vendor opportunities...what was pixie kitchen? pixie kitchen was a part of childhood for generations...

FESTIVAL OVERVIEW

Operated by the Kiwanis Club of Lincoln CityThe Kiwanis Club of Lincoln City is a 74-member service club dedicated to the children of our community. We created Pixiefest to celebrate the magic of childhood and to bring that magic to the children of Lincoln City. Pixiefest is a fundraiser that allows our club to support organizations which include Backpack for Kids, Stuff a Bus, Lincoln City Food Pantry, Family Promise, Head Start, youth sports, college sponsorships, highway and beach cleanup, Doernbecher Children’s Hospital for Cancer Research, Taft Elementary Outdoor Program, Missoula Children’s Theatre, Boy Scouts, Girl Scouts and more. Your admission to Pixiefest helps kids have wonderful childhoods here in Lincoln City.

What was Pixie Kitchen?Pixie Kitchen was a part of childhood for generations of visitors to Lincoln City. From 1952 until 1983, Pixie Kitchen was a wonderland of characters, funhouse mirrors, games, animatronics, all-you-can-eat food and fun. It was so successful that it spawned a theme park: Pixieland.

PixiefestPixiefest is a festival owned and operated by the Kiwanis Club of Lincoln City. For two days every summer, the childhood memories of Pixie Kitchen and Pixieland come to life. The inaugural Pixiefest in 2017 saw over 1,500 paying guests enjoy the festival. We are expecting well over 2,000 attendees in 2018.

When: June 30th (noon to 7) & July 1st (noon to 5), 2018Where: Chinook Winds Casino Resort, Lincoln City, Oregon

Pixiefest is:• Great family food, just like Pixie Kitchen• Rides, shows and games, just like Pixieland• Art, music, magic and imagination• Childhood memories to share with your kids and grandkids again and again • A Kiwanis Club of Lincoln City fundraiser for the children of Lincoln City

Why be a Vendor?• Your business will do well by doing good• Proceeds are invested in youth charities by The Kiwanis Club of Lincoln City• Visibility as a supporter of children’s charities

For Full Vendor AgreementKiwanis Club of Lincoln CityAttn: Boone MarkerPO Box 333Lincoln City, OR [email protected]


VENDOR RATES

Security Deposit: $50.00 (Refundable with refunds issued no later than August 31, 2018. Vendors must be present during all Festival days and hours, or they forfeit the deposit.

OPTIONAL ITEMS

Table & Chair Rental and Setup** $50 payable to Chinook Winds Casino Resort

(1) 110 volt duplex 20 amp GFI connection** $20.00

Additional 110 volt duplex 20 amp GFI Circuit** $40.00/each

**220 volt duplex GFI Circuit available upon request.

**Our electrician will be in touch with you prior to setup, to address any concerns or special needs you may have and to give quotes and collect fees for additional electricity. For special requests, including tents, pipe and drape or other booth accessories, contact Brian Timme, Ultrasonic Events at 541-961-5308 or [email protected].

Pixie Kitchen Tent Station (original Pixie Kitchen recipes required)* $350Food Vendor, 10’ x 10’ Space $250Food Truck, up to 10’ x 40’ Space $350Entertainer (Face Painting, Caricature, etc.), 10’ x 10’ Space $150Artist/Crafter, 10’ x 10’ Space $100

*Limited availability, pre-approval by Kiwanis required.


KiwanisClubofLincolnCity|POBox333|LincolnCity,OR97367www.pixiefest.com|503.339.6693|BooneMarker|[email protected]

2018VENDORPACKET

January8,2018DearPixiefestVendor,ThankyouforconsideringparticipationintheSecondAnnualLincolnCityPixiefest.Enclosedyouwillfindthefollowing:

