vendor_handout_mm.doc

8/10/2019 Vendor_Handout_MM.doc

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OFBeProcurement Vendor Handout

VEND O R S G U I DE TO OFB E-PR O CUR M ENT A P PL IC AT ION

AboutOFBeProc

In line with emerging global best practices in the procurement space, OFB has adopted e-procurement toautomatethetenderingsystemwhichwillbelivefrom1th

!an"#11andalltendersabove$s%1#&a'hswillbeinvitedonlinethroughOFBe-procurementapplication%

Readie!!toU!e

InordertoactivelystartusingOFBeProcurementapplication,thefollowingisneeded(

)warenessofProcurementProcesses

)ccesstoa*omputerandInternet

+nowledgeofsimpleInternetapplicationsandbasiccomputers'illse%g%basic.office/

"validemailaddresses0 thevendororganisationemailaddressaswellasthevendorrepresentative

emailaddress nrolment approval confirmation, all account and password related information will be sent to the

emailaddressofthevendorrepresentative

2he vendor organisation email address will be the default email for all communications with thecompany and alsoforanyclarification if re4uiredbyOFB%

Forallpublishedtenders, vendorwouldreceivetenderintimation%

)validclass III5igital*ertificate% 62he5igitalcertificatecanbeobtained fromany ofthe seven*)*ertifying)uthorities/%2he&istof*)sisavailableonhttp(7 7cc a%g o v %i n8

5igitalcertificateshouldbebought in the name of the *ompanyandshoulddisplaycompanynamealongwiththenameofthedigitalcertificateholder%

OnlyclassIII5igital*ertificatewillbeusedfortendersubmission

2hefollowingdocumentsneedtobeattachedwhileenrollingonline%achfilesi9eshouldbelessthan

B(o

Balance.heet&ast:years/o P);*ardo &istofachines


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:/ *lic'on2ermsand*onditions lin' toreadthe2ermsand*onditions%2ic' thebo@ ifyouagree tothe2ermsand*onditions%

D/ *lic'the)c'nowledgebuttontoproceedfurther/ Basic*ompanydetailswillcomepre-filledbutyouhavetofillintherestofthedetails

E/ Pleasenote that theemaildetails filled in, in the *ompanyInformationCsectionwillbe thedefault

emailforallcommunications withthecompany%

/ In the &ogin5etailsCsectionentervendorrepresentativeCs name,emailcontactwhichwillbeused

for login account and password related information/ &ogin I5 which will be used to login toOFBeProcurement)pplication%

G/ *hec'availabilityof&oginI5%IncasethisI5isnotavailableyouwillhavetocreateanotheroneand

repeatthesteptillyougetanavailableI5

/ *lic'on.elect*ertificateC buttontoregisteryourdigitalcertificate%*ertificatedetailswillbeshownon

thepageafterregisteringthecertificate%

1#/*lic'onthe;[email protected]@tpage0)reaofBusinessC

11/ In case you want to abort the registration, clic' on the *ancelC button to go bac' to theVendor

nrolmentInstructionCpage

1"/% Enter the materials7items you intent to sale to the Ordnance Factory% ?oucantypemultipleitems%

1:/nter 5etails of *urrent Products


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E/ Pleasenote that theemaildetails filled in,under the *ompany InformationCsectionwillbe thedefault

emailforallcommunications withthecompany

/ In the &ogin5etailsCsectionentervendorrepresentativeCs name,emailcontactwhichwillbeused

for login account and password related information/ &ogin I5 which will be used to login into

the OFBeProcurement)pplication%

G/ *hec'availabilityof&oginI5%IncasethisI5isnotavailableyouwillhavetocreateanotheroneand

repeatthesteptillyougetanavailableI5/ *lic'on.elect*ertificateCbuttontoregisteryourdigitalcertificate%*ertificatedetailswillbeshownon

thepageafterregisteringthecertificate%

1#/*lic'onthe;[email protected]@tpage0)reaofBusinessC

11/ In case you want to abort the registration, clic' on the *ancelC button to go bac' to theVendor

nrolmentInstructionCpage

1"/Enter the materials7items you intent to sale to the Ordnance Factory%?oucantypemultipleitems%

1:/nter 5etails of *urrent Products


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11/) .elect *ertificateCbo@ to select your digital certificate will pop out% .elect *ertificate and press

O+toproceed

1"/?ou will be ta'en to your wor'place where you can select from a number of activities on the

navigationcolumnonyour lefthandside0suchasupdateyour information,participate in tenders,

viewpast2ransactionhistoryetc%

+)

