vacancy new position overview – vacancy new position is utilized to indicate a vacancy for a new...

Vacancy • New PositionVacancy • New PositionOverview – Vacancy New Position is utilized to indicate a vacancy for a new position at a location. This personnel requisition will be posted on the vacancy web page and also indicated as an open position on the on-line application.

In addition, a new feature is available for supervisors to be part of thePersonnel requisition and reduction form approval process. This feature isOnly available for individuals who have been selected by Directors/Budget Holders.

Helpful Hints

•Vacancy New Position may only be used for Certified, Classified and Administrative positions.•Supervisor approval and recommendation for hire is only available for Directors/Budget Holders who have requested a supervisor to be included on the supervisor approval/ recommend for hire steps.

Vacancy • New PositionVacancy • New Position

Requisition Form

1

Initiate PersonnelRequisition Form

Budget Holder Approval

End

Supervisor ofBudgetReview

Special EdPosition? Special Ed

Approval

DHR SupervisorReview

DHR SpecialistReview

Budget HolderRecommendation

For Hire

DHR SpecialistReview/Edit

CompensationSpecialist

Review/Edit

Notification

YES

NO

DHR SupervisorReview/Offer

DECLINE

ACCEPT

School?SupervisorApproval?

SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO

Associate Superintendent

Approval

YES

NO


2

Auto generated

Requisition Form


3

Select position

Select facility

EXAMPLE: LOOKING FOR A TEACHER THAT HAS COACHINGEXPERIENCE IN BASKETBALL. STRONG CANDIDATE WOULD BE BILINGUAL WITH 5 YEARS EXPERIENCE IN A DIVERSE CLASSROOM.

Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number.

Tip

Requisition Form

Place comments that would be helpful for approval, staffing, etc.

Indicate Full-Time or Part-Time. Ex. FTE: .5.5


Requisition Form

4



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

Supervisor Approval


5

Supervisor Approval


Requisition Form

6



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT

1


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

Type Name

Budget Holder

Approval

YES

NO


7

Budget Holder

Approval

Type NameBUDGET HOLDER’S NAME


Requisition Form

8



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

Special Education Approval

YES

NO

BUDGET HOLDER’S NAME

Vacancy • ReplacementVacancy • Replacement

9

Special Ed. Position


Associate Superintenden

t Approval

10



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

YES

NO


11

Area Associate Review


Requisition Form

12



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

Supervisor of Budget

Review

YES

NO


13

Budget Review


Requisition Form

14



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

DHR Supervisor

Review

YES

NO


15

If not populated, cut andpaste Job Description.

If not populated, cut andpaste Responsibilities.

If not populated, cut andpaste Qualifications.

DHR Supervisor

Review

Complete Posting Date


16

DHR Supervisor

Review

Complete, if applicable.


Requisition Form

17



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

DHR Specialist

Review

YES

NO


18

If not populated, cut andpaste Job Description.

If not populated, cut andpaste Responsibilities.

If not populated, cut andpaste Qualifications.

09/27/07 10/27/07

DHR Specialist

Review


19

Complete, if applicable.

DHR Specialist

Review


20



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

Supervisor Recommendatio

n For Hire

YES

NO


21

Supervisor Recommendati

on for Hire

Select New Hire

Select Proposed Start Date


22



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

Budget Holder Recommendation

YES

NO


23

Budget Holder Recommendati

on for Hire

Rodger Jones

10/01/2007


24



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

DHR Supervisor

Review

YES

NO


25

DHR Supervisor

Review - Offer



26

DHR Supervisor

Review - Offer


27

Place a copy of completed form in the vacancy folder replacing the initial vacancy form

Tip

DHR Supervisor

Review - Offer


28

DHR Supervisor

Review - Offer


29



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

DHR Specialist Review/Edi

t


YES

NO


30

DHR Specialist Review - Edit


31



32



33


Replace Vacancy Form in binder with completed recommendation for hire.

Tip


34



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted?YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO


Approval

Compensation Specialist Review/Edit

YES

NO



35

Compensation Specialist Review/Edit


36

Compensation Specialist

Review - Edit


37


Review - Edit


38


Review - Edit

vacancy new position overview – vacancy new position is utilized to indicate a vacancy for a new...

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