• VendorChecklist• VendorApplicationandMenuSelection• RulesofOperation

Pixiefestisscheduledfor2daysandwillrunfromSaturday,June30th,throughSunday,July1st,atthelotjustnorthofChinookWindsCasinoResort.Weareexpectingover2,500peopletoattend.100%ofnetproceedsgodirectlytoKiwanis-supportedcharitiesinLincolnCity,includingBackpackforKids,BoyandGirlScouts,KiwanisCollegeScholarshipsandothers.YourpacketwithapplicationanddepositisrequiredbythedeadlineofFriday,May4th,2018.PleasenotethatifyoursecuritydepositisNOTRECEIVEDwithyourapplication,yourapplicationwillnotbeconsideredcompleteandyourspaceWILLNOTbeheld.YourboothfeemustbepaidinfullbyFriday,June29th,2018oryouWILLNOTbepermittedtosetupattheevent.Ifyouhavequestionsorneedadditionalinformation,emailBooneMarkeratpixiefest@gmail.comorcallhimat503.339.6693.Sincerely,EdDreistadtPixiefestCommitteeChairpersonLincolnCityKiwanisClubedward@datadiner.com


VendorChecklist

CompletedPackets,SecurityDepositandBoothFeemustbereceivedbyMay11,2018

______Completeallcontactinformation

______$50(perbooth)RefundableSecurityDeposit

______Feesforadditionalitems(chairs,tables,electricity)

______SignedRulesofOperations

______HealthDepartmentCertificate.FoodvendorsareresponsibleforobtainingaTemporaryRestaurantLicense.AcopyofyourapplicationtotheHealthDepartmentcanbesubmitteduntilyourcertificatearrives.______InsuranceCertificatelistingKiwanisClubofLincolnCity,KiwanisPacificNorthwestDistrict,KiwanisInternationalandChinookWindsCasinoResortasadditionallyinsured.$1millionliability,$2millionaggregateminimum

Returnallitemsbymailto: Ordropoffat:Kiwanis Club of Lincoln City LincolnCityChamberofCommerceAttn:PatDunn Attn:LoriArce-Torres PO Box 333 4039 NW Logan RoadLincoln City, OR 97367 Lincoln City, OR 97367Oremailto:[email protected]: KiwanisClubofLincolnCityTopaybycreditcard,contact: LoriArce-Torres

LincolnCityChamberofCommerce 541-994-3070


VendorApplication&MenuSelection

ApplicantName:_____________________________________________________________________

BusinessName(Asyouwouldlikeitlistedinanypublicity):

_________________________________________________________________________________________

SocialMediaLinks(Facebook,Twitter,Instagram,etc.):

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

Address:______________________________________________________________________________

City,State,Zip:_______________________________________________________________________

PrimaryPhone:__________________________CellPhone:______________________________

EmailAddress:_______________________________________________________________________

NameofOwner/Manager:__________________________________________________________

FederalTaxID#:____________________________________________________________________

Iffoodvendor,HealthDepartmentCertificate#:

_________________________________________________________________________________________(AcopyofyourapplicationtotheHealthDeptcanbesubmitteduntilyourcertificatearrives.)

CurrentLiability&WorkersCompensationPolicyNumber(s):

_________________________________________________________________________________________

Specialty(Whatyouareknownfor)_______________________________________________

_________________________________________________________________________________________


Pleaselistyourmainfeatureditemsbelow,whichmaybeusedinadvancepublicityoftheevent!Notethatthesecanbemerchandise,memorabiliaorfood.

ItemDescription Price

1._________________________________________________________________________$______________

2._________________________________________________________________________$______________

3._________________________________________________________________________$______________

4._________________________________________________________________________$______________

5._________________________________________________________________________$______________


2018RulesofOperationThefollowinginformationpertainstotherulesandpoliciesofPixiefest.Pleasereadcarefullyandinitialeachsection.Ifyouhaveanyquestions,pleasecallLoriArce-Torresat541-994-3070.

PleaseInitial

_______AllfoodvendorsmustobtaintheirownTemporaryRestaurantLicensefromtheLincolnCountyHealthandHumanServicesDepartment.Detailsonwhichfooditemsrequirealicenseandapplicationinformationmaybefoundonlineat:https://public.health.oregon.gov/HealthyEnvironments/FoodSafety/Documents/tempguide.pdf

TheLincolnCountyapplicationformmaybedownloadedat:http://ncfhg.com/uploads/Temporary_Restaurant_License_Application.pdf.

_______Vendor'sfeeprovidesyouwitha10’widex10’deepspace.Shouldyouneedmorespace,anauthorizedrepresentativeoftheKiwanisClubofLincolnCitymaybeabletoaccommodateyou,subjecttoapprovalfromChinookWindsCasinoResort.