.or/i$

o

OFB

eProc A00'icatioa) U 0d a t e I1o r ( a t io

1/ )fterloggingin,youcanupdateyourProfile,)reaofBusiness,etcinthe*ompany)dminC.ection

"/ Indit Profile, you can update your *ompanyFa@ ;umber, obile ;umber% Kpdated

5ocumentsP);*ard,Balance.heet,etc/are tobeattached here

:/ In case you want to sell any other material/item in the Ordnance Factory where you have been already approved

in OF e!roc or in case of any other updation of details w"r"t your company in the same Ordnance Factory then

,downloadtheVendorProfileCFormgivenasalin'inthepage/, ta'e print out on your companyCs

letterheadandfa@ittotheconcernedFactorywiththeupdated5etails

D/ In case you want to enroll for any other Ordnance Factory then inthe)reaofBusiness,youcanapplyforenrolmenttoadditionalfactories,wor'areas%

b) Bid S ub( i! !io

1/ InLor'place,clic'onO pen 2 ende rsCunderBusinessOpportunitiesCtoviewalistofallpublished

;I2sC

"/ In case of a &imited 2ender, you will get an email invitation for participation and only invited

vendors will be allowed to participate% 2hiswill be visible in & im ited 2 ende rsC under Business

OpportunitiesC

:/ For&imited2ender,youcanalsodeclineparticipation in the tender s ta t ing reasonsa s t o why you

donCtwanttoparticipate

D/ IncaseofanOpen2ender,onclic'ingonthetenderyouwanttoparticipate in,youwillbeable to

viewthe;I2andall the tenderdetails including the listof itemsifthere isno2enderFee for the

2ender/

/ 2osubmitthe2enderFee,clic'ontheFeeCtabE/ 2he fee details will appear in a table below0 clic' on the icon in the )ctionC column, fill in

andsubmitthedetails

/ Oncethe.tatusCcolumnintheFeepage/isupdated,youcanstarttendersubmission

G/ Onlyonsubmissionoffees,anewtab0$esponseC-willbeactivated

/ Inthe$esponsepage,clic'onthe$espondCbuttontoreadtheInstructions%

1#/*lic'onthe;e@t.tepCtoviewandselecttheitemsyouwanttobidforthisselectionisapplicablefor

optionalitemsandnotformandatoryitems/

11/*lic'ontheBid.electedItemsCtomoveto5CPage%

1"/Fill the 5 details and other re4uired information% *urrently 2ender Fees and 5 will be

submitted offline and only the details will be entered during bid submission%)fterimplementing

onlinepaymentintegration,youcanalsopayitonline%1:/Fillthedetailsre4uiredandclic'onthe;[email protected]=eneral5etailsandsubse4uentlythe

2echnical5etailsinthe=eneral*onditionsC


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1/ *lic'on;[email protected]@urere4uiredbyOFBaspartoftechnicalandprice

bidifany/%

1G/*lic' on ;e@t .tepC button to view the complete bid preview% Verify all the filled details of the

tender%

1/2odit7odifyyourform,clic'ontherelevanteditbutton

"#/*lic'on .ubmitCbuttontosubmit the tender%?ouwillreceiveac'nowledgementof thesubmitted

tender%

"1/?oucana l so save your responses andsubmitata later date% In thiscase your saved responseswill

appearinthe$esponsesClin'inLor'place

""/?ou can cancel and resubmit your bid any number of times before the bid submission closing

date

":/ ?oucanalso regrettoparticipate in a tender,however,youmustspecifyyourreasonfor regret

"D/ ?oucanboo'andresubmityourbidsanynumberoftimesbeforethebidsubmissionclosingdate

"/ 2o resubmit 7 edit responses before tender closing date, clic' on the $esponsesC lin' under

Lor'place

"E/ 2oviewyoursubmissionafterbidsubmissionclosingdatehaspassed/clic'onthe2ransaction

HistoryClin'underLor'place

"/ )nyclarifications thatOFBmayre4uestfromyoubasedonyourbidsubmissionwillappearinthe

$e4uestforInformationC$FI/underBusinessOpportunitiesC

"G/ )ll Pre->ualifications, will be appear in the Pre->ualificationC .ection under Business

OpportunitiesC

"/ &etterofIntentdetailswillappearunderLor'place

:#/ PurchaseOrderdetailswillappearunderLor'place

c) Ot3 e r !

1/ ?ou can view all Past Opportunities for 2enders, Pre->ualifications and $FIs/ in the Past

OpportunitiesC lin'underLor'place

"/ ?ou can view details of previously submitted tenders in the 2ransaction

HistoryClin'underLor'place

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