature: Conference/ Meeting Seminar Training/ Lecture

Others (Please specify: ______________________________________)

Is there any admission fee chargeable to participants? Yes HK$ ________ No

Is there any catering service for the event? Yes Mp

Is the event co-organized with another party? Yes (Please specify: _______________) No

** Session booking available from Mon to Fri only, except Public Holiday.

C. Declaration

I/ We, ____________________________ hereby confirm that the above information is true, and I/ We read, agree and

undertake to observe the venue booking terms and conditions accompanying this form.

__________________________________ _________________________

Authorized Signature with Company Stamp Date

For Office Use Only Date Rec’d ________________ Booking Ref. No. EX ___________ / 20 ___________

Room Allocation:

Payment:

Booking Confirmation: □ Accepted □ Not Accepted □ Pending Approval

Remarks:

(October 2015)

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The CLC venues in Tsim Sha Tsui and Fong Yun Wah Hall are opened for booking by CUHK departments and CUHK

staff.

Location

CLC Tsim Sha Tsui Learning Centre 2/F, 136A Nathan Road, Tsim Sha Tsui, Kowloon (TST MTR Exit B1 or Jordan

MTR Exit D)

Fong Yun Wah Hall Lower Campus, The Chinese University of Hong Kong, Shatin, N. T. (Immediately opposite to

University MTR Exit D).

Enquiry: All written correspondence should be forwarded to CLC head office located at Fong Shu Chuen Building, CUHK,

Shatin, N. T. Opening hours: Mon - Fri 8:45 a.m. – 5:30 p.m. (Closed on Saturday, Sunday & Public Holiday).

Ms. Angela HO. Tel: 3943 6727. Email: clc@cuhk.edu.hk

Venue Booking Terms and Conditions

1. Booking: Advance booking up to 2 months is welcomed yet subject to venue availability. Priority will be given to

activities of the Yale-China Chinese Language Centre (“CLC”).

2. Event and Participants/Attendees: Hirer must be a CUHK department or a current CUHK staff who will be present

throughout the event held in the venue. Hirer must inform CLC in full the event nature, topic, speakers/guests and

target participants at the time of booking. Hirer must ensure that venue capacity limits specified by CLC are not

exceeded. CLC reserves the right to request a copy of the guest / participant list. Member(s) from the hirer’s

organization should be present during the entire time of event to identify guests and participants, manage

registration and event related-matters.

3. Confirmation: Applicant will be notified by email regarding to the booking application within 5 working days upon

receiving the booking form, and that notification is treated as tentative confirmation only. The booking will be officially

confirmed upon deposit of 50% of the total rental fee received within 1 week after booking notification.

4. Cancellation: Cancellation of any confirmed booking must be notified in writing at least 5 working days prior to the

event, otherwise the deposit paid will be forfeited. An administration fee of HKD 500 will be levied for cancellation of

any confirmed booking.

5. Payment: A deposit of 50% of the total rental fee is required within 1 week after booking notification. The balance

shall be made on or before the date of event. Official receipt can be provided upon request. Payment of overtime

charge and any additional charge shall be settled immediately after the event. Available payment methods are as

follow:

a) by Cheque - please return the completed booking form with cheque payable to "The Chinese University of

Hong Kong” to CLC

b) by Bank Pay-in - please visit “Hang Seng Bank” counter and pay into the bank account no. 293-005005-009 in

the name of ‘The Chinese University of Hong Kong’ and return a copy of your deposit advice with the

completed booking form to CLC

6. Rented Venue and Time: The minimum booking duration is 2 hours. The booking time should falls between Monday

to Saturday from 9:00a.m. to 9:00p.m. No booking is allowed for Sunday and Public holiday. The hirer should include

event set-up and clear-up time in the booking time stated in the booking form. The Hirer must adhere to venue, event

purposes and booking time agreed at confirmation. Access to rented venue will only be available from start of

booked session and must be vacated by end of booked session. Hirer will be charged if the duration of use of our

venues and facilities exceed the booked session. Without prior confirmation with CLC, no venue and facilities can be

rented, borrowed or re-arranged for use. Subletting the venue and facilities by the hirer is not allowed.