_______Noteyourpowerrequirementsonyourapplication.A110voltduplex20ampGFIisavailablefora$20cablingfee.Otheroptionsareavailable.Ifyourequirepoweratyourspace,youmustletusknowbyJune1,2018.

_______Vendors,theiragents,andtheiremployeeswillbeallowedtoparkinthe“VendorLot.”NotethatnewparkingfacilitiesarebeingbuiltbyChinookWindsCasinoResortwhichmayormaynotbeavailableatthetimeofPixiefest.Anupdateonvendorparkingwillbeissuedpriortotheevent.Vendorswillreceiveupto(2)VendorParkingPermitsfortheirvehicles.Youmustdisplaytheparkingpermitinthewindowofyourvehicletoparkinthislot.WithintheVendorLot,willbeanareatoparkstoragetrailersorotherspecialtypeofovernightparking.Nocamping.RequestsforadditionalparkingmustbesubmittedtotheLincolnCityKiwanisClubnolaterthanJune8,2018.

_______Securitydepositsarerefundable,subjecttotheserules.NOREFUNDSWILLBEISSUEDFORVENDORRENTALFEES.

_______PleasenotethatifyoursecuritydepositisNOTRECEIVEDwithyourapplication,yourapplicationwillnotbeconsideredcompleteandyourspaceWILLNOTbeheld.YourboothfeemustbepaidinfullbyFriday,June29th,2018oryouWILLNOTbepermittedtosetupattheevent.

_______VendormaynotstrikehisorhervendorsetupuntiltheofficialPixiefestclosingtimeof5PMonSunday,July1,2018.StrikingvendoroperationsearlywithouttheexpresspermissionofthePixiefestManagerOnDutywillresultintheforfeitureofthevendor’sdeposit.

_______VendorsshallhavetheirboothcompletelycleanedandclearedbyNoononMonday,July2nd.Failuretodoso,willmeanforfeitureofthevendor’sSecurityDeposit.

_______Anydamagescausedbythevendorand/orvendoractivities,shallbedeductedfromthevendor’sSecurityDepositandthevendorwillberesponsibleforanyadditionalcharges.

_______Equipmentneededtooperateafoodconcessionstand,suchasgrills,ovens,deepfryers,refrigerationunits,storageandtrasharenotprovided.


_______Tentsorpipeanddrapearenotprovided.Vendorsmayprovideatentorpipeanddrapeattheirownexpense.Shouldyouneedassistanceinlocatingatentorotherboothequipment,wesuggestyoucontactBrianTimmeofUltrasonicEvents,[email protected].

_______Vendorsshallkeepallareasoftheirboothclean,sanitaryandfreefromanyaccumulationsofdebrisandgarbage,andshalldisposeofthesameinapropermanner.Dumpsterswillbelocatedon-site.EventStaffcanassistyouinlocatingadumpster.

_______Agreasedisposalcontainerwillbelocatedon-site.Vendorsshallberesponsiblefordisposingofanygrease/oilfromtheiroperation.

_______Vendorsshalluseallelectrical,plumbing,sanitaryandotherfacilitiesorappliancesonthepremisesinareasonablemanner.

_______ThemaximumnumberoffoodvendorboothsshallbedeterminedbytheKiwanisPixiefestCommittee.

_______OnlyoriginalPixieKitchenrecipefooditemswillbefeaturedinthePixieKitchentent.FoodvendorsparticipatingshallbedeterminedbythePixiefestCommittee.

_______Vendorboothsshallhaveallentréeitemspostedwithvisiblepricing.Vendorsmaysellnon-alcoholicbeveragesonly.Vendors,theiragents,andtheiremployees,shallbehaveinaprofessionalmanner,however,thematicattentiongettingtactics,suchaswearingpixieearsandhavingfun,isencouraged.Disruptivebehaviorbyvendors,theiragents,ortheiremployees,mayleadtovendor’simmediateremovalfromPixiefest.

_______IcewillnotbeprovidedduringPixiefest.IcemaybeobtainedatSafeway,Kenny’sIGA,McKay’sMarketandBi-Mart.

_______Vendor'sboothshallbeusedforthepurposesdescribedbythevendorintheirapplication,andfornootherpurpose.

_______Vendorshallnottransferorassignthisagreementorsublettheirbooth.

_______ChinookWindsResortwillinspectyourboothandtakeinventoryofadditionalitems(chairs,tables,extraelectric,etc.)providedtoyou,andcalculatecostforthoseitemsthatwerenotpreviouslypaidfor.AnyitemsnotpreviouslypaidforwillbedeductedfromyourSecurityDeposit.

