vendor responsibility prevent fraud, waste & abuse by determining your vendor is responsible...
TRANSCRIPT
Vendor Responsibility
Prevent Fraud, Waste & Abuse by Prevent Fraud, Waste & Abuse by Determining Your Vendor is ResponsibleDetermining Your Vendor is Responsible
Irene WaldorfIrene WaldorfKellie BrandolineKellie Brandoline
Cindy PalmerCindy Palmer
Today
• What’s Important When Reviewing a Vendor for Stimulus Projects
• Suggested Resources
• How the New York State VendRep System Can Help
Vendor Responsibility
• A responsibleresponsible vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars
Vendor is Required to:
• Maintain Their VendRep Health
• Self-Disclosure - Vendor Responsibility Questionnaire (CCA-2)
• Be Responsive
State Agency is Required to:
• Confirm information provided by the vendor
• Review and assess other available information
• Make a Responsibility Determination
OSC is Required to:
• Approve State Contracts >$50,000
• Review State Agency’s Processes
• Conduct Independent Review of Vendor
• Approve/Non-Approve
Vendor Responsibility Factors
• Legal Authority to do Business
• Integrity
• Financial & Organizational Capacity
• Past Performance
Legal Authority
• Debarment• Licenses • Operating Certificates• Charities Registration • Workers’ Comp Insurance &
Disability Benefit Coverage
Integrity
• Criminal Indictments or Convictions
• Outstanding Tax Liabilities• Liens, Judgments & Warrants• Non-Responsibility Finding
Financial & Organizational Capacity
• Adequate Resources
• Bankruptcy
• Recent Government Audits
Past Performance
• State Agency’s Experience• Early Contract Termination for
Cause• Contract Abandonment• Better Business Bureau
Best Tools
• Vendor Responsibility Questionnaire–Online in VendRep System
–Paper
• Suggested Internet Resources www.osc.state.ny.us/vendrep
General Information
Vendor’s Website
Let’s Look at the Factor:
Legal Authority to
do Business
http://www.osc.state.ny.us/vendrep/webresources_legal.htm
Economic Development: M/WBE
Registered to do Business
Licensed Professionals
NYS Debarment
Worker’s Comp Insurance
Central Contractor Registration
Federal Debarment
Excluded Parties List
Let’s Look at the Factor:
Integrity
http://www.osc.state.ny.us/vendrep/webresources_integrity.htm
Debarment - Massachusetts
Debarment – New Jersey
Debarment – Connecticut
Debarment – Pennsylvania
Disqualified – SCA
New York City – School Construction Authority
Federal Contractor Misconduct
Let’s Look at the Factor:
Financial & Organizational Capacity
http://www.osc.state.ny.us/vendrep/webresources_financial.htm
NYS Division of Corporations
Accurint
Not-For-Profit Agencies
Let’s Look at the Factor:
Past Performance
http://www.osc.state.ny.us/vendrep/webresources_performance.htm
New York City Vendex
Open Book New York
What’s in the VendRep System?
• Questionnaires – Certified by Vendor with History
• Contract Data – All Approved Transactions since April 2003
• Contract Status –Agency-specific–Available to Vendor
Let’s Take a Tour
• Comptroller’s Website
• New York State VendRep System
THANK YOU!!