7. Clearing-up of Venue: The hirer must ensure that the venue is maintained at all times in a clean, tidy and safe

condition. The hirer shall ensure that all clearing-up is properly carried out immediately after the event, and venues

are left in a tidy condition to the satisfaction of CLC. CLC reserves the right to charge the hirer if additional cleaning is

necessary.

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8. Responsibility of Hirer: The hirer shall be responsible for the conduct and registration of its participants in the

venues. The hirer shall also be responsible for any damage, accident, injury or loss which may occur during the

rented period of the rented venues and facilities. All costs in relation to repair or replacement of rented venue and

equipment will be borne totally by the hirer. Lost key will be charged. The hirer shall not cause any disturbance to the

other users of the building of which the premises forms part, in particulars, the hirer shall not cause excessive noise

to be generated from the event. Hirer who intends to deliver courses, if applicable, should comply with the HKSAR

Education Ordinance (Cap. 279).

9. Indemnity / Liability: The hirer is liable for and shall indemnify CLC against all actions, claims and demands by any

person who suffers or sustains any loss, damage or injury arising as a result of the event and use of venue. CLC

shall not be liable for any loss of or damage to the personal property of the hirer and its event participants, or that of

any person for whom the hirer is responsible. CLC shall not be liable for any loss due to any breakdown of machinery,

failure of electricity supply, water leakage, fire, government restriction or act of God which may cause the premises

to be temporarily closed or the event to be interrupted or cancelled.

10. Right of CLC: 1) CLC reserves the right to decline any booking in any circumstances and for whatever reasons. 2)

CLC reserves the right to release any venue, without notice, that has been tentatively blocked but has not yet

confirmed. 3) CLC reserves the right to arbitrage the final decision in case of any disputes.

11. Typhoon / Black Rainstorm: CLC will be closed when typhoon signal no.8 or above / Black Rainstorm Warning is in

force and/or is issued before the booked session. If the Typhoon Signal no. 8 or above / Black Rainstorm Warning is

issued during an event held in CLC, the event should be suspended immediately. If the Typhoon Signal No. 8 or

above / Black Rainstorm Warning is lowered at the following hours, venues will be opened as appended below:

12. Smoking: Smoking is strictly prohibited in the venues of CLC.

13. Food / Drinks: No food or drinks (except water) are allowed in carpeted area.

(October 2015)

Typhoon

Signal

Rainstorm

Signal

Signal is lowered Arrangement

No. 8 or above Black Before 7 a.m. All venues for morning session (9 a.m. – 1 p.m.) will be

opened as scheduled

Before 12 noon All venues for afternoon session (2 p.m. – 5.30 p.m.) will

be opened as scheduled

Before 5 p.m. All venues for evening (after 7 p.m.) will be opened as

scheduled

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香港中文大學 雅禮中國語文研習所

場地租用費

基本租用費

場地 座位數目/

可用面積**

用途 設施 港幣時租 (最少租用連續

兩小時)

時段收費 (只限週一至週五辦公時間)

港幣

尖沙嘴教學中心 (尖沙嘴彌敦道 136 號 A 尖沙嘴街坊福利會二樓) 全日

上午 9 時至下午 5 時 30 分

上午

上午 9 時至下午 1 時

下午

下午 2 時至 5 時 30 分

一號室 25人/ 36平方

米

講課、會

議

枱椅、白板、投幕、音響

系統, 電腦及多媒體投射

器

$150

$800

$460

$460

二號室 25人/ 41平方

米

講課、會

議

枱椅、白板、投幕、音響

系統, 電腦及多媒體投射

器

$150 $800 $460 $460

三號室 25人/ 36平方

米

講課、會

議

枱椅、白板、投幕、音響

系統, 電腦及多媒體投射

器

$150 $800 $460 $460

四號室 25人/ 51平方

米

講課、會

議

枱椅、白板、投幕、音響

系統, 電腦及多媒體投射

器

$150 $800 $460 $460

五號室 25人/ 31平方

米

講課、會

議

枱椅、白板、投幕、音響

系統, 電腦及多媒體投射

器

$150 $800 $460 $460

方潤華堂 (沙田香港中文大學, 港鐵大學站 D 出口直達)