_______Motorizedvehiclesshallnotbepermittedintheeventgroundsduringoperatinghoursoranytimepriortoguestsbeingclearedfromtheeventgrounds.Failuretoabidebythisrulewillresultinexpulsionfromtheeventandforfeitureofthevendordeposit.

_______Vendorshallnotpermitanyacttobedoneintheirbooth,bythevendor,theiragents,ortheiremployees,inviolationofanylaworordinance.Thisincludesanyadditionalrulesand/orregulationsofwhichthevendorishereaftergivennotice.

_______Vendor,theiragents,andtheiremployees,shallrefrainfromanyuseorbehaviorthatwouldbereasonablyoffensivetoLincolnCityKiwanisClub,ChinookWindsCasinoResort,othervendors,orattendees,orwouldtendtocreateanuisanceordamagethereputationofthepremises.


_______Vendorshallindemnify,defend,andholdKiwanisClubofLincolnCity,KiwanisPacificNorthwestDistrict,KiwanisInternationalandChinookWindsCasinoResortharmlessfromanyclaim,loss,orliabilityarisingoutoforrelatedtoanyactivityofvendor,vendor’sagents,and/orvendor’semployees.

_______IntheeventthatLincolnCityKiwanisClub,ChinookWindsCasinoResort,oranyoftheir agents,hastobringactiontoenforceanyprovisionsofthisagreement,Vendorshallpay LincolnCityKiwanisClub,ChinookWindsCasinoResort,ortheiragent’s,costs,including reasonableattorney’sfees.

_______PixiefestreservestherighttoremoveanyvendorfromtheFestivalthatfailstofollowapplicablerules,codesorregulations.

FestivalSchedule

Setup:FridayJune29th2PM–8PM

Merchandiseandsupplyload-in:SaturdayJune30th,8AM–11AM

EventinOperation:SaturdayJune30th,12NOON–7PM

EventinOperation:SundayJuly1st.12NOON–5PM

Load-out:SundayJuly1st6:30PMthroughMondayJuly2ndat12NOON


VendorContractFEES:PixieKitchenTentStation(OriginalPixieKitchenrecipesrequired)* $350 $_____________

FoodTruckupto10’x40’space $350 $_____________

FoodVendor10’x10’Space: $250 $_____________

Entertainer(FacePainting,Caricature,etc.),10’x10’Space $150 $_____________

Artist/Crafter10’x10’Space: $100 $_____________

($25discountifofferingPixieKitchenand/orPixielandthemeditems)

SecurityDeposit: $50** $_____________(RefundablewithrefundsissuednolaterthanAugust31,2018)*LimitedAvailability,pre-approvalbyKiwanisrequiredpriortoexecutionofcontract**VendorsmustbepresentduringallFestivaldaysandhours,ortheyforfeittheirdeposit.OPTIONALITEMS:Table&ChairRentalandSetup**: $50 $_____________ChinookWindsCasinoResort(1)110voltduplex20ampGFIconnection: $20** $_____________

Additional110voltduplex20ampsGFICircuit $40**/each $_____________

220voltduplexGFICircuitavailableuponrequest.**

TOTAL..................................$_____________

**Ourelectricianwillbeintouchwithyoupriortosetup,toaddressanyconcernsorspecialneedsyoumayhaveandtogivequotesandcollectfeesforadditionalelectricity.Forspecialrequests,includingadditionalboothitemsliketentsorpipeanddrape,contactBrianTimme,UltrasonicEventsat541-961-5308orultrasonicevents@gmail.com.IHAVEREADTHEFOLLOWINGDOCUMENTS:

• VendorApplication&MenuSelection• RulesofOperation

I,________________________________________representing________________________________________(Vendor),herebyagreetothecontentsincludedonthedocumentslistedabove.Iamadvisedthatfailuretofollowtheabovementionedconditionscouldresultintheimmediateterminationofmyparticipationatthe2018Pixiefest.____________________________________________________________________Dated____________________________VendorSignature

___________________________________________________________________VendorPrintedName