全日

上午 9 時至下午 5 時 30 分

上午

上午 9 時至下午 1 時

下午

下午 2 時至 5 時 30 分

禮堂 100人/ 149平

方米

活動、講

課、會

議、表演

白板、投幕、有線咪 3 支、

電腦投影機及擴音系統、

可接駁網絡之電腦 (連

CD/VCD/DVD)

(a) 不租用任何擴音及投

射設施: $900

(b) 使用租用擴音及投射

設施: $1150*

(a) $5200

(b) $7200

(a) $2940

(b) $3940

(a) $2940

(b) $3940

CB301

(GH1)

20人/ 23平方

米

講課 白板、投幕、電腦投影機

及電腦

CLC=$150

$800 $460 $460

2

CB302

(GH2)

20人/ 23平方

米

講課 白板、投幕、電視、高影

機、CD/VCD/DVD 播放機

及電腦投影機

$150 $800 $460 $460

可供租用時間: 星期一至六上午 9 時至晚上 9 時，星期日及公眾假期除外。

*技術員必須駐場，已包括技術員費用, 必須全時間使用該價格收費。

** 可用面積謹供參考

各場地不設無線上網服務。

額外收費

項目 場地 收費(港元)

超時租用 不限 時租, 每半小時收費

咖啡及熱茶服務 方潤華堂禮堂 每位每次收費$20, 最低消費$1000, 每天由專人提供最多 2 次服務

清潔費 尖沙嘴教學中心 每室$200

方潤華堂禮堂 $1000

方潤華堂課室 每室$200

遺失鎖匙 不限 每條$20

所有收費若有修訂將不另行通知。All rates are subject to change without prior notice.

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Transportation information is subject to change without prior notice. 交通信息若有更改恕不另行通知。October 2015

CUHK-CLC TSIM SHA TSUI LEARNING CENTRE CUHK-CLC 尖沙嘴教學中心

2/F, Tsim Sha Tsui Kai Fong Welfare Association, 136A, Nathan Road, Tsim Sha Tsui, Kowloon.

九龍尖沙嘴彌敦道 136A 尖沙嘴街坊福利會二樓

Access 交通

MTR 鐵路

From Tsim Sha Tsui Station exit B1 (Cameron Road). Within 5 minutes walk north bound along Nathan Road. 港鐵尖沙嘴站 B1 出口(金馬倫道),沿彌敦道向北步行約 5 分鐘

From Jordan Station exit D. Three minutes walk south bound along Nathan Road. 港鐵佐敦 D 出口, 沿彌敦道向南步行約 3 分鐘

From Tsim Sha Tsui East Station (West Rail). 8 to 10 minutes walk. 西鐵線尖東站步行 8-10 分鐘

Bus 巴士

Bus stop下車站: St. Andrews Christian Centre聖安德烈堂 -- 280X , 281B , 281X , 35A , 35X , 41A , 81C , 87D , 98P , N216 , N241

Bus stop 下車站: KIMBERLEY ROAD 金巴利道 --- 13X , 14X , 208 , 230X , 234P , 234X , 237A , 242X , 252B , 259B , 259C ,

260B , 261B , 267S , 271 , 271P , 281A , 7 , N271 , N281

Bus stop下車站: PARK LANE栢麗購物大道 --- 208 , 259B , 26 , 260X , 268B , 269B , 270A , 270S , 271 , 280X , 281A , 296D , 7 ,

81C , 87D , 98P , N216 , N271 , N281

Transportation information is subject to change without prior notice. 交通信息若有更改恕不另行通知。October 2015

CUHK-CLC

Fong Shu Chuen Building and Fong Yun Wah Hall 中大方樹泉樓及方潤華堂

Access 交通

MTR 鐵路

MTR East Rail University Station 港鐵東鐵線大學站

Immediately opposite to Exit D 出口 D 正對面

3 minutes walk from Exit A 出口 A 步行 3 分鐘

1 minute walk from Exit C 出口 C 步行 1 分鐘

Bus 巴士

University Railway Station Bus Terminus 大學鐵路站: 272A , 272K , 289K ,

82C , 87S , 99R

Mini-bus 小巴

University Railway Station Bus Terminus/ Ma Liu Shui Public Transport

Interchange 大學鐵路站總站/馬料水公共運輸交匯處: 807A、807B、807K、807P